1. Resolved that the proposal of M/s.

Midas Business
Solutions for extension of contract for 1 no. of Manpower one year with
effect from 1.5.2024 for Networking Analyst at JU. vide letter No.
001JU/REN-NA/MIDAS/24-25 dated 1.4.2024 is hereby approved.
Action : Accounts/FO
2. Considered a note from the Sr. Superintendent, Estate
Section, requesting to recruitment of 5 nos. of Sweeping Staff from the
agency or to grant charge allowance/special allowance to the existing
staff who are efficient from amongst the cadre to perform the duties in
addition to their normal duties.
Noted that he location wise shortage of sweeping staff mentioned
below:
a) 2nd and 3rd floor of Chemical Engg. Building
b) Sweeper Office Zone – 1
c) 5th and 6th floor of Prayukti Bhawan
d) Top floor of Integrated Building
e) 2nd , 3rd and 4th floor of Subarna Jayanti Bhawan
Noted that 6 nos. of permanent Sweepers have retired during 1.7.2023
to 31.3.2024.

Resolved that 5 nos. of sweeping staff be recruited from amongst the

available retired such employees of the University and the process of
appointment and remuneration to be decided by the Registrar and
Finance Officer with the approval of the Vice-Chancellor.
Action : Registrar
3. Considered the list of man days calculation and payment
of amount per man day @ Rs.500/- to the staffs of different departments
of the University who have performed their duties during heat waves
from 17.4.2023 to 23.4.2023 which was declared as University holidays
vide University Circular No. R-PA/M-12/060/2023 dated 16.4.2023 and
WB Higher Education Department Order No. 356-Edn(U) dated
16.4.2023.
Resolved that payment be made @ Rs.500/- per day to the staffs of
different departments of the University who have performed their duties
during heat waves from 17.4.2023 to 23.4.2023 which was declared as
University holidays against University Circular No. R-PA/M-12/060/2023
dated 16.4.2023 and WB Higher Education Department Order No. 356-
Edn(U) dated 16.4.2023.
Action : Personnel/Pay
4. Resolved that in view of the commitment made by the
Pro-Vice-Chancellor(acting), Rs.4800/- be paid from the University fund
towards the rent of the guest house (JU) for accommodation of Artists in
connection with SFSU Sanskriti 2024 program and henceforth it is
strictly communicated to all the student unions that Guest House
booking would be done against advance payment only out of their own.
Action : Accounts/Admin. Office
5. Considered a note from the Superintendent, Personnel
Section regarding extension of service of Gulsenara Khatun as Hostel
Superintendent upto 30.6.2024 on the existing terms and conditions.

Resolved that the service of Gulsanara Khatun as Hostel

Superintendent be extended for a further period of 6 months with the
existing terms and conditions.
 Action : Personnel/Pay/Admn.
6. Noted the contents of letter No. 235(31)-Edn(U)/HED-
12012(21)/1/2024-UNV SEC-Dept. of HE dated 6.3.2024 from the
Government of West Bengal, Dept. of Higher Education, University,
regarding grant of DA to the regular employees and DR for the
pensioners of the State-aided/Govt-aided Educational Institutions,
employees of statutory bodies under the administrative control of the
Dept. of Higher Education w.e.f. 1.5.2024.
Action : Personnel/Pay

7. Noted the proposal of University Engineer, JU for

Quotation Ref. (i) BEPL/PB/SPR/2023-24/11/09 dated 27.11.23,
amounting to Rs.1,40,078/- (ii) BEPL/PB/SPR/2023-24/11/08 dated
25.11.23 amounting to Rs.74,340/- (iii) BEPL/PB/SPR/2023-24/11/11
dated 27.11.23 amounting to Rs. 93,100/-are approved post Fact duly
recommended by the Tender Committee dated 7.2.2024 vide Resolution
No.51 and be recommended to the EC for sanction.
Action : Accounts/FO

8. Noted the proposal of System Administrator, JU dated

19.1.24 for entire electrical work installation of 2 nos. of New 30KVA UPS
in INFU, Room No. T-4-5, 3rd Floor, Praykti Bhavan vide Estimate No.
UWE-361/2023-2024z amounting to Rs. 62,516/- for post facto
approval for sanctioning the fund duly recommended by the Tender
Committee dated 7.2.2024 vide Resolution No. 52 and recommended to
the EC for sanction.
Action : Accounts/FO

9. Noted the proposal of Dr. Saswati Mazumdar, Prof.

Electrical; Engg. Dept. for construction of one Ladies Toilet adjacent to
CR-I vide estimate No. C-53/23-24 amounting to Rs.1,45,898/- duly
recommended by the Tender Committee dated 7.2.2024 vide Resolution
No. 53 and recommended to the EC for sanction.
10.
Action : Accounts/DO/UE
11. Considered a note from the Director, School of Mobile
Computing and Communication for renewal of services of Mr. Rajib
Bandhopadhyay, Jr. System Administrator and Mr. Anil Routh & Mr. Raju
Mukherjee, Documentation Assistants for a further period of one year
w.e.f. 25.3.2024, 24.3.2024 & 1.4.2024 respectively.
Resolved that the services of the following contractual staff be
extended for a further period of one year, the effective date &
remuneration mentioned against each, on the existing terms and
conditions:
a) Mr. Rajib Bandyopadhyay, Jr. System Administrator -
w.e.f. 25.3.2024 on consolidated pay of Rs.59,200/- p.m.
b) Mr. Anil Routh, Documentation Assistants - w.e.f.
24.3.2024 on consolidated pay of Rs.36,500/- p.m.
c) Mr. Raju Mukherjee, Documentation Assistant - w.e.f.
1.4.2024 on consolidated pay of Rs.36,500/- p.m.
Action : Personnel/Pay/Admn.
12. Considered a letter dated 20.3.2024 from Sri Tarak Nath
Sahu, Senior Assistant, Office of the Dean of Students, requesting for
sanction of Rs.8,250/- for performing the additional duties for 11 days
from 18.10.2023 to 29.10.2023 during puja vacation.
Resolved that a sum of Rs.8,250/- be sanctioned in favour of Sri Tarak
Nath Sahu, Sr. Assistant, Office of the Dean of Students for performing
the additional duties for 11 days from 18.10.2023 to 29.10.2023 during
puja vacation.
Action : Personnel/Pay

13. Considered a note dated 18.3.2024 from the Coordinator,

Centre for Counselling Services and Studies in Self Development for
extension of services of Dr. Srikumar Mukherjee, Psychiatrist, Mrs.
Sucheta Chowdhury, Clinical Psychologist and Mr. Sunirmal Gayen,
Technical Assistant.

Resolved that as requested by the Coordinator, Centre for Counselling

Services and Studies in Self Development, the services of Dr. Srikumar
Muherjee, Psychiatrist @ Rs.1,500 per hour Once in a Week, Mrs.
Sucheta Chowdhury, Clinical Psychologist @ 1,125/- for three hour each
day for four days in a week and Mr. Sunirmal Gayen, Technical Assistant
@ Rs.9,500 per month be and is hereby extended for a further period of
one year the existing terms and conditions.
Action : Personnel/Pay/Admn.

14. Considered a note from the Sr. Superintendent (O), Estate

Section, proposing to appoint Sri Binu Das, Ex-Records Supplier, Estate
Section as contractual staff due to shortage of staff.

Resolved that Sri Binu Das, Ex-|Records Supplier, Estate Section, be

and is hereby appointed as contractual Peon for a period of 6 months
with effect from 01.03.2024 and the remuneration to be decided by the
Registrar and Finance Officer with the approval of the Vice-Chancellor.
Action : Registrar
15. To approve the following bills of M/s. Mousumi Enterprise
for providing manpower (bill No., amount & purpose mentioned against
each)

Purp Bill No. & date Amount

ose

(a) Manpower No.MEK/April.24/01/24- Rs.8,54,689/-

of Cleaning 25 dt. 4.3.2024
Staff 52,
office staff 1
for the month
of March 2024

(b) Manpower No.MEK/April.24/03/24- Rs.1,04,874/-

for gardening 25 dt. 2.4.20243
work at JU
Main
Campus(8
nos.) for the
month of
March 2024
 (c) Manpower No. MEK/Aprilo.24/24-25 Rs.96,366/-
of Technical dated 2.4.2024
work at Press
(6 nos.) for
the months of
March 2024

Resolved that the above bills of M/s. Mousumi Enterprise for providing
manpower , be and is hereby approved and recommended to the
Executive Council for sanction and the Finance Officer be empowered to
disburse the payment.
Action : Accounts/FO
16. Considered the approval of the following bills of different
parties, the name of the party & bill no., purpose, month & amount
mentioned against each:

Name of the party & bill no. Purpose For the month Amount
& date of

PS0057-B.P.Enterprise AMC of AC January 2024 1,24,939

Machine at JU
No.BP/JU/23-24/92 dt.12.2.2024
Main Campus

PV0003-Brave Security and Manpower Arrear bill for the 1,26,747

Intelligence, No.BS1/HK Hiring month of January
ARREAR/23-24/405 417 429 2023 to
506 560 578 ET dated 1.4.2024 September 2023

PV0003-Brave Security and Manpower Arrear bill for the 1,24,529

Intelligence, No.BSI/HK Hiring month of January
ARREAR/23-24/403 427 440 2023 to
504 ETC dated 1.4.2024 September 2023

Et0493-Supriya Mondal, Survey/Field 1,94,920

No.Statement of Expenditure Work- (includin
dated 12.3.2024 Geologicfal Sci. g adv. Of
Rs. 1.50

ET0501-Anupam Ghosh, Survey/Field 1,76,524

No.Statement of Expenditure Work-
(includin
dt. 9.3.2024 Geological Sci.
g adv. Of
Rs. 1.50

ET0491-Subrata Karmakar, No. Survey/Field 1,89,725

Statement of Expenditure dt. Work- (includin
14.3.2024 Geological Sci. g adv. Of
Rs. 1.50

ET0492-Dipak Chandra Pal, No. Survey/Field 1,92.476

Statement of Expenditure dated Work- (includin
Name of the party & bill no. Purpose For the month Amount
& date of

14.3.2024 Geological Sci. g adv. Of

Rs. 1.50

EN0054-Snehasish Inter University 80,030

Chakraborty, No. Statement of Sports (includin
Expenditure for reimbursement g adv. Of
dated 12.3.2024
65,000)

Resolved that considering the urgent situation for release of above

bills, the Committee unanimously decided to approve the payments of
the above mentioned 8 nos. of bills and recommended to the Executive
Council for sanction and the Finance Officer be empowered to disburse
the payment.
Action : Accounts/FO
17. Ratified the action of the Vice-Chancellor dated
6.10.2023 in accepting the proposal of Dr. Manas Dev Maji and Smt.
Chandana Maji, parents of Late Joymallya Maji for instituting an
endowment fund of Rs.20,00,000/- for awarding scholarship in the name
of Joymallya Maji Memorial Scholarship for each academic year four
needy students amongst the students getting admission to first year
undergraduate (computer Science/Information Technology /
Mathematics) for one year on merit come means basis as well as
pecuniary condition of the students.
Action : Dy. Registrar (SGS)
18. Resolved that the following bills of M/S. Midas Business
Solution (bill no. dt., purpose and amount mentioned against each), be
and is hereby approved and recommended to the Executive Council for
sanction and Finance Officer be empowered to disburse the payment:
Bill No. & date Purpose Amount

(a) Providing 3 nos. 77,498

419B-JU-DIS/MIU Personnel in the Centre
DAS/24-25 dated for Persons with
1.4.2024 Disabilities inclining the
Special Library at JU for
the moth of March 2024

(b) 422R-JU- Providing 4 nos. 1,29,33

ACCT/MIDAS/24- Personnel with 2
25 accounting knowledge
for preparation of Final
Accounts in University
System and associated
activities under control of
the JU for the month of
March 2024

Action : Accounts/FO
19. Resolved that the Estimate No. C-144/23-24 amounting
to Rs.63,873 (including GST) for repairing of Quarter No. 52 and Quarter
no. 79 at Ladies Hostel Para duly forwarded by the University Engineer,
be and is hereby approved.
Action : Accounts/UE
20. Resolved that the Estimate No. C-33/23-24 amounting
to Rs.2,54,047 (including GST) for external wall repairing at Prayukti
Bhavan front portion for protect accident in the JU main campus
duly forwarded by the University Engineer, be and is hereby approved
and be recommended to the Executive Council for sanction and the
Finance Officer be empowered to disburse the payment.
Action : Accounts/UE
21. Resolved that 5 nos. of Guest Faculty be appointed in
the IT Department for UG course for 2 nd semester of the session 2023-24
(subject & periods mentioned against each) with the remuneration of
Rs.500/- per lecture period with total amount of Rs.2,03,000/-
Action : Personnel/Pay

22. Considered the Resolution of the meeting dated 4.4.2024

in regard to purchase of cleaning materials for all the hostels (except
Woman Hostel-3) of Main Campus from any agency, preferably M/s. DSS
Integrated Facility Services, as per the requirement.
Resolved that M/s. DSS Integrated Facility Services be permitted to
supply cleaning materials for all the hostels (except Women Hostel-3)
of Main campus with Rs.35,000/- per month.
Action : Accounts/FO
23. Resolved that 17 nos. of Guest Faculty be appointed in the
Civil Engineering Department for the 2 nd semester of the session 2023-
24 (subject & periods mentioned against each) with the remuneration of
Rs.500/- per lecture period with total amount of Rs.6,96,000/-
Action : Personnel/Pay
24. Considered the issue of quantum of rent for staying in
quarters of the University after retirement with proper permission from
the University, where there is a dispute the quantum of rent payable by
such retired employees.
Noted the following WC Resolution No.220 dated 19.2.2021:
“Considered the list of JU Teachers & Staffs occupying university
quarters that had be to them beyond the time upto which they were
allocated to stay there and some where the payment of retirement
benefits are due.
Resolved that to get uniformity, the following rates be applicable for
staying in quarters of the University from the date of retirement, if
extremely necessary with effect from 1.5.2024:
a) Rs. 12,000/- per months for Teachers & Officers
b) Rs. 5,000/- per month for staffs those who are willing
stay in multi-storeyed buildings
c) Rs.1000/- per month for those willing to stay in
Hutments or other
Resolved further that the rate of rent for such quarter staying after
retirement will be as mentioned in the existing allotment order issued by
the Registrar
Action : Personnel/Pay
25. Resolved that the following demands of the General
Secretary, J.U. Contractor’s Workers’ Union, be referred to the respective
Agency Owner for their actions:
a) if any employee died on harness, his/her nearer must be
considered for appointment on compassionate ground.
b) To consider additional financial help to the employees
those who died on harness.
c) To fix the quantum of work load of the worker
d) To pay the gratuity money.
Action : Registrar
26. Resolved that 10 nos. of Guest Faculty be appointed in
the Department of Sociology for the 1 st year of the 1st semester of the
session 2023-24 with the remuneration of Rs.500/- per lecture period
with a total amount of Rs.2,40,000.
Action : Personnel/Pay

27. Resolved that 11 nos. of Guest Faculty be appointed for

M.Tech in Illumination Technology & Design for the 2 nd & 4th Semester of
the session 2023-2024 with remuneration of Rs.500/- per lecture period
with total amount of Rs.1,91,250.
Action : Personnel/Pay
28. Considered the applications of the boarders of the Main
Hostel B-Block, requesting for additional one wall-mounted fans in each
room of the top floor of the hostels to give comfort against the scorching
sunlight.
Noted that requirement of fans as detailed by the Dean of Students as
follows and the total amount required for the purpose is Rs.50,000/-:
B- block – 8 rooms – 8 fans, C-block – 9 rooms – 9 fans, Old P.G. Boys
Hostel – 15 fans
Resolved that the proposal for additional one wall-mounted funs in
each room of the top floor of the Main Hostel B-Block is approved with
the total cost of Rs.50,000/-.
Action : Accounts/FO
29. Considered a letter dated 6.4.2024 from M/s, Brave
Security & Intelligence, requesting to increase the charge of House-
Keeping cleaning materials.

Resolved that as requested by M/S. Brave Security & Intelligence, the

charge of House Keeping cleaning materials be increased from
Rs.21,000/- per month
to Rs.30,000/- per month
Action : Accounts/FO
30. Noted the contents of letter No. 36-Edn(B)/1M-12/2008
dated 15th March 2024 from the Government of West Bengal Higher
Education Department, Budget Branch, regarding grant of ex-gratia
payment of Rs.3,200 per person for the financial year 2023-2024 to all
eligible pensioners of the university.
Action : RBCell
31. Resolved that the Bill of M/s. UMC Technologies Pvt. Ltd
Kolkata of Rs.1,08,503 for printing, packaging, labelling, bundling, larger
and smaller packeting, delivery & other exam work of the Controller of
Examination Section, be and is hereby approved and the Finance Officer
be empowered to disburse the payment.
Action : Accounts/Controller of Exam.
32. Considered extension of service of Mr. Dulal Ch. Mistry,
Gym Trainer (for performing the coaching programme for five days/wek
Monday to Friday) and Miss Sumoti Das, Lady Karate Instructor (for
performing the coaching programme twice per week every Tuesday &
Thursday) from April to July, 2024 with the monthly remuneration of
Rs.10,000/- and Rs.6000/- p.m. respectively.

Resolved that the services of Mr. Dulal Ch. Mistry, Gym Trainer (for
performing the coaching programme for five days/wek Monday to
Friday) and Miss Sumoti Das, Lady Karate Instructor (for performing the
coaching programme twice per week every Tuesday & Thursday) for four
months from April 2024 to July, 2024 with the monthly remuneration of
Rs.10,000/- and Rs.6000/- p.m. respectively, be and is hereby approved.
Action :
Personnel/Pay/Admn./HOD Phy. Edu
33. Resolved that following non-teaching staff be appointed
for M.Tech. in Illumination Technology and Design course for 2 nd
Semester of 1st, 2nd and 3rd year of the session 2023-2024 with total
amount of Rs.66,750/- (periods & remuneration mentioned against
each):
Sri Samir Mandi, EE, Tech. Assistant, 3 pds/wk,@ Rs.250/- /pds
Sri Gobinda Paul, SISED, Sr. Lab. Attendant, 9 pds/wk, @ Rs.125/-/pds
Sri Abhishek Sngh, EE, Helper, 1 day/wk, @ Rs.250/- /day
Sri Aurobindo Das, EE, Peon, 1 day/wk, @ Rs.250/- /day
Sri Santosh Sahoo, Office staff (External), 1 day/wk, @ 250/- / day
Action : Personnel/Pay
34. The item be withdrawn.

35. Noted the Tender No. JU/e tender/EW/06/2 nd Call/20023-

24 amounting to Rs.9,75,162/- for electrical installation work for Gandhi
Bhavan duly recommended by the Tender Committee vide Resolution
No.37 dated 7.2.2024 and approved by the VC vide dated 5.2.2024 and
be recommended to the EC.
Action : Accounts/FO/UE

36. Considered the following note of the Retained Lawyer of

the University in regard to continuation of the Special Allowance of the
VC:

“As per the judgements in Gambhirdan’s casea and Anindya Sundar

Das’s case, the appointing authority of VC is the Chancellor and not the
Government (as of to-day). The matter is pending before the Hon’ble
Supreme Court. However, it is learnt that Prof. Sau is not attending the
office of VC and not performing duties and functions of VC on ad-hoc
basis after the Chancellor’s order of rescinding his appointment as an
ad-hoc VC. Hence he is presently not entitled to allowance of VC, in my
opinion.”
Resolved that Special Allowance as Vice-Chancellor be extended in
favour of Prof. Buddhadeb Sau, former Vice-Chancellor upto 21.4.2024
i.e. prior to the date of joining of new Vice-Chancellor.
Action : Personnel/Pay
37. Considered a note from the System Administrator, JU,
seeking approval for execution the LAN work at New Boy’s Hostel.

Resolved that a sum of Rs.1,98,663/- be released for payment for

execution the LAN work at New Boy’s Hostel with this post facto
approval and be recommended to the EC for sanction and the Finance
Officer be authorized to disburse the payment.
Resolved further that in case of any urgent work to be done by the
Officer/unit after direction of the higher authority verbally, the work
should be taken up immediately by the concerned Officer/unit. However,
a written proposal in this regard should be put up before the approving
authority so that the administrative approval and financial sanction of
estimated value shall be obtained immediately, preferably before
completion of the work as directed.
Also resolved that a Circular in this regard be issued by the Finance
Officer immediately.
Action : Accounts/FO
38. Resolved that as proposed by the Dean of Student, the
following revised rates for repairing of fans of the hostels of the
University submitted by M/s. Kalyani Erectors, be and is hereby
approved:

Type of Fan Description of item Proposed Revised

Rate Rates
Ceiling Shaft 180 180

Pedestal upto 16’ Shaft 100 100

Pedestal above Shaft 180 160

16’

Ceiling Down Rod 100 70

Ceiling RC Clamp 242 242

Ceiling Regulator (Switch 218 160

Type)

Ceiling Regulator(Sicket 236 180

Type)

pedestal Regulator(Switch 218 160

type)

1.5 sq mm 3 core 83 67
cable (Make –
Mescab)

16A Plug Top 100 100

(anchor)

Action : UE/UE(Elt-Addl)/
DOS/Accounts
39. Considered a bill submitted by Ms. Mary Debjani Mondal,
Sr. Asst, Office of the Dean of Students for re-imbursement of
Rs.88,500/- towards the cost for participation of students in ANVESHAN
2023-2024 organized by NEHU under aegis of AIU, New Delhi on 23 & 24
February 2024.

Noted the opinion of the Finance Officer : “The embargo withdrawn is

not possible after 31.3.2024. So the above disbursement may be
charged to the current financial year 2024-25”
Resolved a sum of Rs.88,500/- is approved for reimbursement out of
Students Activity Budget for the year 2024-25.
Action : Accounts/DOS
40. Considered a note from the Sri Aparup Konar, Director of
Physical Instructions, requesting for approval of Rs.10,240/- towards the
expenses of hotel and retiring room of a Manager of JU from 21-25
February 2024 for participation in the AIU 4 th Edition of Khelo – India
University Games 2023-2024, as it was not arranged by the organizer.

Resolved that a sum of Rs.10,240/- be approved towards the expenses

of hotel and retiring room of a Manager of JU from 21-25 February 2024
for participation in the AIU 4 th Edition of Khelo – India University Games
2023-2024.
Action : Accounts/DOS
41. Considered a letter dated 10.3.2024 from CEO, Maidas
Business Solutions, proposing for extension of contract for 2 nos. of
personnel in the Braille Library in the Central Library under Centre for
Persons with Disability from 1.4.2024 to 31.7.2024 with the existing
terms and conditions.

Resolved that as proposed by the CEO, Maidas Business Solutions, the

extension of contract for 2 nos. of personnel in the Braille Library in the
Central Library under Centre for Persons with Disability for four months
from 1.4.2024 to 31.7.2024 with the existing terms and conditions, be
and is hereby approved.
It is further resolved that formal appointment of above with proper
selection process will be taken up as early as possible
Action : Registrar/Admin/Accounts
42. Ratified the action of the Pro-Vice-Chancellor dated
22.4.2024 in permitting to form an Administrative Committee with the
following persons for the research project on “Study proposal
regarding value added use of bottom ash of thermal power plant
as partial replacement of natural sand in concrete” :

1. Dean, FET (Chairman)

2. F.O., JU , Member
3. HOD Construction Engg., Member
4. Prof. Niladri Chakraborty, Power Engg. Dept.
Member
5. Prof. Partha Ghosh(PI cum Convenor cum
Member)
6. Prof. Subhajit Saraswati, Constt. Engg. Dept. ,
Member
7. Prof. Debasish Bandhopadhyay, Construction
Engg.,Member
8. Dr. Dipesh Mazumdar, Const.Engg., Member

Action : Prof. Partha Ghosh, PI,Dept. of Construction Engg.

/Accounts

43. Considered a note from the Administrative Office(L.A.),

proposing renewal of service contract of M/s. DSS Integrated Faculity
Services for engagement of 7 nos. of Man Power for cooking and service
related work at New PG cum Research Hostel for a period of six months
from 1.4.2024 with a total cost of Rs.6,87,546/- (including GST).

Resolved that the proposal for renewal of service contract of M/s. DSS
Integrated Facility Services for engagement of 7 nos. of Man Power for
cooking and service related work at New PG cum Research Hostel for a
period of one year from 1.4.2024 with a total cost of Rs13,75,092/-
(including GST), be and is hereby approved and recommended to the
Executive Council for sanction.
Action : Accounts/Admin.
44. Considered a note from the Administrative Office (L.A.)
proposing renewal of service contract of M/s. DSS Integrated Facilities
Services for engagement of 2 nos. Manpower for Cooking and Service
related work at Women Hostel – II for a period of 6 months w.e.f.
1.5.2024 with a total cost of Rs.2,16,690/- (including GST).

Resolved that the proposal for renewal of service contract of M/s. DSS
Integrated Facilities Services for engagement of 2 nos. Manpower for
Cooking and Service related work at Women Hostel – II for a period of
one year w.e.f. 1.5.2024 with a total cost of Rs.4,33,380/- (including
GST), be and is hereby approved.
Action : Accounts/Admin
45. Considered a note from the Research Section in regard to
deficit of Rs.72,48,590/- under the Non-recurring grant as on 31.3.2018
of the MFPI “GAMMA IRRADIATION PLANT CHINSURAH” Project under the
supervision of the Head of the Department of FTBE, JU.
Noted that it was decided in the FC meeting on 7.12.2023 vide
Resolution No.9 that the Vice-Chancellor is authorized to form an
empowered a committee to resolve the whole issue in time bound
manner in consultation with concerned departments of the government.
But no Committee has yet been formed.
Resolved that a Committee be constituted with the following members
to resolve the issue and submit a report for consideration at the meeting
of the FC/EC:
a)Pro. Vice-Chancellor – Chairman
b)Head of the Dept. of FTBE
c)Prof. Paramita Chakraborty
d)Micro Analyst – Convener
Resolved further that the claim for deficit amount shall be submitted to
the Department for reimbursement.
Action : Registrar/FO

46. Ratified the action of the Vice-Chancellor 154.2024

accepting in principle for appointing the following Internal and External
faculties of 5th & 6th semester of the session 2023-24 for thesis
supervision for M.Tech. in Illumination Technology & Design (Evening) of
SISED and to decide on the remuneration for thesis supervision
(Individual/Full) of Rs.20,000/-/student and Rs.10,000/-/student for thesis
supervision (jointly/half) with total amount of Rs.1,80,000:

Dr. Parthasarathi Satvaya (SISED), 2 full students

Prof. Biswanath Roy, EE, 1 full student & 2 students (part)
Dr. Suddhasatwa Chakraborty, EE, 3 full students
Mrs. Sangita Sahana, 3 full students
Dr. Arindam Kumar Sin, 1 student (part)
Dr. Biswadeep Gupta Bakshi, 1 student (part)
Action : Personnel/Pay
47. Considered the letter of the UGC dated 9.10.2023 to
refund the interest on recurring grant of Rs.20 lakhs under UGC SAP
programme, Department of Mechanical Engineering.

Noted that the University had accrued interest upto January 2021
Rs.4,41,000/- from the recurring grant of Rs.20 lakhs under UGC SAP
program.
Noted also that the University had already refund the principle amount
of Rs.21,55,779/- in 2021 to the UGC.
Resolved that the amount of Rs.4,41,000/- accrued interest upto
January 2021 from the recurring grant of Rs.20 lakhs under SAP
programme be refunded to UGC against the letter.
Action : UGC-State Cell/Accounts
48. Considered a note for transferring of fund to the JUMS
bank a/c from JU a/c for disbursement of salary of two persons for six
months towards maintenance of JUMS Software as there is no sufficient
fund in the JUMS a/c to pay the salary.
Resolved that the proposal for transferring of fund of Rs.4,20,000/- to
the JUMS bank a/c from JU a/c for disbursement of salary of two persons
for six months towards maintenance of JUMS Software, be and is
hereby approved.
Further resolved that a meeting shall be conveyed in presence of the
VC, Pro-VC, COE, Registrar and FO for regularization of the issue instead
of operation in Project Mode.
Action : Accounts/COE/FO
49. Resolved that the Estimate No. C-76/22-23 amounting to
Rs.1,29,989 (including GST), be and is hereby approved for renovation
additional UE’s (Electrical) attached toilet and other allied work at
ground floor of Sakti Bhavan, JU Main Campus and be recommended to
the Executive Council for sanction.
Action : Accounts/DO/UE
50. Resolved that the Estimate No. C-68/23-24 amounting to
Rs. 4,09,494 (including GST) be and is hereby approved for external
columns & walls repairing for protect accident including external
painting & fixing sliding windows at star portion in the GC Sen Memorial
Building, JU Main Campus and be recommended to the Executive Council
for sanction.
Action : Accounts/DO/UE
51. Resolved that the Estimate No. UW-185/23-24 amounting
to Rs.28,825/- (including GST) be and is hereby approved for repairing &
painting damaged ceiling, beam & wall at the common passage of
Project Impact Building, 2 nd floor level in the JU Main Campus and be
recommended to the Executive Council for sanction.
Action : Accounts/DO/UE
52. Resolved that the Estimate No. EW-216/23-24 amounting
to Rs. 49,499/- (including GST) , be and is hereby approved for remake
water purified base including dismelting & repairing patch plaster &
painting at the entrance passage of CSE HOD’s room (partly) at 2 nd floor
of Prayukti Bhavan for upcoming NBA visit and be recommended to the
Executive Council for sanction.
Action : Accounts/DO/UE
53. Resolved that the Estimate No. C-/PI/2023-24 amounting
to Rs. 61,510(including GST), be and is hereby approved for patch
internal lobby repair and painting of TEQIP 1 st floor lobby for NBA visit
and NAAC Team visit 2024 and be recommended to the Executive
Council for sanction.
Action : Accounts/DO/UE

54. Resolved that the Estimate No. C-01/P2/2024-25

amounting to Rs. 56,407 (including GST), be and is hereby approved for
patch internal lobby repair and painting of TEQIP 2 nd floor lobby for NBA
& NAAC visit 2024 and be recommended to the Executive Council for
sanction.
Action : Accounts/DO/UE

55. Noted that the SBI , JU Branch vide letter

No.2024-25/PR/03 dated 6.4.2024 sanctioned a sum of Rs.35,00,000/-
against the DO’s proposal vide Res. No. B-1/SBI/65/23 dated
23/29.11.2023 for Area Development, Beautification & Cleaning of
three nos. of Water Bodies near UG Arts & Sc. , PG Sc., Geology and
Mathematics Building at JU Main Campus.
Resolved that a sum of Rs.35,00,000/- sanctioned by the SBI, JU
Branch for Area Development, Beautification & Cleaning of three nos.
of Water Bodies near UG Arts & Sc. , PG Sc., Geology and Mathematics
Building at JU Main Campus, be and is hereby accepted with thanks.
Resolved further that the Development Officer be requested to start
the above work immediate with proper tender.
Action : Accounts/DO/UE
56. Considered the proposal of the Accounts Officer for
investment towards various endowment funds (File No.1 to No.8), as per
the list attached herewith, amounting to Rs.85,52,913/- to SBI, JU
Branch @ 7% interest.
Resolved that the proposal of the Accounts Officer for investment
towards various endowment funds amounting to Rs.85,52,913/- to SBI,
JU Branch @ 7% interest be and is hereby approved.
Action : Accounts/AO/FO
57. Resolved that the proposal of the Accounts Officer for
investment of the following Scholarship/Cultural Fund amounting to
Rs.9,73,068/- to the SBI, JU Branch @ 7% interest be and is hereby
approved:
a) JU Naresh Chandra Chakraborty Memo Scholarship of
Rs.3,13,818
b) H.P. Biswas Indo China Cultural Fund of Rs.6,59,250.
Action : Accounts/AO/FO

58. Resolved that the proposal of the Accounts Officer for

investment towards Joymalllya Maji Memo. Scholarship Fund,
amounting to Rs.20,00,000/- to SBI, JU Branch @ 7% interest be and is
hereby approved.
Action : Accounts/AO/FO/Jt. Reg.

59. Considered an application dated 13.3.2023 from Sri Rajib

Chakraborty, Sweeper, Estate Section for sanction of cash incentive for
awarding Ph.D. from JU.
 Noted that Sri Chakraborty completed his Ph.D. under JU by taking
prior permission from the authority.
Resolved that Sri Rajib Chakraborty, Sweeper, Estate Section, be and
is hereby granted cash incentive of Rs.10,000/- for his awarding Ph.D.
from the JU in terms of the EC Resolution No.31 dated 23.6.2004.
Action : Personnel/Pay

60 Resolved that….. Chemical Engg. Department for purchase of 1(one)

no. of high capacity water purifier machine amounting to Rs.1,41,600/-
61 Resolved that by modifying Resolution No.45 dated 14.3.2024 of the
Finance Committee, the amount of Rs.50,97,903/- be approved for
payment for 15 nos. of new project under RUSA – 2 programme
62 Resolved that extension of the service contract of M/s. Mousumi
Enterprise for a further period of One year from 1.5.2024 amounting to
Rs.14,93,256/-
63 Resolved that Sri Chitta Ranjan Mohanty, Sr. Mechanic of the
Electrical Maintenance be sanctioned a sum of Rs.4,80,000/-
towards Gratuity
64 Resolved that Sri Chitta Ranjan Mohanty, Sr. Mechanic of the
Electrical Maintenance be sanctioned a sum of Rs.5,31,929/-
towards Leave Encashment Value of 223 days
64 Resolved that Sri Chitta Ranjan Mohanty, Sr. Mechanic of the
A Electrical Maintenance be sanctioned monthly Pension of
Rs.19,380/- plus admissible Relief
65 Resolved that –
i. Sri Mohanty be sanctioned a sum of Rs.6,35,199/- towards
Commuted Value of Pension of Rs.6,460/-
ii. Sri Mohanty be sanctioned afresh Monthly Pension of
Rs.12,920/- along with admissible Relief
iii. Full Pension of Sri Mohanty will be restored w.e.f. 01.05.2039

66
67 Resolved that Sri Nisi Kanta Sahu, Skilled Helper of the
Department of IEE be sanctioned a sum of Rs.4,80,000/- towards
Gratuity
68 Resolved that Sri Nisi Kanta Sahu, Skilled Helper of the
Department of IEE be sanctioned a sum of Rs.3,59,707/- towards
Leave Encashment Value of 205 days
69 Resolved that Sri Nisi Kanta Sahu, Skilled Helper of the
Department of IEE be sanctioned monthly Pension of Rs.14,220/- plus
admissible Relief
70 Resolved that –
i. Sri Sahu be sanctioned a sum of Rs.4,66,075/- towards
Commuted Value of Pension of Rs.4,740/-
 ii. Sri Sahu be sanctioned afresh Monthly Pension of Rs.9,480/-
along with admissible Relief
iii. Full Pension of Sri Sahu will be restored w.e.f. 01.05.2039.
71 Resolved that Sri Nani Gopal Das, Record Supplier of the
Department of Power Engineering be sanctioned a sum of
Rs.4,80,000/- towards Gratuity
72 Resolved that Sri Nani Gopal Das, Record Supplier of the
Department of Power Engineering be sanctioned a sum of
Rs.4,96,700/- towards Leave Encashment Value of 300 days
73 Resolved that Sri Nani Gopal Das, Record Supplier of the
Department of Power Engineering be sanctioned monthly Pension of
Rs.13,410/- plus admissible Relief
74 Resolved that Smt. Jayarani Nayak, Hostel/Mess Employee of A.C.
Canteen be sanctioned a sum of Rs.5,45,875/- towards Gratuity
75 Resolved that Smt. Jayarani Nayak, Hostel/Mess Employee of A.C.
Canteen be sanctioned a sum of Rs.4,41,700/- towards Leave
Encashment Value of 300 days
76 Resolved that Smt. Jayarani Nayak, Hostel/Mess Employee of A.C.
Canteen be sanctioned monthly Pension of Rs.19,850/- plus admissible
Relief
77 Resolved that –
i. Smt. Nayak be sanctioned a sum of Rs.7,80,724/- towards
Commuted Value of Pension of Rs.7,940/-
ii. Smt. Nayak be sanctioned afresh Monthly Pension of
Rs.11,910/- along with admissible Relief
iii. Full Pension of Smt. Nayak will be restored w.e.f. 01.05.2039
78 Resolved that Smt. Basanti Bera, W/o Late Sumanta Bera, former
Sweeper of the Estate Section be sanctioned a sum of
Rs.4,12,128/- towards Death Gratuity
79 Resolved that Smt. Basanti Bera, W/o Late Sumanta Bera, former
Sweeper of the Estate Section be sanctioned a sum of
Rs.3,48,440/- towards Leave Encashment Value of 300 days and the
amount be paid to Smt. Bera
80 Resolved that Smt. Basanti Bera, W/o Late Sumanta Bera, former
Sweeper of the Estate Section be sanctioned monthly Enhanced
Family Pension of Rs.32,400 x 50% = Rs.16,200/-
81 Resolved that Smt. Chhabi Ghosh, W/o Late Dibyendu Narayan
Ghosh, former Professor of the Department of Chemical
Engineering be sanctioned monthly Family Pension of (Rs.43,260/- x
2/3) = Rs.28,840/-
82 Resolved that Smt. Surya Kumari Samari Chhetri, W/o Late Indra
Bahadur Chetri, former Sr. Darwan of Estate Section be
sanctioned monthly Family Pension of Rs.13,400/- x 0.6 = Rs.8,040/-
83 Resolved that Sri Asis Kumar De, H/o Late Dr. Nandini De, Former
Principal Documentation Officer of JU be sanctioned Enhanced
Family Pension of Rs.91,350/-
84 Resolved that sanction of payment towards additional quantum of
Pension to three pensioners
85 Resolved that sanction of payment towards additional quantum of
Pension to seven pensioners
86 Resolved that sanction of payment towards additional quantum of
Pension to five pensioners
87 Resolved that sanction of payment towards additional quantum of
 Pension to two pensioners
88 Resolved that as requested by the agency for release of fund under
CSR scheme, a separate Bank Accounts be opened in SBI. for operation
of all projects under CSR scheme
89 Resolved that that the Estimate No. 140/BESD-II of 23-24 amounting
to Rs.8,37,215/- duly forwarded by the Executive Engineer PWD,
Bidhannagar Electrical Division, Govt. of West Bengal , be and is hereby
approved for urgently supply and laying of 3.5 Core 185 sq. mm. AI. Ar.
Cable for Feeder Pillar No.-2 at JU Salt Lake Campus
90 Resolved that considering the urgency, the Committee unanimously
decided to pay 50% of the total estimate of Rs.35,67,592/- i.e.
Rs.17,83,796/- to the PWD, Bidhannagar Electrical Division from the
University Fund which will be adjusted from the State Govt. Grant
91 Resolved that the Estimate No. UWE-446/23-24 amounting to
Rs.47,185/- duly forwarded by the University Engineer for electrical
renovation work for the Physical Education Department
92 Resolved that as requested by the Controller of Examinations, M/s.
Arunodoy Enterprise be selected for printing of Grade Card/Mark-sheet
for with a total cost of Rs.2,75,000(approx..)
93 Resolved that by modification of Resolution No.59 dated 27.3.2024,
for LTC to Smt. Shamita Ghosh Chakraborty, Assistant Librarian Gr. I,
Department of English, be and is hereby approved a sum of Rs.31,228/-
94 Resolved that ….. Estimate No. E-04/2023-24 duly forwarded by the
University Engineer amounting to Rs.99,953 (including GST) for EI work
of power points, AC Line, new LED light fitting at new Computer Lb.,
Room No.T-3-17 (Prayukti Bhavan
Resolved that 5 nos. of female Housekeeping be appointed through
95 the outsourcing Agency for cleaning Ladies Toilets
96 Resolved that theRequisition No.1698 dated 4.3.2024 of the Computer
Science & Engg. Department amounting to Rs.1,20,000/- for purchase of
1 Aquaguard Pure Chill Storage Cooler cum Water Purifier Model 80 SS
UV to be installed on the 2nd floor of Prayukti Bhavan,
97 Resolved that a sum of Rs.1,63,525/- be reimbursed in favour of Prof.
Asish Pal, Dept. of Physical Education towards adventure sports
98 Payment of 21 nos. of Agency Bills
99 Resolved that a total sum of Rs.79,652/- be approved for participation
of the students in the Khelo India Inter University for the year 2023-2024