Introduction to MS-Office

Microsoft Office is a application software that is designed specifically to be used

for office or business use
It mainly consists of Word, Excel, PowerPoint, Access, OneNote & Outlook
applications.
 Microsoft Word: Helps users in creating text documents.
 Microsoft Excel: Creates simple to complex data/numerical spreadsheets.
 Microsoft PowerPoint: Stand-alone application for creating professional
multimedia presentations.
 Microsoft Access: Database management application.
 Microsoft OneNote: Alternate to a paper notebook, it enables an user to
neatly organize their notes

Ms-Word
Ms-Word not only supports word processing features for Creating documents
such as letters, reports, and essays.
Some of the important features of Ms-Word are listed below:
i) Using word you can create the document and edit them later, as and
when required, by adding more text, modifying the existing text,
deleting/moving some part of it.
ii) Changing the size of the margins can reformat complete document or
part of text.
iii) Font size and type of fonts can also be changed. Page numbers and
Header and Footer can be included.
iv) Spelling can be checked and correction can be made automatically in
the entire document. Word count and other statistics can be generated.
v) Text can be formatted in columnar style as we see in the newspaper.
Text boxes can be made.
vi) Tables can be made and included in the text.
 vii) Word also allows the user to add pictures with the text. Images/
pictures can either be created in word itself or can be imported from
outside like from Clip Art Gallery.
viii) Word also has the facility of macros. Macros can be either attached to
some function/special keys or to a tool bar or to a menu.

In MS-Word following tools helps us to create document formatting tasks:

The ribbon is a panel that contains functional groupings of buttons and drop-
down lists organized by tabs . The ribbon is designed to help you quickly find the
commands that you need to complete a task. The ribbon is made up of a set of
tabs that pertain to the different functionalities.

The home tab is the default starting point when you open application. It contains
essential tools and functions for creating, formatting, and managing your
documents or projects
Home Tab contains the basic operations such as Cut, Copy, Paste, font style, font
size, bold italic, underline, font color, bulleting and numbering and text alignment
options.
Insert Tab in Microsoft Word serves the purpose of adding various objects to
documents, including pages, charts, pictures, symbols, tables, shapes, hyperlinks,
and more
Page layout tab: The Page Layout Tab holds all the options that allow you to
arrange your document pages just the way you want them. You can set margins,
apply themes, control of page orientation and size, add sections and line breaks,
display line numbers, and set paragraph indentation and lines.
Reference tab: You can add a footnote or endnotes to your document from the
References tab. It contains resources for researchers and anyone in the
professional field. The References Tab allows you to create a table of contents,
footnotes, citations, cross‐references. You can also turn your Works Cited into a
collection of records and use them in the future.
Mail Merge feature used to write a customized letter or flier to all your
customers in one shot. Each letter has the same kind of information, yet the
customer content is unique typically provided by a data source.
Review tab is used for proofing your document and providing possibilities for
seeking feedback on your final edits. The Review Tab is separated into multiple
groups: Proofing, Speech, Accessibility, Language, Comments, Tracking, Changes,
Compare and restricting the documents.
View tab enables you to switch between Normal or Master Page, and Single Page
or Two-Page Spread views. This tab also gives you control over showing
boundaries, guides, rulers, and other layout tools, zooming the size of your view
of the publication, and managing Publisher windows you have open and also to
create macro or view macros which are already recorded.

Shortcut keys in Ms-word

Ctrl + A = Select all Ctrl + Right Bracket ] = increase font
Ctrl + B = Bold size by 1 point
Ctrl + C = Copy Ctrl + O = Open document
Ctrl + E = Align center Ctrl + P = Print
Ctrl + F = Find Ctrl + R = Right justify
Ctrl + G = Go to Ctrl + S = Save
Ctrl + H = Replace Ctrl + U = Underline
Ctrl + I = Italics Ctrl + V = Paste
Ctrl + J = Justify Ctrl + W = Close document
Ctrl + N = New document Ctrl + X = Cut
Ctrl + Left Bracket [ = decrease font size Ctrl + Y = Redo previously undone
by 1 point action
Ctrl + Z = Undo an action
Introduction to Ms-Excel
Microsoft Excel is a general-purpose electronic spreadsheet used to organize,
calculate, and analyze data. The task you can complete with Excel ranges from
preparing a simple family budget, preparing a purchase order, or managing a
complex accounting ledger for a medium size business.
There are a number of features that are available in Excel to make your task
easier.
 Spreadsheets and Data Organization. At its core, Excel is designed to work
with spreadsheets.
 Formulas and Functions.
 Data Visualization.
 PivotTables and PivotCharts.
 Data Validation and Drop-Down Lists.
 Conditional Formatting.
 Data Sorting and Filtering.
 Data Analysis Tool (charts)

Cell: The intersection of rows and columns denotes a cell

Basic Functions: Functions are predefined formulas in Excel.
 Addition: =(cell address+ cell address) Eg. =(a1+b1)
 Addition: =SUM(A1:A3). The function sums all the values from A1 to A3.
 Subtraction: =(a1-a2)
 Product: =(a1*a2) or =product(a1:a2)
 =AVERAGE(B2:B11) Shows a simple average, also similar to
=(SUM(B2:B11)/10) for 10 values
 =IF(C2>=45,“PASS”,”FALE”) The IF function is often used when you want
to sort your data according to a given logic.
 The MAX and MIN functions help in finding the maximum number and the
minimum number in a range of values.
 =MIN(B2:C11) Finds the minimum number between b2 to c11
  =MAX(B2:C11) – Similarly, it finds the maximum number between b2 to
c11
 =UPPER(A6) covert the cell values to upper case
 =LOWER(A6) covert the cell values to lower case
 =now() shows the current date and time

Introduction to Ms-Power Point

Microsoft Office PowerPoint is a presentation software application that facilitate users
in the creation of professional, high-impact, dynamic presentations.
Slides are the building blocks of a PowerPoint presentation. By using slides, the focus is
not only on the speaker, but on the visuals (slides) as well.
The presentation is a collection of individual slides that contain information on a
topic. PowerPoint presentations are commonly used in business meetings and for
training and educational purposes.
There are various circumstances in which a presentation is made: teaching a
class, introducing a product to sell, explaining an organizational structure, etc.

The preparation and the actual delivery of each are quite different. PowerPoint
typically comes with a set of preloaded themes for you to choose from. These can
range from simple color changes to complete format layouts with accompanying
font text. Themes can be applied through the whole presentation or a single slide.
Using the page setup allows you to optimize the presentation for the display size;
for instance, you should use a larger screen ratio when displaying on a projector
compared to a computer screen.

PowerPoint software features and formatting options include a wizard that walks
you through the presentation creation process. Design templates---prepackaged
background designs and font styles that will be applied to all slides in a
presentation. When viewing a presentation, slide progression can be manual,
using the computer mouse or keyboard to progress to the next slide, or slides can
be set up to progress after a specified length of time. Slide introductions and
transitions can be added to the slides.

The ribbon is made up of a set of tabs that pertain to the different functionalities
of PowerPoint, such as designing slides, inserting media onto slides, or applying
animations. Each tab is further divided into logical groups (of buttons), such as
the Font group.

Home tab, Insert tab, Design tab, Animations tab, Slideshow tab, Review tab &
View tab.

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