POWERS AND DUTIES OF OFFICERS

AND EMPLOYEES

GOVERNMENT AUTONOMOUS COLLEGE,

ROURKELA
SUNDARGARH, ODISHA, INDIA
PIN-769004
 GOVERNMENT AUTONOMOUS COLLEGE
ROURKELA
MANUAL-1: THE POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

1. The Principal is the chief academic and executive officer of the college. He is responsible
for administration, organization, instructions and management affairs of the college, as
stipulated in Sambalpur University Calendar / Ordinance & DHE, Govt. of Odisha.

2. Powers and duties of other authorities including Teaching & Non-Teaching faculty
members, library and laboratory staffs are also in accordance to as laid down in rules and
regulations of the Sambalpur University Act. / UGC Act. / DHE Govt. of Odisha.

Designation Powers and Duties:

 Principal: - The Principal of College is the ex-officio Chairman of all the committees /
bodies constituted to manage the affairs of college. He / She shall preside over the meetings
of all the Committees / Bodies including the Staff Council & Proctorial Board.

 The Principal and the Bursars (Administrative/ Accounts/ Academic) acting jointly shall be
authorized to sign all contracts / Purchase Order on behalf of the College.

 The Bursars (Administrative/ Accounts/ Academic) shall be custodian of the funds and
securities of the College. Subject to the direction and control of different committees
constituted by the college as for the directives of higher authorities, the Bursars shall have
power to buy, sell, endorse and otherwise, negotiate or transfer all Government or other
securities, stocks, shares and other instruments of a similar character on behalf of the
college and to realize interest, dividend, bonus and profit due thereon.

 All suits and proceedings by or against the college affecting property, investment and
other financial matter shall be filed and defended in the nameof the Bursars.

 The Bursars shall exercise such further powers and perform such other duties as may be
prescribed by the University /Academic Council / College Development Committee /
Principal.
 The Principal being the Head of the College under the Act is the Chief Executive Officer
of the College. The Principal shall realize and receive all grants or other money due to the
college from the Central and State Government, UGC and the University and other
persons, bodies and authorities.

 The Principal shall be responsible for the organization of teaching and co- curricular
activities of the college in consultation of the concerned committee.

 The Principal shall sanction leave of all types, within the rules prescribed, to all Teaching &
Non-Teaching staff and officiating arrangements, wherever necessary, will also be made by
him in accordance with the rules.

 The Principal shall sanction all types of leave expecting study leave, leave without pay and
privilege leave to the teaching staff in accordance with the rules except that in case the
grant of leave involves appointment of a substitute, the same will be done by him with the
approval of the DHE Govt. of Odisha.

 The Principal may suspend / issue show cause notice to any non-teaching employee after
recording in writing the reason for the same and proceed to take disciplinary action, but no
final decision regarding punishment etc. will be taken by him with the prior approval of the
DHE Govt. of Odisha.

 Subject to control by the Staff Council the Principal shall in addition to his other powers
and functions (i) operate the Students Fund (ii) have powers to appoint Class IV Staff on
Contract Basis and suspend such staff and report the same to the DHE Govt. of Odisha.

 The Principal will decide the policies regarding Examination (College), and admission to
the college after consultation with the Examination Committee, Staff Council and
Controller of the Examination from time to time.

 The Principal, in order to keep the members of the Staff Council informed of the progress
of expenditure of the College shall submit a half yearly statement of income and
expenditure of the College through the Bursar, to the Staff Council for information
according to the Budget heads.
 The Accounts Bursar shall be a member of the teaching staff and he shall, subject to the
directions of the guidelines of DHE, Odisha through the Principal, manage the domestic and
internal finances of the College. Accountant Bursar Handles affairs of the Accounts, Sr.
Assistant Accounts Maintain ledgers, Cash books, fee collection.

 The Administrative Bursar, Handles day to day Administrative work of the College with
consultation of Principal.

 Store keeper maintains the records of acquisition and release of equipment’s procured in
College.

 Librarian Job Description:- In Colleges the College Librarian is overall administrative/

professional in charge of the Library and responsible for performing, supervision,
controlling of all jobs/activities and coordinating at all levels within College Central
Library. One Teaching Staff is vested with power of Library-In-Charge & He / She is
convener of Library Advisory committee. He monitors and supervise the Library services
i.e. acquisition of new books, journals & ICT facilities in Library.

 Librarian of the College assists students and staff in obtaining the Membership and
Circulation work of different categories, Issuing the No Dues/ Clearance Certificates.
passing the bills for payments; display of loose issues; tendering work for binding of books
and periodicals; placing the orders for binding of sets of periodicals, technical Processing
Work: Classification, cataloging and preparing the data sheets; subject indexing; metadata
preparation and content development; editing of cataloging and classification.

 Peon / Attendant / Mali / Sanitation Workers / Library Staff Handles the diary & dispatch
work, attends the day to day college work & delivery of mails, Look after the Gardening
Work, Cleaning of the college building entries. Any other jobs assigned from time to time
by the competent authority.
MANUAL 2: POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

DESIGNATION POWERS AND DUTIES

The Bursar, who is a member of the Teaching Staff, shall, subject to
the directions of the Executive Committee Body through the
Bursar Principal, manage the domestic and internal finances of the College,
and shall help the Principal in the maintenance of the accounts and in
the day-to-day financial, Administrative & Academic affairs of the
College.
The Administrative Bursar, being head of the Administration, is

Administrative Bursar responsible to supervise and coordinate the working of

Administrative section and to do the work assigned by the
Principal from time to time.
The Accounts Bursar is the Head of the Accounts Section of the
College and responsible for all day to day Financial activities being
Accounts Bursar
done in the College. He / She with the advice of the Principle takes all
the financial decisions.

The Academic Bursar is the officer entrusted with responsibilities of

Academic Bursar maintaining all the Academic activities of the College. It includes
both curricular and extra-curricular activities of a session.

To supervise and do the work of administrative office and to do the

Head Clerk work assigned by the Principal from time to time.
To supervise and to do the work of Accounts Section and to do the
Office Assistance work assigned by the Principal and Accounts Bursar from time to
(Accounts)
time.
Maintenance of Service Books, Stores and Assets Registers. Deal
with statistics, fixation of pay of Teaching and Non-Teaching Staff,
Sr. Office. Assistant and any other work assigned by the Adm. Bursar & Establishment
Officer
Day to day students dealing work, updating the students and staff
data base, to deal with day to day accounts work as well as work
related to superannuation and leave record of the staff, and any
Jr. Office. Assistants
Other work assigned by the Administrative Bursar and
Establishment Officer.
 To maintain the office records and to deal with diary and dispatch
work and any other work assigned by theAdministrative Bursar /S.O.
Daftries
(Admn.) /Academic Bursar & Accounts Bursar.
To deal with all repair and maintenance of electrical work of the
college and any other work assigned by
Electrician
the Administrative Bursar from time to time.
Attending to day to day college work related to delivery of mail,
catering water whenever required and dusting and cleaning work and
Office Attendants any other work assigned by the Administrative Bursar
/Establishment Officers.
Cleaning of the college building premises and offices and any other
work assigned by the Administrative
Sanitation Workers
Bursar Establishment Officers.

Security Guard To guard the college property and premises

Overall supervision and control of the college library work including

purchase of books in coordination with the Library Committee and
Librarian
any other work assigned by the Principal from time to time.

Distribution and classification of books and any other work assigned

Semi Professional
Assistants by the Librarian from time to time.

Maintenance and cleanliness of library, issue of books to the students

and staff including tooling and other allied work and any other work
Library Attendants
assigned by the Librarian from time to time.
Development Committee is highest body consisting of senior

Development Committee members of the college. It takes all the important decision of the
college administration with consultation of the Principle.
Planning and Evaluation Committee graphs/approves all the future
Planning & Evaluation plan of the college and takes all the important decision in matter of
Committee
development
Discipline committee chaired by the Principal is empowered to take

Discipline Committee all the decision in relation to maintenance of discipline in any fields. It
also takes discipline in any fields against the offenders.
 All types of purchase of the college are done through the purchase

Purchase Committee committee. All the decision regarding this matter are done through
this august body.

Library committee takes decision on maintenance of day to day

Library Committee
activities of the Library and new value addition to the college Library.

All the matters of the students regarding students welfare is function

Students Welfare Committee
through the Student Welfare Committee.

Anti-ragging cell functions as per UGC & DHE Govt. of Odisha,

Student’s Grievance, Appeal
& Anti-Ragging Cell guidance to stop any form of ragging in the college campus.

Equal Opportunity Cell functions to provide opportunities to those

Equal Opportunity Cell particularly girls students, SC, ST & Minorities students if they are
deprived from any opportunities

Examination Controller with consultation of the principal takes all the

Examination Controller
important decision regarding conducting of Examinations.

NSS & YRC Co-ordinator are assigned to imitate different extension

Co-ordinator NSS & YRC
and outreach programme with the student volunteers.

(Principal)
Govt. Auto College
Rourkela