MP 2001sP/MP 2501sp User Guide What You Can Do with This Machine Getting Started Copy Fax. Print Gi Scan Mansate« Web Image Monitor Gl Adding Paper and Toner Troubleshooting Appendix For information not in this manual, refer to the HTML/POF files on the supplied » CD-ROM. For safe and correct use, be sure to read the Safety Information in * Read This Fist” before using the machine.Mans.ioTABLE OF CONTENTS How to Read the Manuals. . . Symbols Used in the Manual... Model-Specific Information. Names of Major Features. 1, What You Can Do with This Machine Soving Paper... Converting Documents fo Electronic Formats Eas Registering Destinations iuisnsnnsns Operating the Machine More Effectively. Customizing the [Home] Screen... Making Copies Using Various Functions. Printing Data Using Various Functions. 1S Uiilizing Stored Documents 16 1g and Receiving Faxes without Paper. 7 1g and Receiving Faxes via the Internet. 19) Installed. 21 1g and Receiving Faxes by oN, ans: Fax 6 Using the Facsimile and the ScanneFin a & ve s Preventing Information Leakage (Security Functions}. Monitoring and Setting the Machine Preventing Unauthorized Copying, 2. Getting Started Guide to Names and Functions of Components Guide to Components «Resin A (mainly Europe and Asia)... Guide to Components @iRes!sn B (mainly North America). Guide to Functions of the Machine's Options. Guide to Functions of the Machine's External Options @)esion A (mainly Europe and Asi! Guide to Functions of the Machine's External Options @/ResIan B (mainly North America! Guide to the Names and Functions of the Machine's Control Panel Changing the Displey Longuage How to Use the [Home] Screen.. ‘Adding Icons lo the [Home] Screen, Registering Functions in a Program. Example of Programs.Turning On/Off the Power Turning On the Main Power. Turning Off the Main Powe vnsnninnnnnnnnnnnnnnnnnnnnnnnnniimnmmnnnnnnnnnnsnnn ‘When the Authentication Screen Is Displayed. User Code Authentication Using the Control Panel. 51 Logging In Using the Control Panel . . 51 Logging Out Using the Control Panel. 52 Placing Originals. ‘A (mainly Europe and Asia renee 58 Blmainly North America)... Placing Originals on the Exposure Glass Placing Originals on the Exposure Glass Placing Originels in the Auto Document! Feeder. 3.Co) Basic Procedure Reducing or Enlarging Original Preset Reduce/Enlarge, Zoom Auto Reduce/Enlarge. Duplex Copying, Specifying the Original and Copy Orientation. Combined Copying... One-Sided Combine. Two-Sided Combine... Copying onto Custom Size Paper from the Bypass Tray... 72 74 75 76 Copying onto Envelopes Sor Changing the Number of Sets. Storing Data in the Document Server. 4. Fox Basic Procedure for Transmissions (Memory Transmission)... 77 Sending Originals Using the Exposure Glass (Memory Transmission) nr Registering o Fax Destination... Deleting o Fax Destination. Transmiting while Checking Connection to Destination (Immediate Transmission)Sending Originals Using the Exposure Glass (Immediate Transmission] Canceling @ Transmission. Canceling a Transmission Before the Original Is ScanMed snninnnnnemnnninninnnsnnnnsnnn BA ‘Canceling a Transmission While the Original Is Being Scanned. 84 Canceling a Transmission After the Original Is Scanned (While @ Transmission Is in Progress)... 85 ‘Canceling a Transmission After the Original Is Scanned (Before a Transmission Is Started). 85 Sending at a Specific Time (Send Later) - 87 Storing a Document... Sending Stored Documents... ~ vo von vo 89 Printing the Journal Manvelly..umsnsesnsimininsnsininnnnnnaninsnsnnnnennnnnnnnsnnsinD 5. Print Quick Install 93 Displaying the Printer Driver Propertie Stondard ing, ‘When Using the PCL 6 Printer Driver.. . Locked |. ment so cineca Mans:to Printing a Locked Print File Using the Control Panel... Hold Print. Sending a Hold Print File, Printing a Hold Print File Using the Control Pan Stored Print... vee . we Sending @ Stored Print File....cesuenmnetneav Printing a Stored Print File Using the Control Panel 6. Scan int File, 103 Bosic Procedure When Using Scan to Folder. Creating @ Shared Folder on a Computer Running Windows/ Confirming o Computer's Information. oe 108 Registering an SMB Folder. 106 Deleting an SMB Registered Folder. 109 Entering the Path to the Destination Manually. 110 Bosic Procedure for Sending Scan Files by E-mail au Registering on E-mail Destination, 12113 Deleting an E-mail Destination. Entering an E-mail Address Manually 14 Basic Procedure for Storing Scan Files.......ssss ssoesnnensnseesnneeanaenanensnneeaneenen soseenneee WS ‘Checking a Stored File Selected from the List. 116 the File Type. 7 ing Send Settings. 18 7. Document Server Storing Date. oon 9 121 Printing Stored Documents... 8. Web Image Monitor Displaying Top Page.swnu-:- soon 123 Viewing Received Fax Documents Using Web Image Monitor... 125 9. Adding Paper and Toner Loading Paper into Paper Trays. 127 Loading Paper into the Byposs Tray. 129 Prinfing from the Bypass Tray “PA 130 Loading Orientation-ixed Paper or Two hal) £135 Recommended Paper Sizes and Types... . 0138 Thick Paper. laa Envelopes. 145 Adding Toner. 149 Sending Foxes or Scanned Documents When Toner Has Run Out. sou 151 Disposing of Used Toner 151 Troubleshootin, Indicators .nimmnmnnmnnmnmmnineinmnmnininnmmmnnininmennnnnnmmnennninmmnrnnnmenns 193 When an Indicator for the [Check Status] Key Is li 154 Panel Tone... 156 157 164 164 167 ‘When You Have Problems Operating the Machine... When Messages Are Displayed on the Control Panel. Messages Displayed When Using the Copy/Document Server Function. Messages Displayed When Using the Facsimile Function... Messages Displayed When Using the Printer Function 183 Messages Displayed When Using the Scanner Function... 198When Messages Are Displayed on Your Compuler Screen.. Messages Displayed When Using the Scanner Functio 11. Appendix Trademarks.. INDEX... Mans.ioHow to Read the Manuals Symbols Used in the Manuals This manval uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations, i Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located al the end of sections. It indicates where you con find further relevant information. 0 oe the names of keys on the M ag Re] GC Indicates instructions stored in a file on a provided CD-ROM. @R @ Differences in the functions of Region A and Region B models are i io A (mainly Europe and Asia) Bl mainly Noth America} icated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using, For details about which symbol corresponds to the model you are using, see p.7 "Model-Specific Information",Model-Specific Information This section explains how you can ideniify the region your machine belongs to. There is a label on the rear of the machine, located in he position shown below. The label contains details that identify the region your machine belongs to. Read the label. The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine. @Dresiew A (mainly Europe ond Asi . Ifthe label contains the following, Ma $2} A bdch + CODE XXXK-27, -29 + 220-240 oR Ifthe label contains the following, your machine is @ region B model: + CODE XXXK-17 + 120-127 \ensions in this manual are given in two units of measure: metric and inch, If your machine is a B(moinly North America) Region A model, refer to the metric unis. It your machine is « Region B model, refer to the inch units.Names of Major Features Inthis manual, major features of the machine are referred to as follows: + Auto Document Feeder > ADF Mans.io1. What You Can Do with This Machine a You can search for a description by what you want to do. Saving Paper Printing multi-page documents on both sides of sheets (Duplex Copy) = See "Duplex Copying", Copy/ Document Server®. Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fox)) => See "Combined Copying", Copy/ Document Server®. = See "Combine Two Originals", Fax®. Printing received faxes on both sides of sheets (2 Sided Print) = See "Two-Sided Printing", Fax®. Converting received faxes to electronic formats (Paperless Fax) = See "Confirming/Printing/Deleting Received and Stored Documents", Fax®. Sending files from the computer without printing them (LAN-Fax) => See "Sending Fax Documents from Computers", Fax@ Checking how much paper is saved ([Information] screen) = See "How to Use the [Information] Screen", Getting Started @.1. What You Can Do with This Machine Converting Documents to Electronic Formats Easily Sending scan files M ans. O > See "Basic Procedure for Sending Sean Files by E-mail", Scan@ Sending the URL of the folder in which scan files are stored = See "Sending the URL by E-mail", Sean®@. Storing scan files in a shared folder > See "Basic Procedure When Using Scan to Folder", Scan®. Storing scan files on media = See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan®. Converting transmitted faxes to electronic formats and sending them to a computer Fox®. Managing and using documents converted to electronic formats (Document Server) = See "Overview of Folder Transmission Funci => See "Relationship between Document Server and Other Functions", Copy/ Document Server®.Registering Destinations Registering Destinations “S Using the control panel to register destinations in the Address Book = See "Registering Entered oy g ns: + ‘ox® = See "Registering a destination in the Sddress anual", Sean®, Using Web Image Monitor to register destinations from a computer =? See "Registering Internet Fax Destinotion Information Using Web Image Monitor", Fox®. Downloading destinations registered in the machine to the LAN-Fax driver destination list = See "Using the machine's Address Book as the LAN-Fax destination list", Fax®. W1. What You Can Do with This Machine Operating the Machine More Effectively s (Program) “tore {Progreim as Defaults (Copier/Document = See "Changing the Default Functions of the Initial Screen*, Convenient Functions. Registering and using frequently-used s See "Registering room EVIL Registering frequently-used settings os initial sel Server/Fax/Scanner)) Registering frequently-used printing settings to the printer driver = See "Using One Click Presets", Print®. Changing the initial settings of the printer driver to frequently-used printing settings > See "Displaying the Printing Preferences Dialog Box", Print ®. Adding shortcuts to frequently used programs or Web pages => See “Adding Icons to the [Home] Screen", Convenient Functions ©) Changing the order of the function and shortcut icons = See "Changing the Order of Icons on the [Home] Screen", Convenient Functions.Customizing the [Home] Screen Customizing the [Home] Screen The icons of each function are displayed on the [Home] screen, « Yoocoat trea ecto ALAMA.G tele tn tone cur he parame or Web pages can be recalled easily by pressing the shortcut icons. * You can display only the icons of functions and shortculs that you use. * You can change the order of the function and shortcut icons. (Reference + For details about the features on the [Home] screen, see "How fo Use the [Home] Screen", Gelling Started. * For detcils about how to customize the [Home] screen, see "Types of [Home] Screens and How to Customize Them*, Convenient Funciions®, 131. What You Can Do with This Machine Making Copies Using Various Functions ot * You can reduce or enlarge the copy image. Auto Reduce /Enlarge function enables the machine to detect the original size automatically. Also, it enables the machine to select an appropricte reproduction ratio based on the paper size you specily. Ik from that of the paper you are. ere Bashing to match it with the copy paper . jentalion of the original is different the original image by 90 degrees =? See "Reducing or Enlarging Originals", Copy/ Document Server®. * Copier functions such os Duplex and Combine allow you to save on poper by copying multiple pages onto single sheets = See "Duplex Copying", Copy/ Document Server®. = See "Combined Copying", Copy/ Document Server® * You can copy onto various types of paper such as envelopes and OHP transparencies. = See "Copying onto Various Types of Paper", Copy/ Document Server®. * You can sort copies. = See "Sort", Copy/ Document Server®.Printing Data Using Various Functions Printing Data Using Various Functions el * This machine supports network and local connections, *+ You can send PDF files directly o the machine for printing, without having to open o PDF application. . see angarorned kat S .1O * You can print or delete print jabs stored on the machine's hard disk, which have been previously sent from computers using the printer driver. The following lypes of print jobs con be selected: Sample Print, locked Print, Hold Print, and Stored Print > See "Storing Documents in the Hard Disk Drive and Printing them", Print@. * You can collate printed paper. > See "Collate", Print ®. * You can print files stored on a removable memory device and specify print conditions such as print quality ond prin size. > See "Direct Prt ing from a Memory Storage Device", Print ®. 151. What You Can Do with This Machine Utilizing Stored Documents You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk. ‘Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the network. You can also change print setings and print multiple documents (Document Server). of @fs og! “Le «Yeu conratio seve doco] MLANASrrd La yoor computer + Using the file format converter, you can download documenis stored in copier, Document Server, or printer mode to your computer. Reference * Fordetails about how to use the Document Server, see "Document Server", Copy/ Document Server®, + Fordetoils about the Document Server in copier mode, see "Storing Data in the Document Server", Copy/ Document Server®. + Fordetoils about the Document Server in printer mode, see “Saving and Printing Using the Document Server’, Print ©. * For details about the Document Server in fax mode, see "Storing « Document", Fax® *+ Fordeteils about the Document Server in scanner mode, see "Storing and Saving the Scanned Documents", Scan®.Sending and Receiving Foxes wthout Paper Sending and Receiving Faxes without Paper Reception You can store and save received fox documents as electronic formats in the machine's hard disk Gi without printing them. You can ve Web mage Meneid fea. bik ow edo dolnd decent ving your computer (Storing received documents) = See "Confirming/Printing/ Deleting Received and Stored Documents", Fax®. Transmission You can send a fax from your computer over the network (Ethernet or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax). 718 1. What You Can Do with This Machine To send o fax, prin from the Windows application you are working with, select LAN-Fax as the printer, ond then specify the destination, You can also check the sent image dato. For details about the macfine!§ ss z k Seiiings Requirements", Connecting the Machine/ System Seti diet ‘dl Y ot oO For details about how lo use the function, see "Sending Fax Documents from Computers”, Fax ®Sending and Receiving Faxes via he Internet Sending and Receiving Faxes via the Internet wex@eor com afte E-mail Transmission and Reception ‘This machine converts scanned document images to e-mail format, and transmits and receives the e-mail data over the Interne. Mcnede tose wl V POLS Qty te datnioretone number (Internet Fox and e-mail transmission). = See "Specifying an Internet Fax Destination by Entering It Manually*, Fax®. + This machine con receive e-mail messages vio Internet Fax or from computers (Internet Fax Reception and Mail to Prin) = See "Receiving E-mail by Internet Fox/Mail to Print", Fax® + Internet Fax compatible machines and computers that have e-mail addresses can receive e- mail messages via Internet Fax. IP-Fax The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network. + To send a document, specify an IP address or host name instead of a fax number (IP-Fax Transmission). = See “Specifying an IP-Fax Destination by Entering It Manually", Fax®, ‘* This machine can receive documents sent via Internet Fax (IP-Fax Reception). = See “Types of Reception", Fox®. + Using 0 VoIP gateway, this machine can send to G3 facsimiles connected to the public switched telephone network (PSTN) 191. What You Can Do with This Machine + Fordeteils about the machine's seltings, see "Network Settings Requirements", Connecting the Machine/ System Settings®. Mans.io 201 Faxes by Using the Machine without Fax Unit installed Sending and Receiving Faxes by Using the Machine without Fax Unit Installed You can send and receive faxes through a different machine's fax functions via a network (Remote Fax). a * To use the remote fax function, install the fax connection unit on the client-side machine and remote machine. + The procedure for sending faxes is os some os thot of forthe machine with the fax unit. When @ job hos finished, confirm resuls displayed on sending history or printed on reports. * You can forward the received documents from the remote machine with facsimile function to the client-side machine. * See "Sending/Receiving Documents Using a Remote Machine (Remote Fax)", Fax®. 2122 1. What You Can Do with This Machine Using the Facsimile and the Scanner in a Network Environment + You can send scan fles to © specified destination using exmail (Sending scan files by e-mail > See "Overview of E-mail MaaAs4o = See "Basic Procedure for Sending Scan Files by E-mail", Scan® * You can send scan fles direcly fo folders (Sending scan files by Scan to Folder) = See "Overview of Folder Transmission Function", Fax®@. = See "Basic Procedure When Using Scan to Folder", Scan®. * You can use this machine as a delivery scanner for the ScanRouler delivery software’! (Network delivery scanner]. You can save scan files in the delivery server or send them to a folder in a computer on the same network. = See "Basic Procedure for Delivering Files", Scan®. + You can use Web Services on Devices [WSD} to send scan files to a client computer. > See "Basic Operaling Procedure of WSD Scanner (Push Type)", Scon®. *| The ScanRovter delivery software is no longer available forsalePreventing Information Leakage (Securty Functions) Preventing Information Leakage (Security Functions) * You can protect documents from unauthorized access and stop them from being copied withoul permission. + You can control the use of the machine, os well as prevent machine sellings from being chonged without authorization. + By setting passwords, you conjpreyent unauthorized accéss via the network. * You can erase crerengrhe A GED wpithlizedhe risk of information leakage. * You can limit he usage of functions for each user. Reference + See Security Guide®. 2324 Monitoring and Setting the Machine Using a Computer Using Web Image Monitor, you can check the machine's status and change the settings. ey You can check which tray is emi eed phos iO the Address Book, specify the network sellings, configure and change the system settings, manage jobs, prin! the job history, and configure the authentication settings. OReference + See "Using Web Image Monitor", Connecting the Machine/ System Settings®. * See Web Image Monitor Help.Preventing Unauthorized Copying Preventing Unauthorized Copying You can print embedded patterns on printouts to prevent unauthorized copying. AS + Using the printer driver, you can embed a pattern in the printed document. Ifthe document is copied on a machine with the [vP Seoutityonit, pI -d pages are grayed out in the copy Thnconninze el Medel Habodch Wins copie. Potced loxmeage ore grayed ou! before being transmitied or stored. If a document protected by unaulhorized copy guard is copied on a machine that is equipped with the Copy Data Security unt, he machine beeps to notify users that unauthorized copying is being attempted. Ifthe document is copied on © machine without the Copy Data Security Unit, the hidden text becomes conspicuous in the copy, showing that the copy is unauthorized. + Using the printer driver, you can embed tex! in the printed document for unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized copying. * See "Printing Documents that are not Allowed to Duplicate’, Print®. * Fordetails, see the printer driver Help and Security Guide®. 251. What You Can Do with This Machine Mans.io2. Getting Started a This chapter describes how to start using this machine. Guide to Names and Functions of Components Guide to Components sion (A (mainly Europe and Asia) A\CAUTION * Do not obstruct the machine's vents. Doing so rsks fire caused by overheated internal ‘components Front and left view 1. Exposure gloss cover or ADF (The illustration shows the ADF.) Lower the exposure glass cover or the ADF over originals placed on the exposure glass. IF you load o stack of originals in the ADF, the ADF will automoticaly feed the originals one by one. 272. Getting Started 2. Exposure glass Place originals face down here. 3. Ventilation holes Provent overheating. 4. Main power switch To opercie the mec 9. Control panel See p.34 "Guide tothe Names and Functions of the Machine's Control Panel. 6 Internal Troy 1 he main power switch must be on. Ifitis off, turn the switch on. Copied/printed paper ond fax messages are delivered here. 7. Front cover COpento access the inside of the machine. Poper trays Load paper here. The Type 1 model has one paper troy 9. Lower poper trays Load paper here. For details, see p.32 "Guide to 4 4 PSO Front end right view |. Extender Raise the extender to suppor large poper. 2. Ventilation holes Preven! overheating 28Guide to Names and Functions of Componente 3. Poper guides When loading paper in the bypass tray, align the poper guides flush against the paper. 4, Bypass troy Use to copy or print on thick poper, CHP transparencies, envelopes, and label poper (adhesive labels). 5. Extender Pull this extender out when loading A4D, 81/2 * 11D or larger size paper in the byposs tray. Gl Lower right cover (Open this cover when @ paper jam occurs. 7. Lower poper tray right cover (Open this cover when @ paper jam occurs 8. Right cover (Open this cover to remove jammed paper fed from the paper troy Guide to Components @)fesion B (mainly North America) A\CAUTION © Do not obstruct the ncn TNA bo en ~ co” overheated infernal component, TTS" T 2930 2. Getting Started Front and left a 6 Man ADF Lower the ADF over originals placed on the exposure glass It you load @ stack of original in the ADF, the ADF will automatically feed the originals one by one. Exposure glass Place originals face down here. ‘Ventilation holes Prevent overheating Main power switch ‘To operate the machine, the main power switch must be on. Ititis off, turn the switch on. Control panel See p.34 "Guide to the Names and Functions of the Machine's Control Panel". Internal Tray 1 Copied/printed paper and fax messages are delivered here. Front cover Open to access the inside of the machine. Poper trays load paper here.Guide to Names and Functions of Componente 9. Lower poper trays Load paper here. For dela, see p.32 "Guide to Functions of he Machine's Options". Front and right view 1. Extender Raise the extender to suppor large poper. 2. Ventilation holes Prevent overheating 3. Poper guides ‘When loading poper in the bypass ray, olign the paper guides flush agains! the paper. Bypass tray Use to copy or print on thick poper, CHP transparencies, envelopes, and label poper {adhesive labels). 5. Extender Paul ths extender out when loading A412, 8!/2 x 110 or larger size paper in the byposs tray. 3. Lower right cover Open this cover when @ poper jam occurs 7. Lower paper tray right cover Open this cover when @ paper jam occurs. 8. Right cover Open this cover remove jommed paper fed from the paper toy. 3132 2. Getting Started Guide to Functions of the Machine's Options Guide to Functions of the Machine's External Options © fesion A (mainly Europe and Asia) I == —~ > 5 —t— ans, ib. . Exposure glass cover Lower this cover over original 2. ADF load a stack of originals here. They will eed in evlometicaly 2 |. Lower poper tray Holds up fo 500 sheets of paper. - |. Lower paper trays Consisis of wo poper rays. Holds up to 1,000 sheets of paper. Each paper tray holds 500 sheets. Internal Tray 2 Ifyou select this os the ovtput tray, copied/printed paper or fax messages are delivered here face down.Guido to Futons ofthe Machine's Options Guide to Functions of the Machine's External Options @ (mainly North America) —™ > +9-' 4 a] 1 | 3 1. Handset Used as a receiver when a fax units installed. Allows you to use the On Hock Dial ond Manvol Dial functions. I also ollows you to use the machine as 0 telephone. rma Mans.io Holds up fo 500 sheets of poper. 3. Lower poper trays Consists of wo poper rays. Holds up to 1,000 sheets of poper. Each paper tray holds 500 sheets. 4, Internal Tray 2 you select this os the output tray, copied/prinled paper or fax messages ore delivered here face down. 3334 2. Getting Started Guide to the Names and Functions of the Machine's Control Panel This illustration shows the control panel of he machine with options flly installed 2 5. 1 2 3 [Home] key Press to display the [Home] screen. For detils, see p.38 "How to Use the [Home] Screen Function keys No functions ore registered to the function keys os a factory default. You can register often used functions, programs, and Web poges. For details, see "Configuring function keys", Getting Stated @. Display panel Displays keys for each function, operation salus, oF messages. See "How to Use the Screens on the Control Panel", Getting Started ®. [Reset] key Press to clear the current settings. [Program] key (copier, Document Server, facsimile, and scanner mode) + Press to register frequenily used settings, or to recall registered settings.the Names and Functions ofthe Machine's Control Pane! 6 7. 10. u 12. 13. 4. 15. 16. See "Registering Frequently Used Functions", Convenient Functions @, + Press to program defaults fr the inl display when modes ore cleared or reset, or immediately afer the main power switch is turned on, ‘See "Changing the Default Functions of the inal Screen*, Convenient Functions) Main power indicator The main power indicator goes on when you turn on the main power switch [energy Saver] key Press to switch lo and from Sleep mode. See "Saving Energy", Gelling Starled®, When the machine is in Sleep mode, the [Eneray Saver] key flashes slowly. Login/Logout] key Press to log in or log out [Usor Tools/Counter] key + User Tools Press to change the default setings to meet your requirements, See "Accessing User Tools", Connecting the Machine/ System Settings. + Counter Press to check or print the counter value. See "Counter", Maintenance and Specifications. You can find out where fo order expendable supplies and where fo cell when a malfunction occurs. You can also print these details. See *Ches AIS. - we cond Specifications ®. [simple Screen] key Press to switch tothe simple screen. See *Switching Screen Poterns", Getting Started @ [4] key (Enter key) Press to confirm values entered or items specified. [Start] key Press to start copying, printing, scanning, or sending [Clear] key Pressto delete a number entered [Stop] key Press to stop a job in progress, such as copying, scanning, faxing, oF printing, Number keys Use to enter the numbers for copies, fox numbers and dota for the selected function. Fax Received indicator, Communicating indicator, Confidential Fi * Fax Received indicator indicator Ligh's continuously while data other than personal box or Memory Lock file is being received and stored inthe fax memory. ‘See "Subsiitute Reception", Fax®. + Communicating indicator lights continuously during dete transmission and reception. 3536 2. Getting Started * Confidential File indicator lights continuously while personel box data is being received. Blinks while Memory Lock file i being received See "Personal Boxes" and "Printing a File Received with Memory Lock", Fax@. 17. [Check Status] key Press to check the machine's system status, operational status of each function, and current jobs. You can also disploy the job history and the machine's maintenance information, 18. Data In indicator (facsimile and printer mode) Flashes when the machine is receiving print jobs or LAN-Fox documents from a computer. See Fax@ and Print ®. 19. Medic access lamp lights up when a memory storage device is inserted in the media slot Media slots Use to insert an SD card or « USB flash memory device. Mans.ioChanging the Dieplay Language Changing the Display Language You can change the language used on the display. English is set as defaul. 1. Press the [User Tools/Counter] key. 2, Press [¥]. 3. Press language key until the language you want to display appears. 4, Press the [User Tools/Counter] key. Mans.io 3738 2. Getting Started How to Use the [Home] Screen The icons of each function are displayed on the [Home] screen, You can add shortcuts fo frequently used programs or Web pages to the [Home] screen. The icons of ‘added shortcuts oppear on the [Home] screen. The programs or Web pages can be recalled easily by pres To display the [Home] screen, press the [Home] key. 1 the shortcut icons. 1. [Copier] Press to make copies. For details about how to use the copy function, see Copy/ Document Server®. 2. [Document Server] Press to slore or print documents on the machine's hard disk For details cbout how to use the Document Server function, see Copy/ Document Server®. 3. [Facsimile] Press to send or receive foxes. For details about how to use the fax function, see Fax@. 4, Shortcut icon You can edd shortcuts to programs or Web pages to the [Home] screen. For details about how to register shortcuts, see p.39 "Adding Icons to the [Home] Screen", The program number appears on the bottom of the shortcut icon,How to Use the [Home] Scroon 5. Home screen image You can display an image on the [Home] screen, such as @ corporate logo. To change the image, see "Displaying the Image on the [Home] Screen", Convenient Functions @. 6. [Printer] Press to make settings for using the machine as ¢ printer For details about how to make settings for the printer function, see Print 7. [Scanner] Pressto scan originals and save images os files. For details about how to use the scanner function, see Scan@ 8. [Browser] Pressto display Web pages For details cbout how to use the browser function, see Convenient Functions ®. aayy Press to switch pages when the icons are not displayed on one poge Adding Icons to the [Home] Screen You can add shortcuts to rooms Fe TST acanner mode, or Web pages registered in Favorites using the broWsér a TO You can also review icons of functions and embedded software applications that you deleted from the. [Home] screen. + Shortcuts o programs stored in Document Server made cannot be registered to the [Home] screen + Shortcut names of up to 32 characters can be displayed in a standard screen. Ifthe name of the shorteut is longer than 32 choracters, the 32nd character is replaced with"..". Only 30 characters can be displayed in a simple screen. Ifthe name of the shoricutis longer than 30 characters, the 30th characteris replaced with ".. * For details about how to make @ program, see p.44 "Registering Functions in a Program". * Fordetails about the procedure for registering Web pages to Favorites, see "Specifying the Settings for Favorites", Convenient Functions @. * Shortcuts to Web pages that are registered to Favorites by User cannot be registered to the [Home] screen. To register the shortcuts, register Web pages to Common Favorites. For details about kinds of Favorites, see "Specifying the Settings for Favorites", Convenient Functions®. + For details about the procedure for registering a shortcut using the [Program] screen, see "Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions @ * You can register up to 72 function and shortcut icons. Delete unused icons ifthe fi details see "Deleting an Icon on the [Home] Screen", Convenient Functions. is reached. For 392. Getting Started * You can change the position of icons. For detuils, see "Changing the Order of Icons on the [Home] Screen", Convenient Functions. 1. Start Web Image Monitor. For details, see "Using Web Image Monitor", Connecting the Machine/ System Settings®, 2. Log in to Web Image Monitor as an administrator. For details, see Security Guide®. 3. Point to [Device Management], and then click [Device Home Management]. A. Click [Edit Icons]. 5. Point to [*Icon can be added.] of the position that you want to add, and then click [+ Add]. 6. Select the function or shortcut icon you went to add. 7. Click [OK] four times. ‘Adding icons to the [Home] s i 1 Tol Inthe following procedure, o shortcut to & cOpier progr i regisléred to the [Home] screen 1. Register a program. 2. Press the [User Tools/Counter] key. 403. Press [Edit Home]. Titles | esr efoto Oey How to Use the [Home] Scroon 4)42 2. Getting Started a 10. Press [Copier Program]. == ten to A Sie en te ta ——f_ Cos Pos Select the program you want to add. Press [Select Destination]. inte S.10 Sacto tape teat, (ents Aa 0 cay Specity the posiHow fo Use the [Home] Scroon 11. Press [Exit]. Ces bse Swectientoast v suo 2 Seas) J] on the upper-right corner of the [Select Destination] screen to check the position on the simple screen. Mans.io 4344 2. Getting Started Registering Functions in a Program Depending on the functions, the number of programs that can be registered is diferent. * Copii 25 programs * Document Server: 25 programs + Fo 100 programs + Scanner: 25 programs The following settings can be registered to programs: Copier: Density, paper tray, Orig, (Settings for Originals), Auto Reduce/Enlarge, Red./Enlg, (Reduce/ Enlarge), Other Func. (Other functions) (except for User Name, File Name, and Password in Store File], number of copies Document Server (on the initial document print sereen}: 2 Sided: Top to Top, 2 Sided: Top to Bottom, Other Func. (Other functions), number of prints, Facsimile: Transmission type, memory transmission/immediate transmission, Select Destination from Address Book (except for folder devin eee” iy Report, Send Settings [except for Sender Name, Subject, and UI i an ford in Store File) Scanner: Original, Send Settings (except for Security Settings in File Type, File Name, Sender Name, and User Name, File Name, and Password in Store File) This section explains how to register Functions in a program using copier function as an example. 1. Press the [Home] key on the top left of the control panel, and press the [Copier] icon on the [Home] screen. 2. Edit the copy settings so all functions you want to store in a program are selected.Registering Functions in Program }. Press the [Program] key. 4, Press [Program]. 5. Press the program number you want to register. 6. Enter the program name. 7. Press [OK]. 8. Press [Exit] twice. + The number of characters you can enler for a program name varies depending on the functions as follows: © Copier: 34 characters * Document Server: 34 characters * Facsimile: 20 characters * Scanner: 34 characters + When o specified program is registered as the default, its values become the default settings, which are displayed without pressing the [Program] key, when modes are cleared or reset, and afier the machine is turned on, See "Changing the Default Functions ofthe Initial Screen*, Convenient Functions®. + When the paper tray you specified in a program is empty and if there is more than one paper tray with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] or [Paper Tray Priority: Facsimile] in the (Tray Paper Settings] tab will be selected first. For details, see "System Settings", Connecting the Machine/ System Settings © 4546 2. Getting Started * Programs are no! deleted by turning the power off or by pressing the [Resel] key unless the program is deleted or overwritlen + Program numbers with © next to them already have settings made for them, + Programs can be registered to the [Home] screen, and can be recalled easily. For details, see "Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions® and p.39 "Adding eons to the [Home] Screen’. Shoricuts lo programs stored in Document Server mode cannot be registered fo the [Home] screen, Example of Programs Copier mode Feo copy Specify [Cmb. 2 Sides] under [Combine] in [Other Func You can save paper and toner. Unified-size copy Specify [Mixed Sizes] in [Orig.] and [Auto Reduce/Enlarge] in the initial You can print various size copies onto one size of paper, so they are Thumbnail copy display! ign to manage. Specify [Cmb. PSide] under” fou can copy up to four pages onto (Com 5] in [Other Func] one side of a sheet, so that you can sove paper. Scanner mode. Eosy POF scan In[Send Setings, select [Full Colour] under [Type of Original], and select [PDF] under [File Type] You can scan documents efficiently. High compression PDF scan In [Send Settings), select [Full Colour] under [Type of Original] and [High Compress. PDF] under {File Type]. You can compress the data size of scanned documents, so thal you can send and store them. Long-term storage scan Select [PDF/A] under [File Type] in [Send Settings]. You can easily digitize documents to "PDF/A file Format, which is suitable for long-term storage.Regiterng Functione ino Program Unitfied-size scan In[Send Settings, select [Mixed Sizes] under [Scan Size] and specify o paper size in [Reduce/ Enlarge]. You can skip the procedure to unify the print size when repri scanned data. Digital signature In [Send Settings], specify [PDF], You can add a digital signature to an important document such os @ scan {High Compress, PDF], or [PDF/A] in [File Type], and also specify contract, so that any data tampering (Digital Signature}. can be detected. Dividing file scan | Specify [Divide] in [Send Settings]. | You can scan a multiple page original as one file by spliting it into groups of a specified number of poges. High resolution Specify settings lo sove scanned data in TIFF format. Also, speci higher resolution under [Resolution] Scanned documents maintain much of the detail ofthe originals, bul the size of the dota may be quite large. Batch document scan in [Send Settings] Select eh IQ. can apply multiple scans to large volume of originals ond send the scanned originals Facsimile mode Transmission result notification fax Select [Preview] ond specify [Email TX Results] in [Send Setings] You can check whether the transmission settings are correct before and after transmission. Specified time fox transmission Specify [Send Loter] in [Send Settings). You can send o fax at a specified time. Departmental fax transmission Specify [Fax Header Prin!] under [Option Setting] in [Send Setings} This seting can be used ifthe receiver specifies forwarding destinations by sendei * Depending on the options installed, some functions cannot be registered. For details, see "Functions Requiring Optional Configurations", Getting Started @. 472. Getting Started The names of programs given above are just examples. You can ossign any name fo a program according to your objectives. Depending on your business details or the type of documents to be sconned, registering a program cannot be recommended. Mans.io 48Turning On/Off the Power Turning On/Off the Power The main power switch is on the lef side of the machine. When this switch is turned on, the main power turns on and the main power indicator on the right side of the control panel lights up. When this switch is turned of, the main power turns offand the main power indicator on the right side of the control pone! goes oul. When this is done, machine power is off. When the fox units installed, fox files in memory aa may be los if you tun this switch off, Use this switch only when necessary. Turning On the Main Power * Do not turn off the main power switch immediately after turning it on. Doing so may result in damage to the hard disk or memory, leading to malfunctions. 1. Make sure the power cord is firmly plugged into the wall outlet. 2. Push the main power switch. The main power indicator goes on. S.10 LA Turning Off the Main Power AXCAUTION + When disconnecting the power cord from the wall outlet, always pull the plug, not the cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire or electric shock. * Alter turing the machine's power off, wail at least « few seconds before turing it back on. Ifthe message “Turn main Power Switch of appears, tun the machine's power off, and wait until the main power switch indicator turns off. After the main power switch indicator is tumed off, wait 10, 492. Getting Started 50 seconds or more before, and then turn it on again. Never turn the power back on imm: turning it off, jtely after Before unplugging the power cord plug, turn off the main power switch and make sure the main power switch indicator turns off. Not doing so may result in damage to the hard disk or memory, leading to malfunctions. Do not turn off the power while the machine is in operation. Doing so may result in damage fo the hard disk or memory, leading to malfunctions. Do not hold down the main power switch while turning off he main power. Doing so forcibly uns coffthe machine's power and may damage the hard disk or memory and cause malfunctions. - Push the main power switch. The main power indicator goes out Mans.ioWhen the Authentication Sereen Is Displayed When the Authentication Screen Is Displayed If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is active, the authentication screen appears on the display. The machine only becomes ‘operable after entering your own Login User Name and Login Password. IF User Code Authentication is ‘active, you cannot use the machine until you enter the User Code. If you can use the machine, you can say that you are logged in. When you go out ofthe operable siate, GE ‘you can say that you are logged out. After logging in the machine, be sure lo log oul of ito prevent unauthorized usage. © Askthe user administrator for the Login User Name, Login Password, and User Code. For details. ‘about user authentication, see Security Guide®. * User Code to enter on User Code Authentication is the numerical value registered in the Address Book as "User Code". User Code Authentication Using the Control Panel This section explains the procodre A PP jr TIS” 16 psing the control panel while User Cade Auhenzaon noche AlNtS. TO IF User Code Authentication is active, a screen prompting you to enter a User Code appears. 1. Enter « User Code (up to eight digits), and then press [OK]. @ To use the following, enter user code with No. keys, then press [0K]. Copier Logging In Using the Control Panel This section explains the procedure for logging in to the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set. 5152 2. Getting Started 1. Press [Login]. @ Enter @ login user name. 2. Enter « Login User Name, and then press [OK]. 3. Enter @ Login Password, and then press [OK]. ‘When the user is authenticated, the screen for the function you are using appears. Logging Out Using the Control Panel This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set. + To prevent use of he machine be ns, log out when you have finished cane mectn. GPS tO 1. Press the [Login/Logout] key. 2. Press [Yes].Placing Originals Placing Originals on the Exposure Glass © Fesion A (mainly Europe and Asia) AXCAUTION * Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing s0 moy result in an injury if your hands or fingers are pinched * Do not lit the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged. 1. Lift the ADF or the exposure glass cover. Be sure to lft the ADF or the exposure glass cover by more than 30 degrees. Otherwise, the size of the original might not be detected correctly 2. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. Stort withthe frst page to be scanne Nf 1. Positioning marke 3. Lower the ADF or the exposure glass cover. Is on the Exposure Glass @resien B (mainly North America) Placing Ori AXCAUTION * Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so moy result in an injury if your hands or fingers ore pinched. 532. Getting Started * Do not lif the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged. 1. Lift the ADF. Be sure to lift he ADF by more than 30 degrees. Otherwise, the size of the original might nol be detected correctly. 2] 2. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. Stort withthe frst page to be scanned. Mans.io 1. Positi jing mark 3. Lower the ADF. Placing Originals in the Auto Document Feeder Be sure not to block the sensor or load the original untdily. Deing so may cause the machine to detect the size of he original incorrecily or display a paper misfeed message. Also, be sure not fo place originals or other objects on the top cover. Doing s0 may cause a malfunction 1. Sensors 1. Adjust the inal guide to the original size. 542. Place the aligned originals squarely face up in the ADF. Do not stack originals beyond the limit mark. The first page should be on the top. imit mark 2, Original guide Placing Originals 552. Getting Started Mans.io3. Copy a is chapter describes frequently used copier functions and operations. For the information not in this chapter, see Copy/ Document Server® on the supplied CD-ROM, Basic Procedure To make copies of originals, place them on the exposure glass or in the ADF. ‘When placing the original on the exposure glass, start with the first page to be copied. When placing the original in the ADF, place them so that the first poge is on the lop. or About placing the original on the exposure glass, see p.53 *Placing Originals on the Exposure Glass @Region A (mainly Europe and Asia)". @resion B (mainly North America} ‘A (mainly Europe ond Asia) ‘About placing the original on the exposure glass, see p.53 "Placing Originals on the Exposure Glass @ealen B moinly Noth Americal" About placing the original in the ADF, see p.54 "Placing Originals in the Auto Document Feeder’. To copy onto paper other than ail peri User Tools according to the weight ‘of the paper you are using. For details! s 18), [Sine the Machine/ System Settings © 1. Press the [Home] key on the top left of the control panel, and press the [Copier] icon on the [Home] sereen. 2. Make sure no previous settings remain. When there are previous settings remaining, press the [Rese] key. 3. Place the originals. 4, Make desired settings. 5. Enter the number of copies with the number keys. The maximum copy quaniiy that can be entered is 999, 573.Copy ». Press the [Start] key. When placing the original on the exposure glass, press the [#] key after all origi Some functions such as Baich mode may require that you press the [##] key when placing or the ADF. Follow the messages that appear on screen, 7. When the copy job is finished, press the [Reset] key to clear the settings. Mans.io 58Reducing or Enlarging Originale Reducing or Enlarging Originals This section describes methods of reducing or enlarging images by specifying @ reproduction ratio, or a poper size Base Point The base point of reduce/enlarge differs depending on how the original is scanned. When the original is placed on the exposure gloss, the upper left corner will be the base point. When itis placed in the ADF, the bottom left corner will be the base point. . reeratewieieln NAS id A B A Ply D > c D c Preset Reduce/Enlarge This function allows you to reduce or enlarge images by selecting « preset ratio. 593.Copy 1. Press [Red./Enlg.]. te 3. Place the originals, and then press the [Start] key. Zoom Warts to You can specily the reproduction ratio in increments of 1%. To specify @ reproduction ratio, enter the ratio using the number keys or specify the ratio with (] or oO. This section describes how to enter the ratio using the number keys. 60Reducing or Enlarging Originale 1. Press [Red./Enlg.] A. Press [OK] twice. 5. Place the originals, cathe a) tfehfiegy, j Oo Auto Reduce/Enlarge The machine automatically detects the original size and then selects an appropriate reproduction ratio bosed on the paper size you select. * You cannot use the bypass tray with this function. * Ifyou select @ reproduction ratio after pressing [Aulo Reduce/Enlarge, [Auto Reduce/Enlarge] is canceled and the image cannot be rotated automatically. This is useful to copy different size originals tothe same size paper. 613.Copy Ifthe orientation in which your original is placed is different from tha! ofthe paper you are copying onto, the machine rotates the original image by 90 degrees and fis it on the copy paper (Rotate Copy). For example, to reduce A3 (11 * 17] originals to fit onto Ad (8'/2 * 11)D poper, select « paper lray containing Ad (B'/p * 11)D paper, and then press [Auto Reduce/Enlarge]. The image is automatically rotated. For details about Rotate Copy, see "Rotate Copy", Copy/ Document Server®. The original sizes and orientations you can use with this function are as follows: = ‘@Fegien A (mainly Europe and Asia) Exposure glass ABD, B4 JISG, AAD, 85 ISD, ASD, 8!/. x 1307 ADF ASD, B4 JISD, AAD, 85 JISDD, ASD, B6 JISBD, 11 «17D, 8'/9* 11DD, 8!/2* 130 @egien B (mainly North America) Exposure glass A FSO 22 x 1D, 51/, «81/0 ADF 11 * 170, 81/2 * 14D, 81/2 x 11D, 51/2 «81/20 D, 10 14D, 7'/4* 10! /29, 30, AAD 1, Press [Auto Reduce/Enlarge]. 2. Select the paper tray. 3. Place the originals, and then press the [Start] key. 62Duplex Copying Duplex Copying Copies two I-sided pages or one 2-sided page onto a 2-sided page. During copying, the image is shifted to allow for the binding margin + You cannot use the bypass tray with this function. There are two types of Duplex. 1 Sided > 2 Sided . Copies two T-ided pages on Me RS.10 2 Sided > 2 Sided . Copies one 2-sided page on one 2-sided page. ‘The resulting copy image will differ according to the orientation in which you place your originals (D or oD). Original orientation and completed copies To copy on both sides ofthe paper, selec the original and copy orientation according fo how you ‘want the printout to appear. (RIR] Top to Top ih @ < i lh (2) | Topte Bottom3.Copy (RICR] Top to Top (u|¢z] Topto Bottom | => A—=] 1. Press [Other Func.]. 3. Select [1 Sided * 2 Sided] or [2 Sided > 2 Sided] according to how you want the document to be output. . Press [Duplex]. To change the original or copy orientation, press [Orientation]. To specify the original orientation is whether readable or unreadable, press [Orig’s Orientation} 4. Press [OK] twice. 5. Place the originals, and then press the [Start] key. Specifying the Original and Copy Orientation Select he orientation of the originals and copies ifthe original is two-sided or it you want to copy onto both sides of he poper. 64Duplex Copying * Topto Top * Top to Bottom 1. Press [Orientation]. 2. Select [Top to Top] or [Top to Bottom] for [Original] if the original is two-sided. 3. Select [Top to Top] or [Top to Bottom] for [Copy]. A, Press [OK]. 653.Copy Combined Copying This mode can be used to select a reproduction ratio automatically and copy the originals onto o single sheet of copy paper. The machine selects a reproduction ratio between 25 and 400%, Ifthe orientation of the original is different from that ofthe copy paper, the machine will automatically rotate the image by 90 degrees to make copies properly Orientation of the original and image position of Combine 3] The image position of Combine differs according fo original orientation and the number of originals to be combined. + Pottat() exiginels 2\3 =» [1/2] (St 4 * Landscape (7) originals N 1 L314 Placing originals (originals placed in the ADF) The defoul valve for the copy order in the Combine function is [From Left to Right). To copy originals from right to elt in the ADF, place them upside down, * Originals read from left to right 66Combined Copying ST 4 > > On ided Combine Combine several pages onto one side of a sheet. * You cannot use the bypass tray with this Function. There are four types of One-Sided Combine. 1 Sided 2 Originals > Cmb. 1 Side Copies two 1-sided originals 10 one side of a sheet. 1 Sided 4 Originals > Cmb. 1 Side Copies four 1-sided originals to one side of a sheet. 2 Sided 2 Pages * Cmb. 1 Side Copies one 2-sided original to one side of a sheet. 67 + Originals read from right o lef fa3.Copy 2 Sided 4 Pages > Cmb. 1 Side Copies two 2-sided originals to one side of a sheet 1, Press [Other Func,]. 2. Press [Combine]. 3. Select [1 Sided] or [2 Sided] for [Original]. If you selected [2 Sided], you can change the orientation by pressing [Oriental To specify the original orientation is whether readable or unreadable, press [Orig.'s Orientation}. Press [Cmb. 1 Side]. Select the number of originals to combine. Press [OK] twice. Select the paper tray. PNewe Place the originals, and then press the [Start] key. Two-Sided Combine Combines various pages of originals onto hwo sides of one shee!. 68* You cannot use the bypass tray with this Function. There are four types of Two-Sided Combine. 1 Sided 4 Originals > Cmb. 2 Sides Copies four 1-sided originals to one shee! with two pages per side, 1 Sided 8 Originals > Cmb. 2 Sides Copies eight 1-sided originals to one sheet with four pages per side. 2 Sided 4 Pages > Cmb. 2 Sides . Copies two 2-sided originals LA 4)- 2 Sided:TioT] to cancel the setting. To copy onto custom size envelopes, you must specify the envelope's dimensions. Specify the horizontal ‘and vertical length of the envelope. : Horizontal +: Vertical Be sure to include the fully open Aap in the horizontal dimension. 1. Load the envelopes face down in the bypass tray. [Bypass] is automatically selected. 2. Press the [##] key. 3. Press [Paper Size]. 724, Specify the envelope size, and then press [OK] twice. 5. Place the originals, and then press the [Steril key. Mans.io Copying onto Envelopes 7374 3.Copy assembles copies as sets in sequential order. * You cannot use the bypass tray with Rotate Sor @iGion A (mainly Europe ond Asia) Depending on your model and which options are installed on i, the Rotate Sor function might not be ‘available, For details, see "Functions Requiring Optional Configurations", Getting Started ® To use the Rotate Sor function, two paper trays loaded with paper of the same size and type, but in differen! orientation (PP) are required. For details, see "System Settings’, Connecting the Machine/ System Settings ®. Sort Copies are assembled as sets in sequential order. Rotate Sort Every other copy set is rotated by 90 degrees (DD) and delivered to the copy tray. pero wr orSon 1. Press [Other Func.]. a ) = rs x : | iam PS (to asus TO IsSaerr O fourm ER foe (P| = [eter] 2. Press (¥]. 3. Press [Sort]. 4. Select [Sort] or [Rotate Sort], and then press [OK] twice. ‘Sort (owt Jo 9s) ta 5. Enter the number of copy aASHO 6. Place the originals, and then press the [Stort] key. Changing the Number of Sets You can change the number of copy sets during copying * This function can be used only when the Sort function is selected. 1. While "Copying..." is displayed, press the [Stop] key. 2. Enter the number of copy sets with the number keys. @ Printina suspended, Tocancel printing press [Stop], ooh eee es i th. in — | Continue 3. Press [Continue]. Copying starts aga 7576 3.Copy Storing Data in the Document Server ‘The Document Server enables you to store documents being read wih the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions. You can check the stored documents from the Document Server screen. For details about the Document Server, see p.119 *Storing Data. Depending on which options ore installed on your machine, this function might not be available. For deiails, see "Functions Requiring Optional Configurations*, Getting Started @ 1. Press [Other Func.]. [Ato Resume Rola 100% ie Se ee af owe EX) ‘Other Fie 2. Press (¥]. 3. Press [Store File]. j A. Enter a file name, user name, or password iS..L¢ 5. Press [OK] twice. 6. Place the originals. 7. Make the scanning settings for the original. 8. Press the [Stari] key. Stores scanned originals in memory and makes one set of copies. If you want to store another document, do so after copying is complete4. Fax a This chapter describes frequently used facsimile functions and operations. For the information not included in this chopter, see Fax® on the supplied CD-ROM. Basic Procedure for Transmissions (Memory Transmission) This section describes the basic procedure for transmitting documents using Memory Transmission You can specify the fax, IP-Fox, Inlerne! Fax, e-mail, or folder destinations. Multiple types of destination can be specified simultaneously. [4 * tis recommended tha! you call the receivers and confirm with them when sending important documents. + Ifthere isa power failure (the main power switch is tuned off) or the machine is unplugged for cobout 12 hours, all he documents stored in memory are deleted. As soon as the main power switch is tamed on, the Power Failure Report is printed to help you check he list of deleted files. See “Turing Off the Main Power, i a ‘Ts Fi roubleshooting®. 1. Press the [Home] key on the top leff of the confrof panel, and press the [Facsimile] icon on the [Home] screen. 2. Make sure "Ready" appears on the screen. 7778 4.Fax Make sure [Immed. TX] is not highlighted. a s Tle Sat © | [rrrtesans Select Detain Newt r fone Bak Tey | | Se Sete Place the original into the ADF. Configure the scan and transmi ion settings in [Send Settings]. Specify a destination. You can enter the destination's number or address direclly or select rom the Address Book by pressing the destination ke I you make a mistake, press the [Clear] key, and then enter again. When sending the same original to several destinations (broadcasting), specify the next destination. If you send documents to Internet Fax or e-mail destinations or enable the Email TX Results function, specify a sghd gf. 1 mama MANS .1O Sending Originals Using the Exposure Glass (Memory Transmission) Make sure [Immed. TX] is not highlighted. Place the first page of the original face down on the exposure glass. Specify a destination. Moke the scan settings you require. Press the [Start] key. Place the next I on the exposure glass within 60 seconds when you send multiple originals, and then repeat steps 4 and 5. Repeat this step for each pageBosic Procedure fo Transmissions (Memory Transmission) 7. Press the [##] key. The machine dials the destination and starts transmission, Registering a Fax Destination a 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Press [New Program]. A, Press [Names]. 5. Press [Name]. : The name entry setncroe] a ns.io 6. Enter the name, and then press [OK]. . 7. Press [¥] to display [Title 1], [Title 2] and [Title 3]. 8. Press [Title 1], [Title 2] oF {Title 3] to select the key for the classification you want to use. The keys you con select are as follows: *+ [Frequent]: Added to the page that is displayed first. * [AB], (CO), [EF], [GH], [UK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected tile, You can select [Frequent] and one more key for each tlle. 9. Press [OK]. 10. Press [Exit]. 11, Press [Fax Dest.]. 7980 4.Fax 12. Press [Fax Destination]. 13, Enter the fax number using the number keys, and then press [OK]. Facdestten Caeat = xr Fo Oeste it the Nabe hers, en ess (0K Sas I Cale] @ 14. Specify optional settings such as "SUB Code", "SEP Code", and "International TX Mode". To specify [SUB Code], [SEP Code], or [Sub-add./UUI], press (Adv. Features}. 15. Press [OK]. 16. Press [Exit]. 17. Press [OK]. 18, Press the [User Tools/Counter] key. Deleting a Fax Destination I A a p Ss j O * Ifyou delete « destination that is a specified delivery destinalion, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings inthe fax function before deleting any destinations. « Press the [User Tools/Counter] key. Press [Address Book Mangmnt]. Press [Change]. Press [Fox Dest.]. -yeen Select the name whose fax destination you want to delete. Press the name key, or enter the registered number using the number keys You can search by the registered name, user code, fax number, folder name, e-mail address, or IP- Fox destination, 6. Press [Fax Dest.]. 7. Press [Fax Destination].Bosic Procedure fo Transmissions (Memory Transmission) 8. Press [Clear], and then press [OK]. 9. Press [Exit]. 10. Press [OK]. 11. Press the [User Tools/Counter] key. Mans.io 814.Fax Transmitting while Checking Connection to Destination (Immediate Transmission) Using Immediate Transmission, you can send documents while checking the connection to the destination You can specify fax or IP-Fax destinations. It you specify Internet Fax, e-mail, folder destinations, and group or muliple destinations, the transmission mode is automatically switched fo Memory Transmission, 3 * Ibis recommended that you call the receivers and confirm with them when sending important 82 documents. 1. Press the [Home] key on the top left of the control panel, and press the [Facsimile] icon on the [Home] screen. 2. Make sure "Ready" appears on the screen. 3. Press [Immed. TX]. 4. Place the original into the ADF. 5. Select the scan settings you require. 6. Specify a destination. If you make a mistake, press the [Clear] key, and then enter again. 7. Press the [Start] key.Tranemiting wile Checking Connection to Destination (Immediate Transmission) Sending Originals Using the Exposure Glass (Immediate Transmission) 1, Press [Immed. TX]. 2. Place the first page face down on the exposure glass. 3. Specify a destination. 4. Make the scan settings you require. 5. Press the [Start] key. 6. Place the next original on the exposure glass within 10 seconds when you send multiple ls, and then repeat steps 4 and 5. Repeat this step for each page. 7. Press the [##] key. 83Canceling a Transmission This section explains how to cancel o fax transmission. Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a lransmission before pressing the [Starl] key. 1. Press the [Reset] key. Mans.io Canceling a Transmission While the Original Is Being Scanned Use this procedure to cancel scanning or transmitting of the original while itis being scanned. 1, Press the [Stop] key. 2. Press [Cancel Sean.] or [Cancel TX]. Depending on the transmission mode and function you use, either [Cancel Scan] or [Cancel TX] is displayed. 84Canceling a Transmission Canceling a Transmission After the Original Is Scanned (While a Transmission Is in Progress) Use this procedure to delete a file thal is being sent afer the original is scanned All the scanned data is deleted from memory. 1. Press the [Stop] key. You can also press [Comm. Status/Print], and then [Check/Stop Transmission File]. 2. Press [Standby File List]. . 2 seentetieyeu wend ANS LO Ifthe desired file is not shown, press [4] or [¥] to find it. 4. Press [Cancel TX]. 5. Press [OK]. To cancel another file, repeat steps 3 through 5. 6. Press [Exit]. After pressing [Check/Stop Transmission File] under [Comm. Stotus/Prin!] in step 1, press [Exit] twice, Canceling a Transmission After the Original Is Scanned (Before a Transmission Is Started) Use this procedure to delete a file stored in memory before its transmission has started. 8586 4.Fax 1. Press [Comm. Status/Print]. 2. Press [Check/Stop Transmission File]. 3. Press [Display File List]. 4, Select the file you want to cancel. Whe di 5, Press [Cancel TX]. 6. Press [OK]. ired file is not shown, press [4] or [¥] to find it. To cancel another file, repeat steps 4 through 6. 7. Press [Exil] three times. Mans.ioSending at o Specific Time (Send Later) Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time This allows you to take advantage of off:peak telephone charges without having to be by the machine ot the time. Use Memory Transmission for this function. Immediate Transmission is not possible. * Ifthe machine is switched off for about 12 hours, all fax documents stored in memory are los. If documents are lost for this reason, a Power Failure Report is automatically printed when the main power switch is tuned on. Use this report to check the lst of lost documents. See "Turning Off the Main Power / In the Event of Power Failure", Troubleshooting®. 1. Press [Send Settings]. ans 2. Press [¥], and then press [Send Later]. 3. Enter the time, and then press [##]. @esion A (mainly Europe and Asia] Enter the time (24 hour format) using the number keys. (@Fesion B (mainly North America) Enter the time using the number keys, and then select [AM] or [PM] ‘When entering numbers smaller than 10, add « zero at the beginning. 4, Press [OK] twice. 87BED voc 4.Fax Storing a Document You can store and send a document atthe same time. You can aso jus store a document. The following information can be set for the stored documents as necessary: User Name You can set this function if necessary to know who and what departments stored documents in the machine. A user name can be selected from the Address Book or entered manually. File Name You can specify « name for a stored documen. If you do net specify « name, scanned documents will be automatically assigned names such as "FAXO001" or "FAXO002". You can se! this function so as no! to send to unspecified people. A four lo eigh! digit number can be specified as a password. You can also change the file information after storing files. 1. Place the original, and then specify the scan settings you require. Specify the "Original Orientation" seting correctly. Ifyou, do net, the top/bottom orientation ofthe ginal wll not be displayed gh . . original will no! be displayes Marrs . id Press [Send Settings]. mes, and then press [Store File]. 4, Select [Store to HDD] or [Store to HDD * Send]. Select [Store to HDD] to store documents Select [Store to HDD + Send] to send documents afer they are stored. 88Storing « Decument . Set the user name, file name, and password as necessary. ‘Store File Cre « Sere wHED —— as = User Name Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], ond then enter the name. After specifying o user name, press [OK]. * File Nome Press [File Name], enter a file name, and then press [OK]. + Possword Press [Password], enter @ password using the number keys, and then press [OK]. Re-enter the possword for confirmation, and then press [OK] 6. Press [OK] twice. 7. If you have selected [Store Soe, Betyg sive. 8. Press the [Start] key. Sending Stored Documents The machine sends documents stored with the facsimile function in the Document Server. The documens stored in the Document Server can be sen! again and again until they are deleted. The stored documents are sent with the scan seltings made when they were stored You can select the following transmission methods: Stored File only The machine sends the stored files only. Original + Stored File The machine sends the originals, and then stored fies. Stored file + Original The machine sends the stored files, and then originals. This function cannot be used with the following functions: + Immediate Transmission + Porallel Memory Transmission 8990 4.Fax * On Hook Dial * Manual Dic! 1. Press [Send Settings]. 2. Press [¥] four times, and then press [Select Stored File] 3. Select the documents to be sent. ‘When multiple documents are selected, they are sent in the order of selection. + Press [File Nome] fo place the documents in alphabetical order. + Press [Dete] fo place the documents in order of programmed dete. + Press [Queve] to arrange the order of the documents to be sent To view details about stored d Press to switch the = Vt 4. IF you select a document with a password, enter the password using the number keys, ond then press [OK]. 5. Specity [TX Method] as necessary. Press [TX Method], select [Original + Stored File] or [Stored file + Original], and then press [OK]. 6. Press [OK] twice. 7. To add an original to stored documents, place the original, and then select any scan settings you require. 8. Specify the destination, and then press the [Start] key.Printing the Journal Manvelly Printing the Journal Manually To print the Journal manually, select the printing method: [All] [Print per File No.], or [Print per User] all Prints he resuls of communications in the order made. Print per File No. Prints only the results of communications specified by file number Print per User Prints the results of communications by individual senders. 1, Press [Comm. Status/ Print]. Press [Pin Journal. S.10 3. Select the printing method. 4. IF you selected [Print per File No.] in step 3, enter @ 4-digit file number using the number keys. 5. IF you selected [Print per User] in step 3, select a user from the list, and then press [OK]. 6. Press the [Start] key. 7. Press [Exit] twice. 91Mans.io5. Print a This chapter describes frequently used printer functions and operations. For the information not included is chapter, see Print® on the supplied CD-ROM. Quick Install You can install the printer drivers easily from the CD-ROM provided with this machine. Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP pos will be set. + Manage Printers permission is required to install he drivers. Log on as an Administrators group member. 1. Quit all applications. (Do not close this manual.) Gal 2. Insert the provided CD-ROM into the computer's CD-ROM drive. Ifthe [AutoPlay] dialog box appears, click [Run AUTORUN .EXE] 3. Select an interface aan | then click [OK]. 4. Click [Quick Install]. ans. j Oo 5. The software license agreement appears in the [License Agreement] diolog box. After reading the agreement, click [I accept the agreement.], and then click [Next]. Select the machine model you want fo use in the [Select Printer] dialog box. Click [Install]. Configure the user code, default printer, ond shared printer as necessary. Click [Continue]. The installation starts. 2 PENS Ifthe [User Account Control] dialog box appears, and then click [Yes] or [Continue]. 10. Click [Finish]. When you are prompted fo restart your computer, restart it by following the instructions that appear. 11. Click [Exit] in the first window of the installer, and then take out the CD-ROM. 9394 5. Print Displaying the Printer Driver Properties This section explains how to open the printer driver properties from [Devices and Printers] * Manage Printers permission is required to change the printer settings. Log on as an Administrators ‘group member. * You cannot change the machine default settings for individual users. Settings made in the printer properties dialog box are applied to all users. 1. On the [Start] menu, click [Devices and Printers]. 2. Righ click the icon of the printer you want fo use. 3. Click [Printer properties]. Mans.ioStondard Printing Standard Printing + The default setting is duplex printing. If you want to print on only one side, solect [Of] for the duplex setting, * Ifyou send a print job via USB 2.0 while the machine is in Low Power mode or Sleep mode, an ‘error message might appear when the print job is complete. In this case, check ifthe document was printed. When Using the PCL 6 Printer Driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. In the [Select Printer] list, select the printer you wantto use. Ga Click [Preferences]. In the "Job Typ t, select [Normal Print]. Inthe "Document inal to be printed. ize: t, melagt the size of the ori “rr of Mredich Geil G) weceesoton ote ognat In the "Input Tray:" list, select the paper tray that contains the paper you want to print onto. In the "Orientatior Noy een It you select [Auto Tray Selec! in the "Input Tray list, the source tray is automatically selected according to the paper size and type specified 8. In the "Paper Type:” lis, select the type of paper that is loaded in the paper tray. 9. IF you want to print multiple copies, specify a number of sets in the "Copies:" box. 10. Click [OK]. 11. Start printing from the application's [Print] dialog box. 9596 Locked Print Sending a Locked Print File 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. In the "Select Printer" lst, select the printer you want to use. Click [Preferences]. In the "Job Types Click [Details Enter o User ID in the “User ID:" box, and then enter o password in the "Password:" box. Click [OK]. Change any other print settings if necessary. Click [OK]. 10. Start printing from the opplication’s [Print] dialog box. Printing a Locked Print File wise BS rhe + When printing is completed, the stored file will be deleted. ist, click [Locked Print]. Sx Pnevraen 1. Press the [Home] key on the top left of the control panel, and press the [Printer] icon on the [Home] screen.5. 6. a 8 Locked Print Press the [Print Jobs] tab. Press [Locked Jobs]. Select the files you want to print. You can select all the Locked Print files at once by pressing [All Jobs] alter selecting o fie. Press [Print]. Enter the password using the number keys, and then press [OK]. To change the print settings of the document, press [Det.Settings]. Enter the number of copies using the number keys ifnecessary, and then press [Resume Pri. Mans.io 798 Hold Print Sending a Hold Print File 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. In the "Select Printer" list, select the printer you want to use. Click [Preferences]. |. In the "Job Type: Click [Details Enter o User ID in the "User ID:" box. ist, click [Hold Print]. eee ep You can optionally set a file name of « Hold Print file 7. To specify the print time of the document, select the [Set Print Time] check box, end then specify the time. You can specify the fime in 24-hour format. 8. Click [OK]. 2. Change any ther prin set WAALS . |O 10. Click [OK]. 11. Start printing from the application's [Print] dialog box. Printing a Hold Print File Using the Control Panel * When printing is completed, the stored file will be deleted. 1, Press the [Home] key on the top left of the control panel, and press the [Printer] icon on the [Home] screen.3. 4 5. 6. a Hold Pint Press the [Print Jobs] tab. Press [Hold Jobs]. Select the files you want to print. You can select all he Hold Print files at once by pressing [All Jobs] after selecting a file Press [Print]. To change the print settings of the document, press [Det Settings]. Enter the number of copies using the number keys if necessary, and then press [Resume Prt]. Mans.io 99100 Stored Print Sending a Stored Print File 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the "Select Printer" list, select the printer you want to use. 3. Click [Preferences]. 4, In the "Job Type: ist, select the print method to be used for Stored Print files. You can select four methods of Stored Print: To use the Stored Print (Shared) and Store and Print (Shared) functions, authentication must be enabled beforehand. For details, see Security Guide®. * Stored Print Stores the file in the machine and prins i later using the control panel. * Store and Print Prints the file at once and alsoystores the file in the machine. * Stored Print (Shared) a n S . I O Stores the file in the machine and allows any user who has print privileges to prin! the file later Using the control panel. * Store and Print (Shared) Print the file immedictely and also stores the file in the machine. Any user who has print privileges con print ony stored file afterward. 5. Click [Details...]. 6. Enter a User ID in the "User ID:" box. You can optionally set a file name and a password of a Stored Print file 7. Click [OK]. 8. Change any other print settings if necessary. 9. Click [OK]. 10. Start printing from the application's [Print] dialog box.Stored Print Printing a Stored Print File Using the Control Panel * The stored documents are not deleted even after the printing has been completed. For the procedure to delete the documents, see "Deleting Stored Print files", Print. 1. Press the [Home] key on the top left of the control panel, and press the [Printer] icon on the [Home] ser Press the [Print Jobs] tab. 3. Press [Stored Jobs]. A, Select the files you want to print. You can select all the Stored Print files ot once by pressing [All Jobs] alter selecting o file. 5. Press [Print]. If you set the password in the printer driver, enter the password. 1K multiple print files ore selected, and some of hese require a password, the machine prints files thot correspond fo the entered password and files that do not require « password. The number of files to be printed is displayed on the confirmation screen. 6. To change the print settings of the document, press [Det.Settings]. 7. Enter the number of copies using the number keys if necessary, and then press [Resume Prt. 101102 Mans.io6. Scan a This chapter describes frequently used scanner functions and operations. For the information not included in this chapter, see Scan® on the supplied CD-ROM. Basic Procedure When Using Scan to Folder * Before performing this procedure, refer to "Preparation for Sending by Scan to Folder", Scan® ‘and confirm the details of the destination computer. Also refer to "Registering Folders", Connecting the Machine/ System Settings®, and register the address of the destination compuler to the ‘eddress book. 1. Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on the [Home] screen. 2. Make sure that no previous settings remain. fa previous setting remains, press the [Reset] key. 3. Press the [Folder] tab. eens sk 4, Place originals. 5. Ifnecessary, select [Send Settings] or [Original], and specify scan settings according to the original you want to scan, Example: Scanning the document in color/duplex mode, and saving os o PDF file. 103104 + Press [Original], ond then press [2 Sided]. * Press [Send Sellings]. Select [Type of Original], ond then press [Full Colour). * Press [Send Settings]. Select [File Type], and then press [PDF] 6. Specify the destination. You can specify multiple destinations. 7. Press the [Start] key. Creating a Shared Folder on a Computer Running Windows/ Confirming a Computer's Information The following procedures explain how to create a shared folder on a compuier running Windows, and how lo confirm the computer's information, In these examples, Windows 7 Ultimate is the operating system, and the computer is a member in a network domain. Write down the confirmed information Step 1: Confirming the user name and computer nam Confirm the user name and the name of the computer you will send scanned documents to, 1. Onthe [Stari] menu, voin Al jargon Uheferjories), and then click on [Command Prompt]. . 2. Enter the command "ipconfig/all", and then press the [Enter] key. 3. Confirm the name of the computer. The computer's name is displayed under [Host Name] You can also confirm the IPv4 address. The address displayed under [IPv4 Address] isthe IPv4 address of he computer. 4, Next, enter the command "set user", and then press the [Enter] key. (Be sure to puta space between "set" and “user".) 5. Confirm the user name. The user nome is displayed under [USERNAME] Step 2: Creating a shared folder on a computer running Microsoft Windows Create o shared destination folder in Windows and enable sharing. Inthe following procedure, a ‘computer which is running under Windows 7 Ultimate and participating in a domain is used as an example, * You must log in as an Administrators group member to create a shared folder.