First Day in Computer Class

Complete Introduction first day of the Computer

Basic Computer

Chapter - 1 Chapter – 2

a) Paint Computer Fundamentals

b) Notepad
Introduction to Computer
c) WordPad

Chapter – 3 Chapter – 4

MS-Office (Microsoft) Internet

a) MS-Word a) Browser
b) MS – Excel b) Surfing
c) MS - PowerPoint c) Email
d) Downloading
 First Day in Computer Class

Basic Computer

Full Form of Computer

C :- Common
O :- Operating
M :- Machine
P :- Particular
U :- Use for
T :- Technical
E :- Education and
R :- Research

Structure of Computer

Switch on the Computer

 Press Circuit Board

 Press Monitor Power – Button
 Press C.P.U Power Button
 Wait One Minute for Start Computer

Switch off the Computer

 Click on the Start Button

 Click Shut Down Button
 Second Day in Computer Class

Paint
What is paint?
Paint is a create drawing on a blank drawing area. Many of the tools in paint use for
create drawing.
How to start Paint in Computer?
 Click Start Button
 Click All program
Quick Access Toolbar
 Click Accessories Minimize
Maximize
Close

 Click Paint
Paint Button Tab

Help Button
Ribbon

Horizontal Slider
Group

Drawing Area

Status Bar
Vertical Slider Zoom Slider
 Second Day in Computer Class

Home Tab

Pencil Tool
Use the pencil tool create straight line of curve line.

Straight Line Curve Line

Fill with color

Its use to fill the color any shape or picture
Eraser
Erase any picture or shape
Line Tool
Create straight line
Curve Tool
Create curve line but use to three steps
Make this design
 Second Day in Computer Class

Undo
Go to Backward.
Redo
Go to forward.

Brush Tool
Brush Tool use to create straight line or curve but that have a different texture. By using
different – different brushes
Use the brush tool
 Click Brush Button
 Choose you want to
Polygon Tool
Its use to draw custom shape
Color Picker
Copy color another shape or picture

Text Tool
Text tool use to type text in your picture

Select
Select text or picture for editing or change color.

Shapes
Create new shapes for ex. Square, Circle, Triangle, Star, Heart, and Arrow.

For Ex.
 Second Day in Computer Class

Make This Design

 Second Day in Computer Class

Paint Button

1) New
 Create a new page
 Click Paint Button
 Click New

2) Open
 Open an existing picture
 Click Paint Button
 Click open
 Find your picture
 Click Open

3) Save
 Save a new document or picture.
 Click Paint Button
 Click Save
 Find your Location
 Enter File Name
 Click Save

4) Save As

 Click Paint Button
 Click Save As
 Find your Location
 Enter File Name
 Save

5) Print

 Click Paint Button

 Click Print
 Select Printer
 Click Print
 Second Day in Computer Class

6) Print Preview
 See your document or picture before printing
 Click Menu
 Click Print
 Click Print preview
 See your picture before printing

7) Print Setup
 Set page margin
 Top
 Bottom
 Left
 Right

8) Set as desktop background

 Set your picture in desktop background.
 Click Paint Button
 Click save
 Click set as desktop background

9) Properties
 Set drawing area page width and height
Click paint button
Click properties
Enter width and height
Click Ok

10) Exit / Close

 Close your document after save

Clipboard Group
Cut, Copy, Paste

1) For Moving
 Select Text or Picture
 Click Cut
 Go to place where you want to move
 Click Paste
 Second Day in Computer Class

2) For Copying
 Select Text or picture
 Click Copy
 Go to place where you want to copy
 Click Paste

View Tab

1) Zoom in
 Big size your picture

2) Zoom Out
 Small Size your picture

3) 100%
 Actual size your picture

Rulers
Show set your margin from the page setup
 Show Rulers
o Click ruler check box
 Hide rulers
o Click ruler check box

Status Bar
Show or hide zoom slider and give the details page width and height

Full Screen
Full screen your picture after click
 Third Day in Computer Class

Notepad
What is notepad?
Notepad is a basic text editing program or software. It is most commonly use view or edits
text in notepad. Notepad extension is .txt.

How to see Extension?

 Select File
 Click right
 Click properties
 See type of file.
For ex.
Ms-Paint:- .png
Notepad:- .txt
WordPad:- .rtf
Ms-Word:- .docs
Ms-Excel:- .xlsx
Ms-Power-Point:- .ppt

How to start Notepad?

 Click Start button
 Click all programs
Maximize
 Click accessories Minimize
Title Bar Close
 Click Notepad

Menu Bar

Document
Area

Status Bar
 Third Day in Computer Class

(1) File Menu

 New
Create a New Page
 File Menu
 New
 Open
Open an Existing File
 File Menu
 Open
 Find your file or document
 Open
 Save
Save a New file or document
 File Menu
 Save
 Select Location Where you want to save file
 Save
Ex. Document, Picture, C Drive, D Drive etc.
 Save as
Save as use to alternative name already save document.
 File Menu
 Save as
 Select Location where you want to save the file
 Save
 Print
Print your document from the printer.
 File Menu
 Print
 Select Printer
 Number of Copy
 Print
 Page setup
Set Page Margin
 File Menu
 Page Setup
 Set Page Margin (Top, Bottom, Left, Right)
 Ok
 Exit
Close your file or document after save your data
 File Menu
 Exit
 Third Day in Computer Class

(2) Edit Menu

 Undo
 One step backward or one step forward
 Cut , Copy, Paste
It is use to two way in computer
 For Moving
 Edit Menu
 Cut
 Go to place where you want to move data or file
 Paste

 For Copying
 Edit Menu
 Copy
 Go to place where you want to Copy data or file
 Paste

 Delete
Delete any word on your page after select
 File Menu
 Delete

 Find
Find text in your document
 Click edit menu
 Click find
 Type your text in find box
 Click find next

 Find Next
 Find next word already find text in find option
 Replace
Replace any word in your document or file
 Click edit menu
 Click replace
 Type replace text in find what box
 Type replacement text in replace with box.
 Click Replace( Note:- If you want to all change click replace all )
 Go to
Direct jump one line to another line
 Click edit menu
 Click go to
 Type your line number
 Click go to
 Third Day in Computer Class

 Select All
 Select all page
 Time and Date
 Insert time and date in your document
(3) Format Menu
 Font
 Change font or text Language.
 Font style
 Change font style.
 Font size
 Change font size.
(4) View Menu
 Status Bar
 Show line or Character.
(5) Help Menu
 If you want to any help in notepad click help
 Third Day in Computer Class

Shortcut Key
 CTRL+N
 Create a New Page.
 CTRL+O
 Open an existing file.
 CTRL+S
 Save a new file.
 CTRL+P
 Print document from the printer.
 CTRL+A
 Select all page.
 CTRL+Z
 Cancel the preview action done by the user
 CTRL+X
 Cut the selected text.
 CTRL+ C
 Copy the selected text.
 CTRL+V
 Paste the text, which is lastly stored in the buffer.
 Del/ Delete
 Delete the selected text.
 CTRL+F
 Find the word in document
 F3
 Find the next word. If it is used find option
 CTRL+H
 Replace the text.
 CTRL+G
 Go to one line to another line.
 F5
 Insert the system time and date.
 ALT
 Highlight the menu bar.
 F10
 Highlight the menu bar.
 ALT+ENTER
View the properties of object
 F1
HELP.
 MICROSOFT OFFICE WORD
What is MS-Word (Microsoft)?
Microsoft Word use to create professional documents, reports,
letters, and resumes. Unlike a plain text editor, Microsoft Word has
including features spelling check, grammar check, text
and font formatting, image formatting, advanced page layout
formatting, and more.

How to open MS-word in Computer?

 Click Start Button
 All Program
 Click Microsoft Office Ribbon Show/Hide
 Click Microsoft office word Minimize

Maximize
Help Button
Quick Access Toolbar Title Bar
File Menu TAB Close

Ribbon

Rulers

Document Area

Status Bar Zoom Slider

View Option
 Home Tab
(1) Clipboard Group

Cut , Copy , Paste

For Moving
 Select Text
 Cut
 Go to place where you want to move
 Paste
For Coping
 Select Text
 Copy
 Go to place where you want to Copy
 Paste

Format Painter
Copy formatting another text or picture.
 Click on the text from where you want to copy the format.
 Click format painter
 Select text where you want to copy the format

Note:- Double click the format painter to do it again and again.

(2) Font Group
Font Family
 Change font or text language.
Font Size
 Big and small size selected text.

Grow Font
 Big size selected text.

Shrink Font
 Small size selected text.

Change Case
 Sentence Case (Ex. Computer)

 It is use to normal words after selection.

 Lowercase (Ex. computer)

 It is use to all words small letter after selection.

 Uppercase (Ex. COMPUTER).

 It is use to all words capital letter after selection.

 Capitalize Each Word (Ex. Computer Course)

 It is use to only first character capital and all character small

all words after selection.

 Toggle Case (Ex. cOMPUTER)

 It is use to only first character small and all character capital

all words after selection.

Clear Formatting
 Clear all formatting any text, line or paragraph after apply the
format.

Bold
 Bold selected text for ex. ( BOLD )

Italic
 Italic selected text for ex. ( italic )

Underline
 Underline selected text for ex. ( Underline )
Strikethrough
 Show wrong word for ex. ( certifikate )

Subscript
 It is used to bottom of the selected text. for ex. ( H2 O )

Superscript
 It is used to top of the selected text. for ex. ( 10th, 12th ).

Text Effect
 It is use to change text color, apply shadow and 3D effects.
For ex. ( ).

Text Highlight Color

 Highlight the selected text for ex. ( Computer )
Font Color
 Change color of the selected text. for ex. (Apple, Grapes, Orange)
3). Paragraph Group

Bullets
 Create a simple list using bullets, arrows, symbol etc.
For ex.

Numbering
 Create a simple list using number, alphabets, roman etc.
For ex.
Multilevel list
 Create a multiple list using multilevel list
For ex.

Note: - Insert a new symbol create tab and go to backward symbol

press enter.

Short
 We use the short to do any of the names and numbers ascending
and descending.
For Ex.

Before After Before After

Show/ Hide
 It is use to show paragraph marks and other hidden
formatting symbol
for ex.
(1) For Spacing = ……………………………
(2) For Tab Stop =
(3) Line or Paragraph ending =
Decrease Indent
 Right to left line or paragraph

Increase Indent
 Left to right line or paragraph

Line spacing
 Space between two line and paragraph

Text align left

 Text left side in page

Text align center

 Text center in page

Text align right

 Text right side in page

Justify
 Adjust Line or Paragraph Left and right side in your page.
For ex.
Shading
It is use to behind the color selected line or paragraph. Mostly use for
heading creation.
For ex.
Basic Computer Course

Microsoft Word

Border
We use this border option apply border top, bottom, left, right or all
border
For Ex.
Basic Computer Course

Basic Computer Course

Basic Computer Course

Basic Computer Course

Basic Computer Course

Note:- if you want to change border style:-
1) click border
2) Click Border and Shading option
3) Change style using style option
Note:- If you work below of border then double click using mouse.
4) Style Group

 Style group use to create heading and sub heading or Title and
subtitle
Create Heading and sub heading example:-
Main heading = Click Heading 1

Sub Heading = Click Heading 2

Sub Heading = Click Heading 3

Change Style

 Change Heading Style using change style.

 Click Change style
 Style Set
 Select Format for apply

Color: - Change heading color and use for heading only

Fonts: - Change heading font style format use for heading only.

5) Editing Group
Find
Find any words in your document
 Click find
 Type text you want to find
 Automatic Select your text
Replace
Replace any word in your document or file
 Click replace
 Type replace text in find what box
 Find next
 Type new word in replace with box.
 Click Replace ( Note:- If you want to all word replace click
replace all )
Select All
 Select all text, line or paragraph at a time
Go to
 Direct Jump one page to another page or one line to another
line.
 INSERT TAB
Pages Group

Cover Page
Create a Cover page for ex. Copy, Book etc.
 Click insert tab
 Cover page
 Click cover page you want to insert
 Changes cover page contents self-according.
Note:- If you want to create cover page user according:-
1. Click insert tab
2. Text box
3. Draw text box
4. Drag in page and insert formatting
5. Click outline in cover page
6. Go to insert tab
7. Cover page
8. Save selection to cover page
9. Type cover page name and click ok

Blank Page
Insert a new blank page at the cursor position
 Insert tab
 Blank page

Page Break
Start the next page at the cursor position
 Insert Tab
 Click line or paragraph
 Page break
Table Group

Table
Insert or draw a table into the document or page.
 Table
 Insert Table
 Type row and column to insert the table
 Ok
For ex.

1) Note:- Row counting always top to bottom

2) Note:- Column counting always left to right.
3) Note:- Any change in table click design and layout tab.

Illustrations Group

Picture
Insert a new picture in your document from the file.
 Click insert tab
 Click on picture option
 Find your picture from the computer location
 Click insert
Note: - Any formatting in picture click format tab use step by step all
option
Clip Art
Insert ClipArt pictures into the document.
For ex. Drawing, movies, sound, animal, Science, flower etc.
 Click insert tab
 Click clip art
 Type picture name in search box then enter
 Click on picture you want to insert
Note:- If any clip art picture not find. You connect the internet on
your computer then automatic your picture search from the web.

Shapes
Insert ready-made shapes such as the rectangle and circle, arrows,
lines, flowchart, symbol and callouts.
 Click insert tab
 Click shapes
 Choose your shapes for insert the document
 Drag in your page
Note: - Any formatting in shapes click format tab use step by step all
option

Smart Art
Insert a smart art graphic to visually communicate information.
Smart art graphics range from graphical list and process diagram to
more complex graphics, such as Venn diagrams and organization
charts.
 Click insert tab
 SmartArt
 Select your graphical diagram
 Type Contents
For Ex. Cycle > Bike > Car > Bus

Chart
Insert a chart to illustrate and compare data.
For ex. Bar, Pie, Line, Area, and Surface are some of the available
types.
 Click insert tab
 Chart
 Select Chart Format (Bar, Pie, Line, Column or Surface).
 Ok
Note:- Type your contents in excel your chart automatic create in MS
word.

Note: - Any change in chart click Design, Format and Layout tab.

Screenshot
Insert a picture of any program than is not minimize to the taskbar.
 Click Insert tab
 Screenshot
 Screen clipping
 Drag area to insert in MS-word
Links Group

Hyperlink
Create a link to a web page, a picture, an email address, or a
program.
 Select text
 Click insert tab
 Hyperlink
 Give the address in address box
 Ok

Bookmark
Create a bookmark to assign a name to a specific point in a
document.
 Click any text to the add bookmark (for ex. Heading )
 Insert tab
 Bookmarks
 Type your text name (for ex. Heading )
 Click Add
Note:- add One by one text to add in bookmarks
Note:- After add text now use bookmark to direct jump on your text
or heading.
 Click bookmark
 Select text or heading to direct jump
 Click go to

Cross-Reference
Cross-reference use to insert a picture number, table number etc.
Note: - It is use to only working time.
 INSERT TAB
Header & Footer

Header

Insert text or picture through header and an also apply to all pages in
your document or page.

Note:- Header apply only top of the page.

 Insert tab
 Header
 Edit Header
 Give the header (Text, Picture or any other things)
 Design Tab
 Close header and Footer

Footer
Insert text or picture through footer and an also apply to all pages in
your document or page.

Note:- Footer apply only bottom of the page.

 Insert tab
 Footer
 Edit footer
 Give the footer (Text, Picture or any other things)
 Design Tab
 Close header and Footer
Page Number
Page number is like header and footer but page number is used to
apply number on all pages.
 Insert tab
 Page number
 Select Page Number Position (top, bottom, page margin etc.)
Note: - Page number automatic apply
 Design tab
 Close header and Footer
Text Group

Text Box
It is use to create text box in your page.
 Insert Tab
 Text Box
 Draw Text Box
 Drag in page
 Your text box created
 Type text or any other formatting in text box.
For ex.

On the Insert tab, the On the Insert tab, the

galleries include items galleries include items
that are designed to that are designed to
coordinate with the coordinate with the
overall look of your overall look of your
document. document.
Note:- Any change in text box click format tab and use step by step
all options or features.
Quick Parts
If you use any of the lines and paragraphs repeatedly, there is no
need to retype it after using it once with quick parts.
 Insert tab
 Quick parts
 Document property
 Select category to inserted text
 Type text
Note:- If you want to use that text again
 Go to another location
 Insert tab
 Quick parts
 Document property
 Select category to inserted text

WordArt
It is use to insert text like 3D use WordArt.
 Insert tab
 WordArt
 Select Text Format
 Type text
Note: - Any change in text click format tab use step by step all
option.
For Ex.
 Drop Cap
Use the drop cap only first character big size any line or paragraph.
 Click any line or paragraph
 Insert tab
 Drop Cap
 Click Dropped or In Margin
 You will see that your text big size.
Note:- if any change in Drop Cap text click Drop Cap Options under
Drop Cap.
For Ex.

Y
ou can easily change the formatting of selected text in the document text by choosing
a look for the selected text from the Quick Styles gallery on the Home tab. You can
also format text directly by using the other controls on the Home tab. Most controls
offer a choice of using the look from the current theme or using a format that you specify
directly.

Y ou can easily change the formatting of selected text in the document text by choosing a look
for the selected text from the Quick Styles gallery on the Home tab. You can also format text
directly by using the other controls on the Home tab. Most controls offer a choice of using
the look from the current theme or using a format that you specify directly.
Signature Line
Inserting a digital signature format

 Insert tab
 Signature line
 Ok
 Type Suggested signers (For example, Sumit Saxena).
 Suggested signer’s title (for example manager)
 Suggested signer’s email address
 Ok

For ex.

X
Sumit Saxena
Accountant

Date & Time

Insert date and time in your document or page.
 Insert tab
 Date & Time
 Click Date and Time format
 Insert
For Ex.
Today Date is:- Monday, December 30, 2019
Object
1) Any other application installs on the computer. Open in Microsoft
Word.
For ex. Excel, Power Point, Photoshop or any other application
 Insert tab
 Object
 Select application for open Microsoft word
 Ok

2) Insert all work any other Ms-word document. Existing on your

Computer.
 Insert tab
 Object arrow button (For ex. )
 Text from file
 Select your file from the computer
 Insert
Symbol Group

Equation
Insert common mathematical symbol.
 Insert tab
 Equation
 Select mathematical symbol under Design tab

Symbol
Insert symbols that are not on your keyboard, such as copyright
symbol, trademark symbol, paragraph marks symbol and Unicode
characters.
 Insert Tab
 Symbol
 Insert symbol
Note: - If you want to insert more symbols click more symbols under
symbol. For ex.     etc.
 Page Layout
Themes Group

Themes
It is use to change the themes, color and text style.
For ex. heading, smart art graphics and chart etc.
Note: - No any change in simple text.
 Make a heading or graphics art or chart
 Page layout
 Themes
 Choose color, fonts and themes.
For ex.

100 100
80 80
60 Math 60 Math
40 40
Hindi Hindi
20 20
0 English 0 English

Page Setup Group

Margin
Set page margin in your page for ex. (Top, Bottom, Left, and Right).
 Page layout
 Margin
 Custom margin
 Type margin (Top, Bottom, Left, Right)
 Ok
Orientation
Set Page Orientation. For ex. (Portrait or Landscape)

Video provides a
powerful way to
help you prove Video provides a powerful way to
your point. When help you prove your point. When
you click Online you click Online Video, you can
Video, you can paste in the embed code for the
paste in the em- video you want to add. You can
bed code for the also type a keyword to search
video you want to
Landscape
online for the video that best fits
add. You can also your document.

Portrait
type a keyword to To make your document look pro-
search online for fessionally produced, Word pro-
the video that best vides header, footer, cover page,
fits your docu- and text box designs that comple-
 Page
ment.Layout ment each other. For example,
 Orientation
To make your doc- you can add a matching cover
page, header, and sidebar. Click
 Choose Portrait
ument look profes- or Landscape
Insert and then choose the ele-
sionally produced,
Word provides ments you want from the differ-
header, footer, ent galleries.
Size cover page, and Themes and styles also help keep
text box designs your document coordinated.
Select paper size (For ex A4, A3, A5, orWhen
that complement Custom).
you click Design and
each other. For ex- choose a new Theme, the pic-
 Page
ample,layout
you can tures, charts, and SmartArt
add a matching
 Size
cover page,
graphics change to match your
new theme. When you apply
 Select
header,paper
and side-size you want to work.
styles, your headings change to
bar. Click Insert match the new theme.
and then choose
the elements you Save time in Word with new but-
want from the dif- tons that show up where you
ferent galleries. need them. To change the way a
picture fits in your document,
Themes and styles click it and a button for layout op-
also help keep tions appears next to it. When
your document co- you work on a table, click where
ordinated. When you want to add a row or a col-
you click Design umn, and then click the plus sign.
and choose a new
Theme, the pic- Reading is easier, too, in the new
tures, charts, and Reading view. You can collapse
SmartArt graphics parts of the document and focus
change to match on the text you want. If you need
Column
Set Page Column
 Column
 Select Column
Note: - If you want to more column click more column under column
option.
For ex.
Video provides a Video provides a
powerful way to powerful way to
help you prove your help you prove your
point. When you point. When you
click Online Video, click Online Video,
you can paste in the you can paste in the

Video provides a powerful way To make your document look

to help you prove your point. professionally produced, Word
When you click Online Video, provides header, footer, cover
you can paste in the embed code page, and text box designs that
for the video you want to add. complement each other. For
Note:- Go to next column :- Page Layout > Break > Column
Note:- After Complete Column:- Page Layout > Break > Continuous
Line Number
Insert line number in all lines in your page.
 Page Layout
 Line Numbers
 Click Continuous
Note: - If you want to insert line user according following below step:-
 Page Layout
 Line Numbers
 Line Numbering Options
 Line Numbers
 Click Check box  Add Line Numbering
 Type Line number in Start at

Hyphenation
Insert hyphenation in your page or document.
 Page Layout
 Hyphenation
 Click Automatic
For Ex.
Video provides a powerful way to help you prove your point. When you click
Online Video, you can paste in the embed code for the video you want to add.
You can also type a keyword to search online for the video that best fits your doc-
ument.
To make your document look professionally produced, Word provides header,
footer, cover page, and text box designs that complement each other. For exam-
ple, you can add a matching cover page, header, and sidebar. Click Insert and then
choose the elements you want from the different galleries.
Page Background Group

Watermark
Watermark use to insert text or picture behind the primary text.
 Page Layout
 Watermark
 Custom Watermark
 Click text watermark for insert text or click picture watermark for insert pic-
ture
 Ok

Page Color
Page color use to change page white color to different color, picture or any other
effect on the pages.
 Page Layout
 Page color
 Select page color you want to apply
Note: - If you want to more page color or any other effects click fill effects under
page color option.

Page Border
Insert borders in all pages.
 Page Layout
 Page Border
 Select border style under style option
 Ok
Paragraph Group
Indent

Left :- Left to right line or paragraph.

Right : - Right to left line or paragraph.

For ex.
Video provides a powerful way to help you prove your point. When
you click Online Video, you can paste in the embed code for the
video you want to add. You can also type a keyword to search
online for the video that best fits your document.
To make your document look professionally produced, Word
provides header, footer, cover page, and text box designs that
complement each other. For example, you can add a matching
cover page, header, and sidebar. Click Insert and then choose
the elements you want from the different galleries.

Spacing

Before: - Space before of the current paragraph.

After:- Space After of the current paragraph.

For ex.
To make your document look professionally produced,
Word provides header, footer, cover page, and text box
designs that complement each other.

For example, you can add a matching cover page,

header, and sidebar. Click Insert and then choose the
elements you want from the different galleries.
 Position
Change position inserted picture on the page.
 Click page layout
 Click on the picture for change position
 Click position
 Select position
For ex.

Top

Middle

Bottom

Left Center Right

Wrap Text
Set picture behind, front or between of the text.
 Page layout
 Click on the picture
 Click wrap text.
 Select any option you want to apply
Behind Text :- Set picture behind of the text.
In front of text : - Set picture in front of the text.
Square :- Set picture between of the text.
Top and Bottom: - Set picture top and bottom of the text.
 Bring forward
It is use to two or more pictures.

Bring forward :- One step top of the two pictures.

Bring to front :- Top of the all pictures.

Send Backward
It is use to two or more pictures.

Send Backward :- One Step below of the two pictures.

Send to Back :- Below of the all pictures.

 Select picture for apply the forward or backward
 Page layout
 Click send backward or send forward

Selection Pane
Selection pane use to show or hide of the selected picture but
it is work after apply any picture position.

 Click on the picture

 Page Layout
 Click Selection Pane
 Click Eye symbol in front of picture number.
 Align
It is use to change current position on the any picture. (For
ex. Left, Center, Right, Top, Middle, and Bottom)
 Click on the picture
 Page Layout
 Align
 Select picture position

Group
Group or ungroup two or more shapes after select.
 Select two shapes (Note: Second shape select with shift
key)
 Page Layout
 Group
 Click Group
For ex.

Rotate
Rotate any selected picture or shapes.
 Click picture or shapes for rotate
 Page Layout
 Rotate
 Click rotate degree (for ex. 90 , 180 or select more
option)
 Reference Tab
Table of contents group

Table of Contents
Create an index of any Books.
 First page blank
 Type chapters (From Second Page) with Heading
 Go to first page and click on page
 Reference Tab
 Table of contents
 Insert table of contents
 Select format
 Ok
For ex.
Paint…………………………………………………………………………..1
Notepad……………………………………………………………………..7
WordPad…………………………………………………………………..15
Ms-Word…………………………………………………………………..22

Add Text
Create a Heading for index creation.
For ex.
Leve 1 Main Heading
Level 2 Sub Heading
Level 3 Sub Heading

Update Table
It is use to update index heading after creating an index.
 Click on index page
 Reference tab
 Update table
 Update entire table
Footnotes Group

Insert Footnote and Insert Endnote

It is use to show the meaning of any word, you want to give on the
word.
Insert Endnote : - End of the Paragraph.
Insert Footnote : - End of the Page.
 Click on any difficult word last character for give the meaning
 Choose Insert Endnote or Insert Footnote.
 Type meaning of word
 Go to on your word and see your meaning as superscript

Show Notes
See Endnote and Footnote where you apply on word.

Citations & Bibliography Group

Create a source of information by citing the book, article, film or
other material it comes from.
 Reference tab
 Insert Citation
 Add new source
 Select type of source (Ex. Book, Journal Article, Film, Report)
 Type source details
 Ok
 Click Bibliography (Insert source details in page)
 Click insert Bibliography
 Your source details inserted in page

Style
Change source format click style box.
Manage Sources
If you want to edit or change source details click Manage Sources
 Manage Sources
 Select Source
 Click Edit Button
 Type or Change Source Details
 ok
For ex.

Captions Group
Once you have added a caption, you can reference your object
anywhere in your document by inserting a cross-reference.
 Click on object (Figure, table or Heading)
 Reference tab
 Insert Caption
 Select Level and Position
 Ok

Use Cross-reference (For giving an object reference).

 Go to place for giving object reference
 Click cross reference
 Select Reference type
 Ok
Index Group

Mark Entry
It is use to creating a dictionary in Ms-word.
 Type names
 Select first name
 Reference tab
 Mark entry
 Click mark
 Select step by step all names click mark
 Click home tab
 Click show / hide button (for ex. )
 Insert tab
 Take blank page
 Reference tab
 Insert index
 Select format
 Ok
 Your dictionary now created

Update index
If you want to update your dictionary after creating a dictionary
using mark entry, click Update index.
Delhi
Ahmedabad
Haryana
Dehradun
America
India
Pakistan
Canada
London
Chennai
Mumbai
Bihar
Bangalore
Punjab
New Delhi
 A
I
Ahmedabad, 5
America, 5 India, 5

B L

Bangalore, 5 London, 5
Bihar, 5
M
C
Mumbai, 5
Canada, 5
Chennai, 5 N

New Delhi, 5
D

Dehradun, 5 P
Delhi, 5
Pakistan, 5
Punjab, 5
H

Haryana, 5
 Mailing Tab

Mail Merge
Mail merge use to create letter or email message to many peoples at
a time.
Create Letter
 Mailing tab
 Start mail merge
 Step by step Mail Merge Wizard
 Letter
 Next starting document
 Next select recipients
 Type a new list
 Create

 Customize Columns
 Select and delete merge fields
 Ok
 Type merge field
 Ok
 Type file name
 Save
 Ok
 Click insert merge field in Mailing Tab
 Select step by step merge field in page
 Finish & merge
 Edit individuals (See letter in ms word)
 Print document (Direct print letter from the printer)
 Send email message (Send letter on email id using
outlook)
 Click edit individuals documents
 Ok
Note:- Before Finish & Merge you can check your letter on click
preview result

Greeting Line
Insert Dear sir or Madam
 Mailing tab
 Click greeting line
 Ok

Edit Recipient list

 Edit your letter after using a mail merge

Select Recipients
Open your letter after saving your document or file.
Create Email Message
 Mailing tab
 Start mail merge
 Step by step Mail Merge Wizard
 E-mail messages
 Next Starting
 Next select recipients
 Type a new list
 Create

 Customize Columns
 Select and delete merge fields
 Ok
 Type merge field
 Ok
 Type file name
 Save
  Ok
 Click insert merge field in Mailing Tab
 Select step by step merge field in page
 Finish & merge
 Edit individuals (See letter in ms word)
 Print document (Direct print letter from the printer)
 Send email message (Send letter on email id using
outlook)
 Click Send E-mail Messages
 Select Email
 Type Subject line
 Ok

 Now send email using Microsoft outlook.

Envelopes
Create a new envelope using envelopes option.
 Mailing Tab
 Envelopes
 Type delivery address
 Type return address
 Options
 Select Envelope size
 Ok

Note: - any formatting in address click font under envelope.

For ex.
 Review tab
Spelling & Grammar
Check spelling and Grammar on the document.
Red Color Underline :- For spelling mistake
Green Color Underline :- For Grammar Mistake
 Review tab
 Spelling & Grammar
 Click Change
Note: - Only one or two character spelling mistake in any word.

Define and Thesaurus

To know the meaning of any word use Define and Thesaurus.
 Click on any word know the meaning
 Review tab
 Click Thesaurus
 Automatic search word meaning through Define

Word Count
Give the information of the document as a character, word, line,
paragraph, page, space
 Review tab
 Click Word Count

New Comment
Give the comment of any word.
 Click on the word for giving the comment
 Review tab
 Click New Comment
 Type comment
 Comment will be show on the word as superscript
Delete
Delete all comment giving on the word in the document.

Preview and Next

See one by one all comment apply on the word in the document.

Show Comments
Show and Hide comments apply on the all word in the document.

Track Change
Change or add anything in your document and if you want to see it
later, use Track Change.
 Click anything in the document
 Review tab
 Track Changes option
 Track Change
 Change or add text
Note: - Text will be show in different color.

Accept and Reject

It is use to after using the Track Changes.
Accept: - Accept the text using the track changes.
Reject: - Delete the text using the track changes.
 Click on the text apply track change
 Review tab
 Click Accept or reject
Compare
Compare two document using compare option.
 Create new page
 Work anything
 Save the file with name day 1
 Close your document
 Again open the file Day 1
 Work anything
 Save the file with name day 2 using Save as
 Now Click Review tab
 Click Compare option
 Compare
 Give the original document like Day 1
 Give the revised document like day 2
 Ok
Note: - revised document text will be show in different color.

Protect
Protect your files and documents with a password, there is no change
and deletion of your file.
 Review tab
 Protect
 Restrict formatting and editing
 Allow only this type of editing in the document
 Yes, Start Enforcing Protection
 Type two time password
 Ok
 Your document will be protected
 View tab
Views Group

Read Mode
To read the document in full screen. This mode will show the document
in pages side by side.
 View tab
 Click Read Mode

Print Layout
How does our page look before printing with printer.
 View tab
 Click print layout
Full Screen
See your document or page in full screen.
 View tab
 Click full screen reading

Web Layout
To view your document or page like a web page.
 View tab
 Click web layout

Outline
Click this button. Word Art, Clip Art, and other special features may not
display. Just the text of the document will display.
 View tab
 Click outline
Draft
You can quickly edit the document. Page break are shown as dotted
line and Headers and Footers will not display when in this view.
 View tab
 Click draft
Show Group
Ruler
The ruler is used to change tabs position, margins and show the length
of the document.
 View tab
 Click ruler check box
Note: - To hide the ruler again click on the check box.
Gridlines
Gridlines are used to align objects within a document.
 View tab
 Click Gridlines check box
Document Map
It is use to show the heading and sub-heading as an index form.
 Create heading and sub-heading in the page
 View tab
 Click document map
Thumbnails
You can see all your pages in small size and it appears on the left side of
your document and can go directly from one page to another.
 Work on multiple page
 View tab
 Click thumbnails
Zoom Group

Zoom
To open the Zoom dialog box. This dialog box can be used to set the
zoom percentage for see the document.
 View tab
 Click zoom
 Type percentage in percentage box
 Ok

100%
To view the document at 100% of the normal size.

One Page
To view one page full screen and fit in the MS-word window.

Two Pages
To view two pages full screen and fit in the MS-word window.

Page Width
It is use to document view will displays in the whole Word window.

New window
It is use the opens a new window containing a view of the current
document.

Arrange all
Use this option to open program windows side-by-side on the screen.
Split
See two sections of your document at the same time.
Window Group

View side by side

Use this command to view two documents side by side so that you can
compare their contents.

Synchronous scrolling
Scroll two document at the same time. This is great way to compare
two document line by line.
Note: - To use this feature, turn on View side by side.

Reset window position

Place the document you are comparing side by side so they share the
screen equally
Note: - To use the feature, turn on view side by side.

Switch Windows
Quickly switch to another open window.
Macro Group

Macro
To record anything works in Microsoft Word.
 View tab
 Macros
 Click record macro
 Keyboard
 Make a new shortcut key (for ex. Alt + D)
 Assign
 Close
 Work anything in your document
 Click macros in the view tab
 Stop recording
Note:- If insert your work on another place press your shortcut key
when use in the macros.
 STARTING WITH MS-EXCEL
INTRODUCTION TO EXCEL
Excel is a window-based spreadsheet which is a product of Microsoft
Corporation. It is used to record and calculate data and present it in
an attractive manner. Microsoft Excel is application software
Hundreds of millions of people around the world use Microsoft Excel.
You can use Excel to enter all sorts of data and perform financial,
mathematical or statistical calculations.
Workbook: - In Microsoft Excel, a workbook is a collection of one or
more spreadsheets is called a workbook.
Worksheet: - A worksheet or sheet is a single page you work on in
Excel is called a spreadsheet. Spreadsheet is an interaction of
horizontal and vertical lines, which forms rows and columns. Using
these row and columns, details analysis of data can be represented
easily.
Starting Excel
 Click Start Button
 All Programs
 Microsoft Office
 Click Microsoft office Excel
Shortcut Open MS- Excel
 Run Open (Window Key + R)
 Type = excel
 Enter
The Contents of Worksheet
Rows:-
In a single worksheet Rows and numbered from top to bottom.
(1 to 1048576).
Columns:-
Columns are labeled from left to right (A to XFD) for a total of 16384
columns.

Cell:-
Cell is the intersection of row and column. Cell is referred by the
column name and row number.
Formula Bar
Provides a space for typing or editing cell data and formula.
Name Box
Display the address or name of the active cell.
Status Bar
It displays valuable information like current mode or option,
keyboard status and the result of auto calculate functions.
Insert Counting or Date
 Type first number or date (For ex. 1)
 Select cells where you want to insert counting or date with first
number
 Alt + E + I + S
 Enter
For sum or total
=First cell no + second cell no + third cell no
Or
=sum(number1, number2, number 3…..)
Note:- number1, number2, number3……… (Means Range)
Range means = first cell no : last cell no (Use sum formula this type)
=sum(first cell no : last cell no) after Enter
Subtract
=First cell no – Second cell no.
Multiply
=First cell no * second cell no
Divide
=First cell no / second cell no
Interest or Percentage
=number * Percentage Value ( * means multiply )
 Create Simple Mark sheet

Roll No. Names Math Hindi English Science S.S.T Total

1 Rakesh 52 74 52 48 49 275
2 Deepak 62 95 62 59 56 334
3 Suresh 95 68 47 62 29 301
4 Manish 64 72 85 51 62 334
5 Arvind 74 52 45 49 34 254
6 Prakash 85 62 65 74 59 345
7 Manoj 25 48 95 59 62 289
8 Ashok 61 95 48 86 57 347
9 Vinod 45 63 72 37 48 265
10 Mohan 52 48 59 28 59 246
 Stock Record
Bill No. , Names , Product , Opening Stock , Opening Rate , Opening
Value , Sale Quantity , Sale Rate , Sale Value , Closing Stock ,
Closing Value , Net Profit

Opening Value
= Opening Stock * Opening Rate
Sale Value
= Sale Quantity * Sale Rate
Closing Stock
= Opening Stock - Sale Quantity
Closing Value
= Closing Stock * Opening Rate
Net Profit
= Closing Value + Sale Value - Opening Value

Shortcut Key
Auto fit Column width
 Select Cell
 Alt + O + C + A
 EXCEL HOME TAB
Clipboard Group

Cut , Copy , Paste

 For Moving
 Select Object
 Cut
 Go to another Location where you want to move
 Paste
 For Copying
 Select Object
 Copy
 Go to another location where you want to copy
 Paste
Format Painter
Copy format another text or picture.
 Click on the text where the format is applied
 Click home tab
 Format painter
 Select the text where you copy the format.
Font Group

Font Family
 Change font or text language.
Font Size
 Big and small size selected text.

Grow Font
 Big size selected text.

Shrink Font
 Small size selected text.
Bold
 Bold selected text for ex. ( BOLD )

Italic
 Italic selected text for ex. ( italic )

Underline
Underline selected text for ex. ( Underline )

Border
We use this border option apply border top, bottom, left, right or all
border
For Ex.
Excel Home Tab

Excel Home Tab

Excel Home Tab

Excel Home Tab

Excel Home Tab

Text Highlight Color

 To fill in the background color for a cell or range of cells. Ex.

Font Color
 Change font color in the cell. For Ex.
Text align left
 Text left side in the cell.

Text align center

 Text center in the cell.

Text align right

 Text right side in the cell.

Top Align
 To vertically align the text in a cell at the top of the cell or range of
cells.

Middle Align
 Vertically align the text in the middle of a cell.

Bottom Align
 Vertically align the text at the bottom of the cell.

Orientation
Rotate your text user according in the cell vertically or diagonally.

For ex. or

Increase Indent
 Text left to right in the cell.

Decrease Indent
 Text right to left in the cell.

Wrap Text
 When a word won’t fit within the width of the cell, it will move to
the text next line. The height of the cell will expand.
Merge and Center

 Merge & Center

 Combine two or more cells and center the contents.

 Merge Across
 Using merge across only combines the lines of the column but
does not merge lines of the row.

 Merge Cells
 It is used only to merge cells.

 Unmerge Cells
 All cells are merged once to unmerge cells.

Number Group
After typing the number in Excel, use the number format to change it to
another format like Integer, Decimal, Percentage, Currency or Date.
 Select Numbers
 Home tab
 Go to number format group
 Change general to any other format after click on general
 EXCEL HOME TAB – PART – 2
Style Group
Conditional Formatting
Using conditional formatting to colours any number and text through a
condition.
 Select data where you apply any condition
 Click home tab
 Click conditional formatting
 Choose condition you want to apply
For ex. Highlight cell rules, top/bottom rules, data bars, color scales
and icon sets etc.
 Type condition number or text and select color
 Ok
Clear all Conditional Formatting
It is used to clear all conditional formatting.
 Select cells where you applied conditional formatting
 Home tab
 Conditional Formatting
 Clear rules
 Clear rules from selected cells
Format as Table
After completing the work in Excel, select all the data and apply colorful
formatting.
 Select data
 Home tab
 Format as table
 Select formatting you want to apply in excel data.
Cells Group
Insert Cells
For insert cells in excel.
 Home Tab
 Insert
 Insert Cells
Insert Sheet Row
For insert rows in excel.
 Click on cell where you want to insert row
 Home Tab
 Insert
 Insert Sheet Row
Note: - Row always insert top of the active cell.
Insert Sheet Column
For insert column in excel.
 Click on cell where you want to insert Column
 Home Tab
 Insert
 Insert Sheet Column
Note: - Column always insert left of the current column
Insert Sheet
For insert a sheet in excel.
 Home Tab
 Insert
 Insert Sheet
Delete Cells
For Delete cells in excel.
 Click on cell for delete
 Home Tab
 Delete
 Delete Cells
 Ok
Delete Sheet Row
For Delete rows in excel.
 Click on row where you want to delete.
 Home Tab
 Delete
 Delete Sheet Row
Delete Sheet Column
For Delete column in excel.
 Click on column where you want to delete.
 Home Tab
 Delete
 Delete Sheet Column
Delete Sheet
For delete a sheet in excel.
 Home Tab
 Delete
 Delete Sheet
Class nineteen has been described as practical
Click on the link below with Ctrl key to
watch the video

https://youtu.be/im12dY0kq3o
 Excel Home Tab Part – 3
Cells Group

Format
Row Height
Increase the row height of the active row.
 Click on row for increase height
 Home tab
 Format (Under Cells Group)
 Click row height
 Type row height number
 ok
AutoFit Row Height
It is use to automatic fit row height according to row contents.
Column Width
Increase the column width of the active column.
 Click on Column for increase the column width
 Home Tab
 Format (Under Cells Group)
 Column Width
 Type Column width number
 ok
AutoFit Column Width
It is use to automatic fit column width according to column contents.
Default Width
The default value of all columns is 8.43. Use the default width to
change the default values of all columns.
 Click on the sheet where change the default value of column
 Home Tab
 Format (Under Cells Group)
 Click Default Width
 Type Default Value
 Ok
Hide/Unhide
Hide and Unhide Row, Column and Sheet in Excel.
 Select on the Row, Column or Sheet for hiding
 Home tab
 Format (Under Cells Group)
 Go to Hide/Unhide
 Click anything you want to hide
 Now your selected option is hide
Rename Sheet
Change the name on the active sheet.
 Click on the sheet for rename or change name
 Home tab
 Format (Under Cells Group)
 Rename Sheet
 Type Sheet name
 Enter
Move or Copy Sheets
Move or Duplicate sheet one place to another place in Excel window.
 Click on the sheet or move or duplicate
 Home Tab
  Format (Under Cells Group)
 Click move or copy sheet
 Select Position
 Ok
Note: - If you want to duplicate sheet click on the Create a Copy.
Tab Color
Change the tab color on the Active sheet.
 Click on the sheet for change the tab color
 Home tab
 Format (Under Cells Group)
 Go to Tab Color
 Click on the color you want to apply.
Protect Sheet
Click on the sheet for protect, after protect no any change or delete
data on the sheet.
 Click on the sheet for protect
 Home tab
 Format (Under Cells Group)
 Click protect sheet
 Type Password
 Ok
 Reenter Password to Proceed
 Ok
 Now your sheet is locked.
Editing Group

Clear
Clear All
Clear all Contents and Formatting in excel after select.
Clear Formats
Only clear all formatting in excel data after select.
Clear all contents
Only clear all contents in excel data after select.

Sort & Filter

Sort A to Z or Sort Smallest to Largest
It is use to alphabetized or numerical order current selection.
Filter
Filters are used to filter someone's data inside Excel, in which you are
able to hide and show any of your data.
 Select or click on the heading in excel data
 Home tab
 Click sort & filter (Under Editing Group)
 Click filter
 Now you can able to filter data in excel

Find & Select

Finding, selecting and direct jumping any data inside Excel such as
formula, formatting, comments, etc.
 Home tab
 Click Find & Select
 Select option you want to use

For Ex. Find data, formula, select or direct jump on the data
Class twenty one has been described as practical
Click on the link below with Ctrl key to
watch the video

https://youtu.be/KL770SCiAB8?list=PL4Wh1F6Px
zzT5ASEHEQ3_yLpjUs-bNVWw
Class twenty two day in Computer Class has been
described as practical
Click on the link below with Ctrl key to
watch the video

https://youtu.be/6WU9WtcrCbc?list=PL4Wh1F6
PxzzT5ASEHEQ3_yLpjUs-bNVWw
Twenty Three day in Computer Class has been
described as practical
Click on the link below with Ctrl key to
watch the video

https://youtu.be/MkdzzAp-
d48?list=PL4Wh1F6PxzzT5ASEHEQ3_yLpjUs-
bNVWw
 EXCEL INSERT TAB PART – 1
Pivot Table
You can easily use pivot table to manage large data and also use
formula in any data.
Filter: - The data or column to Value: - The column that
be filtered is done using the contains the value
filter option. automatically goes into the
Row: - Row option is used to value option and all the values
are totals and grand totals.
make your data appear in row
inside Excel
Column: - The column option is
used to display your data in
columns within Excel.
Use Pivot table
 Click Insert Tab
 Pivot Table
 Select a table or range
 Choose new worksheet or existing worksheet for create pivot
table.
 Ok
 Now you can manage data using pivot table.
Table
Table use to create dynamic table and using the table make it easy to
sort, filter, and format data within a sheet.
 Select Data
 Insert tab
 Table
 Select table range
 Ok
Note: - After apply the table you can sort, filter and format table very
easily way.

Picture
Insert a new picture in sheet from the file.
 Click insert tab
 Click on picture option
 Find your picture from the computer location
 Click insert
Note: - Any formatting in picture click format tab use step by step all
option

Shapes
Insert ready-made shapes such as the rectangle and circle, arrows,
lines, flowchart, symbol and callouts.
 Click insert tab
 Click shapes
 Choose your shapes for insert the document
 Drag in your page
Note: - Any formatting in shapes click format tab use step by step all
option

Smart Art
Insert a smart art graphic to visually communicate information.
Smart art graphics range from graphical list and process diagram to
more complex graphics, such as Venn diagrams and organization
charts.
 Click insert tab
 SmartArt
 Select your graphical diagram
 Type Contents
For Ex. Computer
 Mouse, Keyboard, Monitor, CPU, Printer

Mouse

Monitor Keyboard

Computer

Printer CPU

Chart
Insert a chart to illustrate and compare data.
For ex. Bar, Pie, Line, Area, and Surface are some of the available
types.
 Select Data for Create Chart
 Click insert tab
 Chart
 Select Chart Format (Bar, Pie, Line, Column or Surface).
 Ok
 Now your chart is created
Note: - Any formatting in chart click format and design tab use step
by step all option.
For Ex.

Note: - Any change in chart click Design, Format and Layout tab.

Screenshot
Insert a picture of any program than is not minimize to the taskbar.
 Click Insert tab
 Screenshot
 Screen clipping
 Drag area to insert screenshot in Excel

Hyperlink
Create a link to a web page, a picture, an email address, or link a
sheet in excel.
 Click on the cell where you create link
 Click insert tab
 Hyperlink
 Give the address in address box
 Ok
 EXCEL INSERT TAB PART – 2

Text Box
It is use to create text box in excel sheet.
For ex.

On the Insert tab, the On the Insert tab, the

galleries include items galleries include items
that are designed to that are designed to
coordinate with the coordinate with the
overall look of your overall look of your
document. document.
 Insert Tab
 Click Text Box
 Drag in page
 Your text box created
 Type text or any other formatting in text box.

Header & Footer

Insert text, picture or date through header and footer and an also
apply to all pages in your excel sheet.
Note: - Header apply only top of the page in excel sheet.
Note: - Footer apply only bottom of the page in excel sheet.
 Insert tab
 Header & Footer
 Give the header or footer (For Ex. Text, Picture or date etc.)
 Click anywhere in the sheet
 View tab
 Click Normal
WordArt
It is use to insert text like 3D use WordArt.
 Insert tab
 WordArt
 Select Text Format
 Type text
Note: - Any change in text click format tab use step by step all
option.
For Ex.

Signature Line
Inserting a digital signature format
 Insert tab
 Signature line
 Microsoft Office Signature Line
 Type Suggested signers (For example, Sumit Saxena).
 Suggested signer’s title (for example manager)
 Suggested signer’s email address
 Ok
For ex.

X
Sumit Saxena
Accountant
Object
Any other application installs on the computer. Open in Microsoft
Excel.
For ex. MS Word, Power Point, Photoshop or any other application
 Insert tab
 Object
 Select application for open in Excel
 Ok
 Now you can work on another application after open the
application

Equation
Insert common mathematical symbol.
 Insert tab
 Equation
 Select mathematical symbol under Design tab

Symbol
Insert symbols that are not on your keyboard, such as copyright
symbol, trademark symbol, paragraph marks symbol and Unicode
characters.
Symbol. For ex.     etc.
 Insert Tab
 Symbol
 Choose symbol you want to insert
Note: - Insert all type of symbol
 Insert tab
 Symbol
 Font box
 Type Wingdings and enter
 Now insert any type of symbol
 SALARY SLIP IN EXCEL
Employee Code, Names, Designation, Basic Salary, HRA, DA, LTA,
Total Salary, PF, E.S.I, LD, LDA, OT, OTA, Net Pay, Annual Salary,
Tax 5%

HRA = House Rent Allowance

DA = Dearly Allowance
PF = Provident Fund (which is usually paid at 12% by the company and rest by you
<this is the amount which you get when you leave the job and it includes interest too>)
E.S.I = Employee State Insurance
LTA = Leave Travel Allowance
BS = Basic Salary
LD = Leave Day
LDA = Leave Day Amount
OT = Overtime
OTA = Overtime Amount

HRA =Basic Salary X Percentage Value

DA =Basic Salary X Percentage Value
LTA =Basic Salary X Percentage Value
Total Salary =Basic Salary + HRA + DA + LTA
PF =Basic Salary X Percentage Value
E.S.I =Basic Salary X Percentage Value
LDA =Basic Salary / 30 X LD
OTA =Basic Salary / 30 / 8 X OT
Net Pay =Total Salary - PF - E.S.I - LDA + OTA
Tax =Net Pay X Tax Percentage
 Twenty Seven day in Computer Class has been
described as practical
Click on the link below with Ctrl key to
watch the video

https://youtu.be/Q8XOWWocrQ4?list=PL4Wh1F
6PxzzT5ASEHEQ3_yLpjUs-bNVWw
EXCEL PAGE SETUP AND PRINT ANY DATA
(1) Select Paper size
(2) Set Page Margin
(3) Set page orientation
 Portrait or Landscape
(4) Click view tab
 Click Page break preview
 Set row and column
 Click normal
 See print preview (Ctrl + F2)
Print area
Select data in excel sheet where you want to print
 Select data
 Page layout
 Print area
 Set print area
 See print preview (Ctrl + F2)
Center Data in Excel sheet for printing
 Go to print preview
 Click page setup
 Margin
 Go to center on page option
 Click horizontally or vertical for center data
 Ok
Adjust data on single page on printing time
 Go to print preview
 Click page setup
 Click page
 Go to adjust to
 Set percentage for adjust data on single page
 Page Layout Tab in Excel
Themes
It is use to change color format, fonts and Effect. Themes is used only
chart, smart art graphic picture and any other graphical work in
excel.
For Ex.

Mark Sheet
100
80
60
40
20
0
Suresh Manish Arvind Dinesh

Math Hindi English

 Click on chart or smart art graphical picture

 Page layout
 Themes
 Choose color over the mouse
Colors
Change chart color or smart art graphical picture color etc.
Fonts
Change chart fonts and smart art graphical picture fonts etc.
Effects
Change chart color effect and smart art graphical picture effect etc.
Margin
It is use to set page margin for print in excel
 Page Layout
 Margin
 Custom Margin
 Set page margin
 Top, Bottom, Left, Right
 Ok
Orientation
Set your page for print vertically or horizontally.
For Ex. Video provides a
powerful way to
Video provides a powerful
way to help you prove your
help you prove
point. When Reading is
your point. When
easier, too, in the new
Reading is easier,
Reading view. You can
too, in the new
collapse parts of the
Reading view. You
documentLandscape
can collapse parts
of the document

Portrait

 Page Layout
 Orientation
 Set page orientation portrait or landscape

Size
Set Paper size for print in excel.
 Page Layout
 Size
 Select Paper size (Note:- Mostly use A4 size for print)
Print Area
Print area use to print selected data for print.
 Select data for printing
 Page layout
 Print area
 Set print area
 See print preview (Note:- Print preview press Ctrl + F2)
Breaks
Use Breaks, Break your excel sheet for printing on active column.
 Click on the column where you want to break sheet
 Page layout
 Breaks
 Insert Page break
 Now your excel sheet is break
 See print preview

Background
Set any picture on the excel sheet background.
 Click on the sheet where insert the background
 Page layout
 Click Background
 Select picture from the computer
 Click insert
Print Titles
Print titles use to, used multiple option like page margin, paper size,
header footer and set page portrait or landscape etc.
 Page layout
 Print titles
 Set margin, paper size etc.
Scale
Set a percentage for print data. 100% is a normal print. If your data is
small but not fit your data on a single page printing time then you
can use a scale to fit your data on a single page.
 Page layout
 Select scale Percentage for print
Bring Forward
Bring forward use to only multiple photos. It is used to select a photo
one step above or top of all photos.
For Ex.

 Click on the photo

 Page layout
 Click bring forward
Send Backward
Send backward use to only multiple photos. It is used to select a
photo one step below or bottom of all photos.
For Ex.

 Click on the photo

 Page layout
 Click send backward
Selection Pane
When Excel brings multiple photos to the page, select any photo to
show and hide.
 Click on the photo
 Page layout
 Selection pane
 Click eye symbol for show or hide photo
Align
It is use to align photo on the current position in excel page.
Group
Group two or more photos after select.
 Click on the first photo
 click other photo with shift key
 page layout
 Group
 Group
Rotate
Rotate any photos after select in excel
 Click on the photo
 Page layout
 Rotate
 Select rotation degree.
For Ex.
 Data Tab in Excel
Sort & Filter Group
Sort A to Z
Sort is used to assign any name to A to Z and any number to 0 to 9.
 Click on the column to sort
 Data tab
 Click on Sort A to Z
Sort Z to A
Sort is used to assign any name to Z to A and any number to 9 to 0.
 Click on the column to sort
 Data tab
 Click on Sort Z to A
Sort
If you want to sort any column by value, cell color, font color and cell
icon, then you can use sort
 Click on the column to sort
 Data tab
 Click on the Sort
 Sort by (Select column name to sort)
 Sort on (Select Value, cell color, font color or cell icon)
 Order (Select order to sort A to Z or Z to A)
 Ok
Filter
Use of Filter Filtering any column, filter means to hide and show any
details in that data. You can also sort any column using a filter.
 Click anywhere in the data
 Data tab
 Click Filter
 Go to the column to filter
 Click filter Button (Like ) then
 You can filter by contents
Clear
To clear the filter after applying the filter to any data.
 Click anywhere in the data
 Data tab
 click clear
Reapply
If you change anything in the data after applying the filter on any
data, then you do not have to filter again. You can re-filter the same
filter by clicking on the Reapply filter.
 Change anything after applying the filter on any data
 Data tab
 Click Reapply
Advanced Filter
Advanced filters are used to filter data from one sheet to another
sheet, for which criteria are used.
 Give criteria on the first sheet
 Go to another sheet
 Data tab
 Click Advanced
 List Range (Select all data on first sheet)
 Criteria Range (Select the criteria on the first sheet)
 Click Copy to another location radio button
 Click Copy to box
 In the second sheet, click on the cell where the data is to be
shown.
 ok
Data Tools Group
Text to Columns
Text to column is used to convert many different names or headings
into one column into different columns and Used between two
names or heading dot, comma, space, tab or another symbol.
 Type many different name or heading on first column
 Data tab
 Click Text to column
 Click Delimited Radio button
 Next
 Click symbol check box used between names
 Next
 Finish
Flash Fill
If you want any text and number from any column data from front
and back, in other columns, you can use Flash Fill.
 Type whatever text and number you want from the first
column to the second column.
 In the second column, select where to display the data.
 Data Tab
 Click Flash Fill
Remove Duplicates
Check and remove duplicate entries in any column.
 Click anywhere in the data
 Data Tab
 Remove Duplicates
 Click Unselect All Button
 Click the column check box to be check duplicate entry
 Ok
Data Validation
Using data validation to create a list of names in a single cell or by
selecting any column, it contains as many numbers and text as we
want. Like an equal, between, not between, and more.
 Select column or cell where you want to use data validation
 Data tab
 Data Validation
 Click Data Validation
 Go to Validation Criteria (Select Validation you want to use)
 Ok
Consolidate
Combine multiple sheet value into one new sheet
 Go to last sheet and select first blank cell
 Data Tab
 Click Consolidate
 Click Reference box
 Go to first sheet select numerical data and click add button
 Go to step by step all sheet select numerical data and click add
 Go to last sheet and blank reference box
 Click Create links to source data check box
 Ok

Outline Group
Subtotal
Used subtotal to total multiple items together.
 Click on the item column
 Data tab
 Click sort A to Z
 Click subtotal (Under Outline Group)
 At each change in (choose item column)
 Use Function (Choose sum)
 Add Subtotal to (Click on the check box of the column for sum)
 Ok
Note: - You can see the values of all the columns have been totaled.
Note: - The group is already applied when you use subtotal.
Group
You can hide or show any data in row or column after using the
group.
 Select the data you want to show and hide
 Data Tab
 Group
 Click Group
 Click row or column for use group
 Ok
 Use plus and negative symbol for hide or show data
Ungroup
Ungroup is used to ungrouping any selected data after applying the
group.
 Select data for ungroup
 Data tab
 Ungroup
 Click Ungroup
 Ok
Show Details
Show details are used to view information about that data by putting
a group on any data.
 Click on grouped data
 Data tab
 Click show Details
Hide Details
Hide details are used to hide information about that data by putting
a group on any data.
 Click on grouped data
 Data tab
 Click Hide Details
What-if-Analysis
Scenario Manager
The Scenario Manager is used to add a value and change some value
in it to update the previous value later.
 Select Value
 Data Tab
 What if Analysis
 Click Scenario Manager
 Click Add Button
 Type Scenario Name
 Click ok
 Again Click ok
Goal Seek
Goal Seek is used to increase or decrease the value in which the
formula is applied.
 Click on the cell where the formula is placed.
 Data Tab
 What is Analysis
 Goal Seek
 Click Set Cell box and click on the cell where you insert formula
 To Value (Type new value)
 By Changing cell (Click cell where you want to changing)
 Ok
Data Table
After the output of any one of the things, using its output, we use
the data table to see the results through multiple quantity and
multiple rate of the same thing.
 First get the result of any one item
 Type Multiple Quantity in column and Rate in row Elsewhere
 Copy the result of the item and paste before multiple rate
 Select quantity and rate data with of the item
 Data tab
 What if analysis
 Data table
 Row input cell (Select item rate)
 Column input Cell (Select item quantity)
 Ok
 Data Tab in Excel
Sort & Filter Group
Sort A to Z
Sort is used to assign any name to A to Z and any number to 0 to 9.
 Click on the column to sort
 Data tab
 Click on Sort A to Z
Sort Z to A
Sort is used to assign any name to Z to A and any number to 9 to 0.
 Click on the column to sort
 Data tab
 Click on Sort Z to A
Sort
If you want to sort any column by value, cell color, font color and cell
icon, then you can use sort
 Click on the column to sort
 Data tab
 Click on the Sort
 Sort by (Select column name to sort)
 Sort on (Select Value, cell color, font color or cell icon)
 Order (Select order to sort A to Z or Z to A)
 Ok
Filter
Use of Filter Filtering any column, filter means to hide and show any
details in that data. You can also sort any column using a filter.
 Click anywhere in the data
 Data tab
 Click Filter
 Go to the column to filter
 Click filter Button (Like ) then
 You can filter by contents
Clear
To clear the filter after applying the filter to any data.
 Click anywhere in the data
 Data tab
 click clear
Reapply
If you change anything in the data after applying the filter on any
data, then you do not have to filter again. You can re-filter the same
filter by clicking on the Reapply filter.
 Change anything after applying the filter on any data
 Data tab
 Click Reapply
Advanced Filter
Advanced filters are used to filter data from one sheet to another
sheet, for which criteria are used.
 Give criteria on the first sheet
 Go to another sheet
 Data tab
 Click Advanced
 List Range (Select all data on first sheet)
  Criteria Range (Give the criteria on the first sheet)
 Click Copy to another location radio button
 Click Copy to box
 In the second sheet, click on the cell where the data is to be
shown.
 ok
Data Tools Group
Text to Columns
Text to column is used to convert many different names or headings
into one column into different columns and Used between two
names or heading dot, comma, space, tab or another symbol.
 Type many different name or heading on first column
 Data tab
 Click Text to column
 Click Delimited Radio button
 Next
 Click symbol check box used between names
 Next
 Finish
Flash Fill
If you want any text and number from any column data from front
and back, in other columns, you can use Flash Fill.
 Type whatever text and number you want from the first
column to the second column.
 In the second column, select where to display the data.
 Data Tab
 Click Flash Fill
Remove Duplicates
Check and remove duplicate entries in any column.
 Click anywhere in the data
 Data Tab
 Remove Duplicates
 Click Unselect All Button
 Click the column check box to be check duplicate entry
 Ok
Data Validation
Using data validation to create a list of names in a single cell or by
selecting any column, it contains as many numbers and text as we
want. Like an equal, between, not between, and more.
 Select column or cell where you want to use data validation
 Data tab
 Data Validation
 Click Data Validation
 Go to Validation Criteria (Select Validation you want to use)
 Ok
Consolidate
Combine multiple sheet value into one new sheet
 Go to last sheet and select first blank cell
 Data Tab
 Click Consolidate
 Click Reference box
 Go to first sheet select numerical data and click add button
 Go to step by step all sheet select numerical data and click add
 Go to last sheet and blank reference box
 Click Create links to source data check box
 Ok
What-if-Analysis
Scenario Manager
The Scenario Manager is used to add a value and change some value
in it to update the previous value later.
 Select Value
 Data Tab
 What if Analysis
 Click Scenario Manager
 Click Add Button
 Type Scenario Name
 Click ok
 Again Click ok
Goal Seek
Goal Seek is used to increase or decrease the value in which the
formula is applied.
 Click on the cell where the formula is placed.
 Data Tab
 What is Analysis
 Goal Seek
 Click Set Cell box and click on the cell where you insert formula
 To Value (Type new value)
 By Changing cell (Click cell where you want to changing)
 Ok
Data Table
After the output of any one of the things, using its output, we use
the data table to see the results through multiple quantity and
multiple rate of the same thing.
 First get the result of any one item
 Type Multiple Quantity in column and Rate in row Elsewhere
 Copy the result of the item and paste before multiple rate
 Select quantity and rate data with of the item
 Data tab
 What if analysis
 Data table
 Row input cell (Select item rate)
 Column input Cell (Select item quantity)
 Ok
Outline Group
Subtotal
Used subtotal to total multiple items together.
 Click on the item column
 Data tab
 Click sort A to Z
 Click subtotal (Under Outline Group)
 At each change in (choose item column)
 Use Function (Choose sum)
 Add Subtotal to (Click on the check box of the column for sum)
 Ok
Note: - You can see the values of all the columns have been totaled.
Note: - The group is already applied when you use subtotal.
Group
You can hide or show any data in row or column after using the
group.
 Select the data you want to show and hide
 Data Tab
 Group
 Click Group
 Click row or column for use group
 Ok
 Use plus and negative symbol for hide or show data
Ungroup
Ungroup is used to ungrouping any selected data after applying the
group.
 Select data for ungroup
 Data tab
 Ungroup
 Click Ungroup
 Ok
Show Details
Show details are used to view information about that data by putting
a group on any data.
 Click on grouped data
 Data tab
 Click show Details
Hide Details
Hide details are used to hide information about that data by putting
a group on any data.
 Click on grouped data
 Data tab
 Click Hide Details
 FREEZE
Freeze Top Row
Freeze top row is used to show the first row data to be scrolled top
to bottom.
 Click on the first row
 View tab
 Click Freeze panes
 click Freeze top row
 Now scroll your data in top to bottom your first row is visible
while scrolling
Freeze First Column
Freeze First Column is used to show the first column data to be
scrolled left to right.
 Click on the first column
 View tab
 Click Freeze panes
 Click Freeze first column
 Now scroll your data in left to right your first column is visible
while scrolling
Freeze Panes
Freeze Panes are used when row and column are to be shown while
scrolling.
 Click on the row that appears without it the First Row and First
column.
 View tab
 Freeze Panes
 Click Freeze Panes
 Now scroll your data top to bottom or left to right your data
are visible both row and column
 MACRO IN EXCEL
Macros Group
Macros
If you do any work repeatedly in Excel, then there is no need to do
the same work again and again, here you use macros.
 View tab
 Macros
 Click Record Macro
 Type Macro Name
 Ok
 Do any work in Excel which is to record in macro
 Click view again to stop recording
 Macros
 Stop recording
Note: - Now you can easily use whatever you have recorded in
Macros.
View Macros
Whatever Excel data is recorded using a macro, you can use the view
macros to view the recorded data.
 View Tab
 Macros
 View Macros
 Now you can see what you have recorded
 Power Point
What is Power Point?
PowerPoint is an application software. Which is used to make a
presentation. Images, text videos and much more information are
also used to create a presentation. The page on which the
presentation is made is called slide.
How to open Power Point in Computer?
 Start Button
 All Program
 Microsoft Office
 Click Power Point
How to shortcut open power point in computer with keyboard?
 Run Open (Window key + R)
 Type powerpnt
 Enter
 Your power point has been opened

CREATE PRESENTATION
How to make presentation in Power Point?
 Type Contents on the slide
 To make your presentation colorful, go to the Design tab
 Go to the Transitions tab to apply motion effects to the
PowerPoint page or Slide
 Go to the Animation tab to apply motion effects to the
PowerPoint page or Slide
 After doing all the above steps, your presentation will be made
Now we will make a presentation related to computer courses.
Note down all the materials given below in your copy.

FIRST SLIDE

Computer

SECOND SLIDE
Computer Courses
Basic Computer
Financial Accounting
Graphic Design
Web-Designing
Programming Courses
THIRD SLIDE
Basic Computer
Paint
Notepad
WordPad
MS-Word
MS-Excel
MS-PowerPoint
Internet
Computer Fundamentals
 FOURTH SLIDE
Financial Accounting
Basic Accounting
Tally Erp9 (Enterprise Recourse Planning)
Accounting Feature
Inventory Feature
Taxation
TDS, GST, SGST, IGST
GST Return Etc.
FIFTH SLIDE

Programming Courses
C, C++, Python
Java, Php, .Net
Android
Java Script
Core Java
Advance Java Etc.
 Thirty Eight day in Computer Class has been
described as practical
Click on the link below with Ctrl key to
watch the video

https://www.youtube.com/watch?v=xvFLhG29F
3g&list=PL4Wh1F6PxzzT5ASEHEQ3_yLpjUs-
bNVWw&index=44
 Thirty Nine day in Computer Class has been
described as practical
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Forty day in Computer Class has been described
as practical
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 Forty One day in Computer Class has been
described as practical
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 Forty Two day in Computer Class has been
described as practical
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 Forty Three day in Computer Class has been
described as practical
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6PxzzT5ASEHEQ3_yLpjUs-bNVWw
 DESIGN TAB

Themes Group
The page that works in PowerPoint is called a slide, so the slide
The theme is used to create a beautiful color.
 Click on the slide where you apply theme or colorful
 Click Design Tab
 Click on the theme to apply
 It will apply to all your slides
Note: - If the theme you clicked on is to apply on a single slide.
 Design tab
 Right click on the slide to apply
 Click apply to select slide
 Now the theme will be applied to only one slide.
Note: - If you want to use a lot of themes
 Click Theme group arrow button (For ex. )
Variants Group
Variants group is used to three and four different colors of the theme
you use on a slide.
 Click on the slide
 Variants Group
 Choose theme color
Colors
Colors are used to apply multiple colors on the same theme after
applying a theme to any slide.

Fonts
After applying the theme on any slide, the font is used to change the
font style of the typed text.

Effects
After applying the theme on any slide, the effects are used to change
some different color effect in the same theme.

Customize Group

Slide Size
Slide Size are used to make the size of the slide small and big or to set
user according.
 Design Tab
 Customize Group
 Slide Size

Standard
Standard is used to show width less and height higher in a slide.
 Design tab
 Slide size
 Click Standard
Widescreen
The windscreen is used to show width more and less height in the slide.
 Design tab
 Slide size
 Click Widescreen

Format Background
You can apply the best multiple colors, textures, pictures and many
other effects in the background of any slide.
 Click on the slide
 Design tab
 Click Format background
 The format background panel will open
 Now you can apply multiple colors, textures, picture and any
other effects.
 Forty Five day in Computer Class has been
described as practical
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watch the video

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 Transition Tab
Transitions to the slide Group
After making a presentation in PowerPoint, we use the Transition
Group to place a motion effect on the slide.
 Click on the slide on which to apply motion effects.
 Transitions Tab
 Click on the motion effect you want to apply
 Now to see the motion effect on the slide, press the F5 button
from the keyboard.
Note: - Click the arrow button to apply different types of motion effects
to the slide.
For Ex.

Preview
Preview is used to view the output of a motion effect using any slide. Or
a preview is also used to create a presentation in PowerPoint and see
its output.
 Transitions Tab
 Click preview

Effect Options
Effect options are used to show the same motion effect differently on
the slide on which the motion effect is applied.
 Click on the slide
 Apply any one motion effect on the slide
 Click effect options
  Now you can apply different types of motion effects.

Timing Group

Sound
Sound is used to apply a sound effect or song to the slide on which you
have worked. You can listen to the sound effect while showing the
presentation.
 Click on the slide
 Transitions tab
 Go to sound effect option
 Click sound box arrow button (Ex.:- This is Sound Box )
 Choose sound you want to apply

Duration
Duration is used to set the time of a sound effect by applying a sound
to any slide.
 Click on the slide that has a sound effect
 Transitions Tab
 Set the time by clicking the increase and decrease button in the
Duration Box (For ex. )

Apply To All
If you apply a motion effect or sound effect to a single slide,
Apply To All is used to apply the same motion effect or sound effect to
all slides.
 Transitions Tab
 Click Apply To All
Advance Slide

On Mouse Click
On Mouse Click is used to move from one slide to another slide by
pressing the left button of the mouse while showing the presentation.
 Transitions Tab
 Go to timing group
 Click On Mouse Click check box (For Ex. )

After
While showing the presentation, After is used to set the time to move
from one slide to another slide and to play the slide automatically.
 Transition Tab
 Go to timing group
 Uncheck on mouse click check box ( )
 Click check box and set time for a slide (For ex. )
 Forty Seven day in Computer Class has been
described as practical
Click on the link below with Ctrl key to
watch the video

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uo&list=PL4Wh1F6PxzzT5ASEHEQ3_yLpjUs-
bNVWw&index=57
 ANIMATION TAB
Animation Group
When creating a presentation in PowerPoint, use animation group
for any content to be applied animation effect. Such as text, picture
etc.
 Click on the content like text or picture
 Click Animation tab
 Go to animation group
 Click on any animation effect to apply
 Preview is visible on clicking any animation.
Note: - Click the arrow button to apply different types of Animation
effects to the contents.
Arrow Button
For Ex.

Preview
After applying animation effects to the contents, the preview button
is used to view its preview.
 Click on the any contents like text or picture etc.
 Animation tab
 Apply animation effect
 Click preview button

Effect Option
Effect options are used to show the same animation effect
differently on the content on which the animation effect is applied.
 Click on the any contents like text or picture etc.
 Animation tab
 Apply any animation effect on the content
 Click Effect Option
 Now you can apply different types of Animation effects.
Add Animation
For any content that has more than one animation effect, add
animation is used.
 Click on the content which has an animation effect on it
 Animation tab
 Click Add Animation
 Now you can apply more than one animation effect to the
same content

Animation Pane
To remove animation effect by applying animation effect on any
content or viewing the preview by applying animation effect to any
content.
 Animation tab
 Click Animation Pane
 You can see any animation effect on the content.
 Right click on the animation effect that is to be removed.
 Click remove
Note:- Click the Play button to see the preview of the animation
effect.

Trigger
Trigger are used to open any other content by clicking on one of the
content.
 Click on the content to be opened by clicking on other content
 Apply an effect on this content
 Animation tab
 Click Trigger
 Go to On Click of
 Click on the content name on which you want to open the
other content.
Animation Painter
Copying the animation effect of one content to another content.
 Click on the content that has an animation effect
 Animation tab
 Click Animation Painter
 Click on the other content to copy the animation effect

Start
To start the animation by clicking the left button with the mouse.
 Animation tab
 Go to Start Option
 Select On Click
 Press F5 for Play Presentation
 Now click the left button of the mouse to start the animation
effect
Duration
Set the time of animation effect for how long you want it to run,
 Click on the content that has an animation effect
 Animation tab
 Go to Duration Option
 Set time for animation effect
Delay
Set delay time for the second animation effect after first animation
effect run.
 Click on the content on which to set the delay time
 Animation Tab
 Go to Delay Option
 Set delay time for animation effect
Move Earlier
Move Earlier is used for which animation to be shown first and which
animation to show later.
Note: - To show the subsequent animation effect first
 Click on the content to be displayed first.
 Animation Tab
 Click Move Earlier

Move Later
Move Later is used for which animation to be shown later and which
animation to show first.
Note: - To show the previous animation effect later.
 Click on the content to be displayed later
 Animation Tab
 Click Move Later
 Forty Nine day in Computer Class has been
described as practical
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watch the video

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 Slide Show Tab
What is Slide Show tab?
After creating a presentation in PowerPoint, we use the Slideshow tab
to show the presentation in different ways to anyone.

From Beginning
You may have clicked on any slide, but from Beginning is used to show
the presentation from the first slide.
 Slide Show tab
 Click From Beginning
 Now the slide is played from the first slide

From Current Slide

The current slide is used to show the presentation on the slide that is
clicked.
 Slide Show Tab
 Click From Current Slide

Present Online
Present online is used to display your presentation online on any
browser.
 Slide Show
 Click Present Online
 Office Presentation Service
 Click Connect
Custom Slide Show
Custom Slide Show are used to show the presentation of the selected
slide.
 Slide Show Tab
 Custom Slide Show
 Click Custom Show
 Click New
 Slide show name (Type any name)
 Click on the slide check box to show the presentation
 Click Add
 Ok
 Click Show

Set Up Slide Show

To automatically start the presentation again after finishing while
showing the presentation.
 Slide Show Tab
 Click Set Up Slide Show
 Click Check Box of the Loop continuously until ‘Esc’
 Ok
 Now the presentation will be automatically restarted while
showing the presentation

Hide Slide
The Hide Slide is used to hide any slide while showing the presentation.
 Click on the slide to hide
 Slide Show Tab
 Click Hide Slide
Rehearse Timings
Setting different times on each slide through its typed content, how
long to show that slide when showing the presentation.
 Slide Show
 Click Rehearse Timings
 Now the time has started
 Set the time on the first slide and click on the Next button
 This is the way to set time on all slides
 After setting the time on all the slides, there will be an option to
save time.
 Click Yes
Note: - To see the time set on all slides
 View Tab
 Slide Sorter

Record Slide Show

To record something about your slide by recording your voice with a
microphone.
(1) Start Recording from Beginning
To record your voice from the first slide
(2) Start Recording from Current Slide
To record your voice from the slide that is clicked
 Slide Show Tab
 Click From Beginning or Current Slide for record your voice
 Now recording has started
 Record your voice on the first slide and press the Next button for
the second slide
 Record your voice on all slides in this way
 Now the voice will also play along with the slide while showing
the presentation
Play Narrations
To play the recorded voice from the microphone with a slide.
 Slide Show
 Click on the check box of play narrations (For Ex )
Use Timings
To use the time set on all slides from Rehearse Timings.
 Slide Show
 Click on the check box of the Use Timings (For Ex )
Show Media Controls
Pause, stop and play the recorded voice on the slide while showing the
presentation.
 Slide Show
 Click on the check box of the Show Media Controls (For Ex.

Monitor
To display the presentation on a different size monitor.
 Slide Show Tab
 Go to monitor option
 Select Automatic
 Now we can show the presentation on different size monitors.
 Fifty One day in Computer Class has been
described as practical
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 REVIEW TAB
Review tab Introduction
Use the Review tab to correct spelling mistake, commenting in any
word and comparing between two presentations when creating a
presentation.

Spelling
To correct any word that has a spelling mistake in the slide
 Click on the word in which the spelling is incorrect.
 Review tab
 Click Spelling
 Click correct word
 Click Change
Note: - To change the spelling of all the words at once, click on
Change All.

Research and Thesaurus

In PowerPoint, research and thesaurus are used together and to find
the English to English meaning of any word.
 Click on that word to find meaning
 Review Tab
 Click Research and Thesaurus
 See the meaning of that word
 To change that word, click on the arrow button of the meaning
 Click insert

Translate
To translate any word into a line in PowerPoint.
 Click on the word to translate in a line
 Review Tab
 Translate
 Click Translate Selected Text
  Now the clicked word is translated into a line.

Language
Language is used to work in another language in PowerPoint.
 Review tab
 Language
 Click Language Preferences
 Click on the language to work on (Under Choose Editing
Language)
 Ok
Note: - To add the language in which you want to work in
PowerPoint, go to the Start button and click on the Control Panel.

New Comment
Click on any word and write something about that word.
 Click on the word to write something on
 Review tab
 New Comment
 You can type whatever

Delete
To delete a comment posted on any word.

Previous
To see the comment of the previous word

Next
To see the comment of the later word.

Show Comments
Show comments are used to view and hide the comment symbol and
comment panel.
 Review tab
  Click Show Comments
 Click Comments Pane or Show Markup for both hide or show

Compare
Compare is used to compare two presentations in PowerPoint and to
add a slide to another presentation.
 Review tab
 Click Compare
 Computer part will open
 Select the second presentation saved on the computer
 Click Merge
 Now use the Revisions panel to compare slides or add slides
from another presentation.

Accept
To add a slide from another presentation.
 Click on another presentation slide
 Review tab
 Accept

Reject
To delete the slide of another presentation.
 Click on another presentation slide
 Review tab
 Reject

Previous
To see the slide before the clicked slide
 Click any slide
 Review Tab
 To see the previous slide click preview
Next
To see the slide later the clicked slide
 Click any slide
 Review Tab
 To see the later slide click next

Reviewing Pane
To hide and show the Revisions panel. Using the Revision panel
compare two slides
 Review tab
 Click on Reviewing Pane to hide or show the Revisions Panel.

End Review
End Review used to exit the comparison page after comparing two
presentations or adding slides to the second presentation.
 Review tab
 Click End Review
 Fifty Three day in Computer Class has been
described as practical
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watch the video

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 View Tab
View Tab Introduction
Show the slide in a normal way, applying the logo to all the slides,
writing notes about the slide and viewing the slide in color with gray
and black and white.

Normal
To see the slide in a normal way.
 View Tab
 Click Normal

Outline View
The outline view is used to edit any slide and direct jump from one
slide to another slide.
 View Tab
 Outline View
 Now you can edit any slide and jump from one slide to another.

Slide Sorter
Use slide sorter to view many slides at once.
 View Tab
 Click Slide Sorter
 Now you can see all the slides

Notes Page
Clicking on the slide to write something about that slide is one line,
two lines or more.
 Click on the slide to write something about
 View Tab
 Click Notes Page
 Now you can write anything about the slide
Reading View
After making the presentation, the reading view is used to view the
slide in full screen without playing the presentation.
 View Tab
 Click Reading View
 Now you can see the slide in full screen

Slide Master
To place a logo or a picture on all slides and to show the company
name or any text in all the slides
Note: - Use the slide master when starting the presentation.
 Create a new page to create a presentation
 View Tab
 Click Slide Master
 Go to the first slide using the slide bar and click on it
 Insert tab
 To add a logo, you have to go to the picture option or to type a
text go to the text box
 To exit the slide master option
 Click Slide Master Tab
 Close Master View

Handout Master
Use the handout master to print more than one slide from the
printer on a page.
 Go to printing part or Press Ctrl + P
 Go to Handout Option
 Select the number of slides to print on a page
 Click Print
Notes Master
To print by typing text in the header and footer while printing the
slide on the page from the printer.
Header: - Top of the Page. Footer: - Bottom of the Page.
 View Tab
 Click Notes Master
 Go to header and footer for type text (For Ex. Company name
or Address etc.)
 Click Notes Master tab ( to exit the Notes Master )
 Click Close Master View
 Print the slide to see the typed text.
Ruler
To show the scale on the slide so that it can measure the width and
height of the shape and picture while working.
 View Tab
 Click Ruler Check Box (For ex )

Gridlines
Show gridlines in the background of the slide to perfect object
placement.
 View tab
 Click Gridlines check box (For Ex )
Guides
Show adjustable drawing guides to which you can align object on the
slide.
 View Tab
 Click Guides Check Box (For Ex )
Notes
To see the typed notes whatever you type about the slide using the
notes page.
 View tab
 Click Notes Option

Zoom
To zoom in or out of the slide
 View Tab
 Click Zoom Option
 Select Zoom Percentage or Type Percentage

Fit to Window
After using zoom in or zoom out, to fit the slide PowerPoint window
screen or to display the slide as before
 View Tab
 Click Fit to Window

Color
To show the slide in colorful
 View Tab
 Click Color Option

Grayscale
To show the slide in gray color
 View Tab
 Click Grayscale Option

Black and White

To show the slide in Black and White
 View Tab
 Click Black and White Option
New Window
To copy the created presentation to a new PowerPoint page.
 View Tab
 Click New Window

Arrange All
After opening more than one presentation, to see all the
presentations at once.
 Open more than one presentation
 View Tab
 Click Arrange All

Cascade
To see multiple presentation in an overlapping screen, overlapping
means the second presentation behind the first presentation, the
third presentation behind the second presentation.
 Open more than one presentation
 View Tab
 Click Cascade
Move Split
Multiple slide screen or notes text box to make smaller or larger
when creating a presentation.
 View Tab
 Click Split
 Now you can use Split Option

Switch Windows
To jump from one presentation to another presentation
 View Tab
 Click Switch Windows
 Click on the presentation to go to
Macros
After learning all the options in PowerPoint to do advanced
animation effects or more. Do all the work in the macro using codes.
 View Tab
 Click Macros
 Type Macro Name
 Click Create
 Type Macro Codes for Advance animation effects or more
 INTERNET
What is Internet?
The Internet is a global network of billions of computers and other
electronic devices. With the Internet, it's possible to access almost
any information, communicate with anyone else in the world, and do
much more.
What is needed to get information from internet?
Internet Browser Website Information

What is Browser?
A web browser is an application software that helps you to view and
use the content available on the Internet such as articles, images,
videos and audio and games etc. Using the internet open all type of
websites.
Example of browsers?
1) Internet Explorer

2) Mozilla Firefox

3) Opera Mini

4) Google Chrome etc.

What is Website?

A website or site is a collection of many web pages called a website.

A website has many web pages and each page has different types of
information.
What is Webpages?

Webpages is a combination of text, images, videos and related type

of information.

How do you type a website?

http://www.Company-name.domain

HTTP:- Hyper Text Transfer Protocol

WWW: - World Wide Web

Domain Example

.com , .net , .org , .gov.in , .edu , .co.in etc.

Example of Websites

College Websites

http://www.du.ac.in
http://www.ignou.ac.in
Entertainment Websites
http://www.youtube.com
http://www.netflix.com
Email Websites
http://www.gmail.com
http://www.ymail.com
http://www.rediffmail.com
Social Networking Websites

http://www.facebook.com

http://www.twitter.com

Railway Websites

http://www.irctc.co.in

http://www.indianrail.gov.in

Search Engine Websites

http://www.google.com

http://www.bing.com

http://www.yahoo.com

How to get information if you have a website?

 Open browser
 Go to address bar
 Type website to get information
 Enter

How to get information if you don’t have a website?

 Open Browser
 Go to address bar
 Type Search Engine Website then enter
Ex. www.google.com or www.yahoo.com or www.bing.com
 Type text you want to get information then enter
 Open 2 or 3 Website
 Find easy website to get information
Fifty Six day in Computer Class has been
described as practical
Click on the link below with Ctrl key to
watch the video

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 Fifty Seven day in Computer Class has been
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 Fifty Eight day in Computer Class has been
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 Fifty Nine day in Computer Class has been
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Sixty day in Computer Class has been described
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General Back To Index

Open help F1

Undo last action Ctrl + Z

Redo last action Ctrl + Y

Copy selection Ctrl + C

Repeat last action F4

Cut selection Ctrl + X

Paste content from clipboard Ctrl + V

Display the Paste Special dialog box Ctrl + Alt + V

Display nd and replace with Find tab selected Ctrl + F

Display nd and replace with Replace tab selected Ctrl + H

Find previous match (after initial Find) Ctrl + Shift + F4

Find next match (after initial Find) Shift + F4

Insert embedded chart Alt + F1

Insert chart in new sheet F11

Toggle Auto lter Ctrl + Shift + L

Activate lter Alt + ↓

Create table Ctrl + T

Select table row Shift + Space

Select table column Ctrl + Space

Select table (when active cell is in table) Ctrl + A

Clear slicer lter Alt + C

Run Spellcheck F7
General - Continued Back To Index

Open Thesaurus Shift + F7

Open Macro dialog box Alt + F8

Open VBA Editor Alt + F11

Duplicate object Ctrl + D

Snap to grid (whilst dragging) Alt

Hide or show objects Ctrl + 6

Open Modify Cell Style dialog box Alt + '

Show right-click menu Shift + F10

Display control menu Alt Space

Worksheet Back To Index

Insert new worksheet Shift + F11

Go to next worksheet Ctrl + PgDn

Go to previous worksheet Ctrl + PgUp

Rename current worksheet Alt + O , H R

Delete current worksheet Alt + E , L

Move current worksheet Alt + E , M

Move between the worksheet, Ribbon, task pane F6 OR Shift + F6

and zoom controls in a worksheet that has been
split

Select adjacent worksheets Ctrl + Shift + PgUp/PgDn

Select non-adjacent worksheets Ctrl + Click

Toggle scroll lock ScrLk

Toggle full screen Ctrl + Shift + F1

Worksheet - Continued Back To Index

Print Ctrl + P

Open print preview window Ctrl + F2

Set print area Alt + P , R S

Clear print area Alt + P , R C

Zoom in Ctrl + Mouse Wheel Up

Zoom out Ctrl + Mouse Wheel Down

Protect sheet Alt + R , P S

Workbook Back To Index

Create new workbook Ctrl + N

Open workbook Ctrl + O

Save workbook Ctrl + S

Save as F12

Go to next workbook Ctrl + Tab

Go to previous workbook Ctrl + Shift + Tab

Minimize current workbook window Ctrl + F9

Maximize current workbook window Ctrl + F10

Protect workbook Alt + R , P W

Close current workbook Ctrl + F4

Close Excel Alt + F4

Ribbon Back To Index

Expand or collapse ribbon Ctrl + F1

Activate access keys Alt

Move through Ribbon tabs and groups → ← ↑ ↓

Activate or open selected control Space OR Enter

Con rm control change Enter

Get help on selected control F1

Drag and Drop (After Selecting Cells) Back To Index

Drag and cut Drag

Drag and copy Ctrl + Drag

Drag and insert Shift + Drag

Drag and insert copy Ctrl + Shift + Drag

Drag to worksheet Alt + Drag

Drag to duplicate worksheet Ctrl + Drag

Navigation Back To Index

Move one cell right →

Move one cell left ←

Move one cell up ↑

Move one cell down ↓

Move one screen right Alt + PgDn

Move one screen left Alt + PgUp

Move one screen up PgUp

Move one screen down PgDn

Move to right edge of data region Ctrl + →

Move to left edge of data region Ctrl + ←

Move to top edge of data region Ctrl + ↑

Move to bottom edge of data region Ctrl + ↓

Move to beginning of row Home

Move to last cell in worksheet that contains data Ctrl + End

Move to rst cell in worksheet Ctrl + Home

Turn End mode on End

Active Cell Back To Index

Select active cell (when multiple cells already Shift + Backspace

selected)

Show the active cell on worksheet Ctrl + Backspace

Move active cell clockwise to corners of selection Ctrl + .

Move active cell down in selection - wrap to next Enter

column

Move active cell up in selection - wrap to previous Shift + Enter

column

Move active cell right in a selection - wrap to next Tab

row

Move active cell left in a selection - wrap to Shift + Tab

previous row

Selection Back To Index

Select entire row Shift + Space

Select entire column Ctrl + Space

Select current region if worksheet contains data. Ctrl + A

Press again to select current region and summary
rows. Press again to select entire worksheet.

Expand selection Shift + Click

Add non-adjacent cells to selection Ctrl + Click

Move right between non-adjacent selections Ctrl + Alt + →

Move left between non-adjacent selections Ctrl + Alt + ←

Toggle 'Add to Selection' mode Shift + F8

Exit 'Add to Selection' mode Esc

Extend Selection Back To Index

Extend selection right Shift + →

Extend selection left Shift + ←

Extend selection up Shift + ↑

Extend selection down Shift + ↓

Extend the selection to the last cell on the right Ctrl + Shift + →
that contains data, or to the next cell that contains
data, or to the last column

Extend the selection to the last cell on the left that Ctrl + Shift + ←
contains data, or to the next cell that contains
data, or to the rst column

Extend the selection to the last cell up that Ctrl + Shift + ↑

contains data, or to the next cell that contains
data, or to the rst row

Extend the selection to the last cell down that Ctrl + Shift + ↓
contains data, or to the next cell that contains
data, or to the last row

Extend selection up one screen Shift + PgUp

Extend selection down one screen Shift + PgDn

Extend selection right one screen Alt + Shift + PgDn

Extend selection left one screen Alt + Shift + PgUp

Extend selection to start of row(s) Shift + Home

Extend selection to rst cell in worksheet Ctrl + Shift + Home

Extend selection to last cell in worksheet Ctrl + Shift + End

Toggle 'Extend Selection' mode F8

Cancel 'Extend Selection' mode Esc

Select Special Back To Index

Display 'Go To' dialog box Ctrl + G OR F5

Select cells with comments Ctrl + Shift + O

Select current region around active cell Ctrl + Shift + *

Select current region Ctrl + A

Select direct precedents Ctrl + [

Select all precedents Ctrl + Shift + {

Select direct dependents Ctrl + ]

Select all dependents Ctrl + Shift + }

Select visible cells only Alt + ;

Cell Edit Mode Back To Index

Edit the active cell F2

Insert or edit comment Shift + F2

Delete comment Shift + F10 , M

Cancel editing Esc

Select one character right Shift + →

Select one character left Shift + ←

Move one word right Ctrl + →

Move one word left Ctrl + ←

Select one word right Ctrl + Shift + →

Select one word left Ctrl + Shift + ←

Select to beginning of cell Shift + Home

Select to end of cell Shift + End

Cell Edit Mode - Continued Back To Index

Delete to end of line Ctrl + Delete

Delete character to left of cursor Backspace

Delete character to right of cursor Delete

Start a new line in the same cell Alt + Enter

Entering Data Back To Index

Enter data and move down Enter

Enter data and move up Shift + Enter

Enter data and move right Tab

Enter data and move left Shift + Tab

Enter data and stay in same cell Ctrl + Enter

Enter same data in multiple cells (after copying, Enter

then selecting cells)

Insert current date Ctrl + ;

Insert current time Ctrl + Shift + :

Fill down from cell above Ctrl + D

Fill right from cell on left Ctrl + R

Copy formula from cell above (formula is exact Ctrl + '

copy)

Copy value from cell above Ctrl + Shift + "

Insert hyperlink Ctrl + K

Display AutoComplete list Alt + ↓

Flash ll Ctrl + E
Formatting Back To Index

Format cells Ctrl + 1

Display Format Cells with Font tab selected Ctrl + Shift + F

Apply or remove bold Ctrl + B

Apply or remove italics Ctrl + I

Apply or remove underscore Ctrl + U

Apply or remove strikethrough Ctrl + 5

Align center Alt + H , A C

Align left Alt + H , A L

Align right Alt + H , A R

Indent Alt + H , 6

Remove indent Alt + H , 5

Wrap text Alt + H , W

Align top Alt + H , A T

Align middle Alt + H , A M

Align bottom Alt + H , A B

Increase font size one step Alt + H , F G

Decrease font size one step Alt + H , F K

Number Formatting Back To Index

Apply general format Ctrl + Shift + ~

Apply number format Ctrl + Shift + !

Apply time format Ctrl + Shift + @

Apply date format Ctrl + Shift + #

Apply currency format Ctrl + Shift + $

Apply percentage format Ctrl + Shift + %

Apply scienti c format Ctrl + Shift + ^

Borders Back To Index

Open list of border styles from Ribbon Alt + H , B

Add border around selected cells Ctrl + Shift + &

Add or remove right border Alt + H , B R

Add or remove left border Alt + H , B L

Add or remove top border Alt + H , B P

Add or remove bottom border Alt + H , B O

Add all borders to all cells in selection Alt + H , B A

Remove borders Ctrl + Shift + -

Formulas Back To Index

Begin entering a formula = OR +

Toggle absolute and relative references (in cell edit F4

mode)

Open the Insert Function Dialog Box Shift + F3

Autosum Alt + =

Toggle displaying formulas on and o Ctrl + `

Insert function arguments Ctrl + Shift + A

Enter array formula Ctrl + Shift + Enter

Calculate worksheets F9

Calculate active worksheet Shift + F9

Force calculate all worksheets Ctrl + Alt + F9

Evaluate part of a formula (in cell edit mode) F9

Expand or collapse the formula bar Ctrl + Shift + U

Display function arguments dialog box Ctrl + A

Open Name Manager Ctrl + F3

Create name from values in row(s)/column(s) Ctrl + Shift + F3

Paste name into formula F3

Accept function with auto-complete Tab

Rows and Columns Back To Index

Display Insert Dialog box Ctrl + +

Insert selected number of rows Ctrl + +

Insert selected number of columns Ctrl + +

Display Delete dialog box Ctrl + -

Delete selected number of rows Ctrl + -

Delete selected number of columns Ctrl + -

Delete contents of selected cells Delete

Hide columns Ctrl + 0

Hide rows Ctrl + 9

Unhide rows Ctrl + Shift + 9

Group rows or columns (with rows/columns Alt + Shift + →

selected)

Ungroup rows or columns (with rows/columns Alt + Shift + ←

selected)

Open Group Dialog Box (no rows/cols selected) Alt + Shift + →

Open Ungroup Dialog Box Alt + Shift + ←

Hide or show outline symbols Ctrl + 8

Pivot Tables Back To Index

Create pivot table Alt + N , V

Select entire pivot table Ctrl + A

Group pivot table items Alt + Shift + →

Ungroup pivot table items Alt + Shift + ←

Hide ( lter out) pivot table item Ctrl + -

Unhide (clear lter on) pivot table item Alt + H , S C

Insert pivot chart Alt + N , S Z C

Dialog Boxes Back To Index

Move to next control Tab

Move to previous control Shift + Tab

Move to next tab Ctrl + Tab

Move to previous tab Ctrl + Shift + Tab

Accept and apply Enter

Check and uncheck box Space

Cancel and close the dialog box Esc

 MAGIC & TRICKS FOR EXCEL SHORTCUT

IMPORT SHORTCUT KEY FOR EXCEL

Insert Counting or Date Auto Sum

 Alt + E + I + S  Alt + (=)
Merge & Center Insert Border
 Alt + H + M + C  Alt + H + B + A
Select Cells Horizontal Center
 Shift Key + (Arrow key Left,  Alt + H + A + C
right, up, down) Vertical Center
Insert Column
 Alt + H + A + M
 Ctrl + Space (Select
Highlight Color
Column)
 Ctrl + (+) (Insert Column)  Alt + H + H

Delete Column Font Color

 Ctrl + Space (Select  Alt + H + F + C

Column) Font Size
 Ctrl + (-) (Delete Column)
 Alt + H + F + S
Insert Row
One Sheet to another Sheet
 Shift + Space (Select Row)
 Ctrl + Page Up or Page
 Ctrl + (+) (Insert Row)
Down
Delete Row
Copy and Paste
 Shift + Space (Select Row)
 Ctrl + C
 Ctrl + (-) (Delete Row)
 Ctrl + V
 MAGIC & TRICKS FOR EXCEL SHORTCUT
Cut and Paste Row Height
 Ctrl + X (Cut)  Alt + H + O + H
 Ctrl + V (Paste)
Find
Insert New Sheet
 Ctrl + F
 Shift + F11 Replace
Delete All Data
 Ctrl + H
 Alt + H + E + A
Delete Format Zoom Sheet
 Alt + H + E + F  Alt + W + Q + C (After Type
Delete Contents Percentage)
 Alt + H + E + C Advance Color Formatting
Column Width  Alt + O + V + A
 Alt + H + O + W
 Action Keyboard shortcut
Application window- Alt-F10
maximize
Application window- Alt-Shift-F6
previous
Application window-restore Alt-F5
AutoFormat Ctrl-Alt-K
AutoText-create Alt-F3
AutoText-insert entry Ctrl-Alt-V
AutoText-insert entry F3
Bold Ctrl-B
Bookmarks Ctrl-Shift-F5
Break-column Ctrl-Shift-Enter
Break-page Ctrl-Enter
Browse a document Ctrl-Alt-Home
Browse next/previous item Ctrl-PgDn/PgUp
Capatilize word shift+f3
Case-All Caps Ctrl-Shift-A
Close Ctrl-F4
Close Ctrl-W
Copy Ctrl + C
Copy formatting Ctrl-Shift-C
Create a nonbreaking CTRL+HYPHEN
hyphen
Create a nonbreaking space CTRL+SHIFT+SPACEBAR
Customize a menu Ctrl-Alt =
Customize a shortcut Ctrl-Alt-Num +
Cut Ctrl-X
Date Field Alt-Shift-D
Decrease font size CTRL+SHIFT+<
Dialog box next tabbed Ctrl-Tab
section
Dialog box previous tabbed Ctrl-Shift-Tab
section
Document window-move Ctrl-F7
Document window-restore Ctrl-F5
Document window-size Ctrl-F8
Drawing-constrain shape to Shift-drag
symmetrical
Drawing-draw from center Ctrl-drag
Ellipsis Ctrl-Alt-G
Em Dash Ctrl-Alt-Num -
Endnote Ctrl-Alt-E
Exit application Alt-F4
Fields-display code Shift-F9
Fields-display codes Alt-F9
(toggle)
Fields-double-click in field Alt-Shift-F9
Fields-insert blank field Ctrl-F9
Fields-lock a field Ctrl-3
Fields-lock a field Ctrl-F11
Fields-next field F11
Fields-previous field Shift-F11
Fields-unlink a field Ctrl-6
Fields-unlink a field Ctrl-Shift-F9
Fields-unlock a field Ctrl-4
Fields-unlock a field Ctrl-Shift-F11
Fields-update Alt-Shift-U
Fields-update link in source Ctrl-Shift-F7
Fields-update selected field F9
Find Find Ctrl + F
Font Ctrl-D
Font Ctrl-Shift-F
Font grow/shrink 1 pt Ctrl- ] or [
Font next/previous size Ctrl-Shift- >or <
Font Size Ctrl-Shift-P Font Size Ctrl-Shift-P
Footnote Ctrl-Alt-F
Create a new blank Ctrl + N
document
Go Back Ctrl-Alt-Z
Go Back Shift-F5
GoTo Ctrl-G
GoTo Next/Previous Ctrl-Up/Down
Paragraph
GoTo Next/Previous Word Ctrl-Left/Right
Graphic-crop Shift-drag
Graphic-original proportions Ctrl-click
Hanging indent-decrease Ctrl-Shift-T
Hanging Indent-increase Ctrl-T
Hard hyphen - Ctrl-Shift -
Hard space Hard space
Header/Footer-link to Alt-Shift-R
previous
Heading Level 1 Ctrl-Alt-1
Heading Level 2 Ctrl-Alt-2
Heading Level 3 Ctrl-Alt-3
Help F1
Help-Whats This? Shift-F1
Hidden text Ctrl-Shift-H
Hyperlink Ctrl-K
CTRL+SHIFT+> Increase font size
Indent-decrease Ctrl-Shift-M
Indent-increase Ctrl-M
Ctrl-Alt-M Insert Comment
Insert ListNum field Ctrl-Alt-L
Italics Ctrl-I
Justify-Center Ctrl-E
Justify-Full Ctrl-J
Justify-Left Ctrl-L
Justify-Right Ctrl-R
Line-spacing Ctrl-1
Line-spacing 1.5 Ctrl-5
Line-spacing 2 Ctrl-2
List Bullet Style Ctrl-Shift-L
Macros-edit Alt-F8
Macros-view VBA code Alt-F11
Mark-Index entry Alt-Shift-X
Mark-TOA citation Alt-Shift-I
Mark-TOC entry entry Alt-Shift-O
Maximize window Ctrl-F10
Menu Bar F10
Merge-data edit Alt-Shift-E
Merge-field insert Alt-Shift-F
Merge-preview Alt-Shift-K
Merge-to document Alt-Shift-N
Merge-to printer Alt-Shift-M
Microsoft Script Editor Alt-Shift-F11
Microsoft System Info Ctrl-Alt-F1
Move between Ctrl-\
master/subdocument
Newline within paragraph Shift-Enter
Next window Ctrl-F6
Nonprinting characters Ctrl-Shift-8
Normal Style Ctrl-Shift-N Ctrl-Shift-N
Open a document Ctrl-O
Open Ctrl + O Opens a saved
document
Outlining-collapse Alt-Shift-Num -
Outlining-expand Alt-Shift =
Outlining-expand Alt-Shift-Num +
Outlining-move Alt-Shift-Up/Down
Outlining-promote/demote Alt-Shift-Left/Right
Outlining-Show 1st line Alt-Shift-L
Outlining-Show All Headings Alt-Shift-A
Outlining-Show Heading 1 Alt-Shift-1
Outlining-Show Heading 2 Alt-Shift-2
Outlining-Show Heading 3 Alt-Shift-3
Outlining-Show Heading 4 Alt-Shift-4
Outlining-Show Heading 5 Alt-Shift-5
Outlining-Show Heading 6 Alt-Shift-6
Outlining-Show Heading 7 Alt-Shift-7
Outlining-Show Heading 8 Alt-Shift-8
Outlining-Show Heading 9 Alt-Shift-9
Page number field Alt-Shift-P
Pane-Close Alt-Shift-C
Paragraph Space Above Ctrl-0 (zero)
(add/delete 12 pt.)Ctrl-0
Paste Ctrl-V
Print Ctrl-P
Print Preview Ctrl-Alt-I
Redo the last action CTRL+Y
Remove Character formats Ctrl-Shift-Z
Remove menu item Ctrl-Alt -
Remove Paragraph formats Ctrl-Q
Remove paragraph or CTRL+SPACEBAR
character formatting
Repeat the last command Ctrl-Y
Repeat Find Ctrl-Alt-Y
Repeat Find Shift-F4 Repeat Find Shift-F4
Replace Ctrl-H
Revision Marks on/off Ctrl-Shift-E
Save As F12
Save Ctrl-S
Select All Ctrl-A
Selection extended F8
Selection reduced Shift-F8
Shortcut Menu Shift-F10
Small Caps Ctrl-Shift-K
Soft hyphen - Ctrl -
Spelling and Grammar check F7
Spell-It-display next Alt-F7
misspelling
Spike-cut to Ctrl-F3
Spike-paste Ctrl-Shift-F3
Split a window Ctrl-Alt-S
Style box Ctrl-Shift-S
Subscript Ctrl =
Symbol Font Ctrl-Shift-Q
Table-remove border lines Ctrl-Alt-U
Table-to column bottom Alt-PgDn
Table-to column top Alt-PgUp
Table-to row beginning Alt-Home
Table-to row end Alt-End
Thesaurus Shift-F7
Time Field Alt-Shift-T
To bottom/top of screen Ctrl-Alt-PgDn/PgUp
Type © Ctrl-Alt-C
Type ® Ctrl-Alt-R
Type ™ Ctrl-Alt-T
underline CTRL+U
Underline-double Ctrl-Shift-D
Underline-word Ctrl-Shift-W
Undo Ctrl-Z
View-Normal Ctrl-Alt-N
View-Outline Ctrl-Alt-O
View-Page Ctrl-Alt-P
Window pane-next F6
Window pane-previous Shift-F6
Ctrl+0 Toggles 6pts of spacing above the paragraph.
Ctrl+A Select all contents of the page.
Ctrl+B Bold highlighted selection.
Ctrl+C Copy selected text.
Ctrl+D Open the font preferences window.
Ctrl+E Aligns the line or selected text to the center of the screen.
Ctrl+F Open find box.
Ctrl+I Italic highlighted selection.
Ctrl+J Aligns the selected text or line to justify the screen.
Ctrl+K Insert a hyperlink.
Ctrl+L Aligns the line or selected text to the left of the screen.
Ctrl+M Indent the paragraph.
Ctrl+N Opens new, blank document window.
Ctrl+O Opens the dialog box or page for selecting a file to open.
Ctrl+P Open the print window.
Ctrl+R Aligns the line or selected text to the right of the screen.
Ctrl+S Save the open document. Like Shift+F12.
Alt+F, A Save the document under a different file name.
Alt+X Show the Unicode code of a highlighted character.
Ctrl+T Create a hanging indent.
Ctrl+U Underline the selected text.
Ctrl+V Paste.
Ctrl+W Close the currently open document.
Ctrl+X Cut selected text.
Ctrl+Y Redo the last action performed.
Ctrl+Z Undo last action.
Ctrl+Shift+L Quickly create a bullet point.
Ctrl+Shift+F Change the font.
Ctrl+Shift+> Increase selected font +1pts up to 12pt and then increase font +2pts.
Ctrl+] Increase selected font +1pts.
Ctrl+Shift+< Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt.
Ctrl+[ Decrease selected font -1pts.
Ctrl+/+c Insert a cent sign (¢).
Ctrl+'+<char> Insert a character with an accent (acute) mark, where <char> is the character you want.
wanted an accented é you would use Ctrl+'+e as your shortcut key. To reverse the acce
opposite accent mark, often found on the tilde key.
Ctrl+Shift+* View or hide non printing characters.
Ctrl+<left Moves one word to the left.
arrow>
Ctrl+<right Moves one word to the right.
arrow>
Ctrl+<up arrow> Moves to the beginning of the line or paragraph.
Ctrl+<down Moves to the end of the paragraph.
arrow>
Ctrl+Del Deletes word to right of cursor.
Ctrl+Backspace Deletes word to left of cursor.
Ctrl+End Moves the cursor to the end of the document.
Ctrl+Home Moves the cursor to the beginning of the document.
Ctrl+Spacebar Reset highlighted text to the default font.
Ctrl+1 Single-space lines.
Ctrl+2 Double-space lines.
Ctrl+5 1.5-line spacing.
Ctrl+Alt+1 Changes text to heading 1.
Ctrl+Alt+2 Changes text to heading 2.
Ctrl+Alt+3 Changes text to heading 3.
Alt+Ctrl+F2 Open new document.
Ctrl+F1 Open the Task Pane.
Ctrl+F2 Display the print preview.
Ctrl+Shift+> Increases the selected text size by one font size.
Ctrl+Shift+< Decreases the selected text size by one font size.
Ctrl+Shift+F6 Switches to another open Microsoft Word document.
Ctrl+Shift+F12 Prints the document.
F1 Open help.
F4 Repeat the last action performed (Word 2000+).
F5 Open the Find, Replace, and Go To window in Microsoft Word.
 F7 Spellcheck and grammar check selected text or document.
F12 Save As.
Shift+F3 Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the
word.
Shift+F7 Runs a Thesaurus check on the selected word.
Shift+F12 Save the open document. Like Ctrl+S.
Shift+Enter Create a soft break instead of a new paragraph.
Shift+Insert Paste.
Shift+Alt+D Insert the current date.
Shift+Alt+T Insert the current time.
You can also utilize the mouse to perform some
common actions. The following section contains
examples of mouse shortcuts.

Mouse shortcuts Description

Click, hold, and drag Selects text from where you click and hold to the point you drag and let go.
Double-click If double-clicking a word, selects the complete word.
Double-click Double-clicking on the left, center, or right of a blank line makes the alignment of
or right aligned.
Double-click Double-clicking anywhere after text on a line sets a tab stop.
Triple-click Selects the line or paragraph of the text where the mouse is triple-clicked.
Ctrl+Mouse wheel Zooms in and out of document.

List of basic computer shortcut keys:

 Alt + F--File menu options in the current program.
 Alt + E--Edits options in the current program.
 F1--Universal help (for any sort of program).
 Ctrl + A--Selects all text.
 Ctrl + X--Cuts the selected item.
 Ctrl + Del--Cut selected item.
 Ctrl + C--Copy the selected item.
 Ctrl + Ins-- Copy the selected item.
 Ctrl + V--Paste the selected item.
 Shift + Ins -- Paste the selected item.
 Home -- Takes the user to the beginning of the current line.
 Ctrl + Home--Go to the beginning of the document.
 End -- Go to the end of the current line.
 Ctrl + End -- Go to the end of a document.
 Shift + Home -- Highlight from current position to beginning of the line.
 Shift + End -- Highlight from current position to end of the line.
 Ctrl + (Left arrow) -- Move one word to the left at a time.
 Ctrl + (Right arrow) -- Move one word to the right at a time.
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Microsoft Windows shortcut keys list

 Alt + Tab -- Switch between open applications.
 Alt + Shift + Tab -- Switch backward between open applications.
 Alt + Print Screen -- Create screenshot for the current program.
 Ctrl + Alt + Del -- Reboot/Windows task manager.
 Ctrl + Esc -- Bring up the start menu.
 Alt + Esc -- Switch between applications on the taskbar.
 F2 -- Rename selected icon.
 F3 -- Start find from the desktop.
 F4 -- Open the drive selection when browsing.
 F5 -- Refresh contents.
 Alt + F4 -- Close current open program.
 Ctrl + F4 -- Close window in program.
 Ctrl + Plus Key-- Automatically adjust widths of all columns in Windows Explorer.
 Alt + Enter -- Open properties window of selected icon or program.
 Shift + F10 -- Simulate right-click on selected item.
 Shift + Del -- Delete programs/files permanently.
 Holding Shift During Boot up -- Boot safe mode or bypass system files.
 Holding Shift During Boot up -- When putting in an audio CD, will prevent CD Player from playing.
Word shortcut keys
 Ctrl + A -- Select all contents of the page.
 Ctrl + B -- Bold highlighted selection.
 Ctrl + C -- Copy selected text.
 Ctrl + X -- Cut selected text.
 Ctrl + N -- Open new/blank document.
 Ctrl + O -- Open options.
 Ctrl + P -- Open the print window.
 Ctrl + F -- Open find box.
 Ctrl + I -- Italicise highlighted selection.
 Ctrl + K -- Insert link.
 Ctrl + U -- Underline highlighted selection.
 Ctrl + V -- Paste.
 Ctrl + Y -- Redo the last action performed.
 Ctrl + Z -- Undo last action.
 Ctrl + G -- Find and replace options.
 Ctrl + H -- Find and replace options.
 Ctrl + J -- Justify paragraph alignment.
 Ctrl + L -- Align selected text or line to the left.
 Ctrl + Q -- Align selected paragraph to the left.
 Ctrl + E -- Align selected text or line to the center.
 Ctrl + R -- Align selected text or line to the right.
 Ctrl + M -- Indent the paragraph.
 Ctrl + T -- Hanging indent.
 Ctrl + D -- Font options.
 Ctrl + Shift + F -- Change the font.
 Ctrl + Shift + > -- Increase selected font +1.
 Ctrl + ] -- Increase selected font +1.
 Ctrl + [ -- Decrease selected font -1.
 Ctrl + Shift + * -- View or hide non printing characters.
 Ctrl + (Left arrow) -- Move one word to the left.
 Ctrl + (Right arrow) -- Move one word to the right.
 Ctrl + (Up arrow) -- Move to the beginning of the line or paragraph.
 Ctrl + (Down arrow) -- Move to the end of the paragraph.
 Ctrl + Del -- Delete word to the right of the cursor.
 Ctrl + Backspace -- Delete word to the left of the cursor.
 Ctrl + End -- Move cursor to end of the document.
 Ctrl + Home -- Move cursor to the beginning of the document.
 Ctrl + Space -- Reset highlighted text to default font.
 Ctrl + 1 -- Single-space lines.
 Ctrl + 2 -- Double-space lines.
 Ctrl + 5 -- 1.5-line spacing.
 Ctrl + Alt + 1 Change text to heading 1.
 Ctrl + Alt + 2 Change text to heading 2.
 Ctrl + Alt + 3 Change text to heading 3.
 F1 -- Open help.
 Shift + F3 -- Change case of selected text.
 Shift + Insert -- Paste.
 F4 -- Repeat the last action performed (Word 2000+).
 F7 -- Spell check selected text and/or document.
 Shift + F7 -- Activate the thesaurus.
 F12 -- Save as.
 Ctrl + S -- Save.
 Shift + F12 -- Save.
 Alt + Shift + D -- Insert the current date.
 Alt + Shift + T -- Insert the current time.
 Ctrl + W -- Close document.
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Excel shortcut keys

 F2 -- Edit the selected cell.
 F5 -- Go to a specific cell.
 F7 -- Spell check selected text and/or document.
 F11 -- Create chart
 Ctrl + Shift + ; -- Enter the current time.
 Ctrl + ; -- Enter the current date
 Alt + Shift + F1 -- Insert new worksheet.
 Shift + F3 -- Open the Excel formula window.
 Shift + F5 -- Bring up the search box
 Ctrl + A -- Select all contents of a worksheet.
 Ctrl + B -- Bold highlighted selection.
 Ctrl + I -- Italicize highlighted selection.
 Ctrl + C -- Copy selected text.
 Ctrl + V -- Paste
 Ctrl + D -- Fill
 Ctrl + K -- Insert link
 Ctrl + F -- Open find and replace options.
 Ctrl + G -- Open go-to options.
 Ctrl + H -- Open find and replace options.
 Ctrl + U -- Underline highlighted selection.
 Ctrl + Y -- Underline selected text.
 Ctrl + 5 -- Strikethrough highlighted selection.
 Ctrl + O -- Open options.
 Ctrl + N -- Open new document.
 Ctrl + P -- Open print dialog box.
 Ctrl + S -- Save.
 Ctrl + Z -- Undo last action.
 Ctrl + F9 -- Minimize current window.
 Ctrl + F10 -- Maximize currently selected window.
 Ctrl + F6 -- Switch between open workbooks/windows.
 Ctrl + Page up & Page Down -- Move between Excel worksheets in the same document.
 Ctrl + Tab -- Move between two or more open Excel files
 Alt + = -- Create the formula to sum all of the above cells.
 Ctrl + -- Insert the value of above cell into the current cell.
 Ctrl + Shift + ! -- Format number in comma format.
 Ctrl + Shift + $ -- Format number in currency format.
 Ctrl + Shift + # -- Format number in date format.
 Ctrl + Shift + % -- Format number in percentage format.
 Ctrl + Shift + ^ -- Format number in scientific format.
 Ctrl + Shift + @ -- Format number in time format.
 Ctrl + (Right arrow) -- Move to next section of text.
 Ctrl + Space -- Select entire column.
 Shift + Space -- Select entire row.
 Ctrl + W -- Close document.
Outlook shortcut keys
 Alt + S -- Send the email.
 Ctrl + C -- Copy selected text.
 Ctrl + X -- Cut selected text.
 Ctrl + P -- Open print dialog box.
 Ctrl + K -- Complete name/email typed in address bar.
 Ctrl + B -- Bold highlighted selection.
 Ctrl + I -- Italicize highlighted selection.
 Ctrl + U -- Underline highlighted selection.
 Ctrl + R -- Reply to an email.
 Ctrl + F -- Forward an email.
 Ctrl + N -- Create a new email.
 Ctrl + Shift + A -- Create a new appointment to your calendar.
 Ctrl + Shift + O -- Open the outbox.
 Ctrl + Shift + I -- Open the inbox.
 Ctrl + Shift + K -- Add a new task.
 Ctrl + Shift + C -- Create a new contact.
 Ctrl + Shift+ J -- Create a new journal entry.
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WINKEY shortcuts:
 WINKEY + D -- Bring desktop to the top of other windows.
 WINKEY + M -- Minimize all windows.
 WINKEY + SHIFT + M -- Undo the minimize done by WINKEY + M and WINKEY + D.
 WINKEY + E -- Open Microsoft Explorer.
 WINKEY + Tab -- Cycle through open programs on the taskbar.
 WINKEY + F -- Display the Windows Search/Find feature.
 WINKEY + CTRL + F -- Display the search for computers window.
 WINKEY + F1 -- Display the Microsoft Windows help.
 WINKEY + R -- Open the run window.
 WINKEY + Pause /Break -- Open the system properties window.
 WINKEY + U -- Open utility manager.
 WINKEY + L -- Lock the computer (Windows XP & later).
What is the Internet?
A global system of interconnected computers, using a
standardized Internet Protocol suite for communication and
sharing information is called the Internet.
What is ISP?
ISP stands for Internet Service Provider. This helps in
providing direct access for using the internet from your office
or home, connected through landlines. With the introduction
of Wi-Fi and broadband, connecting to the Internet has
become wireless.
What is the World Wide Web?
World Wide Web or ‘www’ is a collection of webpages which
can easily be published on the Internet and read by millions
of its users. To know the difference between World Wide
Web (www) and Internet, candidates can visit the linked
article.
What is an IP address?
Answer: The Internet Protocol address is a numerical
identification code assigned for any device connected to a
network. It acts as an identification interface for Internet
users.
What is a Web Browser?
Answer: A web browser is a software application for
accessing the information on the World Wide Web. The
commonly used web browsers include Google Chrome,
Internet Explorer, Mozilla Firefox, etc.