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Exam Admin Use Guide Content

1. Web Address................................................................................... 1

2. Login Page...................................................................................... 1

3. New User Registration Page .............................................................. 2

4. Email Verification............................................................................. 3

5. Open the email message .................................................................. 3

6. Click to expand the message ............................................................. 4

7. Provide your institution .................................................................... 4

8. Supervisors/Admins account activation ............................................... 7

9. Exam Admin Registration page .......................................................... 8

10. Admission Card Printing.................................................................... 9

11. Exam admin information data collection ............................................ 11

11.1. Examinee summary data ........................................................... 11

11.2. School group distance data ........................................................ 11

11.3. School group campus preferences for placement (3 choices) .......... 11

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Exam Admin System User Guide

This manual is intended for the personnel who collect exam administration
personnel data.

1. Web Address
To access the system, open any popular browser, such as Chrome, Firefox, or
Microsoft Edge etc.., and type exam.eaes.et into the address bar as shown below.

2. Login Page
If you entered the address correctly and have access to the internet, you will see
the login screen shown below. Enter your email and password to log in if you are
already a registered user. If not, select register.

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3. New User Registration Page

Enter your Given name, last name (Father name), email, and password twice for
confirmation, please double check that you entered your email address
accurately. After filling out the Registration form, which looks like the image
below, click the Register button.

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4. Email Verification
If your registration is successful and you provided a valid email address, you will
instantly receive an email address. The following screen prompt will appear too.
To validate your email, kindly follow it.

5. Open the email message

The verification email will often get in your primary inbox; however, it may
occasionally end up in your spam folder. Check both places before requesting the
email again. if you don't receive an email, it's likely that you wrote your email
address incorrectly; in that case, you must try registration process again.

However, if you completed the registration process successfully, you will receive
an email from the Educational Assessment and Examinations Service that looks
like the one below.

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Don’t reply back and expect any response from this email address as this is an
auto generated email from the system.

6. Click to expand the message

When you open the email, you will see a message similar to the one below; click
the link to confirm your email address. Most of the time, it will send you directly
to the next screen indicated on number 7. the system screen for (insert your
institution here).

If you don't verify your account using the link within a day, go to the
exam.eaes.et website and try to log in using your email and a password you
made. You will then receive a new link in your email, which you should use to
verify your email.

7. Provide your institution

To make your account active your parent office may need more specifics about
you. The first is accordingly selecting the institution you are representing, and
the second is any proof, particularly a letter of delegation from your institution

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stating that you are its delegate to carry out a duty that a system provides. If
more than one institution is required, you can do so if you have sufficient proof.

Please make sure that your attachment is one of any image files (JPEG, PNG,...
or PDF), as shown below

What kind is your institution

Your organization should fit into one of the categories provided below in a drop
box. You will be prompted to choose more details about your institution based on
the categorization of your institution.

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E.g. Here is example of selecting institution category

Check for the following message

If you complete self-registration steps successfully, you will see the prompt
below. You must wait for system administrators to authorize your account, as the
prompt instructs. Therefore, we now require some manual interaction; in some
circumstances, a work may just require one day.

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8. Supervisors/Admins account activation

Account activation step 1

If you are a member of the management hierarchy, such as a representative of

a region/university who wants to activate for zones/university campuses, you
should click on users from the left-side menu before selecting the hamburger
menu next to the appropriate user to view their data.

Account activation step 2

The following lines of activation are provided in each user's details section. Please
read it carefully, one by one, and hit activate on any legitimate user requests.
Including their application locations.

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Account activation step 3

If this is the first time you are activating an account for that particular user, make
sure you have also gone back to the list of users and activated the account itself.

Note: Active accounts show a block button, to block them. Inactive account
shows Activate button to allow you activate it for a user. Account activation
menus displayed according to you privilege level on a system.

9. Exam Admin Registration page

This user manual is meant to assist you with the exam admin personnel
registration process. To do so, select the Personnel menu, click on the personnel
list, and then select the Add New button to add a new personnel.

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Add New Personnel

Please make sure that you have used the appropriate data boxes provided by this
interface to submit exam admin personnel information; be sure to complete each
one accurately and save it.

10. Admission Card Printing

To print your students' exam entrance or admission cards, expand the Admission
menu, select Card Printing.

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Then Click on the hamburger menu (three stacked lines) then click on the View
Detail. Then Click on print preview.

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Click Print preview.

Note: Creating all of the student data, including the QR and photo barcodes, might
require a long time on the system. Please give the document some time to
populate.

You can take students admission card as pdf file and print wherever you got the
printing services.

Please Don’t forget to click print confirmed after downloading or printing

admission card.

11. Exam admin information data collection

11.1. Examinee summary data
11.2. School group distance data
11.3. School group campus preferences for placement (3 choices)

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12. Important addresses

https://exam.eaes.et ---Exam Administration
https://services.eaes.et----Services (Certificate issue and other)
https://result.eaes.et---Student exam result
https://eaes.et----Website
https://www.facebook.com/eaes.eaes ---Verified Facebook page
https://journal.eaes.et---Official journal
https://t.me/eaesbot ---Telegram bot for result
[email protected] ---Official Email
SMS short code ---6284 by name EAES

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