Predictive Dialing
Predictive Dialing
I
I n t o d a y ’s C u s t o m e r E c o n o m y, a t t r a c t i n g a n d r e t a i n i n g c u s t o m e r s i s v i t a l t o t h e
d e l i v e r e d w h e r e v e r, w h e n e v e r, a n d h o w e v e r i t i s m o s t c o n v e n i e n t f o r t h e m . I f y o u
Converged Voice and
Data Networks can’t meet their demands, your customers will switch to a competitor who can.
Customer Relationship
Management
Unified Communication
Supported by:
Avaya Labs and Services At Avaya, we understand that your business Increase your contact center’s
revolves around your customers. That’s why we
proactive performance
offer a comprehensive portfolio of Customer
Relationship Management (CRM) solutions— “Connect with your customer.” It sounds so simple.
hardware, software, services, and support—to help In reality, however, it’s a complex undertaking, one
you put your customers at the center of your with many inherent challenges: public perceptions,
enterprise. regulatory issues, answering machines, voice mail,
caller ID, busy signals, agent turnover, increasing
competitive pressure, and the need to continually
improve operational efficiency.
Avaya can help you meet the challenge. The Avaya™ Predictive Dialing
The AvayaTM PDS suite of telephony hardware and your current contact center—and ROI in months or
*ROI EXAMPLE:
The Avaya™ Predictive Dialing System can increase agent right-party connects from 8 to 24 per hour in a manual dialing environment.
Assuming a 50% agree-to-purchase rate and an average sale of $75, a contact center of 10 agents could see as much as $48,000 per 8-hour
day in additional revenue.
From custom PDS solution design to post-installation The Avaya™ Predictive Dialing System is proven in
technical support, Avaya is there to help you every more than 1,000 of the world’s largest and most
step of the way. Our customers and Alliance profitable contact centers, which together manage in
Members benefit from a comprehensive set of award- excess of a billion customer contacts annually. More
winning, world-class Avaya service options. These than 80% of the Fortune 500 banking and
include fast and efficient product implementation; telecommunications companies use Avaya predictive
outstanding education services; extended-hour dialing solutions.
coverage; extensive phone, online, and on-site
support; Web-based self-help; software application
development support; and more.
Enhanced call progress analysis filters out A v a y a™ P r e d i c t i v e D i a l i n g
nonproductive call attempts.
System Campaign Director
The AvayaTM PDS voice detection maximizes live-
voice connects to your agents—eliminating up to Enterprise-wide management, reporting, and analysis
97.6% of busy signals, answering machines, voice
mail, unanswered calls, pagers, faxes, modems, and
Highlights: Avaya PDS Campaign Director
operator intercepts. The Avaya system filters out
• Real-time information on the progress of your
nonproductive call attempts up to 25% more campaign helps you monitor campaign goals
accurately than other predictive dialing systems. and improve productivity. “We increased our contact rate
• Real-time control of campaign parameters
ensures maximum campaign effectiveness. by 59% and achieved system
Call blending smoothly integrates inbound and
• An intuitive graphical interface helps you build
outbound calls.
and modify campaigns easily and with payback in six months.”
As inbound volume increases, our sophisticated minimal training.
call-blending engine smoothly transfers available • Over 18 standard reports, plus the ability to
design custom reports, ensure flexible, —Michigan Consolidated Gas Co.
calls to the blended inbound or outbound team as
meaningful report coverage of your contact
needed. Choose from two blending strategies: center’s productivity.
blending based on overflow or on predictive
analysis of inbound call trends. Sporadic inbound Campaign Director provides dynamic, real-time
overloads and agent idle time are minimized, and management of calling campaigns. Featuring a
contact center productivity is maximized. graphical, Microsoft® Windows®-based interface
with simple pull-down menus and input fields,
Multi-dialer capabilities enable a single supervisor to Campaign Director makes it easier than ever for
manage multiple dialers across the enterprise. your supervisors to design, control, and analyze
contact center campaigns.
You can create and manage log-ins and passwords
for multiple dialers from a single system, combine Campaign Director seamlessly integrates with your
real-time data from multiple dialers, and share Avaya PDS to provide a set of functions essential to
user-defined views. A log-in and password created your calling missions. First, it enables you to set
on one dialer may be populated to all of your targeted and effective strategies for your
dialers, regardless of their physical location. And campaigns. Next, it efficiently runs the campaign
one or more Avaya Predictive Dialing Systems can and modifies operations as needed to ensure
then run jobs using a single master list residing on maximum campaign effectiveness. Then, it reports
any other Avaya dialer. on the activity of the campaign, both while the
campaign is running and after it is completed. With
Campaign Director, you focus on the contact center
and your customers. You do not waste valuable
time trying to get a campaign up and running.
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Communication without boundaries
Campaign Director includes three modules that Monitor displays statistics graphically, so you can
provide specific benefits to your contact center. interpret your data at a glance. A choice of display
Take a look at how these modules—Campaign formats is provided, including pie charts, bar charts,
“The [Avaya] Predictive
Editor, Monitor and Analyst—work together to or trend lines. You can even get a graphical view of
Dialing System increased help you succeed. the status of all your agents at any time. To help
manage the contact center more effectively,
Avaya™ Predictive Dialing System Campaign Editor
our operator productivity supervisors can set both visual and audio alarms
reduces campaign setup time. Campaign Editor
that are triggered when certain characteristics of a
features an easy-to-use, Windows-based interface
by 600%.” campaign or agent performance are reached—for
that enables supervisors to build and begin calling
example, when an agent has exceeded a specified
campaigns with point-and-click simplicity.
talk time, or when a campaign has reached a preset
—Pacific Bell Telephone Supervisors can manage lists, create calling
goal. Supervisors can make changes to a campaign
strategies, select records, and design new
while it is in progress. They can fine-tune the
Company
campaigns—without extensive computer training
campaign parameters, change a calling strategy,
or experience.
transfer agents between campaigns, or send
messages to agents without stopping the campaign.
Avaya™ Predictive Dialing System Monitor improves
And supervisors can make changes to a campaign
campaign effectiveness. Monitor provides a real-time
while it is in progress, including fine-tuning the
view of system, job, and agent statistics. Supervisors
campaign’s parameters, changing the calling
can monitor as many system, job, or agent activities
strategy, transferring agents between campaigns, or
(single or group) as desired, including current call
sending messages to agents without ever stopping
results, call quality, agent productivity, talk times,
the campaign.
and progress toward campaign goals. Scope
Selectors present options for how much data can be
Avaya™ Predictive Dialing System Analyst provides
viewed. Supervisors can monitor inbound and
comprehensive management reports. Analyst is a
outbound wait queues and view call completion
powerful query, reporting, and analysis tool for your
results for each campaign, thus analyzing campaign
Avaya PDS. A combination of Crystal Reports 8.5—
effectiveness.
the industry leading query and reporting tool from
Crystal Decisions—and value-added contact center
software from Avaya, Analyst gives you the ability to
assess performance with real-time and historical
data. In addition to over 18 comprehensive standard
reports, Analyst puts ad hoc reporting in the hands
of contact center management, helping to satisfy
your needs for timely, pertinent information on
which to base operational and strategic decisions.
A v a y a™ P r e d i c t i v e D i a l i n g
For PCs you plan to use solely to access summary CommNet Cellular, Inc.
information on campaigns and agents, Internet Highlights: Administration Manager
Monitor eliminates the PC platform requirements • Powerful PC-based software lets you
and software costs associated with additional customize, configure, and maintain your
Avaya PDS.
Campaign Director workstations. Multiple
• Intuitive, graphical user interface is easy to
supervisors can simultaneously monitor a
use and understand.
campaign without affecting performance. Internet
• Comprehensive data management functions
Monitor enables viewing of agent and active call ensure that you maintain data integrity.
campaign information (calls remaining, call results,
• Dynamic calling application configuration
and agent activity). lets you control list definitions.
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Communication without boundaries
Administration Manager places you in firm control • Write error history to file
of your Avaya TM
PDS configurations. A powerful, • Use dialog box services
simple-to-use PC-based software solution, • Write message transactions to log file
Administration Manager enables you to create, • Create error message log file name
modify, and maintain system operations easily and
• Set message log file name
efficiently without vendor intervention. As a result,
• Create agent statistic file
you can swiftly and cost-effectively respond to your
• Agent owned recall notification
organization’s changing needs.
With Administration Manager, Avaya PDS Agent API is a developer’s tool that allows you to
configuration is under your control. You can produce agent applications for the Avaya PDS. Agent
customize host download and upload calling list API is a set of commands and event notifications that
formats, record voice messages, design wait queues, enable developers to create a customized user
edit agent function keys, create and modify call interface for handling Avaya PDS agent operations.
completion codes, set up internal system parameters,
“In the past, it was taking six
The Agent API Software Development Kit (SDK)
and more. Featuring an intuitive, Windows-based
helps you create desktop applications for contact
months to manually contact interface, Administration Manager makes operation
center agents that are tightly integrated with the
easy. No programming experience is needed to take
Avaya PDS and other Customer Relationship
20,000 names. Now, via the full advantage of Administration Manager’s
Management systems.
powerful capabilities.
Avaya PDS, we are estimating
With the Agent API SDK, you are able to build
customized agent applications that meet your
70,000 contacts in a four-month
Avaya ™
Predictive Dialing contact center’s specific needs. Agent API is built
on the Microsoft® Component Object Model (COM)
period—a substantial increase System Agent API
standard. COM is the underlying architecture that
™
A developer’s tool for the Avaya Predictive forms the foundation for higher-level software
of more than 400%.”
Dialing System
services such as object linking and embedding
(OLE). Because Agent API is object-oriented, it
—Jordan Siegerman, Outbound Highlights: Agent API is easy to use in most visual development
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Communication without boundaries
Telephony resource management
The following features utilize telephony resources to control the
flow of calls to contact center agents. Call blending features allow
the transition of inbound and outbound calls to the agents.
• Record edits—Allows the supervisor or agent to access and • Robust campaign design and scripting
edit the calling list. The supervisor may search the list on a • Advanced monitoring and reporting
unique client field and then update any piece of the client’s capabilities
data stored in the calling list.
• Unified open client/server architecture
• Record selection—Allows supervisors to tell the Avaya PDS
whom to call during the campaign by defining the criteria for • Scalable features and applications
selecting records. • Open standards–based development tools
• Record-specific messaging—Specific recorded messages can be • UNIX® security standards
played to the called party based on a unique identifier in the
customer record.
• Unit work lists—An outbound campaign during which agents
can work a specific subset of customer records from the
calling list.
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Communication without boundaries
System cabinet specifications • Raised floors must support 550 pounds (250
kilograms) for each system cabinet
Overview
The system cabinet contains the system software and Clearance—We recommend moving the system
hardware required to call clients, handle incoming cabinet in the shipping crate.
client calls, connect agents and clients, and maintain
client information. Access and entry ways (including doors, hallways,
stairs, elevators, and lifts) must be at least 5.5 ft x
Dimensions 3.16 ft x 4 ft (1.69 m x 1 m x 1.23 m) to accommodate
4.7 ft x 2.16 ft x 3.33 ft (1.42 m x 0.66 m x 1.04 m) the crated system cabinet.
Placement—Allow sufficient space to open and close Note: After the initial installation, use the shipping
the front and rear doors. Each door is the full width crate any time you need to move your system. Prior
of the cabinet and is hinged on the left side. The to moving your system after the initial installation,
doors require a 24-inch arc from the left side of the you must first contact your Customer Service
front and rear of the cabinet. Engineer or risk non-compliance.
2
AvayaTM PDS Cabinet (Front View)
3 1. Digital Switch Card File
4 2. Tape Drive
3. Application Server
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4. Access Server
• One earth grounded outlet within 9 ft (2.7 m) of 210 to 250 V at 50 Hz 8A locking, not supplied IEC320/C-20
the systemcabinet.
• One dedicated, separate circuit breaker.
Uninterruptable Power Supply (UPS)—The system
For details on the electrical connections, see the cabinet contains one UPS that protects against power
electrical connections table below. supply fluctuations and outages. The UPS provides
approximately seven minutes of power reserve. This
should allow a system administrator time to shut
Grounding—Install wire to connect the system cabinet available. Each kit includes detailed installation
to the building earth ground. Use minimum 10 AWG instructions and the parts required to secure the
(2.60 mm) ground conductor (green insulated wire system cabinet to a concrete floor. Please contact
with one or more yellow stripes). your Avaya vendor for details.
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Communication without boundaries
Contact your Avaya Client Executive or authorized Avaya BusinessPartner for more information today.
Or visit us at avaya.com.