Regulated Air Cargo Screening Facility Scheme–
Sample Checklist for Regular Self-Assessment
1. This document serves as a sample checklist for Regulated Air Cargo Screening Facilities (RACSFs) to conduct
regular self-assessments as required under Part II, Section 14(a) of their Regulated Air Cargo Screening Facility
Security Programme (RACSF SP).
2. The use of this sample checklist is not mandatory. RACSFs may design their own checklist(s) in
accordance with the requirements as specified in the RACSF SP and the Handling Procedures for
RACSFs, as they see fit.
3. Regular self-assessment shall be conducted by each RACSF at least once every two years. The results of
each self-assessment shall be maintained for 2 years for inspection by the Civil Aviation Department (CAD).
Part I – Basic Information
Company Name: RACSF Code:
RA Code (if applicable):
Part II – Regular Self-Assessment Checklist
1. Please tick () at the appropriate box(es) as you go through the checklist.
2. If you answer “No” to any of the items, please write your corrective actions in Part K of this
checklist.
3. If you have answered ‘No’ to any item(s) which are required to be reflected in RACSF SP, please
amend your RACSF SP accordingly and inform the CAD using the form “Notification of Change of
RACSF SP” (downloadable on CAD website).
A) General Information Yes No N/A Remarks
1 Are the following particulars of my RACSF SP up-to-date?
[RACSF SP Part III para. (d)(i)]
• Site Particulars
(Company Name and Address – same as BRC)
• RACSF Personnel
(Person-in-charge, Nominated Persons for Cargo Security)
• RACSF Personnel’s Contact Details
• Screening Equipment (Make and Model, No. of Equipment)
2 Business Registration Certificate (BRC)
[RACSF SP Part II Section 2(h)]
• Original copy available and valid?
• Address on BRC includes the site address registered on the
RACSF SP?
B) RACSF Personnel and Training Yes No N/A Remarks
1 RACSF Personnel and Training Records
[RACSF SP Part II Section 4(a) & 4(b)]
• RACSF Training Certificates of the two Nominated Persons
valid?
2 Internal Security Awareness Training
[RACSF SP Part II Section 7]
• Training provided to all own staff and contractor staff who have
access to air cargo?
• Frequency of internal training in accordance with RACSF SP?
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• Training records (including own staff & contractor staff)
properly maintained for at least previous 2 years?
• Training records content in accordance with the requirements
in Part II Section 7?
• Training materials available, appropriate and up to date?
C) Warehouse Security Yes No N/A Remarks
1 Physical Security
[RACSF SP Part II Section 5.1(a) & 12.2]
• Physical barriers, such as fences, gates and walls, are in place
to protect the premises for processing and storing the
consignment against unauthorized access?
• All doors, gates, roller shutters or other access points to the
consignments are closed, locked or guarded when not in use?
• Regular inspections on physical barriers are carried out?
• Personnel doors and vehicle access gates are used so as to
ensure access control over entry and exit? These doors are
locked or guarded when not in use?
• Cargo screening areas (including X-ray screening, hand
search and ETD areas) and areas for screened cargo to be
consolidated or further processed before loading onto trucks
are under CCTV surveillance?
• CCTV image records properly maintained for at least 31 days?
• Other measures (if any):-_________________________
2 Access Control
[RACSF SP Part II Section 5.1(b) & 12.2]
• Number of access points:- ________________________
• Access to cargo facilities and areas restricted to individuals
with an operational need for access?
• Identity check conducted on all persons entering the facilities,
including staff members and visitors?
• Gates through which vehicles and/or personnel enter or leave
are manned by security personnel or monitored by automated
devices?
• CCTV image records properly maintained for at least 31 days?
• Other measures (if any):-_________________________
3 Warehouse floor plan up-to-date?
[RACSF SP Part II Section 8.5 ]
• Security installations
• X-ray screening equipment and the area designed for hand
search / Explosive Trace Detection (ETD) check
• Access points
• Specially assigned area (if any)
D) Cargo Acceptance Yes No N/A Remarks
1 Cargo acceptance procedures
[RACSF SP Part II Section 8.2]
• Documentation check performed in accordance with RACSF
SP?
• Appearance check performed in accordance with RACSF SP?
E) Screening Equipment Yes No N/A Remarks
1 Screening Equipment
[RACSF SP Part II Section 10.2(b)]
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• Is the license issued by Radiation Board valid?
2 Maintenance Records and Screening Image / Hand Search Photo
/ ETD Analysis Records
[RACSF SP Part II Section 12.2]
• Daily Calibration Tests records of security screening
equipment properly maintained for at least 2 years?
• Regular maintenance records of security screening equipment
properly maintained for at least 2 years?
• X-ray images / photos records of hand search / analysis
results of ETD properly maintained for at least 31 days?
F) Security Screeners and Screening Records Yes No N/A Remarks
1 Screening Service Contractor (if applicable)
[RACSF SP Part II Section 9.1c]
• Information up-to-date?
• Original copy of the Screening Service Contractor Declaration
signed by the contractor available for inspection?
2 Certification of Security Screeners
[RACSF SP Part II Section 9.3]
• Screeners possess valid evidence of certification?
• Any actions taken or procedures in place to ensure screeners
to attend refresher training conducted by a CB and to be
recertified by such CB before the last day of the 12th calendar
month counting from the month in which the certification test
was passed?
• The screening service contractor submitted up-to-date records
for each security screener for my record from time to time?
• Certification and re-certification records of the screeners for
the last 2 years available for inspection?
• Training records of the screeners for the last 2 years available
for inspection?
• Screeners have no absence from duty over 90 or more
consecutive days?
• If the screener was absent from duty over 90 or more
consecutive days, whether the screener has received
appropriate refresher training and has re-sat and passed
another certification test conducted by CB?
3 Screeners’ Working Hours
[RACSF SP Part II Section 9.4]
• Screeners performed screening duty for no more than 8 hours
daily?
4 Cargo Screening Operations
[RACSF SP Part II Section 8.3(c)]
• If cargo cannot be cleared by X-ray, are they hand-searched/
physical checked at piece level, or screened by ETD
equipment?
5 Screening Records [RACSF SP Part II Section 8.3(d) and (e)]
• Screening log contains all the required information stipulated
in RACSF SP?
• Security screening log properly maintained for at least 3
months?
• Screening receipt contains all the required information
stipulated in RACSF SP?
• Copies of security screening receipts issued are properly
maintained for at least 3 months?
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G) Cargo Processing Yes No N/A Remarks
1 The Cargo Processing Contractor Declaration (if applicable)
[RACSF SP Part II Section 8.1]
• Information up-to-date?
• Original copy of the Cargo Processing Contractor Declaration
signed by the contractor available for inspection?
2 Segregation of Screened Cargo (SPX Cargo) from UNK Cargo
[RACSF SP Part II Section 8.4(a)]
• Segregation of SPX Cargo from UNK Cargo using methods as
specified in RACSF SP (e.g. by labelling and/or by specially
assigning separate storage areas)?
• Is segregation satisfactory?
3 Prevention of unlawful interference on Screened Cargo (for
screened and consolidated cargo not yet ready to be loaded onto
trucks)
[RACSF SP Part II Section 8.4(b)(ii)]
• Screened cargo (SPX cargo) continuously monitored by
personnel AND supplemented by CCTV surveillance and
recording?
• In the event that CCTV surveillance and recording of screened
cargo (SPX cargo) and consolidated cargo is not feasible,
alternative means (e.g. cargo wrapped in tamper-evident
wrapping sheets/covers/nets immediately after consolidation)
is in place to ensure the security of the cargo concerned?
H) Chain of Custody – Secure Transportation Yes No N/A Remarks
1 Transportation contractor (If applicable)
[RACSF SP Part II Section 11.1(c)]
• Information up-to-date?
• Original copy of the Transportation Contractor Declaration
signed by the contractor available for inspection?
2 Drivers
[RACSF SP Part II Section 11.2(a)]
• ID document checked by cargo dispatcher?
• Check for sign of tampering, suspicion or evidence of unlawful
interference if vehicle is left unattended?
3 Vehicles and Secure Transportation (ST) means
[RACSF SP Part II Section 11.2(b) and 12.2]
• Load compartment searched immediately prior to loading and
the integrity of search maintained until loading is completed?
• Transportation security using ST means as specified in
RACSF SP?
• For box truck, the use of numbered tamper-evident seals on
all doors observed as in order?
• For ULD container with metal door, the use of numbered
tamper-evident seals on all doors observed as in order?
• For open truck, the ST means being used are accepted by the
CAD?
• Fox open truck, is the application of ST means in line with the
Standard Operating Procedures provided by the vendor?
• Integrity of tamper-evident means verified and seal serial
number verified in accordance with the prior declaration when
receiving cargo protected by ST measures? (if applicable)
• Access to the tamper-evident seals is controlled?
• Records on the use of tamper-evident seals properly
maintained for at least 31 days?
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I) Personnel Security Yes No N/A Remarks
1 Personnel Security
[RACSF SP Part II Section 6]
• Job application form available, and content in accordance with
the requirements in Part II Section 6(a) and (b) of RACSF SP?
• Job application records of staff members and contractors
properly maintained for duration of employment +1 year? *
• Job interview records of staff members and contractors
properly maintained for duration of employment +1 year? *
• Pre-employment check for staff members and contractors
conducted?
• Recurrent background checks for existing staff members and
contractors conducted at least once every two years?
• Pre-employment and recurrent background check records of
staff members and contractors properly maintained for
duration of employment +1 year? *
* Personnel records of contractors may be maintained by respective contractors.
J) Self-Assessment Yes No N/A Remarks
1 Regular Self-Assessment
[RACSF SP Part II Section 14]
• Conducted at least once every 2 years?
• Records properly maintained for at least 2 years?
• Are deficiencies identified effectively during the last self-
assessment process? (if applicable)
• Are the corrective actions proposed in the last self-
assessment followed up properly? (if applicable)
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K) Corrective action plan
If you have answered “No” to any of the item(s) on the checklist, please write your proposed
corrective action(s) below, together with the corresponding follow-up date(s) and action party/ies.
Assessment
conducted by:
(Name and Post)
(Signature)
Date:
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