Office of the Registrar

Admissions & Records Office

Guidance for applicants

presenting overseas
qualifications
Admissions 2024/25
 Semester Dates
The Opening Ceremony for the new academic year is on Monday 30 September 2024.
The first semester for first year undergraduate and postgraduate students starts on
Monday 30 September 2024.
The Academic Calendar and other important Semester Dates are available at
 um.edu.mt/study/datesdeadlines/importantdates

Activate the UM IT Account

All accepted applicants can activate their UM IT account using their e-ID account.
Following activation, you will be allocated a University email address and given access
to other IT facilities and services offered at the University.  
You can activate your UM IT Account (or reset your password) from any computer
connected to the Internet by following the instructions available at: 
 um.edu.mt/itservices/activate

Please note that you can also activate the UM IT Account by logging in to any IT
Services workstation (found at various locations on campus, including the IT Services
Building and Main Library) using the Username: newuser & Password: newuser.

Download My UM App
My UM is the official app of the University of Malta, and is available for Android and
iOS devices. My UM features key information such as UM services opening hours,
staff directory, the Msida campus map, as well as access to various services and
personalised information. As a student at UM, the app will keep you in the know
about UM news and events, assignment deadlines, your results, library services, VLE,
eSIMS, student card and other useful information. Download My UM from:
 um.edu.mt/myum

University Mail
It is important that you start monitoring any emails sent to your UM email
address. Any notices sent to you on your University email address are considered as
official notices duly published.

eSIMS
The eSIMS portal allows you to view your personal details, registration for study-
units, results and other course information.

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International Office
We advise you visit the International Office website to access general information
relevant to you as a new international student.
 um.edu.mt/international/students

Orientation Session
The International Office looks forward to welcoming you, as a new international student,
to our orientation session. Our session is designed to help you settle in and orientate
yourself in your new surroundings on campus.
Please visit our website for updates on orientation dates and other information:
 um.edu.mt/international/students/orientationsessions

Acceptance on Course and Deposit Fee

If you are a non-EU/EEA student you are requested to pay a deposit fee of €1000 to
secure your place on the course. This payment must be affected through the personal
link provided in the correspondence confirming acceptance by the indicated deadline.
This payment is considered as a confirmation of your acceptance and more importantly
as a required step for your visa application.
If you are an EU/EEA student and are following a fee-payable course, you will also
need to pay the relevant tuition/annual enrolment fees at the Maltapost branch,
Administration Building or via Internet Banking.
The tuition/enrolment fees are available through the Fees tab while searching for a
course through the online search facility:  um.edu.mt/courses
Where deposit and tuition fees are payable, the deadline for payment is indicated in
the correspondence confirming acceptance.
Further information regarding payment procedures is available at:  um.edu.mt/l/8A2Xt

Travelling to Malta
Here are some tips before travelling to Malta:
 um.edu.mt/international/students/arrivalinformation

Visa and e-Residence Permit

The International Office also offers visa support to non-EU nationals who require
and entry visa to Malta. If you need to apply for a visa, you are to familiarise yourself
with information about the visa process. You also need to acquaint yourself with the
requirements for the e-residence permit application. This is available on:
 um.edu.mt/international/students/visas
For more information and assistance, please contact us on:  [email protected]

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 Verification of Original Certificates
The University has issued your letter of acceptance based on the copies of your
qualifications as provided by you. Original certificates are to be presented upon
arrival to Malta in September/October. For dates and times, kindly visit:
 um.edu.mt/admissionsverification
You will be officially registered on your course and have access to all student portals
following the verification of your qualifications.

Enrolment
You will receive an email notification asking you to complete the online enrolment
process through My UM App in order to confirm that you have commenced your
studies. The online enrolment process has to be completed by the deadline stipulated
on the email notification.

Data Protection
The University collects and processes personal data concerning students in the
exercise of the official authority vested in it as an educational institution acting in
the public interest, and is committed to processing such data in accordance with all
applicable data protection legislation. Further information about your rights and the
University’s processing of your personal data is available on:
 um.edu.mt/registrar/students/dataprivacystatement

Course Regulations and Bye-Laws

Before you commence your studies, it is advisable to read the regulations and
bye-laws relating to your course, available on the University’s website as follows:

General Regulations:  um.edu.mt/registrar/regulations/general

Course Regulations:  um.edu.mt/registrar/regulations/faculties

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Health Care
Accepted applicants for the Doctor of Medicine and Surgery, the Bachelor of Science
(Honours) in Pharmacology, and the Bachelor of Science (Honours) in Pharmaceutical
Science courses: Students who do not fulfil requirements as detailed in the
Occupational Health Protocol (OHP) may be barred from progressing with their studies.
Failure to disclose information about a physical or mental health problem that could
affect patient safety is considered to be a serious breach of the University Suitability to
Practise Regulations. Further information is available at:
 um.edu.mt/ms/students/occupationalhealthprotocol
Accepted applicants for courses offered by the Faculty of Dental Surgery: Prior
to enrolling for their course, accepted applicants are also required to undergo an
occupational health assessment as detailed in the OHP so as to ascertain that they
are fit for the duties related to their proposed studies. Students who do not fulfil this
requirement shall be barred from attending the Practical Placements that include
Laboratory and Clinical Sessions. Further information is available at:
 um.edu.mt/ds/students
Accepted applicants for Courses offered by the Faculty of Health Sciences:
As potential future health care professionals, students have a duty to provide the
relevant information to the Faculty of Health Sciences. Failure to disclose information
about a physical or mental health problem (that could affect safety of the student him/
herself or of others; including patients, clients, students and staff), would be considered
to be contrary to the dispositions included in the University Suitability to Practise
Regulations. All medical and sensitive personal information provided by students will
be held in complete confidence by the Faculty of Health Sciences and the Occupational
Health (Medical) Unit (OHU), Ministry for Health. The OHU provides a medical service
to the Faculty by screening all its students prior to the commencement of clinical
placements/practicals. The Faculty of Health Sciences will be informed by the OHU of
the impact of a health problem or impairment, if relevant to the student’s educational
needs and/or safety, and if there are any recommendations on support or adjustments
that could be of assistance to students. The OHP is available at the following link:
 um.edu.mt/healthsciences/study
The completed protocol and the Health Questionnaire in Annex 1 should be submitted
as soon as possible after applicants receive their letter of acceptance, but by not later
than 30 November 2024. Students are required to submit their documentation in a
sealed envelope (including their name, ID Card No and course) to the Reception Desk,
Faculty of Health Sciences. Students should plan any required vaccinations sufficiently
in advance so that these, together with any blood tests needed to show immunity, are
completed well in advance of the 30 November 2024 deadline.

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6
This protocol is applicable to all students following the Certificate for Graduates of
Non-EU/EEA Nursing Programmes, the Preparatory Course for the Bachelor of Science
(Honours) in Nursing, the Bachelor of Science (Honours) programme (direct entry), the
Bachelor of Science (Honours) in Physics, Medical Physics and Radiation Protection, the
Master of Science in Diabetes Care, the Master of Science in Orthotics and Prosthetics,
and the Postgraduate Diploma in Dietetics. Students following particular areas of study
within the Master of Science (both mainly taught and mainly research streams) may be
directed by the Board to complete this protocol.

Accepted applicants for Certificate for Graduates of Non-EU/EEA Nursing

programmes:
You are kindly requested to present / submit all of the following, prior to or promptly
upon arrival to Malta.

1) Detailed, official vaccination records with items clearly identified in the English
language.
2) Applicants from the listed countries which WHO deems to be at higher risk to
tuberculosis exposure should present the following tests taken within the previous
four weeks;
  - A normal chest X-Ray result.
- A negative Interferon-Gamma result.
3) Evidence of immunity or absence of markers of infectivity to the following viral
illnesses (Recent serology)
3.1) anti HBs of >12.00mIU/ml AND a negative HBsAg.
3.2) negative Hepatitis C antibody test.
3.3) negative HIV antibody result.
3.4) documented vaccination to Measles and Rubella (2 doses) OR results of
antibody titres to Measles and Rubella showing immunity status.
3.5) documented vaccination to Varicella (2 doses) OR immune status result of
antibody titre to Varicella OR an official declaration of past infection certified by a
registered medical practitioner.
3.6) other certificates / documents may be requested from accepted applicants in
line with any changes in national and / or institutional regulations, and / or
legislation
at the time of commencement of the programme of studies.

Important: Kindly note that the Council of Nurses and Midwives has its own
requirements with regards to English Language certification and the licence to
practice as a nurse.

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 Lectures
Lectures for study-units relating to courses offered on a full-time and part-time day
basis may be held on any day from Monday to Friday between 08:00 and 20:00.
Lectures for part-time evening courses may be held from Monday to Friday between
16:00 and 20:00. The University shall announce the days on which a course is to be
held prior to its commencement. However, it cannot be bound by fixed days and
times for the duration of the whole course. Applicants are encouraged to consult the
respective Faculty/Institute/Centre/School for further information.

Library
The University of Malta Library’s mission is to support the University’s teaching
and research programmes by providing adequate scholarly information resources,
emerging technologies and user support services.
Throughout the month of October, the University of Malta Library will be organising
Library Orientation Tours. During the tour, you will learn about the Library
resources and services and you will also visit all the related Library sections.
To book your place, please visit our website:  um.edu.mt/library/workshops

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IT Services
The IT Services Desk is the primary point of contact for UM staff and students to report
IT related issues, seek further information about our services and find our self-help
guides. IT Services manages the University’s IT infrastructure and supports the teaching,
learning, research and public engagement activities of the University through efficient
and effective use of information and communication technologies.
 um.edu.mt/itservices

eduroam Wi-Fi
eduroam Wi-Fi service is available to connect your personal devices throughout the
University and other local and foreign institutions (participating in eduroam) using your
UM IT Account.
Note: You need to be connected to the Internet while setting up eduroam Wi-Fi.
 um.edu.mt/itservices/wifi

Workstations
IT Services computers (Windows and Mac) for individual and group study are available
in various open access areas across the campus, including:
• IT Services
• Library
• Health Sciences Library (Mater Dei)
• Faculty of Media and Knowledge Sciences (Mac computers)
 um.edu.mt/itservices/workstations

 um.edu.mt/google Gmail Calendar Drive Chat Meet

VLE (Moodle)
Provides access to study material, resources, lecture recordings (Panopto) and virtual
classroom software (Zoom). Plagiarism detection software (Turnitin) may be used to
scan your coursework and dissertation for potential plagiarism.
 um.edu.mt/itservices/vle

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 Printing and scanning
Laser printing (colour or black and white) is available in open access areas on
a self-service basis using printing credits (which you can purchase online).
Wide-format printing (A0) facilities are also available by request. Scanners
can be found in certain access areas.
 um.edu.mt/itservices/printscan

Software
IT Services provides software (e.g. IBM SPSS, Microsoft, NVivo, ArcGIS, Autodesk)
for academic-related purposes.
 um.edu.mt/itservices/software

Training Courses
Turnitin (Plagiarism Detection) | IBM SPSS (Data Analysis)
 um.edu.mt/itservices/trainingstudents

Orientation Sessions
At the start of the academic year, freshers are invited to attend a session to learn more
about the various IT facilities and services offered by IT Services. To attend, register online.
 um.edu.mt/itservices/orientation

Support Services
IT Service Desk and Self-Service Portal:  um.edu.mt/itservices/help
IT Services Building: Room 21, Main Campus | +356 2340 4112
Faculty of Health Sciences: Block A1, Room 22, Mater Dei Hospital | +356 2340 1112

Useful Links
Full list of services:  um.edu.mt/itservices/az VLE:  um.edu.mt/vle
Self-Service Portal:  um.edu.mt/servicedesk eSIMS:  um.edu.mt/esims
Turnitin:  um.edu.mt/turnitin RefWorks:  um.edu.mt/refworks
Manage UM IT Account:  um.edu.mt/login My UM app:  um.edu.mt/myum
Google Workspace:  um.edu.mt/google Mail:  um.edu.mt/mail

Opening Hours
 um.edu.mt/itservices/openinghours

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Contact Us:
Faculty of Arts Faculty for the Faculty of Dental Surgery
 [email protected] Built Environment  [email protected]
 +356 2340 3082  [email protected]  +356 2340 1172
 um.edu.mt/arts  +356 2340 2863  um.edu.mt/ds
 um.edu.mt/ben

Faculty of Economics, Faculty of Education Faculty of Engineering

Management & Accountancy  [email protected]  [email protected]
 [email protected]  +356 2340 3058  +356 2340 2440
 +356 2340 3012 / 3350  um.edu.mt/educ  um.edu.mt/eng
 um.edu.mt/fema

Faculty of Health Sciences Faculty of Information & Faculty of Laws

 [email protected] Communication Technology  [email protected]
 +356 2340 1830  [email protected]  +356 2340 2836
 um.edu.mt/healthsciences  +356 2340 2530  um.edu.mt/laws
 um.edu.mt/ict

Faculty of Media & Faculty of Faculty of Science

Knowledge Sciences Medicine & Surgery  [email protected]
 [email protected]  [email protected]  +356 2340 2450
 +356 2340 3746  +356 2340 1138  um.edu.mt/science
 um.edu.mt/maks  um.edu.mt/ms

Faculty for Social Wellbeing Faculty of Theology Institute of Aerospace

 [email protected]  [email protected] Technologies
 +356 2340 2693  +356 2340 2767  [email protected]
 um.edu.mt/socialwellbeing  um.edu.mt/theology  +356 2340 3136
 um.edu.mt/iat

Institute for Climate Change & Institute of Digital Games Institute of Earth Systems
Sustainable Development  [email protected]  [email protected]
 [email protected]  +356 2340 3510  +356 2340 2877
 +356 2340 3403  um.edu.mt/digitalgames  um.edu.mt/ies
 um.edu.mt/iccsd

The Edward de Bono Institute Institute for Islands & Small

for Creative Thinking & European Studies States Institute
Innovation  [email protected]  [email protected]
 [email protected]  +356 2340 2001  +356 2134 3308
 +356 2340 2434  um.edu.mt/europeanstudies  um.edu.mt/issi
 um.edu.mt/create

Institute of Linguistics & Institute of Maltese Institute for Physical

Language Technology Studies Education & Sport
 [email protected]  [email protected]  [email protected]
 +356 2340 2151  +356 2340 3305 / 2566  +356 2340 2032
 um.edu.mt/linguistics  um.edu.mt/maltesestudies  um.edu.mt/ipes

Institute of Space Institute for Mediterranean Academy of

Sciences & Astronomy Sustainable Energy Diplomatic Studies
 [email protected]  [email protected]  [email protected]
 +356 2340 2524  +356 2340 7830  +356 2340 2821
 um.edu.mt/issa  um.edu.mt/ise  um.edu.mt/medac

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Mediterranean Institute Centre for Biomedical Centre for English
 [email protected] Cybernetics Language Proficiency
 +356 2340 3715  [email protected]  [email protected]
 um.edu.mt/medinst  +356 2340 2865  +356 2340 3260
 um.edu.mt/cbc  um.edu.mt/celp

Euro-Mediterranean Centre Centre for Distributed Centre for Entrepreneurship

for Educational Research Ledger Technologies & Business Incubation
 [email protected]  [email protected]  [email protected]
 +356 2340 2936  +356 2340 6003  +356 2340 6125
 um.edu.mt/emcer  um.edu.mt/dlt  um.edu.mt/cebi

Centre for Environmental Centre for Labour Studies Centre for Molecular
Education & Research  [email protected] Medicine & Biobanking
 [email protected]  +356 2340 3766  [email protected]
 +356 2340 3202  um.edu.mt/cls  +356 2340 3290
 um.edu.mt/ceer  um.edu.mt/cmmb

Centre for Resilience & Centre for the Study Centre for Traditional
Socio-Emotional Health & Practice of Conflict Chinese Medicine
 [email protected] Resolution  [email protected]
 +356 2340 3014  [email protected]  +356 2340 3988
 um.edu.mt/cres  +356 2340 7532  um.edu.mt/tcm
 um.edu.mt/cspcr

School of Performing Arts International School for

 [email protected] Foundation Studies
 +356 2340 3524  [email protected]
 um.edu.mt/performingarts  +356 2340 2175
 um.edu.mt/foundationstudies

Admissions and Records Office,

Room 113, Administration Building
 +356 2340 2225 |  [email protected]
May 2024