Scenarios Analysis( data analysis)

1. It refers to a cell or a range of cells on a worksheet and can be used to find the values or data that you
want formula to calculate
(a) Row (b) Column (c) Autosum (d) Cell Reference
Ans:d.

2. A______________ refers to a cell or a range of cells on a worksheet whose data values can be used in
a formula.
(a) sheet (b) cell (c) cell reference (d) cell data
Ans:d.

3. The process of collecting and integrating data from multiple sources (such as worksheets) into single
destination is known as Data __________.
(a) Integration (b) Consolidation (c) Aggregation (d) Summarisation
Ans:b

4. Which of the following commands allows you to perform Data Consolidation.

(a) Data Consolidate (b) Tools → Data Consolidation
(c) File → New Data consolidation (d) Formula → Data Consolidation
Ans:a

5. In Calc, while performing data consolidation, if the same data range is selected from multiple
worksheets, consolidation is done by ____________.
(a) Applying product function on selected ranges
(b) Applying sum function on selected ranges
(c) Placing selected ranges one below another
(d) Placing selected ranges in adjacent columns
Ans:b

6. __________ feature adds data arranged in a group of cells in Calc, with labels for columns and/or
rows.
(a) Average (b) Subtotal (c) Goal seek (d) Solver
Ans:d

7._________, totals/adds data arranged in an array that is, a group of cells with labels for columns
and/or rows.
Which step one must should follow before using the Subtotal option?
(a) Consolidate (b) Rename Data (c) Filter Data (d) Subtotal
Ans:d.

8. Hyperlink in Calc can be either relative or absolute.(T/F)

a. True
b. False
Ans: a. True

9. To create subtotals in a worksheet, the field for subtotalling is specified through option.
(a) Function (b) Options (c) Subtotal (d) Group by
Ans:d

10. Which of the following is not a 'what-if analysis' tool?

(a) Scenario (b) Track Change (c) Solver (d) Goal Seek
Ans. b

11. The is the process of changing the values in cells to see how these changes will affect the
outcome of formulas on the worksheet.
(a) Subtotal (b) What-if Analysis (c) Scenario (d) Goal seek
Ans:b

12. Scenarios are a tool to test questions.

(a) Auto (b) Goal Seek (c) What-if (d) Drop Down
Ans:c

13. _________feature of Calc is used to test 'what-if' questions.

(a) Solver (b) Goal seek (c) Scenario (d) Styles
Ans:c

14. ____________ is when you change one or more values in a spreadsheet and then assess how those
changes affect the calculated values.
(a) What-if analysis (b) Track Changes (c) Save Changes (d) All of these
Ans:a

15. Which of the following is more elaborate form of Goal Seek?

(a) Subtotal (b) Scenario (c) Solver (d) Consolidate
Ans. c

16. A ________ tool helps build a model wherein changes made in values are selected in the possible
outcome based on a formula using these values.
(a) Subtotal (b) What-If Analysis (c) Scenario (d) Goal seek
Ans: c

17. A_______ tool is an analysis tool that calculates backwards to obtain an input that would yield given
output.
(a) Subtotal (b) What-If Analysis (c) Scenario (d) Goal seek
Ans:d

18. ___________is a more elaborate form of Goal seek and it deals with equations with multiple
unknown variables.
(a) Solver (b) What-If analysis (c) Scenario (d) Subtotal
Ans:a

19. ______________ allows you to combine data from multiple worksheets into a single master
worksheet.
a. Data Consolidation b. Multiple Data c. Scenarios d. Goal Seek
Ans: a. Data Consolidation
20. _______________series of worksheets or workbooks summarizes it into a single worksheet.
a. Multiple Data b. Data Consolidation c. Scenarios d. Goal Seek
Ans: b. Data Consolidation

21. Which function cannot be performed through Subtotal in a Spreadsheet?

a. Sum b. Product c. Average d. Percentage
Ans: d. Percentage

22.. Scenarios are a tool to test questions.

a. Auto b. Goal Seek c. What-if d. Drop Down
Ans: c. What-if

23. When making a watermark or putting an image in the backdrop of a document, __________ comes
in useful.
a. Transparency b. Fill c. Filters d. Crop
Ans: a. Transparency

24. It refers to a cell or a range of cells on a worksheet and can be used to find the values or data that
you want a formula to calculate.
a. Row b. Column c. Autosum d. Cell Reference
Ans: d. Cell Reference

25. __________, totals/adds data arranged in an array—that is, a group of cells with labels for columns
and/or rows Which step one must follow before using the Subtotal option?
a. Consolidate b. Rename Data c. Filter Data d. Subtotal
Ans: d. Subtotal

26. A ______ hyperlink contains the full address of the destination file or web page.
a. Relative b. Absolute c. Mixed d. Address
Ans: b. Absolute

27. Which of the following reflects the importance of Goal Seek?

a. Subtotal b. Scenario c. Solver d. Consolidate
Ans: c. Solver

28. _________ means combining data in a spreadsheet from different worksheets into master
worksheet
a. Hyperlinks b. Consolidating c. Linking d. Filter
Ans: b. Consolidating

29. An __________ link will stop working only if the target is moved while a__________ link will stop
working only if the start and target locations change relative to each other.
a. absolute, fixed b. Relative, Absolute c. absolute, relative d. permanent, absolute
Ans: c. absolute, relative

30. _________is a spreadsheet function that is designed to minimize or maximize a result based on a
set of rules that you describe.
a. Goal Seek b. Scenario c. Solver d. Subtotal
Ans: c. Solver

31. The intersection point between a row and column is called _______.
a. Row b. Column c. Table d. Cell
Ans: d. Cell

32. Formulas in a Spreadsheet must begin with a __________ sign.

a. $ b. @ c. # d. =
Ans: d. =

33. ___________ is a tool to test “what-if” questions.

a. Scenario b. Solver c. Macro d. Average
Ans: a. Scenario

33. You can use ________ to combine data from multiple worksheets into a master worksheet.
a. Data Consolidation b. Goal Seek c. Solver d. Total data
Ans: a. Data Consolidation

34. The Consolidated option is available under _________ menu.

a. View b. Tool c. Insert d. Data
Ans: d. Data

35. In the consolidate window, which of the following functions are available?
a. Max b. Min c. Count d. All of the above
Ans: d. All of the above

36. Which option is used to name a range of cells?

a. Range name b. Cell Range c. Define Range d. Select Range
Ans: c. Define Range

37. In Subtotals we can select up to _______ groups of arrays.

a. 3 b. 2 c. 4 d. Infinite
Ans: a. 3

38. Scenario option is available in ___________________ menu.

a. Data b. Tools c. Insert d. Windows
Ans: b. Tools

39. Default name of first scenario created in Sheet1 of Calc is ________

a. Sheet1_Scenario1 b. Sheet1_Scenario_1 c. Sheet_1_Scenario1 d. Sheet_1_Scenario_1
Ans: b. Sheet1_Scenario_1

40. Goal Seek and solver Option available in __ menu.

a. Tools b. Format c. Data d. Insert
Ans: a. Tools

41. ____________ is a more elaborate form of Goal Seek.

a. Scenario b. Subtotal c. Solver d. All of the above
Ans: c. Solver

42. What is the formula to refer to cell A3 in sheet named S1?

a. =S1.A3 b. =”S1″.A3 c. =S1A3 d. None of the above
Ans: a. =S1.A3

43. If you have two spreadsheets in the same folder linked to each other and you move the entire folder
to a new location, a relative hyperlink will:
a. may work b. not work c. work d. None of the above
Ans: c. work

Competency Based Questions:

1. Radhika is a hardworking girl. She worked hard in her college and excelled in College Placement
exams. She is in the first lot of students
who have bagged good placement. She is truly happy and wants to share this happiness with her
parents by gifting them a car after completing one year of job.
But she has to take a car loan. She wants to decide about how many years should she take t pay the
loan, keeping in mind her other expenses.
Which form of What-If analysis should she perform for the same ?
(a) Solver (b) Scenario (c) Goal seek (d) None of these
Ans.b

2. Jugal, Radhika's brother, also wants to save same amount (XYZ lakhs) within next 3-4 years so that he
can start his own venture.
He wants to determine what should be his monthly savings so that his target amount of saving is
achieved ?
Which type of What-If analysis should Jugal perform for this?
(a) Solver (b) Scenario (c) Goal seek (d) None of these
Ans.c

3. Jugal approached Nevan to understand about Goal seeking. Nevan helped him understand Goul
Seeking which according to you is the best explanation for What-If Analysis Goal seeking?
(a) Allows you to define output results and then shows what input values are needed to generate that
result.
(b) Allows you to investigate how changes to one or two input variables in a formula changes output
results.
(c) Allows you to define input variables in various situations. The output result for each situation is
shown in a summary table.
(d) None of these
Ans.a

4. Neyan has really helped others with different types of What-If analysis such as figuring out the
payback time for a loan or determining the monthly saving for achieving a specific amount.
Yet, all situations are suitable for What-If analysis?
Which of the following is NOT an example of a what-if analysis ?
(a) Find how raises will affect employee salaries
(b) Find the five top sales people in a company
(c) Find the business profits for different levels of sales
(d) Find the loan payments based for different interest rates
Ans.b

5. Which What-If Analysis tool would you use to solve the following problem?
You want to figure out how to keep a car loan under 12000 a month.
(a) Goal Seeking (b) Scenario (c) Solver (d) None of these
Ans.a

6. Which What-If Analysis tool would you use to solve the following problem? You want to find out what
interest rate you have to get in order to keep your monthly budget 10000/- a month.
(a) Goal Seeking (b) Scenario (c) Solver (d) None of these
Ans.b

7. Sunita is working on a spreadsheet project. Her friend taught her how to rename a spreadsheet,
which will make it easier for her to identify the worksheet data.
She was excited and told her brother about it. A worksheet in spreadsheets can be renamed in
________different ways, according to her brother.
a. 2 b. 3 c. 4 d. 1
Ans: b. 3

8. Rohit received a 25 out of 30 grade in English and a 22 out of 30 grade in Math. In order to calculate
the score in IT,
he needs to acquire an overall score of 85 percent. Provide him with the best selection from the list
below.
a. Macro b. Solver c. Goal Seek d. Sub Total
Ans: c. Goal Seek

9. As a school project, Krish and Kritika conducted a survey of their neighborhood’s literacy rates by age,
which they recorded in a spreadsheet.
They both want to work on it at the same time to finish it on time. Which option should they use to
access the same Spreadsheet in order to save time?
a. Consolidate Worksheet b. Shared Worksheet c. Link Worksheet d. Lock Worksheet
Ans: b. Shared Worksheet

Important note:
 Data consolidation is a process of collecting and integrating data (i.e., consolidating) from
multiple sources into a single destination, while applying a
specific function such as sum, average, count, max, min etc.

 What-If Analysis is the process of changing the values in cells to see how those changes will
affect the outcome of formulas on the worksheet.

 A scenario is a what-if analysis tool which helps build a model wherein changes made in values
are reflected in the
possible outcome, which is based on some formula using these values. The goal seeking is a
what-if analysis tool that calculates backward to
 obtain an input that would yield a given output.

 Solver tool is a more elaborate form of Goal Seek and it deals with equations with multiple
unknown variables.
Aim of solver is to find the maximum or minimum result from a multiple unknown variables.

Solution Time:
1. What is data consolidation?
Ans. Data-consolidation is a process of considering data from several worksheets and preparing a
consolidated single summary report out of it.
Data Consolidation facilitates easier editing and viewing of information since it shows the data in
aggregate/summary form.

2. What do you understand by "What-if analysis"? What is its significance?

Ans. What-if analysis is the process of determining the effects on outcomes in a spreadsheet calculation
through systematic changes in the input.
It is useful for analysing different input values and their impact on the outcome. This way, one can take
better decisions based on the different inputs and their outcomes.

3. What are various what-if tools available in Calc ?

Ans. Open Office Calc makes available these commonly used what-if tools:
(1) Scenarios (ii) Goal Seek (iii) Solver

4. How is what-if analysis carried out through scenarios in a worksheet?

Which of the following is NOT an example of a what-if analysis ?
(a) Find how raises will affect employee salaries
(b) Find the five top sales people in a company
(c) Find the business profits for different levels of sales
(d) Find the loan payments based for different interest rates

5. Give some example situations, where what-if analysis is useful?

Ans. What-if analysis is useful in many situations, such as:
 for proposing different budgets based on revenue.
 for predicting the future values based on the given historical values.

6. A what-if tools is described as, "If you are expecting a certain value as the result from a formula,
you can find different sets of input values that produce the desired result". Name this what-if tool.
Ans. Goal Seek.

7. Which menu of Calc is used for carrying out What-if analysis ?

Ans. Tools menu.

8. What is Subtotal?
Answer – SUBTOTAL: totals/adds data in an array—that is, a collection of cells with column and/or
row labels. You can choose arrays and then apply a statistical function (sum, average, max, min) to
them using the Subtotals dialogue. To maximise efficiency, a function can be applied to up to three sets
of arrays.

9. What is Goal Seek?

Answer – The word “goal seeking” refers to the act of determining your input value based on a
previously determined output value. The method entails the use of a certain operator in a formula that
may be calculated with computer software.

Example: Set Cell: This specifies the cell whose value will be changed to the desired value after the
Goal Seek operation is completed.
For instance, Jack received a 25 out of 30 in English and a 22 out of 30 in Math. In order to calculate
the score in IT, he needs to acquire an overall score of 85 percent. As a result, a goal has been
established, and according to it, Jack will discover one unknown variable, IT marks.

10. What is Scenario?

Answer – Scenarios are a tool to test “what-if” questions. Each scenario is given a unique name and
can be changed and presented independently. Only the content of the currently active scenario is
printed when you print the spreadsheet. A scenario is essentially a set of saved cell values that you
may use in your calculations. Using the Navigator or a dropdown list displayed beside the changing
cells, you may simply switch between these sets.

11. What is Solver?

Answer – The Solver option in the Tools menu is essentially a more advanced version of Goal Seek.
The Solver, on the other hand, deals with equations involving several unknown variables. It is meant
to minimise or maximise the result based on a set of rules that you specify.

12. Differentiate between relative and absolute hyperlinks.

Answer – An absolute hyperlink will stop working only if the target is moved. A relative hyperlink
will stop working only if the source and target locations change relative to each other.
Suppose, if you have two spreadsheets in the same folder linked to each other and you move the
entire folder to a new location, a relative hyperlink will not break a link.

13. How can we rename a worksheet?

Ans. There are three ways you can rename a worksheet
a. Double-click on one of the existing worksheet names.
b. Right-click on an existing worksheet name, then choose Rename from the resulting Context menu.
c. Select the worksheet you want to rename (click on the worksheet tab) and then select the Sheet
option from the Format menu. This displays a submenu from which you should select the Rename
option.

14. What are the two ways of referencing cells in other worksheets?
Ans. Two ways to reference cells in other sheets: by entering the formula directly using the keyboard
or by using the mouse.