Unit 1: Digital Documentation (Advanced) using
LibreOffice Writer
Chapter-3: Advanced Features of Writer
A. Multiple choice questions
1. Which of the following is NOT true about Table of Contents, Index or
Bibliography dialog box?
(a) It has four tabs
(b) On the Type tab, by default, the checkbox for Protected against Manual
Changes option will be selected.
(c) The Styles tab contains options to change the background colour.
(d) None of the above
2. Which of the following tabs is by default active when the Table of Contents,
Entries or Bibliography dialog box is opened?
(a) Entries (b) Background (c) Styles (d) Type
3. Which of the following tabs contains options to set styles for various entries
in the ToC?
(a) Entries (b) Background (c) Styles (d) Type
4. Which of the following can be added in the background of Table of Contents
in LibreOffice Writer?
(a) Color (b) Graphic
(c) Both a and b (d) Neither a nor b
5. Which of the following is NOT true about templates?
(a) The styles and formatting features can be reused.
(b) LibreOffice provides online templates
(c) We cannot create our own templates.
(d) None of the above.
6. Which of the following is the shortcut key to open the Templates dialog
box?
(a) Ctrl+Alt+N (b) Shift+Ctrl+N
(c) Ctrl+Alt+T (d) Shift+Alt+T
7. Which of the following buttons, in the Templates dialog box, will be clicked
to save a template displayed in the list of templates?
(a) Export (b) Import (c) Move (d) None of the
above
8. Which of the following is the shortcut key to select he entire document?
(a) Ctrl+S (b) Ctrl+A (c) Ctrl+D (d) Ctrl+B
9. Which of the following is the correct sequence of options to open the
Templates dialog box?
(a) File > Manage Templates > Templates
(b) File > Templates > Manage Templates
(c) Insert > Templates >Manage Templates
(d) Insert > Manage Templates > Templates
10.Which of the following is true about Track Changes feature of Writer?
(a) You cannot record a change made in the document.
(b) A comment of a particular author only can be deleted
(c) Any change made to the document is permanent.
(d) None of the above
11.Which of the following menus contains the Track Changes option?
(a) File (b) Edit (c) View (d) Insert
12.Which of the following is the shortcut key to start recording the changes
being made in the document?
(a) Ctrl+Shift+C (b) Alt+Shift+C
(c) Ctrl+Alt+C (d) Shift+C+F2
B. Fill in the blanks
1. To navigate to the topic from the ToC, press Ctrl key while clicking the
mouse button on that topic.
2. To remove the applied paragraph styling in the ToC, select the outline level
in the Levels list box, and then click the Default button.
3. If the checkbox for Protected Against Manual Changes option is selected,
the ToC is protected from any accidental change.
4. To update the ToC manually, right click and select Update Index option
from the pop up menu.
5. The Columns tab contains options to set the number of columns that we
want to have in our ToC.
6. A Template is a preset layout that helps us to create professional and formal
documents easily.
7. The default template in Writer is Blank Document Template.
8. To find the template that is being used in the current document, select
Properties option from the File menu.
9. The Browse Online Template button is clicked in Templates dialog box to
view online templates.
10.The Track Changes feature of Writer offers us an alternative method to
keep a record of all the changes made in the original document.
11.The shortcut key to start recording the changes is Ctrl+Shift+C.
12.After the Track Changes feature is ON, the added characters are shown as
coloured text.
C. State whether the given statements are True or False
1. The topics in Table of Contents are hyperlinked. TRUE
2. The Table of Contents in LibreOffice Writer can be updated automatically.
FALSE
3. TABLE of Contents can be inserted even if the section headings are not
styled. FALSE
4. Once a ToC is created, it cannot be edited. FALSE
5. We cannot add a graphic as a background of ToC. FALSE
6. A single template can be used for multiple documents. TRUE
7. A template cannot contain graphics. FALSE
8. All documents in Writer are based upon templates. TRUE
9. The online templates cannot be added to the list of templates in the templates
dialog box. FALSE
10. A template once created can be edited again and again. TRUE
11. The changes recorded have to be accepted by the original author. FALSE
12. We can delete the comments added in a document by the user. TRUE
D. Short answer type questions
1. What is the need of table of contents?
Ans. The table of contents serves two purposes: It gives users an overview of
the document's contents and organization. It allows readers to go directly to a
specific section of a document.
2. What will happen if the ‘Protected Against Manual Changes’ option is
not selected in the Type tab of Table of Contents, Index or Bibliography
dialog box?
Ans. By default, to prevent the TOC from being changed accidentally, the
Protected against manual changes option is selected; the TOC can only be
changed by using the right-click menu or the dialog. If the option is not
selected, the TOC can be changed directly on the document page, just like
other text.
3. Name the five tabs present in the Table of Contents, Index or
Bibliography dialog box.
Ans.
1. Type
2. Entries
3. Styles
4. Columns
5. Background
4. What do you mean by customization of ToC?
Ans. After you have created a table of contents in Writer, you can customize
the way it appears. Customizing your table of contents applies your
preferences to your existing table. This includes changing fonts, adding or
removing heading levels, modifying entry styles, adjusting tab leaders,
managing page numbers, etc.
5. How headings and sub-headings of a document differentiated in ToC?
Ans. Headings and sub-headings of a document are differentiated in ToC by
their level. Headings are typically displayed at a higher level than sub-
headings.
6. Define a template.
Ans. A template is a pre-formatted document that can be used as a starting
point for creating new documents.
7. Give any one advantage of using a template for your document.
Ans. Some of the advantages of using templates are: Templates simplify the
creation of documents. Templates can ease our workload and make us feel
less stressed, and, at the same time, they increase efficiency.
8. What is the difference between importing and exporting a template?
Ans. In summary, importing templates brings external designs or structures
into the software application, while exporting templates saves customized
designs or layouts from the application for future use or sharing.
9. Name any two categories of templates.
Ans. Some of the categories that can be seen in the Save As Template dialog
box are My Templates, Business Correspondence, Other Business
Documents and Presentations.
10. When is exporting of templates useful? Give any one reason.
Ans. Exporting a template is a very useful feature to share the templates
with multiple users.
11. What is the difference between Accept Track Change and Accept All
Tracked Changes buttons?
Ans. "Accept Track Change" is used for accepting changes one at a time,
while "Accept All Tracked Changes" is used to accept all changes
throughout the document in one action.
12. How do we prepare a document for review?
Ans. To prepare a document for review in LibreOffice Writer, follow these
steps:
a) Enable Track Changes: Click on Edit > Track Changes > Record
to enable track changes. This will track all modifications made to the
document.
b) Add Comments: Select the text or location where you want to add a
comment.Click on Insert > Comment to add a comment. Enter your
comment in the comment box that appears.
c) Protect document : To make sure that no user is able to disable the
track changes option, we can protect the document with password.
Click Edit > Track Changes > Protect option. The Enter Password
dialog box will appear. Enter the password. After protecting the
document with password, if any user tries to disable the Track Changes
feature, Writer will prompt to enter the password.
