PAKISTAN ACADEMY OF SCIENCES
3- Constitution Avenue, G-5/2, Islamabad, Ph: (92-51) 9204843
Email:
[email protected] Grants for Organizing Seminars, Conferences, Symposiums, Workshops etc.
Salient Features
OBJECTIVE:
to provide effective floor to researchers for presenting their research findings and share their
knowledge and experience with each other.
FUNDS PROVISIONS:
funding is provided to PAS Fellows for organizing Conferences Seminars, Workshops and
Symposia etc. on important scientific topics, having relevance to the national problems.
fellows are eligible to avail one Conference grants during a financial year.
present upper limit of the grant is Rs. 0.75 million.
PAS-HEC Joint Committee considers the requests and takes decision regarding the approval and
the amount of funds to be released.
APPLICATION PROCEDURE:
PAS Fellow is required to submit application on the prescribed application form with all relevant
information, 3 months before the proposed dates of holding the event.
No box should be left empty.
Number of participants and resource persons
Lists of participants and resource persons.
Affiliations of foreign participants and resource persons must be attached.
Title of talks to be delivered by local and foreign participants be attached.
Event schedule with brochure should be annexed.
Full budget of the conference should be furnished with detailed break-up under each sub-head
Details of the other source of funding must also be provided
Budget requested from PAS should not exceed Rs. 0.75 million.
Applications complete in all respects, forwarded by the respective VC/Rector or Director (in case
of Degree Awarding Institutes and Centers) should reach to PAS three months before the
proposed dates of holding the event.
Application Summary
Name, Designation and
Organization of the
Principal Organizer
Title of the proposed
seminar/conference/
workshop/symposium
Date and Venue of the
Event
Expected Number of the:
i) Foreign
Participants
ii) Local Participants
Total budget estimates of
the event
Budget requested from
PAS
Other Sources of Funding
Program (Attach a copy)
Application Form
1. Data of organizer:
Organizing agency:
Name of the Principal Organizer:
Designation:
Department/Institute:
University:
Postal address
Phone and fax Phone: Fax:
E-mail
2. Data of proposed seminar/conference/workshop/symposium etc:
Title:
Venue:
Date(s).
Collaboration I:
Collaboration II:
No. of local participants: Provide list under Annexure I
No. of foreign invited speakers:(attach list) Provide list under Annexure II
No. of national invited speakers: (attach list) Provide list under Annexure III
No. Organizing committees: (attach list) Provide list under Annexure IV
Aims and objectives: Annexure V
Benefits to Pakistan Annexure VI
3. Budget of the event: (Budget sub-heads can be changed with the event requirements)
Heads of expenditure Amount Details/justification
Travel expenses: (attach details) Annexure VII
Stationery: (attach details) Annexure VIII
Boarding & lodging: (attach details) Annexure IX
Entertainment: (attach details) Annexure X
Publications: (attach details) Annexure XI
Contingencies:
TOTAL:
4. Grant desired from PAS:
Heads of expenditure Amount Annex breakdown
5. Details of funding from other sources:
Names of other funding agencies Amount Status
Income from Registration fee:
International participants @ Rs._______
National participants @ Rs.__________
6. Undertaking by the Principal Organizer:
On behalf of the Organizing Agency and Working Committees, I hereby undertake and
affirm that:
If the grant is provided, I shall be responsible for its proper utilization and
submitting the accounts of expenditure against the grant for its adjustment, duly
audited by the university audit, (within two months) immediately after concluding
the event.
I shall ensure the acknowledgement of PAS contribution in the proceedings of the
event.
In case of cancellation, postponement, I shall be responsible for timely intimating
PAS and will arrange for immediate refund of the grant provided.
SIGNATURES OF PRINCIPAL ORGANIZER
WITH OFFICE STAMP AND DATE
7. Recommendations from Vice Chancellor (or Director in case of Degree Awarding
Institute and Centers):
I agree and support the event to be convened and strongly recommend the quantum of
financial assistance, as requested though this form.
SIGNATURES OF VICE CHANCELLOR
OR DIRECTOR, IN CASE OF DEGREE AWARDING INSTITUTIONS AND CENTERS
WITH OFFICE STAMP AND DATE:
8. Check list (All applicants must complete this section):
Have you completed all sections / columns of the form?
Have you entered the exact number of participants, resource persons and organizing
Committees and appended the relevant lists?
Have you attached the Affiliations of resource persons and foreign participants?
Have you provided the Titles of presentations of the event?
Have you prepared breakup of each sub-budget head in the relevant annexure?
Have you attached the schedule and brochure of the event?
Have you and the recommending authority signed the application form with office stamps and
inserted dated?
Have you indicated registration fee of the event with anticipated income?
I have ticked all the boxes.
Signature of PRINCIPAL ORGANIZER
FINANCIAL ASSISTANCE FOR HOLDING OF CONFERENCES, SYMPOSIA ETC.
Item Rate (Rs.) Quantity
Remuneration for Foreign
Resource Persons Rs. 10,000 per person maximum 5 persons
Remuneration for National
Resource Persons Rs.5,000 per person maximum 10 Persons)
Accommodation for Foreign
Resource Persons Rs. 15,000 per night
maximum 5 Persons)
per person
Accommodation for National Rs.6,000 per night per
maximum 10 Persons
Resource Persons person
Travel for Foreign Resource
maximum 5 Persons
Persons)
Travel for National Resource
maximum 10 Persons
Persons)
Entertainment Lunch @ Rs. 350 and
Tea @ Rs. 70 per maximum Rs. 200,000
person
Publication Including cost of publishing the manual, banners,
brochures etc (not exceeding Rs. 200,000/- (as per
the PAS HEC Committee decision Sept 21, 2016)
Stationery Only consumable items
Contingencies
maximum Rs. 10,000)
unforeseen expenses
