Academic Year: 2024-2025

Academic Audit Report (Dates: 27/03/25 to 29/03/25 )

Department Name : Department of Information Technology

SL File Associated File Files for Academic Audit Observation

No.
1. Updated Principal and
1 Principal Department Circular files are
Circular available or not and updated Available
Head of the Dept. properly?
1. Whether the lesson plans are
made as per college academic
Lesson Plan Available
calendar and action taken report

1. Whether the Session Plan is

updated till date as per Lesson
Plan?
Academic
2 Session Plan 2. Whether the Session Plan is Available
Planners
checked by the authority?

1. Available or not?
Academic 2. Analysis have been performed
Available
Presentation Reports or not, if so, actions undertaken.
3. Action taken format
1. Hand Written Notes available
for all Five Units or Not?
2. Course Files for all subjects are
available or not?
3. Course Files Formats,
Course Materials Guidelines and Procedures are Available
available or not?
4. Step materials are available for
3 all subjects
Course File
5. CO-PO mapping
6. OBE awareness information
1. SOE available for all Mid exam,
Scheme of
Assignment and Innovative Available
Evaluation (SOE)
Assignments or not?
1. Whether the evaluation and
Mappings are made or not for
CO,PO Evaluation Available
all subjects? [CO, PO,PEO &
PSO’s]
4 Curriculum Time Tables 1. Schedules available for Available
Delivery curriculums, MUC, Remedial,
Tutorials, Projects, Activities,
Clubs, SAC,etc., (Verify
procedure of selecting
students,schedule,attendance,act
 ion taken report and feedback)
2. Action taken report for the
above all.
1. Schedules, Subjects, Students
details, Assessment,
Improvement and Performance
Tutorials files available or not? (Verify Available
the level of conduction,
implementation and action taken
report)
1. Measurements, guidelines,
Circulars, Monitoring, Analysis
Syllabus Coverage & Action performed files. Available
(Check all proof having
approved signature)
1. List of Faculty using ICT with
Teaching topics & Domains and analyze
ICT Usage Available
5 Methods the level of implementation of
the above facility
1. List of Titles, Students, Batches,
Prototypes, Reports and Any
analysis made by the
Activity -1(PBL) Coordinators? Available
2. Adequate exercises related to
6 Innovative Industry needs?
Methods of 3. Action taken report
Teaching 1. Procedure, Mechanisms,
Activity -2(Group
Implementations, Analysis & Available
Learning)
Reports with analysis
Activity-3 1. Process, Mechanism,
(Assignment Guidelines, Evaluation, Available
method) Outcomes & Reports.
Experiential 1. List of Practices and Topics. Available
Innovative 1. List of Participative event like
7 Methods of Industrial Visits, SAC activities.
Learning Participative Available
2. Number of student participation
in section wise and year wise
8 Differential 1. Materials available for all
Teachings STEP subjects or not? Available

1. Schedules, Students list,

subject’s faculty with topics list,
performance analysis &
MUC Monitoring reports, action taken Available
report
2. Check the improvement of the
student performance
1. Schedules, Students list,
subjects &faculty list,
performance & Monitoring
Remedial Available
documents.
2. Check the improvement of the
student performance
Innovative 1. Guidelines, Procedures and Available
Assignments Formats.
2. Assessment and Evaluation
methods.
 3. Mapping of CO-PO of all
subject and all section
1. Assessment& Evaluation of Pre-
Mid, Projects, Lab Evaluation
Available
Direct Sheets, Seminars,
Comprehensive Viva, SLIP test.
2. Check the proof of all
1. Feedback Forms from
Employers, Students, Parents
Indirect with analysis, Action performed Need to update
and Reports.
Evaluation
9 2. Feedback analysis report
Process
1. Rubrics used in Theory,
&Assessment
Laboratory, Projects, Seminars,
Methods
Rubrics Activities etc., Available
2. Procedure for the selection of
rubrics and mapping
1. Assessment records of Pre-Mid,
Continuous Internal
Laboratory, Mini & Major Available
Evaluation
Projects, Seminars etc.,
1. Guidelines, Mechanisms and
Comprehensive Viva Procedures for Conduction, Not Applicable
Evaluation, Results and Reports
10 Department 1. List of Available faculty with
Faculty List &
Process profiles up to 2022-2023 (Check Available
Profiles
&Mechanisms all are updated till now)
1. Dairies or records maintained
2. Monitoring Report for all
academic activities
Academic 3. Action taken report
Coordinator/Assoc. 4. Feedback analysis about all Need to update
Head File academic and department
activities
5. Faculty work allotment, time
tables and subject allocation
DAC & PAC Files 1. Mechanisms, Meetings,
(Quality Decisions made in academics
Available
Improvement for quality andContinuous
Strategies) Improvements.
1. Conduction of HOD Meetings
Dept. Meetings and
with faculty and Students with Available
Proceedings
minutes of meeting
1. List of Layouts, Facilities,
Infrastructure & Devices, Equipment’s,
Available
Facilities Instruments, Furniture’s existing
in the Department.
1. Details of all kinds of Leave
Faculty Leave
availed by the staff till date.
CL/CCL/OD’s/ Available
(Check the record maintained in
ML/LOP
the department
1. Actions on faculty and Students
Memos Available
till date
Clubs 1. List of Activities conducted, Available
Participants, Titles, Topics,
Photographs,
Feedbacks,Outcomes and
Reports.
 1. Inward and Outward Notice
Notice board Available
board files.
1. List of Composition, Activities,
Association Schedules, Photographs, Need to update
Reports and Outcomes.
1. Guidelines, Procedures,
Experiments list, Assessment &
LEAD Evaluation, Process for Need to update
Enhancement, Analysis and
Reports.
1. Aims, Objectives, Manuals and
Process for redefining the
ATL Activity. Available
2. Outcomes, Analysis and
Reports.
University University Communication Process
Communication File Need to update
Process File
1. List of Workshops with Titles,
Topics, Participants
&Photographs
Workshop 2. Feedbacks, Reports and Available
Analysis with Continuous
Improvement by the
Coordinators?
1. List of GL Conducted with
Schedules, Topics, Profiles,
Guest Lectures Available
Feedbacks, Outcomes and
Reports
Curriculum 1. List of Seminars Conducted
Enrichment with Schedules, Topics,
11 Seminars Available
and Gaps Profiles, Feedbacks with
Identification Analysis, Outcomes and Reports
1. List of Webinars Conducted
with Schedules, Topics,
Webinars Need to update
Profiles, Feedbacks with
Analysis, Outcomes and Reports
1. List of Programs Conducted
with Schedules, Topics,
Add-On Programs Available
Profiles, Feedbacks, Outcomes
and Reports
1. List of Programs Conducted
Value Added with Schedules, Topics,
Available
Programs Profiles, Feedbacks, Outcomes
and Reports.
1. List of Programs Conducted
with Schedules, Topics,
Adjunct Courses Need to update
Profiles, Feedbacks, Outcomes
and Reports
1. No. of Bridge Courses
Bridge Courses conducted with Schedules, Need to update
Topics and Reports
1. List of Programs Conducted
Certification/
with Titles, Schedules,
Diploma Available
Participants, Photographs
Programs,OLTT
Feedbacks with Reports,
Summer Training 1. List of Programs Conducted Available
 with Titles, Schedules,
Participants, Photographs
Feedbacks with Reports
Planning & 1. Department Activities File –
Planned & Executed Available
Development
1. Documents related to Students
Feedback on subjects,
Infrastructure & Facilities
12 Feedbacks Subject Available
2. Analysis, Action Taken,
Suggestions, Inspiration &
Motivations
1. Feedbacks on curriculum &
Alumni& Employers Facilities Need to update

1. Formats as per NBA & NACC

2. List of Performance, Appraisals,
Teaching Faculty Available
Actions, Rewards and Awards
Staff
13
Appraisals 1. Formats as per NBA & NACC
2. List of trainings conducted with
Non-Teaching Staff Need to update
supported documents.

1. List of Students, Titles, Batches,

Reports and any Assessment & Available
Hobby
Evaluation
Reports
1. Guidelines, Procedures,
Mechanism, Assessment &
Mini Evaluation, Manuals, Titles, Available
Batches, Internal Guide reports
and Schedules
1. Guidelines, Procedures,
14 Projects Mechanism, Assessment &
Evaluation, Manuals and Titles Available
Major
2. Batches, Internal Guide reports
and Schedules

1. Students names with titles and

Internships Internship details and Records Available
along proof
1. Schedules, Guidelines,
Technical Seminars Procedures and Evaluation Available
records along proof
1. Availability, Process for
Student Available
Updates
15 Handbooks
1. Availability, Process for
Faculty Available
Updates
16 Manuals 1. Availability of Updated
Project Manuals – year wise, PRC Available
documents
1. Availability of Updated
Manuals – year wise, ATL
ATL Available
documents for all years of all
years
LIFT 1. Aims and Objectives Available
2. Availability of Updated
Manuals – year wise with
 principles and Directives.
1. Registers of
Stock&Maintenance
2. Schedules, Layouts, Utilization,
Laboratory Samples of Records, Daily Available
Evaluation Sheets, Displays etc.,
3. Sample records

Self Learning 1. Maintenance registers.

2. Issue book register Available
Department Resources
17
Library Utilization of 1. Utilization Registers and
Available
resources Reports.
1. List of SLOW and ADV
Pre-Mid Learners – selection procedure Available
and section wise list
Result statistics of 1. All year and All semester
the department year section wise, back locks list, Available
wise pass percentage of all section
1. Guidelines, Process,
Assignment Mechanism, Assessment and Available
Evaluation Documents.
1. Results Maintenance with
Result External Exams updates of backlog clearance. Available
18
Analysis
1. Formats, Evaluation Sheets,
Quality of Viva questions.
Lab Internal& Available
2. Conduction, Process, Grading,
External Exams
Allotment of Internal marks
with all related proofs
No of Students 1. Documents as per Academic year
successfully with proof Available
completed course in
AY wise
Guidelines. 1. Availability with updates.
Procedures & Available
Formats
2. Updated Procter forms of all the
Counseling reports students. Available

Annual Progression 3. Reports from the mentors

Available
19 Mentoring Reports
Student completed 4. Reports with Proof
skill development Available
courses with proof
Student count as per 5. Details with Proof
community/Caste
Available
wise for scholarship
(like OBC/BC/SC/ST)
1. Upload of Academics, Co
Academic, Activities,
e-Governance/ E-
Web Link Outcomes, Reports etc., to the
20 cell / Department Available
Information College website
website update
2. Check the website update from
the department side
21 Professional Memberships 1. List of memberships year wise Available
Body 2. Professional body faculty and
 student list
1. Activities Organized, Titles,
Internal Student Resources, Photographs,
Available
Chapters Feedbacks, Improvement
reports from the coordinators
External Student 1. Activities attended, Titles,
Need to update
Chapters Resources, Certificates
(a) Board of Studies (b)
Department Advisory Committee
Report on Minutes (c) Department Research
of meetings and also Committee
22 Department file on action (d) Programme Assessment and Available
taken/initiated Quality Improvement Committee
respectively (e) Course Expert Group
(h) Any other Academic
Committee
1. Activities Organized, Titles,
Co-curricular &
Resources, Photographs, Available
Extracurricular
Feedbacks, reports from the
activities
coordinators
(a) Report (with Available
evidences) on Latest 1. Key Changes in the Curriculum
Changes brought in and Syllabus, Introduction of New
the Revision of Courses, Course Content
Curriculum and
Adjustments, Interdisciplinary
Syllabus (b)
23 Approaches, Stakeholder
Department Evidences of
activities syllabus for UG and Feedback, Implementation Strategy
PG Programs
Report on
i) Program exit survey
Stakeholder’s
(ii) Course exit survey
feedback
(iii)Alumni Need to update
Evidences of
(iv)Employers
Feedback reports
(v) Parents
and action taken
Previous year
Academic audit Reports with proof Available
action taken report

(i) Number of companies Visited:

_________
(ii) Number of Students
Report on Placed:___________
Placement Placement, (iii) Highest Salary
24 Available
Activities Internship and offered___________
Training activities: (iv) Average salary
offered:__________
(v) Median Salary
offered___________
 Any other
25 --
matters

Strength of the Department:

All files in the department are well organized and properly documented.

Weakness of the Department:

-

Academic Audit Conducted by

B.Papachary,Associate Professor
Department of ECE

Dean Academics Dean/IQAC Principal