ET - COMP - 162 - COMPUTER APPLICATIONS

SHORT QUESTION ANSWER

1) How do users interact with computers?
ANS) Users interact with computers through input devices like keyboards, mice, and
touchscreens, and receive feedback via output devices such as monitors and speakers. Easy
means user-friendly, requiring minimal effort. Simple refers to a design that is straightforward
and uncomplicated. Both focus on enhancing usability and efficiency, ensuring tasks are intuitive
and accessible for all users.

2) What are the memory parts in a computer?

ANS) A computer’s memory consists of RAM (Random Access Memory) for temporary data
storage and ROM (Read-Only Memory) for permanent instructions. Storage devices like SSDs
and HDDs hold data long-term. Cache memory speeds up processing. Easy means user-friendly,
while simple refers to straightforward design. Both ensure efficient and accessible data handling,
crucial for smooth performance and usability.

3) What are the outer parts of a computer?

ANS) The outer parts of a computer include the monitor, keyboard, mouse, printer, and speakers.
These peripheral devices enable interaction and output. The tower or casing houses internal
components. Easy means user-friendly, while simple refers to straightforward design. Both
ensure efficient and accessible use, enhancing functionality and usability for all users.

4) Examples of input and output devices?

ANS) Input devices include keyboards, mice, scanners, and microphones, which send data to the
computer. Output devices like monitors, printers, speakers, and headphones display or produce
results. Easy means user-friendly, requiring minimal effort. Simple refers to straightforward,
uncomplicated design. Both ensure efficient and accessible interaction, enhancing usability and
functionality for all users.

1|Page E T - C O M P - 1 6 2 - C O M P U T E R A P P L I C AT I O N S
M R . TA H A A L A M
 ET - COMP - 162 - COMPUTER APPLICATIONS
5) Why is the internet important?
ANS) The internet is important because it connects people globally, enabling communication,
information sharing, and access to resources. It supports education, business, and entertainment,
making life more convenient and efficient. Easy means user-friendly, while simple refers to
straightforward use. Both ensure accessibility and usability, empowering users to stay informed,
connected, and productive in a digital world.

6) Difference between graphics and images?

ANS)
1. Graphics:
Graphics are visual designs created using software, often combining shapes, text, and
colors. They are dynamic and used for illustrations, logos, or animations. Easy means user-
friendly, while simple refers to clear, uncomplicated designs.
2. Images:
Images are static visual representations, like photos or drawings, captured or scanned.
They are used for documentation or art. Easy means effortless to view, while simple implies
straightforward content.

7) Why is video important in computers?

ANS) Video is important in computers because it enables visual communication, entertainment,
education, and marketing. It enhances engagement and simplifies complex ideas. Easy means
user-friendly, requiring minimal effort to watch or create. Simple refers to straightforward,
accessible content. Both ensure effective and efficient information sharing, making videos a
powerful tool for communication and learning in the digital age.

8) Features and uses of Microsoft PowerPoint?

ANS) Features of Microsoft PowerPoint include slides, templates, animations, transitions, and
multimedia integration. It allows easy creation of professional presentations. Uses include
business meetings, educational lectures, and marketing pitches. Easy means user-friendly, while
simple refers to straightforward design. Both ensure effective and engaging communication,
making PowerPoint a versatile tool for visual storytelling and information sharing.

2|Page E T - C O M P - 1 6 2 - C O M P U T E R A P P L I C AT I O N S
M R . TA H A A L A M
 ET - COMP - 162 - COMPUTER APPLICATIONS
9) What are the four main components of a computer system?
ANS) The four main components of a computer system are the CPU (Central Processing Unit),
memory (RAM), storage (HDD/SSD), and input/output devices. The CPU processes data,
memory stores temporary information, storage holds data long-term, and input/output devices
enable interaction. Easy means user-friendly, while simple refers to straightforward functionality.
Together, they ensure efficient and accessible computing for all users.

10) What is the hierarchy of memory in a computer system?

ANS) The hierarchy of memory in a computer system includes registers, cache, RAM (Random
Access Memory), and storage (HDD/SSD). Registers are fastest but smallest, cache is faster than
RAM, and storage is slowest but largest. Easy means user-friendly, while simple refers to
straightforward design. This structure ensures efficient data access and optimal system
performance, balancing speed and capacity.

11) Name five external parts of a computer.

ANS) Five external parts of a computer are the monitor, keyboard, mouse, printer, and speakers.
The monitor displays output, the keyboard and mouse are input devices, the printer produces
hard copies, and speakers deliver audio. Easy means user-friendly, while simple refers to
straightforward use. These parts ensure efficient and accessible interaction, enhancing
functionality and usability for all users.

12) What is the difference between input and output devices?

ANS) Input devices send data into a computer, like keyboards, mice, and scanners. Output
devices receive data from a computer, such as monitors, printers, and speakers. Easy means user-
friendly, while simple refers to straightforward functionality. Together, they enable efficient and
accessible interaction, ensuring effective communication between users and computers for tasks,
entertainment, and information sharing.

3|Page E T - C O M P - 1 6 2 - C O M P U T E R A P P L I C AT I O N S
M R . TA H A A L A M
 ET - COMP - 162 - COMPUTER APPLICATIONS
13) What is the primary function of an operating system?
ANS) The primary function of an operating system (OS) is to manage hardware and software
resources, enabling communication between users and the computer. It handles memory,
processes, file storage, and peripheral devices. Easy means user-friendly, while simple refers to
straightforward operation. The OS ensures efficient, stable, and secure system performance,
making computing accessible and functional for all users.

14) What is the Internet, and how does it work?

ANS) The Internet is a global network connecting millions of computers to share information
and resources. It works by transmitting data through servers, routers, and cables using protocols
like TCP/IP. Easy means user-friendly, while simple refers to straightforward access. It enables
communication, research, and entertainment, making the world connected and accessible for
everyone.

15) What are the common file formats for images?

ANS) Common image file formats include JPEG for photos, PNG for lossless quality and
transparency, GIF for animations, and SVG for scalable vector graphics. Easy means user-
friendly, while simple refers to straightforward usage. These formats ensure efficient storage,
sharing, and display of images, catering to different needs like web use, printing, and editing
with optimal quality and compatibility.

16) What are the key components of a video file?

ANS) The key components of a video file are the video codec (compression format), audio
codec, container format (e.g., MP4, AVI), and metadata (details like resolution and duration).
Easy means user-friendly, while simple refers to straightforward playback. These components
ensure efficient storage, smooth playback, and compatibility across devices, enhancing viewing
and sharing experiences for users.

4|Page E T - C O M P - 1 6 2 - C O M P U T E R A P P L I C AT I O N S
M R . TA H A A L A M
 ET - COMP - 162 - COMPUTER APPLICATIONS
17) What is the purpose of using PowerPoint?
ANS) The purpose of using PowerPoint is to create visual presentations for communication,
education, and business. It combines text, images, videos, and animations to convey ideas
effectively. Easy means user-friendly, while simple refers to straightforward design. PowerPoint
enhances engagement, clarity, and professionalism, making it a versatile tool for teaching,
presenting, and marketing in a dynamic way.

18) What are the basic features of MS Word?

ANS) The basic features of MS Word include text editing, formatting (bold, italics, underline),
spell check, templates, tables, and image insertion. It also supports collaboration and document
sharing. Easy means user-friendly, while simple refers to straightforward functionality. These
features ensure efficient creation, editing, and sharing of professional documents, enhancing
productivity and communication for users.

19) What is a database, and why is it useful?

ANS) A database is an organized collection of data stored and accessed electronically. It is useful
for storing, managing, and retrieving information efficiently. Easy means user-friendly, while
simple refers to straightforward organization. Databases support business operations, research,
and decision-making, ensuring accurate, secure, and scalable data handling for improved
productivity and insights.

20) What are the main uses of MS Excel?

ANS) The main uses of MS Excel include data organization, calculations, analysis, and
visualization through charts and graphs. It is used for budgeting, forecasting, and reporting. Easy
means user-friendly, while simple refers to straightforward functionality. Excel enhances
efficiency, accuracy, and decision-making, making it a powerful tool for business, finance, and
personal tasks.

5|Page E T - C O M P - 1 6 2 - C O M P U T E R A P P L I C AT I O N S
M R . TA H A A L A M
 ET - COMP - 162 - COMPUTER APPLICATIONS
21) What is the difference between hardware and software?
ANS)
1. Hardware:
Hardware refers to the physical components of a computer, like the CPU, keyboard, and
monitor. Easy means tangible and user-friendly, while simple refers to straightforward
functionality. It enables interaction and processing.
2. Software:
Software includes programs and applications that run on hardware, like Windows or
Word. Easy means user-friendly, while simple refers to intuitive design. It provides functionality
and instructions for tasks.

22) What is cloud computing, and how does it work?

ANS) Cloud computing is the delivery of computing services like storage, processing, and
software over the internet. It works by storing data on remote servers accessed via the web. Easy
means user-friendly, while simple refers to straightforward access. It offers scalability, cost-
efficiency, and flexibility, enabling users to access resources anytime, anywhere, without needing
physical infrastructure.

6|Page E T - C O M P - 1 6 2 - C O M P U T E R A P P L I C AT I O N S
M R . TA H A A L A M
 ET - COMP - 162 - COMPUTER APPLICATIONS
LONG QUESTION ANSWER
1) Main features and tools in PowerPoint for good presentations?
ANS) Main Features and Tools in PowerPoint for Good Presentations:
PowerPoint offers templates for professional designs, slide transitions for smooth flow,
and animations to engage audiences. Tools like SmartArt simplify complex ideas, while charts
and graphs visualize data effectively. Multimedia integration allows adding images, videos, and
audio. Speaker notes and rehearsal timers aid in delivery. Easy means user-friendly, while simple
refers to intuitive design. These features ensure clear, dynamic, and impactful presentations,
enhancing communication and audience engagement for business, education, and marketing
purposes.

2) Why formatting and styling are important in PowerPoint and MS Word?

ANS) Importance of Formatting and Styling in PowerPoint and MS Word:
Formatting and styling enhance readability, professionalism, and visual appeal in
documents and presentations. In PowerPoint, they create engaging slides with consistent fonts,
colors, and layouts. In MS Word, they organize content using headings, bullet points, and tables.
Easy means user-friendly, while simple refers to straightforward application. Proper formatting
ensures clarity, emphasis on key points, and brand consistency. It improves communication,
audience retention, and overall impact, making content effective and memorable for business,
education, and personal use.

3) How templates, themes, and teamwork tools help in PowerPoint and Word?
ANS) Role of Templates, Themes, and Teamwork Tools in PowerPoint and Word:
Templates and themes provide pre-designed layouts and consistent styles, saving time
and ensuring professionalism. In PowerPoint, they create visually appealing slides, while in
Word, they streamline document formatting. Teamwork tools like co-authoring and comments
enable collaboration, allowing multiple users to work simultaneously and share feedback. Easy
means user-friendly, while simple refers to intuitive use. These features enhance efficiency,
consistency, and team productivity, making PowerPoint and Word ideal for business, education,
and group projects. They ensure seamless and effective communication and project management.

7|Page E T - C O M P - 1 6 2 - C O M P U T E R A P P L I C AT I O N S
M R . TA H A A L A M
 ET - COMP - 162 - COMPUTER APPLICATIONS
4) Explain the role of the CPU, RAM, storage, and motherboard in a computer system.
ANS) Role of CPU, RAM, Storage, and Motherboard in a Computer System:
The CPU (Central Processing Unit) is the brain of the computer, executing instructions
and performing calculations. RAM (Random Access Memory) provides temporary storage for
active data, ensuring quick access for the CPU. Storage (HDD/SSD) holds permanent data like
files and software. The motherboard connects all components, enabling communication and
power distribution. Easy means user-friendly, while simple refers to straightforward
functionality. Together, these components ensure efficient processing, data management, and
system stability, making the computer functional, reliable, and accessible for all tasks.

5) Describe the different levels of memory hierarchy (cache, RAM, storage) and their
importance in computer performance.
ANS) Memory Hierarchy and Its Importance in Computer Performance:
The memory hierarchy includes cache, RAM, and storage. Cache is the fastest and
smallest, storing frequently used data for quick CPU access. RAM is larger but slower, holding
active data for processing. Storage (HDD/SSD) is the largest and slowest, retaining data
permanently. Easy means user-friendly, while simple refers to efficient design. This hierarchy
balances speed, capacity, and cost, ensuring optimal performance. Faster access to data improves
processing speed, multitasking, and overall system efficiency, making computers responsive and
reliable for everyday tasks and complex operations.

6) Explain the functions of the monitor, keyboard, mouse, printer, and speakers in a
computer system.
ANS) Functions of Monitor, Keyboard, Mouse, Printer, and Speakers in a Computer System:
The monitor displays visual output, allowing users to interact with the system. The
keyboard and mouse are input devices, enabling text entry and navigation. The printer produces
hard copies of digital documents. Speakers deliver audio output for music, videos, and alerts.
Easy means user-friendly, while simple refers to straightforward functionality. Together, these
devices facilitate communication, data input, and output, ensuring efficient and accessible
interaction with the computer for work, entertainment, and creativity. They enhance usability and
productivity in everyday tasks.

8|Page E T - C O M P - 1 6 2 - C O M P U T E R A P P L I C AT I O N S
M R . TA H A A L A M
 ET - COMP - 162 - COMPUTER APPLICATIONS
7) Provide examples of input and output devices and explain how they interact with the
computer.
ANS) Examples and Interaction of Input and Output Devices with Computers:
Input devices like keyboards, mice, scanners, and microphones send data to the computer.
Output devices such as monitors, printers, speakers, and headphones receive and display or
produce results. Easy means user-friendly, while simple refers to straightforward functionality.
For example, typing on a keyboard (input) shows text on the monitor (output), or speaking into a
microphone (input) plays sound through speakers (output). These devices enable efficient and
accessible interaction, ensuring effective communication between users and computers for tasks,
entertainment, and information sharing.

8) Discuss the key features of the Windows operating system and its advantages over other
operating systems.
ANS) Key Features and Advantages of the Windows Operating System:
Windows offers a user-friendly interface, wide software compatibility, and regular
updates for security and performance. Key features include Cortana (voice assistant), Microsoft
Store, Task View for multitasking, and File Explorer for easy file management. Easy means
intuitive, while simple refers to straightforward navigation. Its advantages over other OS include
broad hardware support, extensive gaming options, and seamless integration with Microsoft
products like Office. Windows is versatile, customizable, and widely used, making it accessible
for personal, business, and educational purposes, ensuring efficiency and productivity for users
worldwide.

9|Page E T - C O M P - 1 6 2 - C O M P U T E R A P P L I C AT I O N S
M R . TA H A A L A M
 ET - COMP - 162 - COMPUTER APPLICATIONS
9) Explain the role of browsers, search engines, and ISPs in accessing and using the
Internet.
ANS) Role of Browsers, Search Engines, and ISPs in Internet Access:
Browsers (e.g., Chrome, Firefox) are software that display web pages, enabling users to
access online content. Search engines (e.g., Google, Bing) help find information by indexing
websites. ISPs (Internet Service Providers) connect users to the Internet via broadband, fiber, or
wireless networks. Easy means user-friendly, while simple refers to straightforward functionality.
Together, they enable seamless browsing, information retrieval, and online communication,
making the Internet accessible and useful for research, entertainment, and business. They ensure
efficient and reliable connectivity, enhancing the digital experience for users worldwide.

10) Discuss the difference between raster and vector graphics and their applications.
ANS)
1. Raster Graphics:
Raster graphics are made of pixels, ideal for photos and detailed images. Formats include
JPEG and PNG. They lose quality when scaled. Easy means user-friendly, while simple refers to
straightforward editing. Used in photography, web design, and digital art, they are versatile but
size-dependent.
2. Vector Graphics:
Vector graphics use mathematical equations for scalable, resolution-independent designs.
Formats include SVG and AI. They retain quality at any size. Easy means precise, while simple
refers to clean designs. Ideal for logos, icons, and illustrations, they are flexible and professional.
11) Explain the process of video editing and the tools used for it.
ANS) Video Editing Process and Tools:
Video editing involves importing footage, cutting and arranging clips, adding transitions,
effects, and audio, and exporting the final product. Tools like Adobe Premiere Pro, Final Cut Pro,
and DaVinci Resolve provide timelines, color correction, and audio mixing. Easy means user-
friendly, while simple refers to intuitive workflows. These tools enable creative storytelling,
professional-quality output, and efficient editing, making them essential for filmmaking,
marketing, and content creation. They ensure precision, flexibility, and high-quality results for all
video projects.

10 | P a g e E T - C O M P - 1 6 2 - C O M P U T E R A P P L I C AT I O N S
M R . TA H A A L A M
 ET - COMP - 162 - COMPUTER APPLICATIONS
12) Describe the steps to create an effective presentation using PowerPoint.
ANS) Steps to Create an Effective PowerPoint Presentation:
1. Plan your content and structure.
2. Choose a template or theme for consistency.
3. Add slides with clear headings and bullet points.
4. Use images, charts, and videos to enhance visuals.
5. Apply transitions and animations sparingly for flow.
6. Include speaker notes for guidance.
7. Rehearse timing and delivery.
8. Review and edit for clarity and accuracy.
Easy means user-friendly, while simple refers to straightforward design. These steps
ensure a professional, engaging, and impactful presentation, enhancing communication and
audience retention for business, education, or personal use.

13) Explain how to format a document, insert tables, and use styles in MS Word.
ANS) Formatting, Tables, and Styles in MS Word:
To format a document, use font options, paragraph alignment, and line spacing for clarity.
Insert tables via the Insert tab, customizing rows and columns for data organization. Apply styles
(e.g., Heading 1, Normal) from the Home tab for consistent formatting. Easy means user-
friendly, while simple refers to intuitive tools. These features ensure professional, well-
organized, and visually appealing documents, enhancing readability and efficiency for reports,
essays, and business communications. They streamline document creation and editing, making
Word a versatile tool for all users.

11 | P a g e E T - C O M P - 1 6 2 - C O M P U T E R A P P L I C AT I O N S
M R . TA H A A L A M
 ET - COMP - 162 - COMPUTER APPLICATIONS
14) Discuss the process of creating tables, queries, and forms in MS Access.
ANS) Creating Tables, Queries, and Forms in MS Access:
In MS Access, tables store data in rows and columns, created using the Table Design
view. Queries retrieve and filter data using the Query Wizard or SQL. Forms provide a user-
friendly interface for data entry, designed via the Form Wizard. Easy means intuitive, while
simple refers to straightforward tools. These features ensure efficient data management, analysis,
and entry, making Access a powerful tool for databases, business operations, and record-keeping.
They enhance productivity and accuracy in handling large datasets.

15) Explain how to use formulas, functions, and charts in MS Excel.

ANS) Using Formulas, Functions, and Charts in MS Excel:
Formulas perform calculations (e.g., =A1+B1), while functions like SUM, AVERAGE,
and VLOOKUP simplify complex tasks. Charts (e.g., bar, pie) visualize data, created via the
Insert tab. Easy means user-friendly, while simple refers to intuitive tools. These features enable
data analysis, trend identification, and reporting, making Excel a powerful tool for budgeting,
forecasting, and decision-making. They enhance efficiency, accuracy, and clarity in handling
numerical data for business, education, and personal use.

16) Discuss the importance of computer literacy in today’s digital world.

ANS) Importance of Computer Literacy in Today’s Digital World:
Computer literacy is essential for navigating the digital age. It enables effective
communication, access to information, and efficient task management. From online banking to
remote work, it empowers individuals to use technology confidently. Easy means user-friendly,
while simple refers to straightforward skills. Computer literacy enhances employability,
education, and personal growth, ensuring participation in a connected world. It fosters problem-
solving, creativity, and adaptability, making it a vital skill for success in modern society.

12 | P a g e E T - C O M P - 1 6 2 - C O M P U T E R A P P L I C AT I O N S
M R . TA H A A L A M
 ET - COMP - 162 - COMPUTER APPLICATIONS
17) Explain the role of cybersecurity in protecting computer systems and data.
ANS) Role of Cybersecurity in Protecting Computer Systems and Data:
Cybersecurity safeguards computer systems, networks, and data from unauthorized
access, attacks, and theft. It uses tools like firewalls, encryption, and antivirus software to ensure
confidentiality, integrity, and availability of information. Easy means user-friendly, while simple
refers to straightforward protection. Cybersecurity prevents data breaches, financial loss, and
reputational damage, ensuring trust and safety in digital interactions. It is vital for businesses,
governments, and individuals to protect sensitive information and maintain operational
continuity in an increasingly connected world.

13 | P a g e E T - C O M P - 1 6 2 - C O M P U T E R A P P L I C AT I O N S
M R . TA H A A L A M