CSI INSTITUTE OF TECHNOLOGY

FINAL YEAR PROJECT GUIDELINES

Aim and Objective
Types of Project Identification and Allotment of Projects and Supervisors (Form 1)
Implementation Procedure for Conducting Final Year Project
Problem Statement
Objective Scope
Literature Survey
Methodology
Result, Analysis and Discussion Responsibilities
Responsibilities of Supervisors
Responsibilities of Students
Project Supervisory/Monitoring System
Project Title Registration/Approval (Form 1)
Preparation of Project Proposal
Students Project Progress Logbook
First Review (Proposal Presentation, Methodology)
Submission of Logbook
Third Review (Project Presentation)
Final Draft Report
Submission of Logbook
Final Report
Evaluation/Assessment Scheme
Supervisor Evaluation
Panel Evaluation
Final Year Project Activities Calendar
Website/Email
AIM AND OBJECTIVE
As part of Anna University curriculum, a student is normally
required to undertake a research oriented project in their final year of
study. Aim of the final year project to develop student’s knowledge
for solving technical problems through structure project research
study in order to produce competent and sound engineers. The project
is very important component for students by the following ways. It
provides the students with the opportunity to design undertake or
conduct an independent research or study related to their degree
course. Upon completion of Final year project, student should be able
to Identify and describe the problem and scope of project clearly,
collect, analyze and present data into meaningful information using
relevant tools, select, plan and execute a proper methodology in
problem solving, work independently and ethically, present the results
in written and oral format effectively and identify basic
entrepreneurship skills in project management.

TYPES OF PROJECTS
Projects may be either one or a combination of the following
categories of projects Experimental Research, Case study, Industrial
applications, Analytical and Simulation. Here we will include the core
area for different departments.
IDENTIFICATION AND ALLOTMENT OF PROJECTS AND
SUPERVISORS
At the beginning of the eighth semester, the Project coordinator/HOD
meets with the students and explains to them about the project.
Students are given a week to identify their project titles and send
project title approval form to project coordinator. Depending on the
project title, the student is allotted a supervisor.

IMPLEMENTATION PROCEDURE FOR CONDUCTING FINAL

YEAR PROJECT
The main objective of the Final Year Project is to learn and
experience the process of conducting a good research project. The
following points serve as a guideline of activities that take place in the
process.
Problem Statement
A problem statement is a concise statement of the problems which
initiate/spark the research questions or design ideas. Some of the
points that could be highlighted are:
a. What is the issue that we want to address (problem or question)?
b. Why need to address the issues?
c. How the project can solve the issues?
d. Who get benefits from the project?
Objective sets a clear goal of what we want to accomplish by doing
the research work.
It SHOULD NOT INCLUDE the objective of doing the Final Year
Project (e.g. to learn how to manage a project etc.). Student should
only state the technical objective of the project (e.g. to evaluate the
performance of the design, to test a hypotheses, to study the
relationship between variable x and variable y etc.). Use measurable
action verbs when defining an objective (e.g. define, design, identify,
describe, analyze, evaluate etc).
Scope
Scope sets a clear boundary (time, geography, environment, function
etc.) of our work to provide a common understanding of the project
among stakeholders (in FYP the stakeholders are students, lecturer,
panels etc.). Scope makes our project achievable and realistic by
defining the limits and constrains of the study.

Literature review
 A literature review discussed published information in a particular
subject area. The purpose of a literature review is to summarize and
synthesize the ideas of others. When we write a literature review, it
usually consists of 3 main sections:
a. Introduction section that describe the topic of the review.
b. Body section which contains the discussion of sources.
c. Conclusions from the discussion of sources and recommendations
(if any). The main point in the conclusion of the literature review
would be the clarification and emphasis of the gaps
(unexplored/unsolved problem in the field) and the contribution of the
student’s project.
The discussion of the sources could be arranged chronologically,
thematically or methodologically or in combination of any of them. In
the discussion, students should:
a. Be clear of the items that need to be discussed. It can be a variable
or a technique or different design decisions.
b. Make comparisons and give technical comments. Summary of the
comparison could be tabulated or shown in graphs to clarify the
differences.
c. For engineering design, discuss on the tradeoff of a particular
design decision
Methodology
Methodology is the part where we design and execute our research.
We design our research methodology by asking the following
questions:
a. What is the objective of the study? (e.g. given a new design idea,
we want to evaluate the performance of the new design in terms of its
sensitivity, accuracy, processing time etc.)
b. What do we want to measure? (e.g. time, storage size, current,
cost, sensitivity, accuracy etc.)
 c. How do we perform the measurement? (e.g. built prototype then
measure directly or indirectly the sensitivity of the system by
following the equation suggested by person X in paper/book Y).
d. What are the tools (e.g. simulation software) or equipment (e.g.
oscilloscope, robot prototype etc.) required for the experiment?
e. How are the measurements going to be recorded? What is the
procedure of the experiment?
f. What error, situations, or part of the procedure that we design that
could interfere with the measurements and how we could overcome
them?
g. How do we analyze the result of the experiment? What kind of
statistical tools/calculations/graphs/tables/figures could we used in
order to make the data meaningful?
Research methodology describes how we conduct our experiment and
NOT how we conduct our project. Its description should not include
non technical activities such as discussion with supervisor,
submission of proposal, report writing etc.

Result, Analysis and Discussion

By answering point (e) in methodology section, we should now have
the results of the study/experiments in the forms of graphs or tables
that summarize our measurements (data). At this stage of the research
process, we are expected to discuss the results. Examples of points of
discussion are:
a. Statement of how the variable of interest changes with the change
of another variable and whether the trend is expected.
b. Academic interpretation of the result (i.e. with proof, comparison
with other works, intelligent guess).
c. Significance (its impact to the world) and implication of findings.
d. Possible applications.
RESPONSIBILITIES
Responsibilities of the Student
• The student should take responsibility for the design, methodology
and presentation of the project.
• It is the responsibility of the student to edit their work, and ensure
all information is accurate and complete.
• The student is responsible for presenting their research proposal to
the Faculty for approval before embarking on the data collection.
• Students are reminded that their research project must be their own
work and all quotations from other sources, whether published or
unpublished, must be properly acknowledged. Plagiarism is a very
serious offence and, where proven against a student, may result in
disqualification from the examination of the project.
• The student should submit material in sufficient time to allow for
comment and discussion before proceeding to the next stage.
• The student takes responsibility for maintaining regular contact with
the supervisor.
• The student should participate in the progress reports to
demonstrate their commitment to completing the project in time.
• The student takes responsibility for incorporating supervisor’s
comments and feedback into their work, and seeking clarification
where necessary.
• Students should keep track of their project to ensure it progresses
according to the time frame. Where deviations are observed, they
should be brought to the attenti0on of the supervisor as soon as
possible.
• Any problems encountered in conducting the project should be
brought to the attention of the supervisor as soon as possible after
they occur so that remedial action can be taken immediately.
 B Any problem encountered by the student during the project
should be discussed with the supervisor(s). If the matter cannot be
resolved, it should be reported to the project Coordinator and
eventually to Head of Department.

Responsibility of the Supervisor

• Discuss and reach agreement with the student on details of the
supervisory arrangements, including a regular meeting schedule.
Ensure maintenance of the meeting schedule. Discuss what should be
done of someone cannot attend a scheduled meeting. Also discuss
access to the supervisor outside scheduled meetings.
• Ensure that the student is familiar with the policies relating to their
studies.
• Assist the students to develop a realistic program of study to ensure
they complete their project within the required time
• Monitor the student’s Progress
• If you find the student frequently cancelling meetings, it could be
an indication of problems they may be experiencing. Contact the
student to indicate your concern and set a new meeting time. Insist on
seeing the student and emphasize at this meeting that you need to
communicate regularly. It is worthwhile to reiterate that the purpose
of the meeting is to help the student to progress and that lack of
progress is a cause for mutual concern which is not alleviated by
avoiding discussion.
• Keep written documentation about decisions and follow-up
activities that stem from each meeting.
• Take up the issue of unsatisfactory progress with the Faculty
committee to determine what action should be taken.
• You and your student(s) could then discuss the following issues:
• What does supervision mean?
• What is involved in the development of a research proposal?
• What sort of feedback will the supervisor give: how often, how
much, what form?
• What sort of feedback does the student prefer/benefit from, find
helpful/unhelpful?
• What research skills, statistical analysis or other technical skills are
required for the research? • Writing the Research Project
• What is the appropriate length, structure, and presentation?
• Editing
• Ensure basic referencing skills are acquired early.
• Give detailed feedback by using one or more pages of students’
work. Too much feedback becomes overpowering and discourages
students from learning the principles which underpin the correction.
• Indicate to supervised students at the beginning at the beginning
your approach to analysis and to feedback on their written work.
SUPERVISORY SYSTEM
Project Title Registration
Prior to the project registration, a list of project titles will be disclosed
by the committee. Student may choose a project from the list or
propose a new project. It is advised for student to discuss with the
respective supervisor and obtain mutual agreement. Student must fill
the Final Year Project Title Registration Form and to be signed by
supervisor. The committee will allocate a supervisor for student who
fails to reserve a title and supervisor.
Project Proposal
Project Proposal Form submitted by student to his/her supervisor prior
to the commencement of the projects. The form must include a title,
an abstract to the project, objectives /aim (or goal) and scope of the
project, literature review and proposed methodology. The first
proposal is submitted before the proposal presentation (seminar) for
panel assessment. Then after presentation, student must resubmit the
proposal after correction complying the panel comments. The final
proposal will be evaluated by both supervisor and panel.
Student Declaration
By signing the Student Declaration Form, it is agreed that all result,
design or patent from the student project is under the GKM College of
Engineering copyright. However, GKMCET may consider sharing the
right with third parties.
Logbook
Students use logbook to record all findings, data and factual
information worthwhile to their project. In the logbook assessment,
student is evaluated based on the effectiveness of meetings with
supervisor and also the relevance of contents in logbook.
Preparation of Logbook
Student may used any appropriate book or file folder as working
logbook. The front pages of your logbook MUST have i) Logbook
Cover Page, ii) Guidelines for the Implementation of Final Year
Project i.e. this guidelines, iii) Final Year Project Student Calendar
and iv) Supervision Record. All the documents and forms can be
printed from the GKMCET R&D Website.
First Seminar - Proposal Presentation
Students will be required to make a brief (10 minutes) presentation
about the project proposal. However, to ensure that they are entitled to
present their findings, they need approval from their supervisor by
filling up Seminar Approval Form. The verified form must be
submitted to the panels during the presentation.
The presentation slideshow should cover the following:
a. Introduction and overview of the project.
b. Problem statement.
c. Project objectives and scope.
d. Literature survey and theory.
e. Methodology.
f. References.
During the presentation, students are evaluated in various aspects of
knowledge. These may include communication skill, presentation
contents, ability to answer any question, readiness of facing critics
and comment, as well as ability to interact with audience.
Third Seminar - Project Presentation
At the end of Final Year Project, students will be required to make a
brief (15 minutes) presentation on their project. Once again, to ensure
that they are entitled to present their findings, they need approval
from their supervisor by filling up Seminar Approval Form. The
verified form must be submitted to the panels during the presentation.
The presentation slideshow should cover the following:
a. Introduction and overview of the project. This may include project
objectives and scopes.
b. Methodology.
c. Result and discussion.
d. Conclusion and recommendation.
e. List of References.
During the presentation, students are evaluated in various aspects of
knowledge. These may include communication skill, presentation
contents, ability to answer any question, readiness of facing critic and
comment, as well as ability to interact with audience. The project
demonstration (if any) takes place right after the presentation on the
same day of presentation schedule. However, the panel may arrange
suitable time for demonstration.
Final Draft Report
 Upon completing the project, a draft report should be submitted to
the panel and supervisor for evaluation. The report must contain an
updated progress report, and all information as predetermined by the
faculty. As such, instructions for completing the project final report
are contained in Guidelines for Preparation of Final Year Project
Report.