2025-26
Budget Update
Board Workshop
April 8, 2025
2
School
Board Jamie Haynes Krista Goodrich
Chair Board Member
District 1 District 2
Jessie Thompson Donna Brosemer Ruben Colón Dr. Carmen J. Balgobin
Board Member Vice Chair
Board Member Superintendent of Schools
District 4 District 5
District 3
This presentation conforms to the following
district policies:
Policy #722: Fund Balance.
This presentation aligns to the following
goals as part of the Volusia County Schools
2024-2027 Strategic Plan:
• Goal: All Students will engage in high levels of learning EVERY day.
Guardrail 1: Recruit, support, develop and retain high-quality staff.
Guardrail 2: Provide conditions that enhance student learning.
Guardrail 3: Improve operational efficiency and maximize resources
to support student learning.
Guardrail 4: Ensure high-quality community engagement with all
stakeholders.
Introduction
Purpose: Understand Budgeting for the General
Operating Fund.
Goal: Clear understanding for stakeholders of
budgeting processes for traditional schools, charter
schools, and scholarship programs.
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Fund Balance Management & Fiscal Stability
Current General “Operating” Fund
Fund Balance Policy 722
Adherence
Projected 2024-25 Recurring
Expenditures:
$588.1 million
Illustration: Funds required to
operate District for one month
Divide By: 12 months
with a 5% fund balance $49.01 million
Five Percent (5%) of Estimated
Controlled Spend-Down Revenues (Required Unassigned):
Approach $ 28.0 million
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Interdependent Relationships Between Funds
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Projected Budget Fiscal Year (FY) 2024-25
General "Operating" Fund Recurring Budget
Adopted Current
Budget Budget
(in millions) (Sep 2024) (Jan 2025)
Revenues & Other Sources $ 568.40 $ 562.30
Expenditures 594.20 588.10
Operating Overage/(Deficit) $ (25.80) $ (25.80)
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Budgeting For Other District Options Not
in Staffing Formula
Scholarship and PEP Programs: Reduction of FEFP Revenue No Appropriation
Charter Schools: Estimated Revenue and Appropriated
Virtual Programs: Estimated Revenue and Appropriated
Bonus FTE Programs: Estimated Revenue and Appropriated
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Budgeting Process For School Staffing
Florida DOE: Program Cost Accounting & Reporting
Revenues: Florida Education Finance Program
Fixed Costs: Staffing Minimums, Facility Maintenance, Utilities
Variable Costs: Based on student enrollment
Indirect Costs: Services provided, or purchases made on behalf of the schools
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Variable Costs Include:
• Positions:
• Instructional Staff:
• Teachers (core/electives), media specialist, paraprofessionals
• Student Support Services:
• School counselors, school social workers, school psychologists, academic coach,
nurse, deans
• Administrative:
• Principal, assistant principal, testing coordinators
• Operational Support:
• Office specialist (principal admin, bookkeeper, registrar, front desk, data entry),
guardians, custodians
• Non-Salary:
• Instructional materials, supplies
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Indirect Costs Include:
• 5XXX Instructional: 2.84%
• Textbook adoptions, substitute teachers, exceptional need services
• 6XXX Instructional Support: 6.48%
• Exceptional need services, health support, technology services, curriculum
enhancements
• 7XXX Support Services: 9.32%
• Board of governance, human resources, finance, information technology, legal
• 78XX Transportation: 1.01%
• Not covered by Florida Education Finance Program (FEFP) revenue
• 79XX Operations: 0.52%
• Grounds maintenance, utilities for non-school buildings
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Key Budget Factors & Optimal Use
Student Enrollment & New Development
Educational Programs Offered (AP, IB, CTE)
Cost Containment (Inflation, Fixed, Variable)
School Type Approximate Break-even Point:
• Elementary: 750
• Middle: 1,150
• High: 1,850
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Base Student Allocation (BSA)
as a Percentage Change Over the Prior-Year Compared to the
Florida Consumer Price Index (CPI) Change
14.00%
12.00%
10.00%
8.00%
6.00%
4.00%
2.00%
0.00%
BSA Percentage Change CPI Change
Note: In the 2023–24 school year, the Legislature rolled the standalone programs—Teacher Salary Increase
Allocation, Instructional Materials, Reading Instructional Allocation, Teacher Classroom Supply Assistance, and
Funding Compression Allocation—into the BSA. This consolidation exaggerated the perceived increase to the BSA.
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School year 2024-25 is the only year the state funded school districts’ BSA over CPI.
Challenges of Schools Less Than
Break-Even
Higher Per-Student Fixed Costs: Facility expenses (utilities,
maintenance) spread over fewer students
Limited Economies of Scale: Essential staffing roles consistent
regardless of school size
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Strategic Options to Address Shortfall
Ongoing
Evaluation & Enrollment
Adjustment of Campaign
Staffing Ratios
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Long-Term Sustainability
Optimizing School Size Community Impacts Advocacy for
and Capacity and Stakeholder Legislative Funding
Engagement
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Board Member
Questions and
Feed Back
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Total Unweighted FTE Percentage Change Year-Over-Year as
Reported in the Florida Education Finance Program Calculations
4th Calc 4th Calc 3rd Calc
2022-23 2023-24 2024-25
Brevard 3.3% 2.0% 3.1%
Flagler 3.4% 2.7% 5.1%
Lake 3.9% 3.2% 4.7%
Seminole 0.7% 2.2% 2.4%
Volusia 1.5% 0.8% 3.3%
State 1.9% 2.7% 4.1%
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Total Capital Outlay Full-Time-Equivalent (COFTE)
Change Year-Over-Year as Published by the Department of
Education on July 18, 2024
Actual Actual Projected Projected
2022-23 2023-24 2024-25 2025-26
Brevard 1,038.72 209.26 (568.54) (670.82)
Flagler 457.44 154.15 94.72 44.84
Lake 1,088.85 318.50 368.43 90.27
Seminole 694.72 (1,196.98) (159.66) (337.48)
Volusia 1,385.81 (942.17) (292.35) (595.26)
State 32,898.83 (11,634.59) (12,378.86) (19,213.42)
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Contact Information
Todd Seis, Chief Financial Officer
Extension 20387
[email protected]Deidra Whittenberger, Budget Director
Extension 20330
[email protected]Dolly Viderman, Business Operations Analyst
Extension 20385
[email protected] 21
