Implementation proposal for Aims Group
Document Date
13th February, 2025
Document version
0.1
Contacts
Customer contact name Aamer Alem
Function Group Finance Manager
Email Phone
Partner contact name Ibrar Hussain
Function Solution Advisor
Email Phone
[email protected]Submission Date
13th February 2025
Validity
20 Days
Version
0.1
Prepared by:
Ibrar Hussain
BE ONE MENA
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
Table of content
Contacts........................................................................................................................................ 1
Table of content.............................................................................................................................. 2
Introduction................................................................................................................................... 3
Our expertise........................................................................................................................... 4
About Odoo.................................................................................................................................... 6
History & key figures.................................................................................................................. 6
Key Features............................................................................................................................. 6
Positioning............................................................................................................................... 8
References.............................................................................................................................. 9
Project description....................................................................................................................... 10
Introduction about the project................................................................................................ 10
Proposed solution................................................................................................................... 10
Scope of Work:........................................................................................................................ 10
Hosting platform..................................................................................................................... 11
Implementation methodology................................................................................................. 14
Phase 1: Initiation & Planning................................................................................................ 14
Phase 2: System Design & Configuration..............................................................................14
Phase 3: Development & Customization...............................................................................14
Phase 4: Data Migration & Testing........................................................................................15
Phase 5: Training & Deployment........................................................................................... 15
Phase 6: Post-Implementation Support & Optimization.........................................................15
Pricing......................................................................................................................................... 17
Pricing factors........................................................................................................................ 17
Hosting................................................................................................................. 17
Implementing services.................................................................................................... 18
Maintenance, upgrade & support........................................................................18
Investment details................................................................................................................... 19
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
Introduction
This proposal contains implementing services offered by BE ONE and licenses by Odoo S.A. following
customer company’s needs and requirements.
The solution proposed through the software is based on the discussions Aims Group has had with BE ONE
and/or Odoo S.A.
Introduction About BE ONE ERP
BE ONE L.L.C is a leading ERP Solution implementation company located in U.A.E & Egypt. Our company has a
local- touch with a global reach; our team possessing more than 20+ years of experience in Business
developments, consultations and business transformation of our partners to be a “live business” through cloud
and on-premises solutions. We are focused on ERP solutions only, which is the world-class, affordable business
management software for the small to medium enterprise (SME’s) market.
We believe in establishing long-term, mutually beneficial relationships with our partners while providing turnkey
ERP services including Implementation and Training as well as ongoing Technical Support.
Core Values and Commitment: BE ONE is deeply committed to aligning its values,
intentions, and actions, focusing on delivering value-added solutions to its partners.
Growth through Technology: The Company’s commitment extends to helping partners
grow their businesses through technology-driven solutions.
Delivery-Driven Approach: BE ONE prioritizes delivering results, emphasizing the
implementation of positive changes in partners' businesses for improved performance
and BRE services.
Process Improvement over Software: The Company’s approach goes beyond software
implementation; instead, it concentrates on enhancing and optimizing business processes
to facilitate partner growth.
Combining Experience, Certifications, and Practices: BE ONE leverages its extensive
business experience, Odoo certifications, and practical project knowledge to provide
comprehensive support during partners' transformations and growth endeavors.
Business Consultation: BE ONE's dedicated team offers expert business consultation
services integrated into its customers' transformation journeys, fostering enduring
relationships
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
Our expertise
Founded in 2017, our company specializes exclusively in ERP implementation, backed by over 20 years of expertise. With a team
of 50+ skilled professionals, including 22 technical experts, we bring extensive business and industry experience. We provide
tailored ERP solutions across various sectors, including food, aluminum, medical equipment, professional services, installment
and maintenance, e-invoicing, and construction. Managing over 500+ daily cloud transactions, we are committed to delivering
fast-track implementations, achieving go-live in just six weeks—significantly faster than the typical 24-week timeframe. As a
strong, certified partner network, we ensure continued support for your future growth and expansion, offering a seamless and
efficient ERP journey.
Our ERP Partners of Success
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
About Odoo
History & key figures
Odoo is a leading suite of integrated business management applications and one of the fastest-
growing ERP in the world. This software offers a broad scope of applications integrated into one single
solution with automated processes.
The company was founded in 2005 in Belgium by Fabien Pinckaers, the current CEO. He aimed to create
business software that would cover complex needs without being complicated. The company has therefore
developed an intuitive, fully-featured and integrated solution that can fit all types of businesses and users.
With an annual growth of 60%, Odoo is one of the most installed all-in-one business solutions. They register 6
million users over 175 countries and 2000+ databases are created daily. This rapid growth has enabled Odoo
to open 11 offices around the world to support its international expansion: in Europe (Louvain-La-Neuve,
Grand-Rosière, Antwerp, Luxembourg), America (San Francisco, New York City, Buffalo, Mexico City), Middle
East (Dubai) and Asia (Gujurat, Hong Kong). In 2020, Odoo reached the number of 1100 employees
worldwide.
Odoo also owes its success to its Odoo Partners network that gathers 2800+ partners worldwide. This
broad structure ensures there will always be a partner close to each customer, ready to support its project.
Those local experts aim to put their expertise at the clients’ service to help them implement Odoo in
optimal conditions with certified support.
With such a success, it’s easy to understand why Odoo won several significant awards over the years.
Among others, Highest-ranked Belgian company in the Deloitte Technology Fast50 Benelux in 2012, Bossie Award
for the Best Open Source Solution (2012, 2013 and 2015), Ernst & Young Most Promising Company Award (2013),
Rising Star and Great User Experience Award from Finances Online in 2017, Most Popular ERP from Capterra
(2019) and so on. In 2020, Odoo has even been elected by G2 as the Most Trending ERP ever !
Key Features
Integrated software with one app for each need
Odoo is all-in-one software that covers all business needs within almost all industries. The solution is made of
60+ applications where each app covers a specific business need. Those apps are also fully integrated with
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
each other. This enables you to have a solution tailored to your unique needs.
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
Working with several independent single-purpose software makes you probably entering data more than
once. Also, you don’t have a comprehensive overview of what's going on. Odoo will automate repetitive tasks
in seconds. Thanks to that, you avoid human errors and can focus on what really matters. The integration
allows information flows and automation between apps, making sure companies can focus on what matters
the most: growing their business.
Here’s a non-exhaustive overview of the different Odoo applications:
.... and many more !
Scalable for any type of business
The power of Odoo also lies in its modularity: it fits small and large companies alike. Apps can be added
to your database whenever you need it. Therefore, the solution can accompany your growth and your
evolving business needs in the long run, without any limitation. The scalability of the ERP makes it
suitable for 1 to 300 000 users. Regardless of the business type or the user's level of knowledge, it is
moreover accessible to everyone thanks to the intuitive and user-friendly interface.
Highly customizable solution
Adapting the Odoo solution to your needs can go even further. For a fully-personalized database beyond
Odoo’s standard features, you can either do development on the source code or download the Studio
app. It is Odoo’s customization tool that enables the creation of tailor-made fields and apps on the
database.
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
In addition to that, Odoo’s framework provides a complete API. Every action that can be performed in
Odoo can be performed through the API and more specifically with standard web services (XML-RPC).
Open Source ERP with broad community and app store
Odoo is a social ERP with collaborative tools that encourage user participation and ownership. Its open
source code creates a strong involvement from its community and network. Besides the main 60+ Odoo
official apps, the app store has then been completed by 26,000+ third-parties applications developed by
Odoo Partners and community to cover niche requirements over the years. This allows millions of
professionals to run and grow their business.
At the front of modern needs
In Odoo’s vision, a company’s potential should be unleashed by empowering its employees with tools they
love. Odoo heavily invests in R&D, enabling it to release new versions every year to make sure its software
constantly meets users’ evolving needs and expectations. Applications are regularly upgraded and the user
experience is improved. Odoo evolves way faster than any other business solution. Its open-source model
has also allowed it to leverage thousands of developers and business experts to build hundreds of apps in just
a few years.
Positioning
It only took a few years for Odoo to stand out on the
business software market. Odoo positions itself as a
solution that can cover large and complex business scopes
with the user-friendliness of single apps.
Traditional ERPs efficiently cover complicated business needs
but struggle to provide a user-friendly interface to their
customers. On the other hand, single apps are usually very
intuitive but fail to cover all business scopes. Odoo, whose
mission is to handle complex needs without being
complicated, developed a unique product. This software can
cover many needs thanks to its modularity while being
totally intuitive and user-friendly.
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
Another differentiating factor is its pricing. Odoo sets itself apart from the competition of traditional
ERPs thanks to its transparent and very competitive pricing (see the Pricing section at the end of this document
for more details).
References
Large industry leaders, as well as thousands of small and medium enterprises, have trusted the power of
Odoo. Here are some companies running with Odoo:
Various customer success stories are also available online: https://www.odoo.com/blog/customer-reviews-6
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
Project description
Introduction about the project
Based on our understanding, the customer is currently using an in-house ERP solution that is integrated with multiple third-party
systems and operates on an outdated version. Due to these limitations, the customer is unable to access advanced features and
comprehensive corporate-level reporting, particularly in the HR domain. Key functionalities such as timesheets, attendance
tracking, and other essential HR processes are not efficiently managed.
To address these challenges, the customer is considering Odoo as their ERP solution to streamline operations, reduce manual
intervention, and enhance efficiency. By implementing Odoo, they can benefit from automated system-generated reports,
improved HR management, and overall time and cost savings, leading to a more efficient and scalable business process.
Proposed solution
The solution proposed is based on the discussions we had together, detailed reports and results from the GAP analysis. The
objectives defined in the GAP report will be set as the priorities of this project. Any change request made along the way
could have a considerable impact on the following evolution of the project and will therefore be reviewed and evaluated.
Scope of Work:
Apps in Scope In/Out of Scope
Human Resource In Scope
Employees In Scope
Payroll In Scope
Time Off In Scope
Referrals Out of Scope
Fleet Out of Scope
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
Hosting platform
Type Odoo.Sh On-Premise
Standard Apps V V
Specific Dev V V
Community Apps V V
Cloud V X
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
Odoo.sh
Under the condition of acceptance from AIMS GROUP, the database will be hosted on Odoo.sh.
Odoo.sh is a full stack Platform as a Service (PaaS) hosting option available on the cloud and out of the box.
The platform is fully integrated with Github and allows the usage of Certified Odoo Apps as well as any of the
26.000+ apps available on the Odoo app store, or any custom module. This cloud platform enables you to
make your own developments while Odoo manages the infrastructure.
Odoo.sh comes with unlimited development branches and with a configurable number of staging branches.
Every commit, pull request, merge, or fork is tested and deployed automatically, and you get detailed and
filtered logs in real time, directly in the platform.
We guarantee a minimum of 99.9% uptime for any database hosted on Odoo.sh and will keep 14 full backups
for up to 3 months that you can download yourself at any time. Our data centers are Tier-III certified or
equivalent, with N+1 redundancy for power, network and cooling. Each customer database is replicated in
real-time on redundant storage located in the same data center, so a failover can quickly happen in case of
hardware failure, with no data loss.
Odoo.sh allows its users to have:
- Database replication: 2 servers, for load balancing and failover;
- Staging servers: to test new features with your production data;
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
- Backup servers: daily incremental backups on 3 different servers;
- Automated testing: every commit is deployed and tested instantly;
- SSH access: hell access to dev, staging and production servers;
- DNS & routes: configure custom routes and let us handle DNS;
- Email gateways: unlimited email gateways, auto-configured;
- 24/24 monitoring: Odoo monitors and maintains all your servers for you;
- Top notch hosting: perfectly optimized installation, great hardware;
- Your own runbot: test each feature-branch in a click.
It also gives access to Odoo source code and allows to add third party applications developed by partners to
your database. More features about the Odoo.sh platform are listed on https://www.odoo.sh/features.
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
Implementation methodology
Phase 1: Initiation & Planning
This phase involves understanding business needs, defining project scope, and planning resources.
Activity Description
Requirement Gathering Identify business processes, pain points, and objectives.
Project Scope Definition Define modules, workflows, and customizations required.
Resource Allocation Assign team roles and responsibilities.
Timeline & Milestones Establish a project timeline and key milestones.
Phase 2: System Design & Configuration
In this phase, the system is configured based on business requirements.
Activity Description
System Configuration Configure Odoo modules as per business needs.
Customization Planning Identify and document necessary customizations.
Data Structure Setup Define master data, chart of accounts and workflows.
Integration Planning Plan for the integrations with the third party systems.
Phase 3: Development & Customization
This phase involves developing custom features and integrations.
Activity Description
Custom Module Development Develop new features specific to business needs.
Workflow Automation Automate business processes within Odoo.
API & Third- Party Integration Develop integrations with external systems.
User Interface Enhancements Modify UI for better user experience.
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
Phase 4: Data Migration & Testing
Ensure seamless transition by migrating data and testing system functionalities.
Activity Description
Data Migration Transfer legacy system data to Odoo.
Functional Testing Validate each module’s functionality.
Performance Testing Ensure system stability and performance.
User Acceptance Testing ( UAT ) Conduct UAT with key stakeholders.
Phase 5: Training & Deployment
Prepare users and deploy the system for real-world usage.
Activity Description
User Training Train end-users and key personnel.
Go-Live Preparation Final checks before going lice.
Deployment Deploy Odoo system into production.
Support Readiness Establish post-go-live support channnels.
Phase 6: Post-Implementation Support & Optimization
Provide continuous support and optimize the system based on user feedback.
Activity Description
Bug Fixing & Troubleshooting Address Issues encountered post-implementation.
System Enhancements Optimize features and workflows.
Performance Monitoring Monitor system performance and user feedback.
Continuous Training Provide ongoing training as needed.
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This structured methodology ensures a smooth Odoo implementation process, aligning the system
with business objectives while ensuring a successful transition.
Project leader:
- Ask questions about the business scope.
- Manages the implementation and the customer’s expectations.
- Organises the steering committees, tracks inefficiencies and offers solutions, reports on the project status.
SPOC (The Single Point of Contact):
- The single contact person for each party, whose role is to align and report internally.
Expert:
- Functional experts that assist in the gap analysis and can challenge the customer’s business processes.
or
- Key users that assist in the definition of business processes.
Trainer:
- Provide functional (and sometimes technical) training to the customer.
Odoo Account Manager:
- Main point of contact from Odoo’s side, representing the editor;
- Key contact point between the editor, the partner and the customer;
- Ensures the project runs smoothly and successfully;
- Available for future needs, such as upsells and management of the contract.
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Pricing
Pricing factors
There are several costs to take into account when calculating the pricing for your project. Here are the key
elements that will define your final pricing:
Hosting
[Odoo SH]
The hosting pricing for Odoo.sh starts at (Odoo will share) monthly and increases following the number of
workers and storages, the hosting type and the staging environment. Please keep in mind that the
hosting price does not include the enterprise license, any development maintenance costs, or the
implementing services from the partner.
More information is available on https://www.odoo.sh/pricing
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Implementing services
Department in Scope:
HR App:
- Business Analysis (10 Man-days)
- Configure HR App (10 Man-days)
- Configure reports (5 Man-days)
- Training (15 Man-days)
Maintenance, upgrade & support
The maintenance is required for any development made on a database, no matter the hosting type. It includes the
following services:
- Bugfix on custom codes
- Future migrations / upgrades
- Continuous maintenance
- Care free usage of your custom module
The maintenance of customization is the extension of the Enterprise contract services (bug fixing and upgrades). It
acts as a provision for future services that will need to be done when upgrading the customization to a new
version. Custom developments will be maintained by the partner for a recurring fee per month.
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
Investment details
Implementing services Days Day rate Pricing
Business Analysis
Configuration and Setup & Master
data & Reports
Training
Grand Total
Payment Terms :
Items % Due
20% Contract Signing.
0% Preparation Phase.
30% Blueprint Phase Sign- Off.
Implementation 30% Realization Phase Sing- Off.
0% Final Preparation Phase Sign- Off
20% Go-Live Sign- Off
General Conditions:
1. This offer excludes VAT.
2. All amounts quoted are in USD.
3. The above-mentioned scope covers standard implementation.
4. Any change requests or customizations will be charged separately
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IMPLEMENTING PROPOSAL FOR AIMS GROUP
