Barangay Bulalacao Health Center Database

Management System

A Capstone Project Presented to the

Faculty of the Information Technology Department
Del Sur Cluster – Bataraza Campus
Palawan State University

In Partial Fulfillment
of the Requirements in the Course
Capstone and Research I for the degree of
Bachelor of Science in Information Technology

By:
Ariñez, Christine S.
Balayo, Rowena G.
Mahamod, Abdurakib T.

December 2024
 APPROVAL SHEET

This thesis, entitled “BARANGAY BULALACAO HEALTH CENTER DATABASE

MANAGEMENT SYSTEM,” was prepared and submitted by Ariñez, Christine S., Balayo,
Rowena G., and Mahamod, Abdurakib T., in partial fulfillment of the requirements for the degree
of Bachelor of Science in Information Technology, and is hereby accepted.

MS. KAYNE M. CARCUEVAS

Research Adviser

PANEL OF EXAMINERS

Approved by the Panel on Oral Thesis Defense Examination with a grade of ______________.

ARIANNE KAYE L. JAGMIS

Chairperson

JERONE AVEL S. CANSINO, MAED ALEXANDRIA SAPITULA

Member Member

Accepted and approved in partial fulfillment for the degree Bachelor of Science in Information

Technology.

Recommending Approval: Approved:

JANICE G. NO, Ph.D. DR. HANLIE A. TAHA, Ph.D.

Campus Director, PSU Bataraza DEAN, PSU Del Sur Cluster

Date: ___ ____

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 ACKNOWLEDGEMENT

The researchers would like to thank the Almighty God/Allah for His enduring

grace, guidance, and protection that He bestowed upon them during this research project.

To the faculty and staff of Palawan State University, for their unrivaled support

and cooperation throughout the research process.

To their research adviser, Ma`am Kayne Carcuevas, for her continuous support in

their research, her patience, motivation, and immense knowledge. Her guidance helped

them throughout their research and the writing of their thesis.

To the Registered Midwife of Barangay Bulalacao Health Center, Ms. Saikie M.

Rollo, for generously sharing her knowledge, expertise, time, and suggestions in software

development.

To Barangay Bulalacao Health Center, for their trust, advice, support, patience,

and guidance from the start to the completion of the study.

To their fellow classmates and friends, for their stimulating discussions, the

sleepless nights spent working together on deadlines, and for all the fun they had over the

last 10 months.

To the researchers’ families, who continuously supported them financially to

accomplish this study, and for the guidance, encouragement, and inspiration they provided

throughout their lives. A very special thank you for your parental presence and constant

guidance.

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 DEDICATION

The researchers would like to dedicate this project to:

Their families, who have been their constant source of love, support, and

inspiration throughout their academic journey. Your unwavering encouragement and belief

in their abilities have been invaluable, and they are grateful for the sacrifices you made to

help the researchers pursue their dreams.

Their research adviser, Ms. Kayne Carcuevas, whose guidance and expertise

challenged them to grow and develop as students. Your dedication to teaching and

commitment to excellence were a source of motivation and inspiration, and the

researchers were honored to have had the opportunity to learn from you.

Their classmates and friends, whose encouragement, collaboration, and friendship

helped them overcome obstacles and celebrate achievements. The researchers are grateful

for the memories you shared.

To their family, adviser, classmates, and friends: Thank you for being a part of

their academic journey and for helping them achieve their goals. This project is a

testament to the power of collaboration, dedication, and perseverance, and they are proud

to share it with you.

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 ABSTRACT

This capstone project, entitled “Barangay Bulalacao Health Center

Database Management System,” aimed to design, develop, and implement a

comprehensive Database Management System (DBMS) for the Barangay

Bulalacao Health Center. The health center relied on manual methods for

managing patient records, consultation logbooks, and generating reports, resulting

in inefficiencies and data inconsistencies.

To address these challenges, this project employed a descriptive research

design and utilized MySQL as the database management system. The DBMS

featured user-friendly interfaces for data entry, retrieval, and reporting. It

incorporated data validation and security measures to ensure data integrity and

confidentiality.

The expected outcome of this project was to improve the health center's

data management capabilities, enhance patient care, and increase operational

efficiency. Specifically, the DBMS enabled the health center to efficiently manage

patient records, consultation logbooks, and generate accurate reports. This, in turn,

facilitated better decision-making, improved healthcare services, and enhanced

patient satisfaction.

Ultimately, this project had the potential to serve as a model for rural

health centers, promoting better healthcare services and management. By

providing a reliable and efficient DBMS, this project aimed to contribute to the

improvement of healthcare delivery in the community.

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 Table of Contents

Chapter 1 .............................................................................................................................. 1

Introduction .................................................................................................. 1

Background of the Study ............................................................................. 1

Objectives of the Study ................................................................................ 3

Significance of the Study ............................................................................. 3

Scope and Delimitation of the study ............................................................ 4

Scope ............................................................................................................ 4

Delimitation ................................................................................................. 5

Definition of Terms ..................................................................................... 5

Chapter 2 .............................................................................................................................. 8

Review of Related Literature and Studies ................................................... 8

Review Related Literature ........................................................................... 8

Conceptual Framework .............................................................................. 14

Research Paradigm .................................................................................... 14

Chapter 3 ............................................................................................................................ 15

Design and Methodology ........................................................................... 15

Locale of the Study .................................................................................... 18

Population of the Study.............................................................................. 18

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 Data Gathering Instrument......................................................................... 21

Data Gathering Procedure .......................................................................... 21

Data Analysis ............................................................................................. 22

Cost Requirement Analysis ....................................................................... 23

Requirement Documentation ..................................................................... 26

Design of Project ....................................................................................... 28

Data Flow Diagram of Existing Manual System ....................................... 29

Data Flow Diagram of Current System ..................................................... 30

Chapter 4 ............................................................................................................................ 31

Result, Analysis and Findings ................................................................... 31

Chapter 5 ............................................................................................................................ 34

Summary of Findings, Conclusion and Recommendations ....................... 34

Summary .................................................................................................... 34

Conclusion ................................................................................................. 35

Recommendations ...................................................................................... 36

References .................................................................................................. 37

Appendices................................................................................................. 38

Attachments ............................................................................................... 38

Attachments A. .......................................................................................... 38

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 Attachment A. THESIS/DISSERTATION MENTORING PROGRESS

REPORT .................................................................................................... 38

Attachment B. EXAMINERS’ REPORT .................................................. 39

Attachment C. COMMENTS SHEET ....................................................... 40

Attachment D. RATING SHEET .............................................................. 41

Attachment E. WORKPLAN ..................................................................... 42

Attachment F. BIONOTES OF THE RESEARCH PROPONENTS ........ 44

APPENDIX G. Pre- Survey Questionnaire ............................................... 46

APPENDIX G-2 Data analysis of pre-survey questionnaire ..................... 47

Attachment H. System Flowchart .............................................................. 48

List Of Table

Table 1: Barangay Bulalacao Health Workers .................................................................. 20

Table 1.1. Level of Functionality....................................................................................... 22

Table 1.2: Cost Requirement Analysis .............................................................................. 23

Table 1.3: Intangible Requirement for Development ........................................................ 23

Table 1.4: Tangible Requirement for Development .......................................................... 24

Table 1.5: Intangible Operation ......................................................................................... 24

Table 1.6: Tangible for Operation ..................................................................................... 25

Table 1.7: Total of Development Cost............................................................................... 25

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Table 1.8: Total of Operational Cost ................................................................................. 26

List of Figure

Figure 1: Conceptual Framework ...................................................................................... 15

Figure 2: Software Development Life Cycle ..................................................................... 16

Figure 3: Shows the existing data flow of Barangay Bulalacao Health Center ................. 29

Figure 4: Shows the Data Flow of the current system. ...................................................... 30

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 Chapter 1

Introduction

This chapter provides relevant information about the research study by outlining

the proposed system, its significance, and its benefits. This study, “Barangay Bulalacao

Health Center Database Management System,” aimed to enhance the manual process of

recording and storing data and documents at the Barangay Bulalacao Health Center.

Background of the Study

According to Ms. Saikie L. Rollo, Registered Midwife, and Mrs. Appie, Secretary

of Barangay Bulalacao Health Center, the proponents interviewed them about the

problems their office frequently encountered. Secretary Appie explained that the health

center handled tasks manually, such as calculating ages, managing redundant resident

information, tracking medicine inventory, and storing medical information for each

resident. They used manual methods for keeping and storing data, often placing it in

envelopes and then storing it in cabinets, which led to disorganization and aggravation.

The researchers created a system to help the Bulalacao Health Center easily store,

update, add, and manage resident data. The current manual processes were inefficient,

prone to errors, and lacked security. This study aimed to enhance data storage, automate

processes, improve accuracy, and provide better accessibility for residents.

The Barangay Bulalacao Health Center used a manual process of inputting data,

which involved handwriting and encoding in Microsoft Word. The manual process of

storing papers involved placing them in envelopes and storing them in cabinets or using

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flash drives, which led to many errors, such as misplaced papers, data redundancy, and

aggravation—not only for the Barangay Health officials but also for the residents. These

processes also caused delays and dissatisfaction due to the manual recording of data. The

manual retrieval of records was a time-consuming process that resulted in errors and

misplaced documents.

The researchers developed a Database Management System to help Barangay

Health officials easily store, input, and organize data. This study supported services such

as resident registration and document printing. The system also helped the health center

improve the efficiency, accuracy, and accessibility of resident records and medical

histories, benefiting both the health center and the residents. A Health Center Database

Management System was a modern tool for healthcare facilities, enabling efficient

management of patient information, operational data, and various other aspects of the

center’s operations.

The researchers developed a system entitled “Barangay Bulalacao Health Center

Database Management System.” It was a system that helped the employees of Barangay

Bulalacao store data more effectively, organize database files, and provide quick

transactions and document printing for end users. This system benefited not only the

employees of Barangay Bulalacao but also all the residents of the Barangay.

The Database Management System (DBMS) for Barangay Bulalacao Health

Center had the potential to modernize operations, enhance service delivery, and promote

community development through the effective use of technology and streamlined

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processes. It was also a significant step toward improving healthcare delivery and

enhancing resident care within the community.

Objectives of the Study

The researchers aimed to develop an effective and efficient database management

system for record keeping and eliminating data redundancy.

1. To design and develop a centralized database system that securely stores and
manages patient records, consultant logbooks, and health services for Barangay
Bulalacao.

2. To provide a system that can easily update, retrieve, add, and record information
for the Barangay Bulalacao Health Center.

3. To automatically generate reports such as patient statistics and the health senior
panel.

Significance of the Study

This study, entitled “Barangay Bulalacao Health Center Database Management System,”

was intended and proved beneficial to the following:

 To the Barangay Bulalacao Health Center: It helped improve the processing of

documents, enhanced record-keeping, reduced redundancy, and overall increased

efficiency.

 To Health Center Employees: It improved the efficiency and effectiveness of

managing barangay records. This study addressed issues related to data

accessibility, record-keeping accuracy, and transparency. It enhanced service

delivery to the RHU every quarter and promoted better resource allocation.
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  To the residents of Barangay Bulalacao: It helped ensure that their information

was secure, preventing redundancy or the misplacement of documents.

 To the researchers: This study provided insight into how digitizing the manual

processes at Barangay Bulalacao Health Center could improve the community.

The researchers developed their writing, analytical, and research skills while

creating a thesis that could contribute to improving the community as a whole.

 To future researchers: This study benefited others who wished to conduct similar

research. The results served as background information for conducting their own

studies.

Scope and Delimitation of the study

Scope

This study focused on creating a Database Management System for Barangay

Bulalacao Health Center. This system was useful and beneficial to the Barangay Health

Officials and Bulalacao residents by providing users with the ability to access, verify,

update, and track resident profiles/records and medical histories. This study focused only

on inputting data related to prenatal care, children and adolescents, family planning,

infants, and the inventory of medicines, for better storage, report printing, and data

retrieval or restoration. If this study was approved by the panel, the researchers would

have also offered this system to other Barangay Health Centers.

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Delimitation

This system is designed only for Barangay Bulalacao premises. The system is

offline, and cannot access online, and the residents must register personally at the

Barangay Bulalacao Health Center. This system needs an electricity, it will work only

with the support of electricity. This system would can be using computer desktop and

cannot applicable to mobile phones.

Definition of Terms

The following terms are defined operationally as used in this study:

Barangay Health Workers (BHW): Refers to a person who works at the

barangay health center and assists the midwife. These individuals were selected as target

respondents for the study.

Bulalacao Health Center: Refers to a place where the residents of Barangay

Bulalacao go when they need assistance. It provides services such as immunization for

infants, family planning for women, prenatal care for pregnant women, and also stores

data related to age, medicines, and other health information.

Children and Adolescents: Refers to data on age, specifically identifying whether

individuals belong to the infant, child, or adolescent categories. This information is stored

in the system by the midwife or administrator.

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 Data: Refers to information that is collected, stored, and processed to extract

insights.

Database: Refers to a collection of data or storage designed to allow efficient

retrieval and manipulation. A database can be thought of as an electronic filing system

that allows users to store, update, and retrieve data as needed.

Database Management System (DBMS): Refers to a system responsible for

adding, retrieving, and updating data, with significant usability in the proposed study.

Family Planning: Refers to a method used by women to prevent pregnancy,

control the number of children, and space out pregnancies. The information provided by

women at the health center is stored in the system by the midwife or administrator.

Gravidity: Refers to the number of times a woman has been pregnant.

Infants: Refers to children aged 0-12 months who require monthly immunization

to maintain a healthy and strong body. The information about infants is stored in the

system by the midwife or administrator.

Manual Process: Refers to a series of tasks performed by Barangay Health

Workers without the use of automation or machines.

Midwife: Refers to a trained healthcare professional who provides prenatal, labor,

birth, and postpartum care to women. The midwife also assists Barangay Health Workers

with determining which medicines residents need and can use the provided system.

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 Modernized Technology: Refers to current technology that can replace manual

processes, making tasks quicker and less aggravating, especially when managing data and

information.

Offline: Refers to a state where a device, system, or application is not connected

to the internet, meaning it is not online.

Parity: Refers to the number of times a woman has given birth to a fetus.

Record: Refers to a collection of data or information stored in a structured format,

often in a database, file, or document. Records can be physical (e.g., paper documents) or

digital (e.g., electronic files).

Researchers: Refers to individuals or a group who systematically investigate and

analyze data, concepts, and phenomena to advance knowledge and solve or improve

specific problems.

Residents: Refers to individuals who have concerns and are assisted and

interviewed by Barangay Health Workers.

System: Refers to a set of principles or procedures by which something is done—

an organized scheme or method.

User: Refers to an individual who interacts with a system to achieve a specific

goal or task.