Project Portfolio

In Partial Fulfillment of the Requirements for the Final Examination in Project

Management

BAHR 323 – 629

Bachelor of Science in Management Accounting

Presented to:
Eva Marie Sam, DBM

Presented by:
Pantinople, Rejie
Posadas, Christina
Pulpula-an, Cyrill Joy
Rigor, Daisyrain
Rivera, Rica Shane
 PROJECT CHARTER
PROJECT NAME: Integration of Solar Power System to UM Digos College

PROJECT MANAGER: Rica Shane Rivera PROJECT DATE: October 14, 2024

PROJECT SPONSOR: UM Digos College Administration

PURPOSE DESCRIPTION

The purpose of the project is to reduce The project includes a third-party contractor installing solar panels
UM Digos College’s reliance on on the roofs of the buildings or any suitable areas at UM Digos
conventional energy sources, lower its College to generate renewable energy that can reduce reliance on
electricity bill, and decrease its carbon conventional energy sources, lowering cost, and minimizing
foorprints. environmental impact.

OBJECTIVES PROJECT SPECIFICATION

To reduce the college’s reliance on conventional energy Install a solar power system with a capacity to
within the first year of operation. generate 50% of the college’s average
To reduced an estimated 30% on energy cost annually. monthly energy consumption.
To promote environmental sustainability and to make the Evaluate compliance to all regional energy and
institution a healthy place. structure regulations.

BUDGET DELIVERABLES

The budget for the project is P500,000. It Identifying third-party contractors

includes equipment cost, installation Introducing the third-party contractors to UM Digos College
cost, permits and legal approvals, and Acquiring required permits upon the installation of solar panels
contingency funds. Installation of solar power system

IN SCOPE PROJECT RISK

Coordinating with third-party contractor. Installation delayed due to weather conditions.

Installing and connecting the solar panel system Permitting and compliance with local regulations may
to the campus electrical system. take longer than anticipated.
Technical malfunctions or installation errors.

OUT SCOPE

Additional installations for future expansions

beyond the current capacity.
Repairs of existing electrical system unrelated to
solar panel integration.

KEY STAKEHOLDERS ROLES AND RESPONSIBILITIES

Project Sponsor I UM Digos UM Digos College: Responsible for providing support, approvals, and
College Administration resources for the project.
Project Manager I Rica Shane Rica Shane Rivera: Responsible for overseeing the project from start
Rivera to finish, ensuring it is completed on time, within budget, and meet its
Third-party contractor goals.
Third-party contractor: Responsible for carrying out the installation of
solar panels.

PROJECT APPROVAL REQUIREMENTS SIGNATURE OF PROJECT SPONSOR DATE APPROVED

Compliance with third-party contractor
agreements and regulatory standards.
November 4, 2024
Approval from UM Digos College
Administration
 SOLAR POWER SYSTEM

2.0 INTRODUCING THIRD 3.0 ACQUIRING

1.O IDENTIFYING THIRD PARTY 4.O INSTALLATION OF
PARTY CONTRACTOR TO UM REQUIRED PERMITS UPON
CONTRACTORS INSTALLATION SOLAR PANEL
DIGOS COLLEGE

2.1 SCHEDULE INITIAL 3.1 IDENTIFY REQUIRED 4.1 SITE PREPARATION AND
1.1 DEFINE PROJECT ROOF ASSESSMENT
REQUIREMENTS MEETING PERMITS

1.2 START THE 2.2 CONDUCT 4.2 SYSTEM DESIGN AND

BIDDING PROCESS CONTRACTOR 3.2 SUBMIT BUILDING APPROVAL
INTRODUCTION PERMIT APPLICATION
4.2.1 DESIGN
1.2.1 PREPARE SOLAR LAYOUT
REQUEST FOR
PROPOSAL 2.3 DEFINE ROLES
AND 3.3 SUBMIT ELECTRICAL 4.3 MOUNTING FRAMES
RESPONSIBILITIES PERMIT APPLICATION INSTALLATION
1.2.2 DISTRIBUTE
THE RFP 4.3.1 ANCHOR
2.4 ADDRESS 3.4 APPLY FOR BFP SYSTEM TO
QUESTIONS AND CLEARANCE ROOF
1.3 EVALUATE CONCERNS
PROPOSALS 4.4 SOLAR PANEL
INSTALLATION
2.5 FINALIZE 3.5 APPLY FOR
1.4 FINAL CONTRACT
DISCUSSIONS BARANGAY CLEARANCE 4.5 HYBRID INVERTER
INSTALLATION

1.5 NEGOTIATIATE
TERMS 3.6 OBTAIN APPROVAL 4.6 BATTERY
INSTALLATION

1.6 MAKE A 4.7 ELECTRICAL

DECISION WIRING AND
3.7 DOCUMENTATION CONNECTION
HANDOVER
1.7 FORMALIZE 4.7.1 CONNECT
AGREEMENT PANELS TO
INVERTERS
4.7.2 WIRE PANNELS
IN SERIES
CONFIGURATION

4.7.3 INSTALL
FUSES AND SURGE
PROTECTION

4.8 GRID AND LOAD

INTEGRATION

4.8.1 INTEGRATE
SYSTEM WITH
ELECTRICAL PANEL

4.9 SYSTEM TESTING

AND PERFORMANCE
OPTIMIZATION

4.9.1 PERFORM
VIOLTAGE AND
CURRENT CHECKS

4.10 FINAL
INSPECTION

4.11 SYSTEM
HANDOVER