Application Format
for
VAIBHAV Fellowship (First Call)
(For Indian Diaspora)
https://dst.gov.in/
1. General Information
i. Title of the proposal
ii. Important Keywords
iii. Proposed duration of visit (min
1 months and max up to 02
months/year for 03 years)
a) Details of Parent Institution
iv. Parent Institution/ University/
National Research Lab (where
applicant is employed)
v. Is applicant working/ has
worked in Institution is within
top-200 QS world university
ranking 2023 (Subject wise)?
If yes, then mention the QS
world university ranking of
the Institute and duration of
working there
vi. Are you working in National
Research Laboratory/
Industry of repute
Length of service in the
present employment
b) Details of Host Institution
vii. Name of the Institute and
Address
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viii. Is it an Institution/ University
with NIRF ranking or NAAC
A+ or above grade? (Yes/No)
If yes, mention NIRF ranking
& NAAC Grading of Host NIRF ranking-
Institution/ National Research
Lab/ University NAAC Grade-
ix. Is it a Public funded Research
Lab/ Institution? (Yes/No)
x. Name and designation of Host
Scientist/Faculty
xi. Designation and address of the
Authorized official in Indian
Institute/ University to receive
the grant
2. Personal Information of the Applicant
Name of applicant
Title (Mr/Ms/Dr.)
Father’s Name Present
Nationality
Gender Nationality at
(Male/Female/others) birth
Telephone: Mobile:
Email: Fax:
Date of Birth:
If applicant is
OCI/PIO Card
holder
Passport Details Passport no. Date of Issue Place of issue Valid upto
If the applicant has
work permit/work
visa/other nationality
(Indicate the
country)
Emergency Contact
No.
Present Designation
in Parent Institution
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3. Academic Qualifications (Highest Degree)
Examination Year of Institution Major Grade/percentage
passed passing subjects/specialization
3.1 Other Qualification (if any):
3.2 Academic Awards (if any)
S.No. Name of Award Year Awarding Agency Remarks
3.3 Languages known (Excellent/Good/Fair)
Language Read Write Speak
(Excellent/Good/Fair) (Excellent/Good/Fair) (Excellent/Good/Fair)
4. Employment details (starting from present employer)
Name and Position held Duration Nature of Duties
address of (Temporary/Regular) From To
employer
4.1 Past professional visits to Abroad in last 10 years
S.No. Year Country visited Purpose of Visit Funding agency
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4.2 Current Research activities
Areas of Research
No. of papers
published in peer
reviewed journals,
books, book
chapters, patents etc
(Attach the list)
Ongoing projects
5. Statement of research work to be undertaken in India & its relevance to scientific
domain/ developmental requirements (Host scientist and the fellow will develop the
project together)
5.1 Collaborative Project Overview
(maximum 1000 words)
Include a discussion of the following:
- discussion of origin of the proposal
- rational of the subject supported by cited literature,
- hypothesis and key questions
- methodology
- current status of research and development in the subject
- relevance and expected outcome of the proposed study
- preliminary work done to date
5.2 Collaborative Project Objectives
(maximum 1000 words)
Should be in bulleted form, a short paragraph indicating the methods to be followed for achieving the
objective and verifiable indicators of progress should follow each specific objective
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5.3 Key Milestones:
Project Milestone To Year 1 Year 2 Year 3 Impact of Outcome
Element Be Achieved
Add more lines if required
5.4 Expected Results of the Collaboration:
(Maximum 1000 words)
5.5 Likely Outcomes:
(Maximum 1000 words)
Discuss the following issues:
(1) Specify the strategy for deployment or knowledge transfer of the research outcomes into a community
context.
(2) Identify any anticipated challenges in the deployment or knowledge transfer or research outcomes
into a community context and how you plan to mitigate these challenges if they arise.
(3) Address how you will identify opportunities for knowledge translation and end-user utilization in the
development and application of the proposed innovations and technologies?
5.6 Unique and Innovative Aspects of the Proposed Research Project (Max 1000 words)
5.7 How will the project be beneficial for Host and Parent Institutions? (Max 1000 words)
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6. Financial Implications
6.1 List of equipment and other facilities available in the Institute for implementation of the project
(In case facilities of other institutes are utilized, a consent letter from these institute(s) may be enclosed)
6.2 Proposed budget for 3 years (budget should be proposed as per the guidelines)
Budget Head 1st Financial Year 2nd Financial year 3rd Financial year
Consumables and Accessories
Contingency
Total
6.3 Justification for consumables
6.4 List of facilities being extended by parent institution(s) for the project implementation.
Equipment available with the Institute/ Group/ Department/ Other Institutes for the project:
Remarks including
Equipment available Generic Name of Model, Make & year of accessories available and
with Equipment purchase current usage of
equipment
Host Scientist & group N n n
Host
N n n
Department/Institute
Other Inst in the region N n n
7. Documents need to be added with the application form before final submission
a) A brief write-up describing the proposed research work
b) Copy of degree certificate for highest qualification
c) Copy of valid passport
d) Copy of OCI/PIO Card/Work VISA
e) A consent letter from the Indian host supervisor in Institute letterhead for carrying out applicant’s
research work in India
f) No objection / Forwarding letter of applicant’s Institute (Format Attached).
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g) Bio-data of applicant in prescribed format (max: 2 pages) including date of superannuation /
completion tenure, field of specialization, Gender, current research interests, significant
accomplishment.
h) Undertaking by the applicant in prescribed format
i) Last 3 years’ list of publications with impact factors
j) Reprints of two important recent publications
k) Statement of Purpose (Max 1 page)
l) CV of the host scientist and the list of publications of last 3 years
I hereby certify the statements above to be true and correct.
Applicant's Signature Date and place:
Forwarded by
Head of Parent Institution/Employer Host Scientist
(with Signature & Office Stamp) (with Signature & Office Stamp)
Head of Host Institute
(with Signature & Office Stamp)
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NO OBJECTION CERTIFICATE (NOC) from the Parent Institute
(On Institute letter head)
To,
The Head,
International Cooperation Division
Department of Science and Technology (DST)
Ministry of Science and Technology
New Delhi-110016
Sub: Letter of Consent for application to the VAIBHAV Fellowship Programme - (name of the
candidate)
Mr./Ms./Dr. -------------------- is an applicant for the VAIBHAV Fellowship programme in India.
Mr./Ms./Dr.------------- has been employed in this institute as ------------------ for the past -- -------
--- years.
We have no objection to support the application of ------------------. If selected, -------------- -------
will be permitted to undergo the fellowship.
Yours sincerely,
(Signature of the head of the Institute with Seal)
Date
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Undertaking by the VAIBHAV fellow and Host Scientist
To,
The Head International Cooperation Division
Department of Science and Technology (DST)
Ministry of Science and Technology
New Delhi-110016
Sir,
We __________________________________________________________________________
hereby certify that the collaborative proposal titled, “ ________________________________
___________________________________________________________________________
________________________________________________________”, submitted for under Call
for VAIBHAV Fellowship by DST, New Delhi is our original idea and has not been
copied/taken verbatim from anyone or from any other sources. We further certify that this
proposal has been checked for plagiarism through a plagiarism detection tool i.e.
________________________________ approved by the Institute and the contents are original
and not copied/taken from any one or many other sources. We also declare that there are no
plagiarism charges established or pending against me in the last five years. If the funding agency
notices any plagiarism or any other discrepancies in the above proposal of mine, we would abide
by whatsoever action taken against us by DST, as deemed necessary.
Signature of Host with date Signature of VAIBHAV fellow with date
Name: Name:
Designation: Designation:
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