Scribd
Upload
13 views3 pages

Source-5

Uploaded by

Faisal Hayat
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLS, PDF, TXT or read online on Scribd
13 views3 pages

Source-5

Uploaded by

Faisal Hayat
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLS, PDF, TXT or read online on Scribd
You are on page 1/ 3

FORM: PAYF05

Date 1

Page No. 2

TEMPORARY LOANS / ADVANCES FORM (NEW & AMENDMENT)

OFFICE OF THE 3

FOR THE MONTH OF 4 / 200

GENERAL INFORMATION

DDO Code 5 Description


(Cost Center) 6

Personnel Employees Name 9


Number 7 8 Grade

National ID 10 Designation Description


Card Number Code 11 12

Scale Period of Old GP Fund


13 14 Service 15 Account No. 16

TEMPORARY LOAN DETAILS

Loan Description Approval Date


17
Code 18 of Loan 19 / /
DD MM YYYY
Loan 20 ¢ With Interest Loan Refundable 22 ¢ 50%
Condition ¢ Without Interest Interest 21 % Percentage of GP ¢ 80%
Fund Balance

Principal

Amount Date of 24 Rate of 25


of Loan 23 First Deduction / / Recovery
DD MM YYYY

Date of 26 Rate of 27
Last Deduction / / Recovery
DD MM YYYY

Oustanding 28
Balance of Loan
Interest

Loan Description
29
Code 30

Amount 31 Date of 32 Rate of 33


of Interest First Deduction / / Recovery
DD MM YYYY

Date of 34 Rate of 35
Last Deduction / / Recovery
DD MM YYYY

Oustanding 36
Balance of Interest

Employee Specimen
Signature 40

Prepared by 37 Audited/Checked by 38 Entered/Verified by 39


FORM : PAY05 - INSTRUCTIONS

General Instructions

A This form is to be used to enter Temporary Loans and Advances


B This form is to be used to enter information for single employee only.
C Dates are to be included in the following format:
DD / MM / YYYY
For example: To Input 1 January 2002 use 01/01/2002
D For List of Codes please refer to List of Codes provided to
support these Input Forms
E As a general rule where the following is seen:

The boxes imply that there is a code that go into the field. The
Description will follow on the line provided.
For Example:

Current Government
N W NWFP
CODE DESCRIPTION

Specific Instructions
1 Add the date of submission of this form.
2 Add the page number of this form.
3 Add the office name : e.g. Ministry of Commerce/ Govt High School No.2 Peshawar.
4 Add the month to which this adjustment relates. E.g. October
5 Write DDO Codes
6 Enter the Description of the DDO Code.
7 Add Computer Generated Personnel Number. This is an eight digit code in the new SAP system,
while 11 digit in the Legacy system.
8 Add name of the employee.
9 Self Explanatory
10 Add National ID Card Number. This is a 11 or 13 Digit code (depending upon issuing authority).
11 Refer to List # 6 from the Lists of Codes .
12 Enter the Description of Designation.
13 Self Explanatory
14 Enter the Description of Scale e.g. BPS-18.
15 Add Period of Service in years.
16 Add Old GP Fund Account Number if any
17 Refer to List # 15 from the Lists of Codes .
18 Enter the Description of Loan.
19 Add date on which this loan has been approved.
20 Is this loan interest bearing or intrest free.
21 Add the percentage of Interest applied to this loan.
22 Self Explanatory
23 Add Total amount of Principal Loan
24 Add the date when the first deduction of principal loan starts.
25 Add the monthly rate of recovery
26 Add the date when the deduction of principal loan ends.
27 Add the amount of Last Deduction.
28 For employees who have already have a loan. This filed is not to be filled for the
purpose of new loan information.
29 Refer to List # 15 from the Lists of Codes .
30 Enter the Description of Interest Loan.
31 Interest is treated as a separate loan. Add the loan amount.
32 Self Explanatory
33 Self Explanatory
34 Self Explanatory
35 Self Explanatory
36 For employees who have already have a loan. This filed is not to be filled for the
purpose of new loan information.
37 Name and Signature of person preparing this form.
38 Name and Signature of certifying officer.
39 Name and Signature of person who has entered and verified this form.
40 Employee's Signature.

You might also like