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How to Create a Balance Sheet in Excel

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5 views2 pages

How to Create a Balance Sheet in Excel

Uploaded by

Clarrisse Bacla
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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How to create a balance sheet in Excel

Here's a list of steps you can follow to create a balance sheet in Excel:
1. Format your worksheet
You can create a balance sheet in Excel by first creating a title section and labels for your
worksheet. Here's how you can create labels for each section of your worksheet:

Creating a title
Select four to six cells at the center of the top row of the worksheet and merge them to create a
space that allows you to place your company's name. Underneath this merged cell in the second
row of the worksheet, select and merge the same number of cells to create another space. Type
the label "Balance sheet" in this second row. Then, select and merge the same number of cells in
the third row of the worksheet and type the current date or the date that marked the end of your
company's last accounting period of which you're assessing.

Creating labels for your assets


Underneath this title section, pick a cell on the left side of the worksheet and type "Assets." Bold
and center this word in the cell to improve readability and designate it as a label. The column
beneath this label is where you can type the different assets your company owns. In the cell
underneath "Assets," type "Current assets" in bold. List the current assets your company owns by
typing one asset per row. Examples of current assets may include cash or supplies. Type "Total
current assets" in bold in the cell beneath your last list item.
Leave an empty cell beneath the total and type "Fixed assets" in bold underneath the empty cell.
List your fixed assets in the same format as the "Current assets" list. Examples of fixed assets
may include delivery trucks or land. Type "Total fixed assets" in the cell beneath your last list
item. Underneath that cell, type "Total assets" in bold. These labels can help you organize the
dollar amounts for each asset.

Creating labels for your liabilities


Repeat the above steps to create a separate column and labels for your liabilities section. Type,
bold and center the word "Liabilities" on the same row as your main "Assets" label. Type
"Current liabilities" in bold underneath this label. You can list your current liabilities in the
column underneath and then type "Total current liabilities" in bold underneath the last list item.
Leave an empty cell underneath the "Total" label and type a bold label titled "Long-term
liabilities" in the same column. List your long-term liabilities as you did above for assets.
Leave at least four columns of space between your asset and liabilities labels. This ensures that
there's enough space to include a column of dollar amounts for the assets and improves
readability. You can create the liabilities column toward the center of the worksheet to
accomplish this.

Creating labels for stockholder equity


The last step in this portion is to leave an empty cell beneath your liabilities labels and type, bold
and center "Stockholder equity" in the same column. Here, you can list stockholder equity, such
as common stock and retained earnings. Underneath the last list item, you can type "Total equity"
in bold and then "Total liabilities and equity" in bold beneath that label.

2. Enter dollar amounts


Leave a column of space between your asset labels and the location in which you want to enter
the dollar amounts. Select all the cells of the next column that align with your list items and
choose "Accounting" from the drop-down list on the "Number" section of the "Home" tab. This
automatically adds decimals and dollar signs to your number entries. Type the dollar amounts
excluding decimals or dollar signs in the rows that align with each asset. You can leave the cells
next to the "Total" labels blank for now.
Repeat this step for the liabilities section. You can leave a column of space between the labels
and the location in which you want to enter the numbers. Leave the cells next to the "Total"
labels blank for now.

3. Add totals
To add the amounts in the cell next to the "Total" label of each asset and liability, type the
formula "=SUM" and then select the adjacent cells you want to add. Hit the "Enter" key on your
keyboard. Excel adds the sum of these cells automatically in the selected cell. Repeat this for the
total current assets, total fixed assets, total current liabilities and total equity. Bold the dollar
amount of each total.
You can add the total current assets and total fixed assets by selecting the empty cell next to
"Total assets." Then, use the formula "=SUM" and hold down the "Ctrl" key to select the
nonadjacent cells with each total, hitting the "Enter" key to finish. Bold this total amount. Repeat
this step to add the total current assets and total equity next to the "Total liabilities and equity"
label. You can also bold this amount.

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