Guidelines for TRANSACTIONS Summary Preparation

INTRODUCTION

These guidelines are intended to assist you with preparation of your electronic camera-ready
summary. ANS will not edit or proofread your submitted summary.

HOW TO SUBMIT YOUR SUMMARY

All manuscripts must be submitted electronically using Adobe Acrobat (PDF) files and the ANS
electronic review system.

LENGTH

Use at least 450 words, excluding tables and figures. Use not more than 900 words, including
tables, figures, and appendices. Count tables and figures as 150 words each. Use no more than
three tables or figures. Limit title to ten words; limit listing authors to three or fewer if possible.
Exclude references from word count.

MANUSCRIPT FORMAT

Type Specifications

All type and illustrations must appear within designated margins—dimensions are 7 inches (178
mm) by 9 inches (229 mm). Ten-point type with single spacing is required. Use Times New
Roman typeface or an equivalent. Do not insert page numbers on your paper.

Title of Paper

Center the title, which must be initial capital letters (i.e., capitalize the first letter of each
significant word). Use Times New Roman typeface and boldfaced font style. Skip one line; then
begin author information.

Author(s)

Center the name(s) of author(s), which must be initial capital letters (i.e., capitalize the first letter
of each name) and Times New Roman typeface. Skip one line; then begin affiliation information.

Affiliation(s)

Use initial capital letters (i.e., capitalize the first letter of each significant word). Using italic
type, center the affiliation, street address/box number, city-state-zip, and e-mail address.
Paragraphs

Indent each paragraph ¼ inch. Single-space your text in two-column format. Your equations,
figures, and tables do not need to comply with the two-column format. In other words, equations,
figures, and tables may span the columns.

Headings

Heading A: Major-Topic Headings

Use all capital letters, boldfaced font style, and Times New Roman typeface. Level A heading is
flush left. Skip a line; indent paragraph ¼ inch.
Example: INTRODUCTION

Heading B: First-Level Subheading

Use initial capital letters (i.e., capitalize the first letter of each significant word) and boldfaced
font style. Skip a line; indent paragraph ¼ inch.
Example: Paragraph Format

Heading C: Second-Level Subheading

Use initial capital letters (i.e., capitalize the first letter of each significant word) and italic type.
Skip a line; indent paragraph ¼ inch.
Example: Equation Format

CONTENT

Introduction

The introduction states the purpose of the work. INTRODUCTION is the first heading of the
summary. It is a level-A heading.

Description of the Actual Work

The work must be new and significant. DESCRIPTION OF THE ACTUAL WORK is a level-
A heading.

Results

The results are listed, and their significance is discussed. RESULTS is a level-A heading.

EQUATIONS

Displayed formulas must have one line of space above and below. Type equation numbers in
arabic numerals enclosed in parentheses flush with the right margin. Number displayed equations
consecutively (in numeric order).
UNITS OF MEASURE

Use SI units. Conventional (non-SI) quantities may follow in parentheses if the author desires.

ACRONYMS

If there is only one occurrence of a term, an acronym is not to be used, unless the acronym is the
familiar term (i.e., “radar” rather than “radio detection and ranging”). If an acronym is used more
than once, define it at first use followed by the abbreviation or acronym in parentheses; then use
the acronym from that point, e.g., liquid phase epitaxy (LPE) or General Electric (GE).

TABLES

Tables must be designed to fit one- or two-column widths (85 and 173 mm, respectively). The
height of lower-case letters must not be less than 1.5 mm. Tables must be consecutively
numbered in Roman numerals in the order they are called out in the text. Tables must have a
complete title.

TABLE HEADINGS

Table headings should be flush left, with the following format:

TABLE I. Table Name

FIGURES

Figures must be high-quality graphics, line drawings, or black-and-white photographs, with the
axes, curves, components, equipment, or other items of interest clearly labeled. Figures must be
designed to fit one- or two-column widths (85 and 173 mm, respectively). The height of lower-
case letters must not be less than 1.5 mm. Figures must be consecutively numbered in Arabic
numerals in the order they are called out in the text. Each figure must have a descriptive caption
that is placed at the bottom of the figure.

FIGURE CAPTIONS

Figure captions must be flush left, with the following format:

Fig. 1. ANS logo, not to be reproduced in summary.

APPENDIX

An appendix must be called out in the text. APPENDIX is a level-A heading. All equations,
figures, and tables must be listed with letters corresponding to each respective appendix, for
example,
APPENDIX A: Eq. (A.1), etc.; TABLE A.I, etc.; Fig. A.1, etc.
APPENDIX B: Eq. (B.1), etc.; TABLE B.I, etc.; Fig. B.1, etc.
If there is only one appendix, the heading will be APPENDIX; however, the equation, table, and
figure numbers will be listed (A.1), etc.; A.I,etc.; and A.1, etc., respectively.
NOMENCLATURE

A nomenclature must be cited in the summary. The nomenclature must be in alphabetical order.
NOMENCLATURE is a level-A heading.

ENDNOTES

Endnote citations in the text must be superscript numbers, outside any period or comma.
ENDNOTES is a level-A heading.

REFERENCES

Any references must be closely related published works. Minimize the number of references. Do
not present a bibliographical listing. REFERENCES is a level-A heading. All references must
be cited in the text in numerical order, in order of appearance, as an arabic number enclosed
within brackets. The reference listing appears at the end of the summary, in numeric order.
Include the following information (as applicable):

For a report: author(s) (all capital letters), report title (initial capital letters [i.e., capitalize the
first letter of each significant word], Times New Roman typeface, set off by quotation marks),
report number, publisher of report (organization), year (in parentheses).

For a book: author(s) (all capital letters), book title (initial capital letters [i.e., capitalize the first
letter of each significant word], italic type), page or chapter numbers, publisher, publisher’s city,
year (in parentheses).

For a journal paper or transactions summary: author(s) (all capital letters), paper title (initial
capital letters [i.e., capitalize the first letter of each significant word], Times New Roman
typeface, set off by quotation marks), journal name (initial capital letters [i.e., capitalize the first
letter of each significant word], italic type), volume number (boldfaced font style), issue numbers
(italic type), page number (first page of journal paper), year (in parentheses).

For a proceedings paper: author(s) (all capital letters), paper title (initial capital letters [i.e.,
capitalize the first letter of each significant word], Times New Roman typeface, set off by
quotation marks), title of proceedings (“Proc. ...”) (initial capital letters [i.e., capitalize the first
letter of each significant word], italic type), location of meeting, date(s) of meeting, volume
number (“Vol. ...”), page number (“p. ...”), publisher, year (in parentheses).

BIBLIOGRAPHY

Bibliographies are discouraged. All citations are to be numbered references called out in the text.
ORDER OF SUMMARY PARTS

The parts of a summary are ordered as follows:

Text
Appendix
Nomenclature
Endnotes
References

PREPARATION OF ARTWORK

Proper artwork preparation is essential for optimum reproduction of tables, line drawings, and
photographs. Artwork must be clear and legible but sized to make economical use of space.
Similar or related artwork must be of uniform size with uniform lettering. All artwork must be
called out in the text as well as properly labeled and captioned. Position artwork on the page near
the first text that refers to it—DO NOT group the artwork at the end of the paper.

Line Art

Do not use hairlines (lines less than ½ point in width) in line drawings. Before inserting line
drawings captured as EPS files, please convert all fonts to outlines, if possible, to ensure that no
font information is lost. Line art must be scanned (or computer generated) at a resolution of 600
d.p.i.

Grayscale Images

Grayscale images (including photos) must be scanned (or computer generated) at a resolution of
300 d.p.i.

Color Images

The use of color in interior pages is prohibitively expensive. DO NOT SUBMIT COLOR
IMAGES IN YOUR PAPER.

Color Images
(Alternative version allowing color for CD-ROM—assumes printing company can print
color images as grayscale images.)

ANS TRANSACTIONS is published in both printed and CD-ROM versions. Color images can
be included on the CD-ROM, but the use of color in the printed version is prohibitively
expensive, so they are printed as grayscale images. So, before submitting summaries with color
images, first make sure that they retain all important information when printed on a black-and-
white printer.