Doc443411313_Services_RFP_S4 Implementation_AG_ 01.07.

2020

INTERNAL
Solution Architecture and Scope of Services
Organizational Scope Solution Architecture
Organizational Element Scope Count
UX Fiori – SAP GUI
Company Codes 18 Companies
(17 in Egypt + 1 outside Egypt)
Embedded Analytics
(1 Holding + 12 Manufacturing + 2 Trading +
2 Social Foundation and 1 Advertising)
Order to Cash Finance & Controlling
Country 2 (Egypt – 2nd Country)
Currency EGP – USD – 3rd residency Production Planning Plant Maintenance

SAP Solution Manager

Languages English
HCM Quality Management
Charts of accounts 1
Controlling area 2 Customer Services Procure to Pay
Purchasing Organization 18
Extended Warehouse
Sales Organization 16 Project systems
Management

Process Orchestration
Advanced Module
Microsoft CRM Interface Primavera
BPC (Business Planning & aTM ( Advanced Transportation
Consolidation) Management)
IBP
TRM (Treasury Risk GTT (Global Track & Trace Interfaces Private Cloud On-Premise
Management)
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Customer – S/4 HANA green field implementation
Detailed Scope – Finance & Controlling
Process Area [Folder] Process Group [Folder] Business Process Scenario
Track
(Level 1) (Level 2) (Level 3)

33Q - Actual Costing Accounts

BEU - Internal Order Planning Accounts

BEX - General Cost Centre Planning Accounts

J55 - Profitability and Cost Analysis Accounts

Business Planning and Performance
Management
J77 - Bank Account Management Accounts
Operative Accounting and Controlling
MFS J78 - Cash Daily Operation Accounts
Manage Financial Financial accounting and closing
BDQ - Invoice Correction Process with Debit Memo Accounts

BKK - Sales: Period End Closing Operations Accounts

J54 - Overhead Cost Accounting Accounts

BEG - Standard Cost Calculation Accounts

BD6 - Basic Credit Management Accounts

BKL - Invoice Correction Process with Credit Memo Accounts

Business Planning and Performance
Management 1EZ - Credit Memo Processing Accounts
Manage Financial
Operative Accounting and Controlling 1F1 - Debit Memo Processing Accounts

Financial accounting and closing J58 - Accounting and Financial Close Accounts
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Customer – S/4 HANA green field implementation
Detailed Scope – Finance & Controlling
Process Area [Folder] Process Group [Folder] Business Process Scenario
Track
(Level 1) (Level 2) (Level 3)
Asset accounting Accounts
BFH - Asset Under Construction Accounts
Profitability and Cost Analysis Accounts
Internal Order Management Accounts
Controlling Master Data Accounts
FI Master Data Accounts
FI Transaction Data Accounts
Business Planning and Performance
Management General ledger Accounts
1GI - General Ledger Allocation Cycle Accounts
MFS
Operative Accounting and Controlling Accounts payable Accounts
Manage Financial
1GO - Cash Journal Accounts
Financial accounting and closing
Accounts receivable Accounts
Period end closing , reporting Accounts
Period end closing-CONTROLLING Accounts
BEV - Internal Order – Actual Accounts
1WQ - Bill of Exchange Accounts
Material Ledger Accounts
Egypt localization Accounts
South Africa localization Accounts
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Customer – S/4 HANA green field implementation
Detailed Scope – Finance & Controlling
Process Area [Folder] Process Group [Folder] Business Process Scenario
Track
(Level 1) (Level 2) (Level 3)
BEJ - Inventory Valuation for Year-End Closing Accounts

Business Planning and Performance 1ZT - Managing Material Price Changes and Inventory Values Accounts
Management BFA - Basic Bank Account Management(localization to south
Accounts
Africa)

Operative Accounting and Controlling BFB - Basic Cash Operations Accounts

16R - Bank Integration with SAP Multi-Bank Connectivity Accounts
Financial accounting and closing
1EG - Bank Integration with File Interface Accounts
2O0 - Bank Fee Managements Accounts
MFS
Manage Financial 1MV - Cash Application Integration Accounts
Letter of Credit Accounts
Letter of Guarantee Accounts
Debt and Investment Management Accounts
SAP Treasury and Risk Management (TRM) Cash and Facilities Liquidity Management Accounts
Long-term loans Accounts
Money Market - Fixed term deposits Accounts
1MN - SAP Fiori Analytical Apps for Accounts

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Customer – S/4 HANA green field implementation
Detailed Scope – Procure to Pay
Procurement
Process Area [Folder] Process Group [Folder] Business Process Scenario
Track
(Level 1)Yes (Level 2) (Level 3)
Operational Procurement 18J - Requisitioning Procure to Pay
Operational Procurement 19C - Activity Management in Procurement Procure to Pay
Supplier Information and Master Data 19E - Supplier Classification and Segmentation Procure to Pay
Sourcing and Contract Management 1XF - Request for Price Procure to Pay
Operational Procurement 22Z - Procurement of services Procure to Pay
Supplier Information and Master Data BLF – Batch Management Procure to Pay
Procure to Pay Supplier Information and Master Data BLL – Serial Number Management Procure to Pay
Sourcing and Contract Management BMD – Purchase Contract Procure to Pay
Operational Procurement BMR – Scheduling Agreements in Procurement Procure to Pay
Operational Procurement BNX – Consumable Purchasing Procure to Pay
Sourcing and Contract Management SL4 – Supplier Evaluation ad performance monitoring Procure to Pay
Operational Procurement J45 – Procurement of Direct Materials Procure to Pay
Operational Procurement Product Allocation Procure to Pay

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Customer – S/4 HANA green field implementation
Detailed Scope – Procure to Pay
Inventory Management
Process Area [Folder] Process Group [Folder] Business Process Scenario
Track
(Level 1) (Level 2) (Level 3)

Inventory and Basic Warehouse

J44 - Material Requirements Planning Supply Chain
Management
Inventory and Basic Warehouse
2TX- Direct Procurement with Inbound Delivery Supply Chain
Management
Inventory and Basic Warehouse
BML - Physical Inventory - Inventory Count and Adjustment Supply Chain
Management
Inventory and Basic Warehouse BGG - SAP Fiori Analytical Apps for Inventory and Warehouse
Supply Chain
Management Management (only MM related Apps)
Inventory and Basic Warehouse
BMC - Core Inventory Management Supply Chain
Management
Inventory and Basic Warehouse
Procure to Pay BMK – Return to Supplier Supply Chain
Management
Inventory and Basic Warehouse
1FS - Basic Warehouse Inbound Processing from Supplier Supply Chain
Management
Inventory and Basic Warehouse
1FU - Initial Stock Upload for Warehouse Supply Chain
Management
Inventory and Basic Warehouse 1V5 - Warehouse Inbound Processing from Supplier with Batch
Supply Chain
Management Management
Inventory and Basic Warehouse
1G2 - Basic Warehouse Outbound Processing to Customer Supply Chain
Management
Inventory and Basic Warehouse
1V7 - Batch Management in Outbound Processing Supply Chain
Management

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Customer – S/4 HANA green field implementation
Detailed Scope – Order to Cash
Process Group [Folder]
Process Area [Folder]
(Level 2) End To End Configured Scenarios Track
(Level 1)

Order and Contract Management BKP – Accelerated Customer Returns Sales

Order and Contract Management 1Z3 – Accelerated Third-Party Returns Sales

Order Promising 2LN - Basic Available-to-Promise Processing Supply Chain

Order Promising 1JW- Advanced Available-to-Promise Processing Supply Chain

Order and Contract Management 1EZ – Credit memo Processing Sales

Order and Contract Management BDD - Customer Returns Sales

Order-to-Cash Order and Contract Management 1IU – Customer Consignment Sales

Order and Contract Management 1F1 – Debit Memo Processing Sales

Order and Contract Management BDA – Free of Charge Delivery Sales

Order and Contract Management BKL – Invoice Correction Process with Credit Memo Sales

Order and Contract Management BDQ – Invoice Correction Process with Debit Memo Sales

Order and Contract Management 1O0 – Planning Apps for Sales Sales
Order and Contract Management BDW – Returnable Processing Sales
Order and Contract Management 1BS – SAP FIORI Analytical Apps for Sales Sales

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Customer – S/4 HANA green field implementation
Detailed Scope – Order to Cash
Process Group [Folder]
Process Area [Folder]
(Level 2) End To End Configured Scenarios Track
(Level 1)

Order and Contract Management I9I – Sales Contract Management Sales

Order and Contract Management 1IQ – Sales Inquiry Sales

Order and Contract Management BDH – Sales Order Entry with One Time Customer Sales

Order and Contract Management BKK – Sales Order Fulfillment Monitoring Sales

Order and Contract Management BKZ – Sales Order Processing with Invoice List and Collective Billing Sales

Order and Contract Management BKJ – Sales Order Processing with Customer Down Payment Sales

Order-to-Cash Order and Contract Management BD3 – Sales Processing using Third-Party with Shipping Notification Sales

Order and Contract Management BDK – Sales Processing using third-Party without Shipping Notification Sales

Order and Contract Management BDG – Sales Quotation Sales

Order and Contract Management 1B6 – Sales Rebate Processing Sales

Order and Contract Management BDN – Sales of Non-Stock Item with Order-Specific Procurement Sales

Order and Contract Management BD9 – Sell from Stock Sales

Order and Contract Management BKN – Order-to-Cash Performance Monitoring Sales

Order and Contract Management 1VD - Advanced Warehouse Outbound Processing to Customer Sales

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Customer – S/4 HANA green field implementation
Detailed Scope – Order to Cash
Process Group [Folder]
Process Area [Folder]
(Level 2) End To End Configured Scenarios Track
(Level 1)

2TT – Sales Commission – External Sales

Order and Contract Management Sales
Representative

Order and Contract Management 2EQ – Sale of Services Sales

Order and Contract Management 2ET – Sales Order Processing of Non-Stock Material Sales

Order and Contract Management 31Q – Sales Order Processing for Sales Kits Sales
Order-to-Cash
Order and Contract Management 2QS – Analytics for Sales – Central Stock with Returns Sales

Financial Operations BD6 – Basic Credit Management Finance

Advanced Financial Operations 1QM – Advanced Credit Management Finance

3TE – Return Order Processing for Non-Stock Material Sales

Order and Contract Management
Intercompany Sales Order Processing Sales

1Z1 - Digital Payments - Sales Sales

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Customer – S/4 HANA green field implementation
Detailed Scope – Customer Service
Process Area [Folder]
End To End Configured Scenarios Track
(Level 1)
Return and Repairs Processing Service
Service Contract Service
Service Order Service

Service Quotation Service

Request-to-Service
Warranty Management Service

Service Notifications Service

Cannibalization Service

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Customer – S/4 HANA green field implementation
Detailed Scope – Plant Maintenance
Process Area [Folder] Process Group [Folder]
End To End Configured Scenarios TRACK
(Level 1) (Level 2)
Plant Maintenance Master Data Maintenance
BH1 - Corrective Maintenance Maintenance
Plant Maintenance Plant Maintenance BH2 - Emergency Maintenance Maintenance
BJ2 - Preventive Maintenance Maintenance
BF7 - Period End Closing - Maintenance Orders Maintenance

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Customer – S/4 HANA green field implementation
Detailed Scope – Project Systems
Process Area [Folder] Process Group [Folder] Business Process Scenario
Track
(Level 1) (Level 2) (Level 3)

35E Research and Development Project Management (35E)

Z05 Construction Project (Z05)
CSS Corporate Services and 2I3 Commitment Management (2I3)
CSS-30 Enterprise Projects & Portfolio
Sustainability 35F Capital Investment Project Management (35F)
Management Project System
1NT Project Financial Control (1NT)
1A8 Internal Project Management - Project-Based Services (1A8)
BNA Period-End Closing - Projects (BNA)
886 Overhaul Management (886)

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Customer – S/4 HANA green field implementation
Detailed Scope – Quality Management
Process Area [Folder] Process Group [Folder] Business Process Scenario
Track
(Level 1) (Level 2) (Level 3)
1E1 Quality Management in Discrete Manufacturing (1E1)
1FM Quality Management in Procurement (1FM)
1MP Quality Management in Sales (1MP)
1MR Quality Management in Stock Handling (1MR)
• Test Equipment Management (Calibration)
Quality Management • Vendor Evaluation
Quality Management • Audit Management Quality Management
• Manual/Miscellaneous Inspection
• Customer Return
• Quality Cost
• QM Notification
• Stability Study
• Quality Certificate

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Customer – S/4 HANA green field implementation
Detailed Scope – Production Planning
Process Group
Process Area [Folder] Business Process Scenario
[Folder] Track
(Level 1) (Level 3)
(Level 2)
1Y2 Demand-Driven Buffer Level Management
BJE Make-to-Order Production - Finished Goods Sales and Final Assembly
1BM Make-to-Order Production - Semi finished Goods Planning and Assembly
BJ5 Make-to-Stock Production - Discrete Manufacturing
BJH Make-to-Stock Production - Repetitive Manufacturing
1'E3 Manufacturing with Kanban Supply into Production
BJK Production Subcontracting - External Processing
BJN Rework Processing - Stock-Manufactured Material
BJQ Rework Processing - Work-in-Process
BMY Subcontracting
J44 Material Requirements Planning
Plan to Produce 1YT Make-to-Order Production with Variant Configuration Plan to
Production planning
21D Make-to-Stock Production with Variant Configuration Produce
BJH Make-to-Stock Production Repetitive Manufacturing
• Engineering Change Management with Approval
• Long Term Planning(LTP)
• Sample Production Process
• Rework Process -Additional Scenario
• Scrap Management
• PIR Upload Process with custom splitting rule
• Capturing additional reason code to capture production variance while confirming the production order
• Enhanced Activity confirmation during production confirmation
• Production Planning and Detailed Scheduling for SAP S/4HANA

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Customer – S/4 HANA green field implementation
Detailed Scope – Human Capital Management
Process Group
Process Area [Folder] Business Process Scenario
[Folder]
(Level 1) (Level 3)
(Level 2)
Organizational Structure
Organizational
Organizational Management
Management
Organization Assignment
Maintain Employee Data
Personal Maintain Employment Information
Administration Maintain Employee Data
Conversion of Employees to Business Partners
Positive Time Management
Time Management Leave Management, Reporting/Dashboards
Time Management Scheme and Personnel Calculation Rules (PCR) should be migrated to S4HANA
Payroll Management
• Regular Payroll processing – overtime, absences, payments/deductions,
• Off cycle Payroll processing – Leave salary advance, travel expenses, EOS
Payroll • Transfer funds to bank (DME) and Integration to Finance, Month end accruals etc.
Core HR (HCM)
Loans - Loan settlement & Loan closure
Monthly Reports / Annual Reports
Payroll Personnel Scheme and Calculation Rules (PCR) should be migrated S4HANA
Talent Management Training, Event management, Recruiting, Personnel development, Personnel cost planning, Compensation management
HR Renewal enablement in SAP ERP HCM
Egyptian Localization Infotypes integration and customizing:
• Adding Social Insurance Service Periods -- IT3389
• Tax Information EG -- IT3391
• Social Insurance EG -- IT3390
Molga Conversion • Replace custom infotypes by standard ones. Example Military Service -- IT0081
Identify customer-specific fields requiring conversions
Defining project-specific conversion routines
Manual configuration of conversions for specific tables & fields
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Customer – S/4 HANA green field implementation South Africa localization
Fiori & Analytics Scope
Scope Description

SAP Fiori Transactional Apps Deployment

Generic Configuration Fiori apps (Gateway Foundation Configuration)
Catalogs/groups creation in customer name space
Role matrix for the Fiori Role with apps and Catalogs.
Fiori
Documentation
25 Standard Fiori Role Implementation ( 17 Transactional Roles , 8 Analytical Roles)
Branding
Go-Live Support

Activation of standard analytical content for example below

• 1BS - SAP Fiori Analytical Apps for Sales
• 2JB - SAP Fiori Analytical Apps for Financial Accounting
• BGC - SAP Fiori Analytical Apps for G/L Accounting in Finance
Analytics • BGG - SAP Fiori Analytical Apps for Inventory and Warehouse Management
SAP Fiori Analytical Apps Deployment
KPI Drilldown/Evaluation settings
Documentation
8 Analytical Roles will be activated

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Customer – S/4 HANA green field implementation
Basis Scope
Scope Description

Installation of three S4/HANA Systems ( PRD – QAS – DEV)

Installation and / Or Configuration for 2 ADS Systems
System Installation
Fiori frontend server installation
Installation of HA/DR only For PRD System
Setting-Up Transport Route
Initial Client Copies and Configuration in all clients as defined by the Client Strategy
Activate Best Practice & etc. (limited to one for each system if applicable)
Post Installation and Technical Configuration of SAP Web dispatcher (limited to a maximum 4 Systems)
Configuration
System connections with others SAP systems in scope of project (SLD, RFCs)
Schedule standard SAP system batch jobs
Maintain SAP operation modes
Optimize SAP technical system parameters

Support to Project in resolving projects issues

Manage Transport Requests for Project
Support Troubleshoot transport errors
Basis/Solution Manager Support during Testing(s) – IT, UAT, Unit Testing
Basis Support during Cut-over and Post Go-live

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Customer – S/4 HANA green field implementation
Authorization and Security Scope
Scope Description

Security Blueprint Document for the applications – S4Hana and Fiori

Role Design and Authorization Matrix.
Role built during realization phase and project role to support project team.
System Security & Authorization build User creation for project support, test scenarios and End users during final preparation phase.
and support Derived roles for the scoped organizational structure.
Basis Trusted configuration between S4HANA and Fiori
Security pre-go-live check to ensure consistency.
Continues project support will be provided for the realization, testing, pre- go live and Go-live

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Customer – S/4 HANA green field implementation
WRICEF Scope
A bucket of 1500 Man-days is identified for , with the below breakdown of development scope. During project
explore phase, the usage of the bucket will be identified as per customer’requests. The below is just an
estimation and subject to increase or decrease during the explore phase. Change request will be issued with the
exact man-days required once identified and agreed during the project.

Object Low Medium High Total

Conversion
0 5 0 5
Enhancement
14 15 5 34

Forms
15 8 3 26
Interfaces
0 0 7 7
Reports
25 15 10 50
Workflow
3 3 2 8

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Customer – S/4 HANA green field implementation
Data Migration Scope
❑ Master Data – 1/2 ❑ Master Data 2/2 ❑ Opening Balance
• Finance & Controlling • Plant Maintenance •Finance & Controlling
• General ledger • Functional locations • General ledger
• Bank accounts • Equipment • Banks accounts
• Profit center • Task lists • Assets
• Cost center • Measuring points • Vendor open items
• Segments • Bill of materials (BOMs) • Customer open items
• Activities types • Classes/ Characteristics • Procure to Pay
• Assets • Equipment task list • Purchase order
• Functional location task list • Inventory opening balance
• Procure to Pay
• Outline agreement
• Business partner – Vendor master
• Production & Planning • Order To cash
• Service master
• Material master • BOM • Sales orders
• Info record • Routing • Plant Maintenance
• Condition master Data • Work centers • Maintenance Orders
• Production version • Production & planning
• Order To cash • Production Orders
• Business partner – Customer master • Customer Service • Quality Management
• Pricing master data • Maintenance plan • task list /Inspection plan Header
• Task list • Sampling scheme header
• Quality Management • Condition contract • Project system
• Inspection catalog selected sets • Projects
• task list /Inspection plan Header • Human Capital Management • Human Capital Management
• Master inspecting characteristic • Employee • Leaves balances
• Sampling scheme header • Organization Structure • Loan Balance
• QM info record • Time Management Scheme and Personnel Calculation
• inspection method Rules (PCR)
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Customer – S/4 HANA green field implementation

• Payroll Personnel Scheme and Calculation Rules (PCR) 22
General Assumptions (1 of 3)
 Customer will have all related licenses for implementation.
 Project language will be English and Arabic
 All project workshops and testing will be grouped by common business process cross all company codes,
hence attendees are required from all company locations to attend the workshops in the centralized location
agreed.
 Key Business / IT users, Process Owners and Stakeholders from various businesses should be made
available at the project site as per the project deployment plan. The deployment plan will be detailed during
the project preparation phase.

 Core business team members will be available full time on the project at the project location.

 All documents required for the project will be made available to SAP during the preparation phase.

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Customer – S/4 HANA green field implementation
General Assumptions (2 of 3)
 This solution will be implemented for only four (4) clients in three (3) systems, namely, two clients in Develop-
ment System, one client in Test or Quality Assurance System, and one client in Production System,
all in one (1) transport landscape.

 The number of systems per landscape is as mentioned against each of the solutions in the Scope section.
Any addition to the number of systems may trigger re-estimations and possibly affect effort, cost and
timelines. Customer will provide remote connectivity through OSS / Dedicated VPN with necessary user rights
to access the systems. Down time estimates and considerations will be finalized at the time of
implementation.

 All supporting documentation will be developed using industry standard personal computers/laptops using
Microsoft Office applications (Word, Excel, MS Project,Visio and PowerPoint) or other mutually agreed
documentation tools.

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Customer – S/4 HANA green field implementation
General Assumptions (3 of 3)
 The gaps identified during the validation workshops will be categorized and prioritized in common agreement
between Partner and the customer, this could also result to a change request if additional functionality or
development is needed which is not part of this RoM scope.

 Customer will complete the procurement of hardware and software before the start of the project.

 Partner offering OCM advisory role. Execution of OCM activities is customer’s responsibility.
 The exact gaps and development scope will be determined at the end of the Explore Phase. The output of the
Explore phase will be:
✓ WRICEF catalogue with estimates and respective effort estimation for its implementation
✓ Complexity definition per WRICEF type
✓List of the gaps

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Customer – S/4 HANA green field implementation
 Exclusions
• MII is out of scope
• Any hardware sizing
• Support third-party tool and software selection process
• Installation, development and configuration of non-SAP solutions and tools (if any)
• The scope of Change/Value management, Education are excluded from current scope
• Any analysis of as-is business processes
• Negative Time recording

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Customer – S/4 HANA green field implementation
 Key Customer Obligations
• Customer will be responsible for following activities in order to allow SAP to deliver its Services within the ROM:
✓Customer will provide all necessary hardware and systems for use by project team.
✓Customer will be responsible for organizational change management.
✓Customer is responsible for all activities related to non-SAP S/4 solutions.
✓Customer is responsible for collaboration with SAP in setting up the OCM Charter and Plan in addition to the
tasks mentioned under OCM Assumptions via Customer’s OCM teams including Customer OCM Lead,
Customer Change Agents, Customer OCM Support and Customer Communication Lead Additionally,
execution of all OCM tasks will be the responsibility of customer, ensuring, change monitoring activities at
Customer side are implemented in a timely manner and within the agreed upon standards

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Customer – S/4 HANA green field implementation