In reply please quote No

Ref…………………
Telephone: +265 (0) 1 594030 Mangochi District Council,
Fax: +265 (0) 1 594757 Private Bag 138,
Mangochi,
All communications should be MALAWI.
addressed to:
The District Commissioner

REQUEST FOR QUOTATIONS (FOR WORKS)

DHO/REHAB

Procurement Number: MHDC/DHO/REHAB/W/2024-25/233

To: Date:12/02/2025

The Procuring Entity named above invites you to submit your quotation for carrying out the
works as described herein. Any resulting order shall be subject to the Government of Malawi
General Conditions of Contract for Local Purchase Orders (available on request) except
where modified by this Request for Quotations.

SECTION A: QUOTATION REQUIREMENTS

1) Description of Works and Location
Renovation of District Hospital and New Maternity Wing Foul Drainage System
2) Works are to commence by: 7days from the date of order.
3) Works to be completed by: 30 days from the date of order.
4) Quotations must be valid for 30 days from the date for receipt given below.
5) Quotations and supporting documents as specified in Section B must be clearly marked
with the Procurement Number given above and must indicate acceptance of the stated
terms and conditions.
6) Quotations must be received, in sealed envelopes no later than:14.00 hours on 18th
February,2025.
7) Quotations must be returned to: The Chairperson, Internal Procurement and
Disposal Committee, P/Bag 138, Mangochi
8) The attached Activity Schedule for lump sum contracts Prices. At Section C details the
works to be performed. You are requested to quote by completing Sections B and C.
Quotations shall cover all costs of labour, materials, equipment, overheads, profits and all
associated costs for performing the works including all taxes and duties. The whole cost
of performing the works shall be included in the items stated and the cost of any
incidental works shall be deemed to be included in the prices quoted.
9) Quotations that are responsive, qualified and technically compliant will be ranked
according to price. Award of contract will be made to the lowest priced quotation by the
issue of a Local Purchase Order.

Name Judith K. Maseya Signed: ……………………………………

Title/Position: District Procurement Officer
For and on behalf of the Procuring Entity.

1
Your quotation is to be returned on this Form by completing and returning Sections B and C
including any other information and certification as stated within this RFQ.

SECTION B: QUOTATION SUBMISSION SHEET

1) Currency of Quotation: Malawi Kwacha
2) Works will commence within ………...days/weeks/months from date of Purchase Order.
3) Works will be completed by …………days/weeks/months from date of Purchase Order
4) Validity period of this quotation is ……...days from the date for receipt of Quotations.
5) We attach the following documents:
(i) Section C of the Request for Quotations completed and signed;
(ii) A copy of our Trading Licence
(iii) A copy of our Annual Tax Clearance Certificate –MRA (for last financial
year)
(iv) A list of recent contracts performed in the same nature.
(v) PPDA Certificate
(vi) NCIC Certificate

6) We confirm that our quotation is subject to the terms and conditions stated in your
Request for Quotations referenced above, and that any resulting contract will be subject to
the Government of Malawi General Conditions of Contract for Local Purchase Orders.
7) We confirm that the prices quoted are fixed and firm for the duration of the validity
period and will not be subject to revision or variation.

Quotation Authorisation:
Signed……………… …………………………………Date: …...………………….
Name: ……………………………………… Title/Position: …………………………………
Authorised for and on behalf of (Company name and seal): …………….…………………
……………..…………………………………………………………………………………..
Registered Address:
……………………………………………………………………………………….
……………………………………………………………………………………………........
…………………………………………………………………………………………………

If any additional documentation is attached to your quotation, a signature and

authorisation at Section B and Section C is still required as confirmation that the terms
and conditions of this RFQ prevail over any attachments. If the Quotation is not
authorised in Section B and Section C, the quotation may be rejected.

2
SECTION C: ACTIVITY SCHEDULE (TO BE PRICED BY BIDDER)
For Lump Sum Contracts
Item
Description of Activity Price in Kwacha
No.
Renovation of District Hospital and New Maternity Wing Foul
Drainage System

(Refer to the attached BOQs)

Total Lump Sum Price

The following attachments are appended to clarify the Description of Activity:

[List each attachment e.g. drawings and detailed technical specifications]

Authorised by:

Signature: ___________________________ Name: ____________________________

Position: ___________________________ Date: ____________________________

(DD/MM/YY)
Authorised for and on behalf of:

Company: _________________________________________________________________

3
 CONVERSION OF NEW MATERNITY WING'S PUBLIC BATHROOMS TO
PUBLIC FLUSH TOILETS
ITEM DESCRIPTION QTY UNIT RATE K T

SUPPLLY AND FIX

A Low level squat pan and matching 9 litre cistern 6 No.

complete with all accessories, and purpose - made
C.P. side-flush lever (left or right), Fixed to
concrete slab and blockwall

B Ceramic hand wash basins complete with Pillar 6 NO

taps and all accessories

C Provide 5 Litre water bucket and install a bib tap to 6 No

a Low level water outlet points for bucket flushing

D 20mm diameter IPS pipe fixed in brick / concrete 48 m

wall

E 32mm diameter IPS pipe fixed in brick / concrete 24 m

wall

F Brass screwdown gate valve ½" 6 no

G Stop cocks Cobra ½" 6 no

Holes for pipes or the like

H Form sleeved opening through brickwall for small 6 No
diameter pipe

I Form sleeved opening through brickwall for large 6 No

diameter pipe

Excavate trench for small

J diameter pipe, commencing at reduced ground 10 m1
level 0 to 1500mm deep, average 750mm deep

K Excavate trench for large diameter pipe, 47 m1

commencing at reduced ground level 0 to 1500mm

4
L Backfill the existing toilets with selected earth 1 item
filling and seal the hole using hard drawn mild
steel fabric reiforcements

M 15mm thick (1-3) cement and sand screed finished 114 m²

with a steel trowel to the hacked exisiting floor

N Prepare and apply two coats of gloss enamel paint 62 m²

O Prepare and apply two coats of black enamel paint 11 m²

P Prepare and apply two coats of brick sealer 58 m²

Q Prepare and apply two coats of bitumastic black 9 m²

Gully trap; set up:

R excavation, concrete bed surround and connect to 6 no
pipe work

S 40mm Diameter waste pipe 3 m1

T 40mm Diameter waste pipe, fixed to concrete/brick 3 m1

walls.

U 40mm Diameter waste pipe laid under floor in 4 m1

hardcore.

V Automatic airvents 6 no

W 20mm Diameter pipe, 25 m1

X 20mm Diameter pipe laid in duct. 15 m1

Y 25mm Diameter pipe, fixed to brickwalls. 12 m1

Z 40mm Diameter pipe, fixed to brickwalls. 25 m1

A1 110mm Diameter pipe laid in duct. 24 m1

B1 Construct six (6) manholes 1 Item

5
 ACCESSORIES

A Single soap dish 6

B Toilet Roll Holder 6
C Inspection bend 110mm 3 no
D Plain bend 110mm 10 no
E Thread tape Big 6 Unit
F Flexible connectors 6 no
G HDPE pipe 65 m1
H Angle valve 6 no
I IPS Nipple ½" 35 no
J IPS Socket ½" 10 no
K IPS Tee ½" 25 no
L IPS Elbow ½" 44 no
M IPS Union ½" 10 no
N Reducer ¾" to ½" 10 no
O Solvent cement - 500 ml 3 no
P HDPE Tee 25mm 15 no
Q HDPE Coupling 25mm 8 no
R HDPE Female adaptor 25mm 10 no
S HDPE male adaptor 25mm 6 no
T Hacksaw blade 5 no
U Wire nails 4" 1 kg
V Steel nails 3" 1 kg
W Chasing coms 8 no
X Allow for additional fittings to suit actual site 1 item
conditions and testing the fore-going

TOTAL CARRIED TO BID SUMMARY

2 RENOVATION OF DISTRICT HOSPITAL

FOUL DRAINAGE SYSTEM

A Demolition of non functional Septic tanks 2 No

B Back fill a 24 m³ non functional Septic tanks 2 No
C Demolition of non functional disposal chambers 2 No
D Back fill an 8 m³ non functional disposal chamber 2 No
E Emptying, total cleaning and clearing of a 9 No
functional 24m³ septic tanks

6
 TOTAL CARRIED TO BID SUMMARY

3 Set of 2 Disposal Chambers

J Excavate pit from reduced/natural ground

level for disposal chamber, including entry m3
manhole, 0 to 2000mm deep 16

K Ditto, 2000 to 4000mm deep m3

16

L Ditto, 4000 to 6000mm deep m3

8

M Surplus excavated material from excavations,

transported a distance average 100 linear metres
from excavations, deposit, spread and level where
directed on site m3
28

N Graded stone filling as filter media backfilled m3

around chamber 16

IN-SITU CONCRETE; REINFORCED

Normal; designed mix 20N/mm2; 20mm

aggregate; vibrated

O Suspended slab m3
0.30

FORMWORK GENERALLY

Formwork; wrot

U DESCRIPTION UNIT
QTY

REINFORCEMENT

Bars; high yield cold worked BS 4461

7
A kg
176

B kg
198

C 150mm Blockwall Honey-comb wall in load

bearing Precast cement, aggregate and sand blocks,

bedded and jointed in cement mortar (1:4) in

Stretcher bond m2
20

D 150mm Blockwall in load bearing Precast cement,

aggregate and sand blocks,
bedded and jointed in cement mortar (1:4) in
Stretcher bond m2
16

E 230 x 460mm wide brick on edge footing, in

loadbearing common bricks, built circular on plan
bedded and jointed in cement mortar (1:4) in
Stretcher bond m2
8

F Build in end of 150 mm diameter pipe to one

brickwall and make good rendering one side No
8

G Medium duty coated cast iron manhole cover

and frame to BS497 Table 5 Grade C, 450 x
600 mm clear opening and bed frame in
cement mortar (1:3) and seal cover in heavy
grease No
6

6 No. Percolating Drains

H Excavate pit from reduced/natural ground m3

6
level for disposal chamber, including entry
manhole, 0 to 2000mm deep

I Ditto, 2000 to 4000mm deep m3

8
 2

J Selected earth filling, deposited and spread and m3

compacted in 150mm layers, around chamber 2

K Surplus excavated material from excavations,

transported a distance average 100 linear metres
from excavations, deposit, spread and level where
directed on site m3
16

L Graded stone filling as filter media backfilled

in trenchs m3
16

IN-SITU CONCRETE; PLAIN

Normal; designed mix 15N/mm2 40mm

aggregate

M Blinding m2
8

N 110mm PVC dip pipe open joints and slotted (3 x m1

40mm) at staggered centres around pipe, laid in 12
trench

Sundries

O Allow for keeping excavations free from water Item

1

P Allow for planking and strutting to sides of

excavations Item
1

Testing

Q Allow for Testing of all drainage works Item

1

TOTAL CARRIED TO SUMMARRY

9
 MAIN SUMMARRY
ITEM QTY RATE AMOUNT

A Preliminaries 1 item

B Conversion of 6 bathrooms to flush toilets 1 item

C Demolition & Backfilling of non-functional 1 item

structures and Clearing of Functional septic tanks

D Construction of 2 sets of Disposal chambers 7 No

E Allow for physical contingency to be expended or 5% of

deducted at the discretion of the supervising officer A

Value added tax (VAT) 16.5%

of B

NCIC Levy 1% of
B

GRAND TOTAL

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