ENROLLMENT NO.

2454216800

MLII-101: Information Sources, Systems and Services

Practical

Q1 Describe the process of documentation with example.

Ans:
Process of Documentation
Documentation is the process of creating and maintaining records of
various activities, events, and decisions. It involves the systematic
collection, organization, and preservation of documents and other
materials.
Steps involved in the process of documentation:
1. Planning: Identify the purpose and scope of documentation, and
determine the types of documents to be created.
2. Creation: Create documents, such as reports, minutes, and
correspondence.
3. Organization: Organize documents in a logical and systematic
manner, using tools such as filing systems, indexes, and catalogs.
4. Storage: Store documents in a secure and accessible location,
such as a file cabinet or digital repository.
5. Retrieval: Retrieve documents as needed, using tools such as
search engines and finding aids.
6. Maintenance: Regularly review and update documents to ensure
they remain accurate and relevant.

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7. Disposal: Dispose of documents that are no longer needed or are

obsolete, in accordance with established policies and procedures.

Example:
Suppose we are documenting a meeting of the Library Committee.
1. Planning: We identify the purpose of the meeting (to discuss the
library's budget) and determine the types of documents to be
created (minutes, agenda, and supporting documents).
2. Creation: We create the minutes of the meeting, including a
summary of the discussion and any decisions made.
3. Organization: We organize the minutes and supporting
documents in a logical and systematic manner, using a filing system
and index.
4. Storage: We store the documents in a secure and accessible
location, such as a file cabinet or digital repository.
5. Retrieval: We retrieve the documents as needed, using tools such
as search engines and finding aids.
6. Maintenance: We regularly review and update the documents to
ensure they remain accurate and relevant.
7. Disposal: We dispose of the documents that are no longer
needed or are obsolete, in accordance with established policies and
procedures.
Documentation Tools:
Some common documentation tools include:

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- Filing systems
- Indexes
- Catalogs
- Search engines
- Finding aids
- Digital repositories

Q 2 Acquaintance with finding the names of database providers.

Ans :
Introduction
In today's digital age, databases have become an essential tool for
researchers, students, and professionals. A database is a collection
of organized data, such as articles, books, journals, and other
resources. Database providers are organizations that offer access to
these databases. In this answer, we will explore the different types
of database providers, how to find them, and provide examples of
popular database providers.
Types of Database Providers
There are several types of database providers, including:
1. Commercial Database Providers: Companies that offer databases
for a fee, such as ProQuest, EBSCO, and JSTOR. These providers
typically offer a wide range of databases, including academic
journals, newspapers, and books.

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2. Non-Profit Database Providers: Organizations that offer

databases free of charge or at a reduced cost, such as arXiv, DOAJ,
and PubMed. These providers typically offer databases in specific
subject areas, such as science, technology, and medicine.
3. Government Database Providers: Government agencies that
offer databases, such as the US Census Bureau and the National
Library of Medicine. These providers typically offer databases
related to government data, statistics, and research.
4. Academic Database Providers: Universities and research
institutions that offer databases, such as university libraries and
research repositories. These providers typically offer databases
related to academic research, such as journals, conference papers,
and theses.

Finding Database Providers

To find database providers, you can try the following:
1. Online Search: Use search engines like Google to search for
database providers. Use keywords like "database providers,"
"academic databases," or "research databases."
2. Library Websites: Check the websites of libraries, universities,
and research institutions for databases and database providers.
Many libraries offer databases and other resources for their patrons.
3. Database Directories: Use directories like the Database Directory
or the Online Database Directory to find database providers. These
directories list databases and database providers in various subject
areas.

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4. Professional Associations: Check the websites of professional

associations, such as the American Library Association or the
International Federation of Library Associations and Institutions, for
information on database providers.
Examples of Database Providers
Here are some examples of popular database providers:
1. ProQuest: A commercial database provider that offers a wide
range of databases, including academic journals, newspapers, and
books.
2. EBSCO: A commercial database provider that offers a wide range
of databases, including academic journals, newspapers, and books.
3. JSTOR: A non-profit database provider that offers a wide range of
academic journals, books, and primary sources.
4. arXiv: A non-profit database provider that offers a wide range of
academic papers in physics, mathematics, computer science, and
related disciplines.
5. DOAJ: A non-profit database provider that offers a wide range of
academic journals in various subject areas.
6. PubMed: A non-profit database provider that offers a wide range
of academic papers in medicine, nursing, and related disciplines.
7. ScienceDirect: A commercial database provider that offers a wide
range of academic journals and books in science, technology, and
medicine.

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8. IEEE Xplore: A commercial database provider that offers a wide

range of academic papers in electrical engineering, computer
science, and related disciplines.
Conclusion
In conclusion, database providers are essential for researchers,
students, and professionals who need access to academic databases
and other resources. There are several types of database providers,
including commercial, non-profit, government, and academic
providers. To find database providers, you can use online search
engines, library websites, database directories, and professional
associations. Some popular database providers include ProQuest,
EBSCO, JSTOR, arXiv, DOAJ, PubMed, ScienceDirect, and IEEE Xplore.

Q 3 Identification of the activities of library consortium at national

and international level.
Ans
Introduction
Library consortia have become an essential component of modern
librarianship, enabling libraries to pool their resources, share
expertise, and provide better services to their users. At both
national and international levels, library consortia engage in various
activities that promote cooperation, innovation, and resource
sharing.

National Level Activities

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At the national level, library consortia in India engage in various

activities, including:
1. Resource Sharing: Library consortia facilitate resource sharing
among member libraries, enabling them to access a wider range of
materials, including e-journals, e-books, and databases.
2. Consortial Licensing: Library consortia negotiate with vendors to
obtain favorable pricing and licensing terms for e-resources, making
them more affordable for member libraries.
3. Training and Development: Library consortia organize training
programs, workshops, and conferences to enhance the skills and
knowledge of library professionals.
4. Advocacy: Library consortia advocate for the interests of libraries
and library professionals, promoting the importance of libraries in
education, research, and society.
5. Collaborative Collection Development: Library consortia facilitate
collaborative collection development among member libraries,
ensuring that resources are acquired and managed efficiently.

International Level Activities

At the international level, library consortia engage in various
activities, including:

1. Global Resource Sharing: Library consortia facilitate global

resource sharing, enabling libraries to access resources from around
the world.

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2. International Collaborations: Library consortia collaborate with

international organizations, such as the International Federation of
Library Associations and Institutions (IFLA), to promote global
cooperation and knowledge sharing.
3. Open Access Initiatives: Library consortia promote open access
initiatives, advocating for the free and unrestricted access to
scholarly research and knowledge.
4. Digital Preservation: Library consortia engage in digital
preservation initiatives, ensuring that digital resources are
preserved for future generations.
5. International Standards and Best Practices: Library consortia
promote international standards and best practices in librarianship,
facilitating the sharing of expertise and knowledge across borders.
Examples of Library Consortia
Some examples of library consortia at the national and international
levels include:
1. INFLIBNET (India): A national-level library consortium that
provides access to e-resources, promotes resource sharing, and
supports collaborative collection development.
2. ICOLC (International): A global library consortium that promotes
international cooperation, resource sharing, and knowledge
exchange among libraries.
3. OCLC (International): A global library cooperative that provides
access to shared resources, promotes resource sharing, and
supports collaborative collection development.

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4. JISC (UK): A national-level library consortium that provides access

to e-resources, promotes resource sharing, and supports
collaborative collection development.

Conclusion
In conclusion, library consortia play a vital role in promoting
cooperation, innovation, and resource sharing among libraries at
both national and international levels. By engaging in various
activities, such as resource sharing, consortial licensing, training and
development, advocacy, and collaborative collection development,
library consortia support the development of libraries and promote
access to knowledge and information.