South Australian Exploration Reporting Guidelines

Mineral Resources Division

Mineral Exploration Reporting Guidelines

A Guide to the preparation and submission of technical reports
for Exploration Licences in South Australia

Revised: May 2012

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South Australian Exploration Reporting Guidelines

TABLE OF CONTENTS

1. Introduction .............................................................................................................. 3
2. General Information and Legislative Requirements.............................................. 4
2.1. Statutory Requirements .......................................................................................... 4
2.2. Submission of Reports ............................................................................................ 4
2.2.1. Digital Data ....................................................................................................... 4
2.2.2. Submission/Delivery of Reports and Notifications ............................................ 4
2.3. Location Coordinates and Maps ............................................................................. 5
2.4. Joint (Combined) Technical Reporting .................................................................... 6
2.5. Confidentiality ......................................................................................................... 6
2.6. Open File Data Access ........................................................................................... 7
2.7. Copyright................................................................................................................. 7
2.8. Research Reports ................................................................................................... 7
2.9. Notification of Airborne Surveys .............................................................................. 7
2.10. Submission of Samples ....................................................................................... 7
2.10.1. Core and Cuttings ......................................................................................... 8
2.10.2. Thin and Polished Sections and Palaeontological Specimens ...................... 8
2.11. Compliance/Penalties .......................................................................................... 8
3. Six-Monthly Summary Report ................................................................................. 9
3.1. Report Content and Format – Six Monthly Summary Report .................................. 9
3.1.1. Licence Details ................................................................................................. 9
3.1.2. Report............................................................................................................... 9
3.1.3. Expenditure ...................................................................................................... 9
4. TECHNICAL REPORTING ...................................................................................... 10
4.1. Annual Technical Report ....................................................................................... 10
4.1.1. Open File Release of Reports and Data ......................................................... 10
4.2. Partial Surrender Report ....................................................................................... 11
4.3. Report Content and Format - Technical Report .................................................... 11
4.3.1. Front Matter .................................................................................................... 11
4.3.2. Body of Report ............................................................................................... 13
4.3.3. End Matter ...................................................................................................... 23
4.3.4. Report Presentation....................................................................................... 24
5. Appendices ............................................................................................................. 25
5.1. Appendix 1 - Contact Information and Reference Material ................................... 25
5.2. Appendix 2 - Digital Data Reporting Requirements for South ............................... 27
Australia .......................................................................................................................... 27
5.3. Appendix 3 – Forms .............................................................................................. 28

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South Australian Exploration Reporting Guidelines

1. Introduction
These regulatory guidelines have been produced to assist Exploration Licence holders in
the preparation and submission of statutory reports for Mineral Exploration Licences in
South Australia.

The statutory requirement for the submission of these reports is in place so that exploration
progress, in accordance with licence conditions, can be assessed, and the data obtained in
the course of exploration can be effectively captured to ensure future availability to the
exploration industry.

These regulatory guidelines are to ensure integrity of data and compliance with DMITRE
policies pursuant to the Mining Act 1971.

In recent years national uniform guidelines for both the structure of technical reports and
the submission of this data in digital form have been developed for the Chief Government
Geologists. This has evolved through consultation between industry groups, industry
representatives and State Government representatives with the common aim of improving
the effectiveness and efficiency of data collection and storage, and thus data availability for
future use. Your adherence to these guidelines will ensure that the results of exploration
are fully and clearly recorded for the benefit of future explorers and researchers.

Liaison between company staff and the relevant DMITRE contacts is encouraged to ensure
that the requirements of these guidelines are effectively met (refer to Appendix 1).

There is currently a change occurring in the coordinate datum being used in Australia (ie a
move to GDA94). This change will affect everyone who uses mapping and spatial (or
geographic) information. Its adoption will allow closer integration with international
coordinate frameworks and navigational systems such as GPS. In most cases, particularly
within South Australian government organisations, GDA94 was introduced from 1 January
2000. Within DMITRE this has included changes to digital maps/map references and
databases containing coordinate data. As users and suppliers of data, exploration
companies need to be aware of the datum their data is based on and explicitly provide
this information when submitting coordinates, data and maps. (GDA94 is the preferred
datum to be used).

These guidelines and the free software to generate the standardised digital data headers
are available for viewing or download from the minerals website (refer to appendix 2).

This document will be revised at least annually and updated as appropriate - this may
occur on a more frequent basis in the short term as the Department and exploration
companies implement digital reporting requirements.

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2. General Information and Legislative Requirements

2.1. Statutory Requirements

Under section 32 of the Mining Act 1971, the holder of an exploration licence is required to:
"keep complete and detailed records of the surveys and other operations conducted
in pursuance of the licence" and
"furnish the Director of Mines with such information relating to the surveys and
operations conducted……and such geological samples obtained by him in the
course of those operations, as the Director may require."
Specific reporting requirements are set down as conditions under Schedule C of the
Exploration Licence Document. These include a requirement that Exploration reports, data
and samples must be submitted in a manner and form acceptable to the Director of Mines,
and it is the purpose of these guidelines to assist Licence holders in producing and
submitting reports of an acceptable format and standard.

2.2. Submission of Reports

2.2.1. Digital Data
A digital copy (only) of Technical Reports, Summary Reports, and Airborne Survey
Notifications is required (hard copies are no longer required).

A digital back up copy of all digital information submitted to DMITRE should be kept by the
licensee for the duration of the tenement and any subsequent tenements to cover the
possibility of information corruption during transfer to DMITRE, and to enable the
compilation of future Partial Relinquishment Reports where required.
The digital report should comply with the requirements set out in these guidelines.
Departmental contacts as listed in Appendix 1 are available for advice on these
requirements.
All reports must be submitted in English language only, to Australian standards.

2.2.2. Submission/Delivery of Reports and Notifications

All reports including the “Six-monthly Summary Report”, “Annual Technical Report” and
“Notification of Airborne Survey” forms should be marked to the attention of the
“EL Reporting Officer, Mineral Resources Division” and submitted via either of the
following methods:
Email to: [email protected]
Reports up to 5 MB can be sent. Greater than 5 MB should be submitted on a CD/DVD.
Mail to: Hand deliver/courier to:
EL Reporting Officer EL Reporting Officer
Mineral Resources Division Mineral Resources Division
DMITRE DMITRE
GPO Box 1264 c/o 7th Floor-101 Grenfell St
ADELAIDE SA 5001 ADELAIDE SA 5001

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2.3. Location Coordinates and Maps

On 1 January 2000 GDA94 (the Geocentric Datum of Australia 1994) was adopted by
DMITRE and is the preferred spatial datum to which location coordinates should refer in
submitted mineral exploration data.

The adoption of the GDA94 coordinate datum allows closer integration with international
coordinate frameworks and navigational systems such as GPS. For grid based map
coordinates (ie eastings and northings) the MGA (Map Grid of Australia, relative to GDA94)
replaces the previous AMG (Australian Map Grid, relative to AGD66/AGD84) system.

To avoid confusion and ensure the effective transfer and future use of all maps and
coordinate data submitted to the Department it is essential that the following information
be clearly and explicitly specified:

Coordinate Data - All coordinate information must include coordinate system (e.g.
latitude/longitude or MGA with appropriate zone), datum, accuracy (e.g. 0.5m, 1m, 2m, 5m,
10m, 20m, 50m, 100m, 200m, 500m and so on) and method of determination of the
coordinates which are provided (e.g. GPS (hand-held), GPS (differential), Scaled or
digitised from map). The following are preferred:
• Option 1: MGA in form easting, northing, zone, datum GDA94
• Option 2: latitude/longitude if form DD MM SS.SSSS, datum GDA94

Maps and Map References - The map projection, coordinate system of any grids or
graticules, and datum should be clearly shown on all maps and be clearly specified for all
map references used. The following is preferred:
• Universal Transverse Mercatorprojection, datum GDA94, coordinates grids MGA

The wrong use of a datum could result in displaced positions of in excess of 200 metres.

Data or maps presented to the Department without the required coordinate reference
information will not be considered as meeting the reporting requirements.

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2.4. Joint (Combined) Technical Reporting

Where an exploration project is being conducted across adjoining licences the Licensee
can apply to the Director of Mines (Attention: EL Reporting Officer) for joint reporting status
for those licences. Such arrangements are encouraged by DMITRE as they reduce the
number of reports to be completed by companies and reduce handling by the Department.

Requests for joint annual reporting status should be submitted in writing to Director of
Mines (Attention: EL Reporting Officer), and provide the following information:
• A list of tenements to be jointly reported displaying details of ownership of each
tenement
• A map showing the extent of the project area, boundaries of the licences covered,
and relevant geoscientific and geographical information/justification to assist in
assessment of the proposal.
• A proposed date for submission of reports (this should coincide with the
anniversary of one of the licences within the reporting group).
• Any technical reports due or overdue on licences within the nominated group.

In considering requests for joint annual reporting the Department will take into account the
exploration target or objective, the geographical distribution of the licences (i.e. contiguous
licences), licence ownership, the history of reporting on the licences and the previous
exploration and reporting performance of the explorer.

Where one licence or part of a licence from the group is surrendered or expires partial
surrender reporting requirements will apply (refer to section 4.2 and 4.3).

Six-monthly summary reports are not included in joint reporting arrangements and should
be submitted as per normal requirements. Expenditure commitments for each licence must
still be met unless a special arrangement has been reached with DMITRE.

2.5. Confidentiality
Exploration data and reports will be kept confidential throughout the term of the exploration
licence, and will remain confidential for areas covered by replacement licences or
subsequent mining leases or retention leases. Information will only be released to open file
status once an area has been surrendered, has expired, or the licence holder has given
permission for data to be released or made available to an interested party.
Annual Technical Reports, associated data or any other material that has been held by the
Department for a period of 5 years, will also be released as open file.

Separate reports are required for areas partially surrendered, and these will be released
immediately.
Confidentiality status as above will similarly apply to drillcore and samples submitted to the
Core Library during current tenure.

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2.6. Open File Data Access

Open file company data and reports are collected, managed and made available by
DMITRE in a number of forms. The fastest and most convenient way to access these
records is through SARIG, the South Australian Resources Information Geoserver. If
reports are only available in hardcopy format, a request can be forwarded to the DMITRE
Customer Services Centre – phone +61 8 8463 3000 or via SARIG Website
www.minerals.pir.sa.gov.au/sarig

SARIG also allows you to search all open file records and download digital reports directly
to your computer. It also gives you the ability to search drillhole records and organise core
viewings at the DMITRE Drillcore Storage Facility at Glenside. (refer to appendix 1 for Core
Library and Customer Services contact information).

2.7. Copyright
On the release of data or data products to the public, users will be informed of their
obligations under the Copyright Act 1968.

2.8. Research Reports

Reports of any research sponsored by the licensee or operator of a licence (e.g. a
University thesis or confidential report from a research organisation), and attributed to
exploration activity and expenditure for the licence, must be submitted in their complete
form. Such reports should be referenced in, and included with the Annual Technical
Report. These reports will be subject to the same confidentiality restrictions as other
reports submitted for the licence, unless agreed otherwise with the licensee.

2.9. Notification of Airborne Surveys

The licensee/operator is required to provide written notification of any proposed airborne
surveys (i.e. airborne geophysics, air photography, or remote sensing techniques) to
DMITRE, prior to undertaking this work. This notification should provide information such
as the type of survey, area to be surveyed in relation to the licence area, flight line spacing
and flight height.

The standard "Notification of Airborne Survey on an Exploration Licence" form provided in

Appendix 3 (also available from the DMITRE website) should be used for this purpose.
This form is to be emailed to the Mineral Resources Division, EL Reporting Officer at
[email protected] The licensee/operator is required to submit a digital
GIS layer (e.g. shape file) with the notification.

2.10. Submission of Samples

Under section 32(2) of the Mining Act 1971, Exploration Licence holders are required to
provide to the Director of Mines any geological samples obtained during the course of
exploration that the Director may require.
Geological samples are added to DMITRE's Core Library and sample collections, where
they act as an invaluable geoscientific reference collection for researchers and explorers
within South Australia. The submission of samples to the Department should be advised in
the annual report.

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2.10.1.Core and Cuttings

Generally, representative samples of core and cuttings will be required from exploration
projects, and this will be advised in the letter of approval for Use of Declared
Equipment/Drilling.
Contact should be made with the DMITRE Drillcore Library Manager (ph 08 8379 9574)
prior to commencing the program, to discuss these requirements.
Drilling samples should be collected and submitted in accordance with Earth Resources
Information Sheet M41 - "Submission of Representative Samples for Mineral Exploration
Drillholes". More information can be found on the DMITRE Drillcore Storage Facility
website (refer to appendix 1).
If available, digital images or photographs (optional) of core should be submitted as part of
the Technical Report and be discussed under "Drilling".

2.10.2.Thin and Polished Sections and Palaeontological Specimens

The Department's Geological Survey Branch maintains collections of thin and polished
sections and palaeontological specimens. The submission of company samples for
inclusion into these collections is optional. Any such samples should be offered to the
Department if no longer required. For further information contact the DMITRE Geological
Survey Branch (refer to Appendix 1 - Contacts)

2.11. Compliance/Penalties
Failure to keep complete and detailed records of operations conducted in pursuance of the
licence, or to correctly submit related information or samples (Section 32) may result in a
fine, or suspension or cancellation of the licence (Section 33(1)).
Reports not meeting the required standards will not be accepted. This may jeopardise the
grant of new licences and renewal of existing licences, which require that all reports be in
good standing.
In the case of joint reporting arrangements, failure to submit reports in the correct form or
within the specified time could result in the loss of joint reporting privileges, and ultimately
in forfeiture of tenure.

If a report cannot be submitted within the timeframe as specified by licence conditions then
a request for time extension (with justification) should be sought from DMITRE via the
EL Reporting Officer at [email protected]

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3. Six-Monthly Summary Report

One copy of a Summary Report must be submitted together with a detailed expenditure
statement for each six-monthly period from the granting of a licence, within 30 days of the
end of the period.

A separate report must be lodged for each Exploration Licence, and if no exploration was
undertaken during the period a "nil" report must be submitted.

A standard form template for the Six Monthly Summary Report is provided on the DMITRE
website (under Exploration Reporting) and this format should be used for the submission of
these reports.

Joint reporting arrangements apply only to Annual Technical Reports. Where a joint
reporting arrangement is in place six-monthly summary reports should be supplied as
normal.

The EL six-monthly summary report (in the standard format) is to be forwarded to the
Mineral Resources Division, EL Reporting Officer at [email protected]

3.1. Report Content and Format – Six Monthly Summary Report

The six-monthly summary report must be submitted in the standard format and should
contain information as specified below (refer to Appendix 3 – Six-Monthly Summary Report
Form).

3.1.1. Licence Details

The Exploration Licence number, the principal mineral(s) sought, the name of the
operator/manager, and a contact name and phone number must be included.

3.1.2. Report
The report should be a brief quantitative resume of exploration completed during the period.
The amount and type of drilling (number and type of holes and metres drilled for each type
of drilling), geochemistry, geophysics and mapping undertaken should be stated. A lengthy
statement is not required as full details are to be provided in the Technical Report.

If field activity was undertaken, an A4 size plan of the licence (eg as provided with
Schedule A of the licence documents) should be attached, on which the general location
and type of field activity carried out during the period are shown.

If no field work was undertaken during the reporting period then a report must still be
submitted stating this.

3.1.3. Expenditure
The total expenditure for the six-month report period and a detailed expenditure statement
must be included. The total cumulative expenditure for the licence since commencement is
also required.

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4. TECHNICAL REPORTING
(Annual, Partial Surrender and Final Reports)

A digital copy of the Technical Report must be submitted annually, or on the expiry,
partial surrender or full surrender of a licence.

Hard copy reports are no longer required and should not be submitted.

Reports should be clearly labelled as either an Annual Technical Report, Partial Surrender
Report or Final Technical Report.

4.1. Annual Technical Report

The Annual Technical Report, including all results, studies and new technical data acquired
annually, must be submitted within 60 days of each anniversary of the granting of a
licence. Such annual reports should also contain a detailed expenditure statement for the
period.

If this timeframe cannot be met then a request for time extension (with suitable
justification) should be sought from DMITRE via the EL Reporting Officer, email
[email protected]

For surveys in progress at the time of submission of an Annual Technical Report it is

sufficient to indicate the progress of the work, and to submit the full results in a subsequent
report when the survey has been completed.

If no technical work was undertaken during the reporting period a letter stating this should
be submitted by email, or an email providing relevant information including the EL number
and relevant reporting period should be submitted.

On expiry or surrender of a licence the Final Annual Technical Report must contain a
technical summary of all exploration work conducted throughout the term of the current
licence and any former licences held under continuous tenure.

Where there remains a “flow-on” tenement of smaller size, such as a Mineral Claim/Mining
Lease or Retention Lease application, two reports will be required; a Final Annual
Technical Report for the area retained (to remain confidential), and a Partial Surrender
Report for the areas not retained, which will become open file. A single report can be
submitted if the licensee is agreeable to all data being released to open file.

If a licence expires or is surrendered and has been part of Joint (Combined) Reporting, a
Final Technical Report summarising and extracting all exploration data within the area of
the expiring EL/former EL must be submitted within 60 days of expiry or surrender of a
licence. As an alternative, the licensee may prefer to allow all previously submitted reports
within that reporting group to be put on open file.

4.1.1. Open File Release of Reports and Data

Annual Technical Reports, associated data or any other material that has been held by the
Department for a period of 5 years, will be released as open file.
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4.2. Partial Surrender Report

If a licence is partially surrendered, a Partial Surrender Report containing all technical data
acquired by the licensee during current tenure plus any preceding licence data not
previously released for the area, must be submitted within 60 days of surrender. As an
alternative, the licensee may prefer to allow all previously submitted reports to be put on
open file.

If no technical work was undertaken a letter stating this should be submitted by email, or
an email providing relevant information including EL number and relevant reporting period
should be submitted.

4.3. Report Content and Format - Technical Report

A technical report should contain information of sufficient scope and detail to substantiate
the expenditure claimed and the activities undertaken within the reporting period.

This should include complete and consistent records of all geoscientific activities
undertaken, the information obtained and the technical results and geological interpretation
of exploration during the reporting period.

The report should include data and any consultant or laboratory reports as digital
appendices in the appropriate format (as per the Australian Requirements for the
submission of Digital Exploration Data - see appendix 2).

The required structure of a Technical Report is based on the National Uniform Guidelines
developed for the Chief Government Geologists and consists of three sections i.e. Front
Matter, Body of Report, and End Matter. The requirements for each of these sections are
given below.

4.3.1. Front Matter

The information specified under "Front Matter" will be required to be included with the
digital copy.

4.3.1.1. Title Page

The title page should include:

• Type of report (annual, partial surrender, final)

• Reporting period (period covered by the report)
• Tenement number(s)
• Name of tenement(s)/project or combined reporting group
• Name of tenement holder(s)
• Name of operator
• Author of report (and company name if not the operator)
• Date of report
• Company internal report reference number (if applicable)
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4.3.1.2. Table of Contents

The table of contents included at the start of the first volume should list:

• The contents of all volumes showing section headings

• All figures, tables, plates, plans, maps and their sequential numbers and scales
• All Appendices (with meaningful titling, including sub-appendices if any). If an
appendix contains a collation of basic data (eg drillhole logs), then a summary of
the contents of the appendix must be included at its start
• Non paper media submitted with the report e.g. digital files should be listed with
their name, file size and file type in the table of contents for the report
Each subsequent volume to the first must have its own volume contents list.

4.3.1.3. Summary of all Activities Conducted

The summary of activities should include:
• A brief outline of target(s) sought and work carried out
• A table listing the activities by tenement and the key results. The table should
contain details such as the scale of geological mapping, type of sampling, number
of samples and elements analysed, type of geophysical survey and number of line
kilometres, type of drilling and number of holes and metres drilled, etc.
All areas of exploration activities in the summary should be shown on the "Exploration
index map" (see below).

4.3.1.4. Exploration Index Map

An index map (or maps) at an appropriate standard scale should be included to show the
areas where the different exploration activities have been carried out during the reporting
period.
The exploration index map(s) should show a standard map grid (MGA (GDA94) preferred)
and major landmarks e.g. towns, roads, topographic features), plus the following types of
activities as polygons:
• Boundaries of tenements (with tenement numbers) covered by the report.

• Boundaries of areas covered by:

• Survey grids (it is not necessary to show individual grid lines)
• Geological mapping (specify the scales used)
• Drilling programs (specify type of drilling, e.g. RAB, RC, DDH)
• Geochemical surveys (specify type: soil (A,B,C horizon), stream sediment,
rock chip etc)
• Airborne / ground geophysical surveys (specify type: magnetics, gravity, EM etc)
• Aerial photography, satellite imagery or airborne remote sensing imagery.

• Position of identified mineral resources or pre-resource mineralisation.

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4.3.1.5. Keywords
Relevant bibliographic indexing keywords such as mapsheet names, location names,
commodity sought, exploration methods, geological units targeted, prospect name,
geological province, geological age and any other relevant earth science and related terms
should be provided to identify the main points of the reports and so assist any future
computer searches. The AMF/AESIS Thesaurus of Earth Science Related Terms (1996)
can be used as a guide.

4.3.2. Body of Report

The Body of the Report should be structured using the headings given below, and may be
in the form of either:
• A series of topic-related sections (eg Geology, Geophysics, etc), each of which
contains relevant information for all locations or prospects within the licence area; or
• A series of region or prospect-related sections in which all topics are covered

4.3.2.1. Introduction, History and Exploration Rationale

Include:
• A summary of the tenure details (ie. EL number(s), grant date(s), term(s), project
name, operator/JV status)
• A general description of the location (a simple map showing the location of the
Tenement(s) within SA should be included
• Results of literature searches
• A brief summary of the exploration/mining history of the area
• The exploration targets, objectives, and rationale

4.3.2.2. Geology
• Describe the regional setting and the results of geological mapping
• Report on models of structural interpretation and/or mineralisation
• Include appropriate geological maps and cross-sections (as per 4.3.3.2)
• Provide results and a summary of any mineralogy, petrology, palaeontology or
geochronology studies on surface or sub-surface (drilling) samples. Detailed
descriptions should be appended to the report, with sample locations provided in a
nationally recognised coordinate system eg. MGA (GDA94), and shown on
appropriate plans or drilling logs
• Include results of any spectral analyses and interpretation conducted

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4.3.2.3. Geophysics
Describe the airborne and ground based geophysical exploration (excluding down-hole
surveys which should be addressed under "Drilling"). Where appropriate the following
should be included:

Airborne Surveys (excluding remote sensing)

Within the text/appendices of the report:

• Standard scale maps (as per 4.3.3.2) showing survey locations, flight lines,
together with any cultural features which may affect results (e.g. power lines)
• Processed data map(s) tied to a nationally recognised map grid (MGA (GDA94) is
preferred) and at the same scales as other presented maps (e.g. geological map) to
enable easy comparison
• Details of data processing techniques used
• Interpretations of results - discussions of what constitutes an anomaly, and the
relation of anomalies to geochemistry, geology and drilling results
• Separate reports on the results and interpretations of surveys as an appendix
• Specifications of surveys and instruments (as below) so that another operator can
extend or reinterpret the survey
• Survey specifications; survey type, date, contractor, parameters recorded,
instruments used, line orientation, line and tie spacing, and where applicable
mean terrain clearance and aircraft type
• Instrument specifications; Instrument type, design, power, units of measurement
(preferably SI), order of accuracy and mode of recording data (ie. analog or
digital)
• Other information; conversion factors for units outside the SI system, data on
terrain conditions, nature of the ground, quality of electrical contacts, extent of
drifts (to aid in any extension or reinterpretation of the survey)
• Survey company logistics report detailing data acquisition operations and
processing
• All drift/diurnal/tie corrections applied, and calibration constants and null values
defined
• Calibration parameters and procedures, and any quality control data

As digital files accompanying the report (as per the Australian Requirements for the
submission of Digital Exploration Data - see appendix 2).
• Field data (ASEG GDF2 format or fixed column ASCII with a header)
• Gridded data (ER Mapper format)
• Final located data (ASEG GDF2 format or fixed column ASCII with a header)
• Survey company logistics report detailing data acquisition operations and
processing
• 256 channel radiometrics data where acquired

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• Airborne Surveys that cover more than one tenement are to be submitted as
one complete survey (including original raw data as received from the survey company,
and survey company logistics report). A covering letter to be attached, stating all
tenement numbers the survey covers.

Gravity Surveys
• Located basic data (tabulated, or as line profiles) including station number,
Latitude/Longitude or MGA position (specify datum - GDA94 preferred),
AHD elevation, observed gravity (specify datum), terrain correction (if calculated)
• Processed data map(s) tied to a nationally recognised map grid (MGA(GDA94) is
preferred) and at the same scales as other presented maps (e.g. geological map)
to enable easy comparison
• Standard scale maps (as per 4.4.3.2) showing survey location, gravity station
position, and base station position
• Survey company logistics report detailing data acquisition operations and
processing
• Base Station Information - details of base stations established/used should include;
• Name e.g. isogal station
• Location i.e. Latitude/Longitude or Easting/Northing (specify datum - GDA94
preferred)
• Observed gravity value used to tie into national gravity network (specify datum)
• Method of tie to control i.e. "ABABA"
• Description of locality - including sketch map and description of monumentation
(photos are often useful)
• If a Floating Grid, i.e. not tied into the national network, then provide
• Base station assumed gravity value
• Description of locality - including sketch map and description of monumentation
(photos are often useful)

Other Geophysical Surveys

Within the text/appendices of the report;

• Standard scale maps (as per 4.3.3.2) showing survey locations, traverse lines
and/or stations, together with any cultural features which may affect results
• Processed data map(s) tied to a nationally recognised map grid (MGA (GDA94) is
preferred) and at the same scales as other presented maps (eg. geological map)
to enable easy comparison
• Details of data processing techniques used
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• Interpretations of results - discussions of what constitutes an anomaly, and the

relation of anomalies to geochemistry, geology and drilling results
• Separate reports on the results and interpretations of surveys as an appendix

• Specifications of surveys and instruments (as below) so that another operator can
extend or reinterpret the survey
• Survey specifications; survey type, date, contractor, parameters recorded,
instruments used, line orientation, line and tie spacing, station spacing
• Instrument specifications; Instrument type, design, power, units of measurement
(preferably SI), order of accuracy and mode of recording data (ie. analog or
digital)
• Other information; conversion factors for units outside the SI system, data on
terrain conditions, nature of the ground, quality of electrical contacts, extent of
drifts (to aid in any extension or reinterpretation of the survey)
• Survey company logistics report detailing data acquisition operations and
processing
• All corrections applied, and calibration constants and null values defined
• Calibration parameters and procedures, and any quality control data
As digital files accompanying the report (as per the Australian Requirements for the
submission of Digital Exploration Data - see appendix 2)
• Field data (ASEG GDF2 format or fixed column ASCII with a header)
• Gridded data (ER Mapper format
• Final located data (ASEG GDF2 format or fixed column ASCII with a header)

All geophysical survey data (including airborne surveys) should be submitted with the
Annual Technical Report. Digital data must conform with requirements as outlined by the
Australian Requirements for the submission of Digital Exploration Data (see appendix 2).

4.3.2.4. Remote Sensing Data

Describe the remote sensing survey including the following where applicable:
• Standard scale maps (as per 4.3.3.2) showing survey locations, and flight lines
• Specifications of surveys and instruments (as below) so that another operator can
extend or reinterpret the survey
• Survey specifications; survey type, date, contractor, parameters recorded,
instruments used, line orientation, line spacing and where applicable mean
terrain clearance and aircraft type
• Instrument specifications; Instrument type, design, power, units of measurement
(preferably SI), order of accuracy and mode of recording data (ie. analog or
digital)

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• Other information; conversion factors for units outside the SI system, data on
terrain conditions, nature of the ground
• Raw data with associated calibration data. Calibration parameters and
procedures and any quality control data
• Processed data tied to the MGA (GDA94) and at the same scales as other
presented maps (e.g.) geological map) to enable easy comparison
• Survey company logistics report detailing data acquisition operations and
processing
• Details of data processing techniques used
• Written reports on the results and interpretations of surveys
• Interpretations of results - discussions of what constitutes an anomaly, and the
relation of anomalies to geochemistry, geology and drilling results
• Flight diagrams and specifications of aerial photography should be supplied (ie. scale,
black and white or colour, contractor, date flown, etc.) as well as the location and
ownership of prints and negatives
• Results and specifications from other remote sensing surveys (such as Landsat,
airborne multispectral scanner (Geoscan), spot, radar, etc) must be reported in
text of the report, together with the storage location and ownership of any
digital data
• Where available, a digital copy of the raw and processed data should be submitted
as an image data file (See Appendix 1 for acceptable formats), otherwise, images
produced may be submitted within the report as appropriately labelled 35mm
slides or colour photographs, with a description of each scene and the process
used to produce each image
• If the data are protected by copyright laws which prevent the inclusion of contour maps
or image prints, then a detailed interpretation plan must be submitted
• Images must have some means of locating the data on the ground - ideally these
should be referenced to the MGA (GDA94)
• Where appropriate, the individual bands included in each image and their colour
allocation should be identified. A brief description of the process used to develop
the image should also be provided (if not proprietary)
Remote sensing survey data should be submitted with the Annual Technical Report. This
data must conform with requirements as outlined by the Australian Requirements for the
submission of Digital Exploration Data (see appendix 2).

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4.3.2.5. Surface Geochemistry

Describe geochemical surveys undertaken (excluding drill assays which should be
described under "Drilling"), their results, and their relationship to other components of the
exploration program. Geochemical surveys must be described in sufficient detail to allow
them to be reproduced or reinterpreted.

The following information should be provided:

• A map of the surveyed area (as per 4.3.3.2) showing:
• Sample locations with sample number and type (rock chip, soil, stream sediment,
etc)
• Relevant geographic features (including drainage lines and topographic contours,
or the general gradient along traverses)
• Relevant geological features if appropriate

• A standard coordinate grid such as MGA (GDA94), with datum and projection
clearly specified
• Field sampling procedures nominating sample type (e.g. rock chip, soil, stream
sediment, calcrete, water, gossan or mineralisation, costean, bulk, air, vegetation,
etc), material sampled, sample weight, sampled depth (soil horizon if applicable)
and method of collection
• Where important, a description of sample preparation such as size fraction
analysed, and any concentration of samples (e.g. heavy mineral separation,
magnetic fraction, panned concentrate, etc)
• Details of analytical procedures including;
• Name of the analytical laboratory
• Elements, oxides, isotopes etc. analysed
• Laboratory methods/codes including description of sample preparation, digestion
and determination
• Analytical methods with detection limits and accuracy
• Full assay results in tabular form (refer to appendix 2, the Australian Requirements
for the submission of Digital Exploration Data for the required digital format)
• Processed data (optional) eg. contour plans, preferably for each of the elements
analysed, with individual values and sample numbers plotted. Include
interpretations of the results, showing any anomalies encountered and their
relationship to geology and geophysical anomalies, where appropriate
• A description of methods used for processing and interpretation of data to determine
anomalies, particularly if advanced data processing or statistical methods have been
used

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• Results of geochemical/mineralogical exploration e.g. for diamonds, heavy mineral

sands, etc. should be reported as above but also include the following information;
• Mineralogy
• Grain size analyses
• Analysis of indicator minerals and/or other minerals
• Results of bulk sampling
• Storage location and the possibility of access to the samples at conclusion of the
exploration program

4.3.2.6. Drilling
Discussion of drilling programs should include, in the text of the report:
• A statement of the purpose and targets of the program, including
project/program/prospect names
• A summary of the drilling, describing the type of drilling, number of holes, total
metres drilled, hole and line spacing if grid based, method and accuracy of hole
location, drilling contractor, rig type, duration of the program, method of sample
collection (for record purposes) and assay, storage of record samples, and a
statement on the nature of completion/abandonment of drillholes
• A summary table of hole header information, showing hole name, drilling method if
not the same for all holes, MGA location (specify datum - GDA94 preferred)
including Zone if not the same for all holes, depth, declination and azimuth
if not vertical, completion date, sample number range
• A statement of geochemical testing carried out, including laboratory,
elements/compounds assayed, methods, detection limits, and if appropriate,
comments regarding significant results
• A statement of other tests carried out on the samples, such as petrology,
palaeontology, mineralogy, geochronology, grain size analysis, petrophysical, etc.
Results and interpretation of petrology, palaeontology, mineralogy, geochronology
should be discussed under "Geology")
• A statement of any down-hole surveys carried out, indicating the nature of the
survey and the contractor, and if appropriate a discussion of the results of the
surveys
• A summary of any photographs or digital images of core submitted
• For surrender reports, an indication of how and when the requirement for
submission of samples to the DMITRE Core Library will be met

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Drillhole log data should be included in digital form as per the Australian Requirements for
the submission of Digital Exploration Data (appendix 2), and as logs in an appendix to the
report showing:
• Header information including;
• Company name
• Tenement number
• Project name
• Hole name
• Drilling contractor
• Rig type
• Drilling method(s)
• Commencement and completion dates
• MGS coordinates including zone (or latitude/longitude) with datum clearly
Specified – GDA94 is preferred), and accuracy of coordinates
• Declination, and azimuth if not vertical
• Collar elevation, indicating height datum
• Total depth
• A geological log in full English text (preferred), and where codes are used, a full
and complete code descriptor must be included. Logs should detail the lithology
and mineralogy of each interval, and including a summary stratigraphic
interpretation (ie probable formation names or age names)
• Sample recovery if pertinent (eg diamond core)
• Sampled intervals and sample numbers
• Analytical results if appropriate (ie only a few elements assayed)
• Petrophysical results when tests were made on samples, including magnetic
susceptibility, scintillometer counts, density, etc.
• Details of down-hole directional surveys, including instrument type
• Groundwater information - where drilling methods permit information on depth
water first cut, depth of any samples taken, standing water level and an estimate
of the flow rate (L/sec) should be recorded on the logs, and in a summary table. A
copy of the summary table should be provided to the Department of Water
Resources if this has been requested in the letter of approval for Use of Declared
Equipment/Drilling

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Analytical results should be included in digital form (as per the Reporting and Submission
of Digital Data Guidelines), and as a fully detailed table in an appendix to the report
showing:
• Laboratory
• Laboratory report number
• Hole number
• Sample number
• Sampled interval
• Elements/compounds assayed
• Laboratory method code with description as for surface samples
• Units, detection limits

Copies of laboratory reports are acceptable provided they have been annotated to show
hole and sample details or a separate table is provided showing these details.

Down-hole geophysical survey results should be included in digital form (as per the
Reporting and Submission of Digital Data Guidelines), and as an appendix of the report
including:
• A statement describing the type of logs run, the name of the Contractor, a
description of the techniques and equipment used, and the dates and duration of
the surveys if not concurrent with the drilling.
• A copy of each log with detailed header information including hole name, prospect
name, tenement number, date logged, relevant operating parameters, and if
possible a geological interpretation.
• A discussion of the results of the geophysical surveys in so far as they relate to the
objectives and targets of the drilling program.

Core photographs/images - where available in digital form these should be included in

the digital report as per the Reporting and Submission of Digital Data Guidelines.

Other tests undertaken on drilling samples should be reported in detail in appendices. It is

preferable that petrological and mineralogical investigation of samples be presented as full
copies of the consultant's report(s), including any discussion and/or interpretation, and
annotation or an accompanying table referencing the sample to the appropriate drillhole.
Discussions of the results of mineralogical, petrological and palaeontological work (in
relation to the geological understanding of the area) should be included under "Geology".

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Maps must be provided as per 4.3.3.2 and show;

• Individual drillhole locations identified by drillhole name, without confusion due to
overwrite. Maps should be at a scale or scales appropriate to show this.
• The location and orientation of any drillhole sections.

4.3.2.7. Other Studies or Work

Any other studies or work such as metallurgical and mineral processing studies, mining
feasibility studies, and hydrogeological studies, etc. should be reported and summarised in
the text under this heading. Where separate consultant reports or study reports have been
produced these can be added as appendices to the main Technical Report.

Where a survey grid has been established as a location control for exploration activities on
the ground, a grid plan should be included. The plan should show the grid orientation, the
grid origin, and its relationship to a nationally recognised grid such as MGA (GDA94).

4.3.2.8. Environment

The compilation and submission of environmental/compliance reports may be requested

as a condition of a 'Use of Declared Equipment/Drilling' or required under conditions of the
Exploration Licence. These reports are to be submitted as a separate report (i.e. not
included in the Technical Report) and sent to:

Attention: Exploration Regulation Team

Mining Regulation and Rehabilitation Branch
Mineral Resources Division
GPO Box 1264
Adelaide SA 5001

Or via email mail to: [email protected]

4.3.2.9. Reporting on Ore Reserves and Resources

Statements of any resources or reserves identified must be reported.

Statements must be reported in accordance with most recent versions of the "Australasian
Code for Reporting of Identified Mineral Resources and Ore Reserves", and "Australasian
Code for Reporting of Identified Coal Resources and Reserves", as issued by the Joint Ore
Reserves Committee (JORC) of The Australian Institute of Mining and Metallurgy,
Australian Institute of Geoscientists and Australian Mining Industry Council.

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If pre-resource mineralisation, identified mineral resources, or ore reserves were identified

during the reporting period, then full details of these should be reported as a separate
appendix or volume including:

• Plans and sections showing significant results and ore blocks and ore outlines.
• A summary table of significant results.
• A description of the method(s) used for calculating ore reserves.

Later annual updates and revisions of resource or reserve estimates should be provided
only in summary form, based on the recommendations of the JORC on the reporting of
mineral resources and ore reserves.

Reporting of pre-resource mineralisation, or identified resources in the category of inferred

mineral resources, may be prepared by a qualified geoscientist who need not be a
"competent person" as specified in the code.

4.3.2.10. Expenditure Statement

The total expenditure for the reporting period and a detailed expenditure statement must
be included.

The total cumulative expenditure for the licence since commencement is also required.

4.3.2.11. Conclusions
Summarise the main results and conclusions drawn from the work completed over the
reporting period. Reference to summarised geological interpretations such as maps and
drillhole cross sections (showing significant results) would be useful.

In the case of expiry or surrender of the tenement give reasons for this.

4.3.2.12. References
References to other reports used in compiling the Technical Report should be listed.

4.3.3. End Matter

The "End Matter" of the report should include items separate from the main body of the
report such as maps/plans/images/sections and appendices.

All appendices and attachments should have a separate title/contents page.

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4.3.3.1. Appendices
Appendices may contain a variety of information including consultant studies and reports,
and various tabular data such as drill logs, assay results, etc.

4.3.3.2. Maps, Plans, Images and Cross-sections

Maps, plans, figures, images and sections should:
• Be at a standard metric map series scale i.e 1:250 000, 1:100 000, 1:50 000,
1:25 000, 1:10 000, 1:5 000, 1:2 000, 1:1 000, 1:500
• Use metric measurements throughout
• Show a graphic bar scale to allow for digital image manipulation
• Have a north point (grid, true and magnetic north)
• Be clearly annotated and labelled including tenement boundaries and number(s),
author, plan/figure number, date of drafting, date of any revisions
• Show a standard coordinate grid with datum and projection clearly specified as
per 2.3 (MGA (GDA94) is preferred), or show any local grid lines indicating their
relationship to a standard coordinate grid such as MGA (GDA94)
• Show sufficient base information to relate the map to standard topographic maps
e.g. homesteads, mine workings, prospects, bores, roads, peaks, names of
streams, datum points, drill sites
• Clearly distinguish between "fact" and interpretation (e.g. for geological maps)
• Geological maps be presented as line drawings with graphical and/or
Alphabetical symbols for rock units. Make use of an abbreviations index in the
report where a complicated system of abbreviations is used
• Have a clear and comprehensive legend. "Symbols Used on Geological Maps",
Bureau of Mineral Resources, Geology and Geophysics (1989) provides a useful
standard
• Acknowledge sources of information shown which are not the result of original
work

Plans and maps compiled from air photographs should state full details i.e. photo number,
run number, survey number, date, etc.
The "exploration index map" (4.3.1.4) should be used to show the relationship of all plans
to each other.

4.3.4. Report Presentation

Reports (digital only) should be presented such that:

• Each page, plan or other separate sheet shows the tenement number and date of
the report

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5. Appendices

5.1. Appendix 1 - Contact Information and Reference Material

Customer Services
Level 7-101 Grenfell St ph 08 8463 3000 [email protected]

Lodgement and Reporting Compliance - Land Access Branch

Report Receipt and Registration
EL Reporting Officer
Ph: 08 8463 3060
Email: [email protected]

Technical Report Data Submission and Open File Release

Todd McKenzie ph 08 8463 3282 [email protected]

Digital Data Formats/Requirements - Geological Survey Branch

National Digital Reporting Requirements
Greg Jenkins ph 08 8463 3074 [email protected]
Drilling/Geochemistry
Liliana Stoian ph 08 8463 3036 [email protected]
Geophysical Data
Laz Katona ph 08 8204 2853 [email protected]
Remote Sensing
Alan Mauger ph 08 8463 3062 [email protected]

SARIG: South Australian Resources Information Geoserver

www.minerals.pir.sa.gov.au/sarig

Online service for downloading GIS data, licence application and renewal document and
drill hole/core databases.
Andrew Rowett ph 08 8463 3037 [email protected]

PDF File Generation / Imaging / Scanning - Geoscientific Information Management

Group
Todd McKenzie ph 08 8463 3282 [email protected]

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PIRSADrillcoreLibrary
David Groom - Manager ph 08 8379 9574 [email protected]

Post: Street Address: Fax: 08 8338 1925

GPO Box 1264, 23 Conyngham St Phone: 08 8379 9574
Adelaide, SA 5001 Glenside, SA 5065

Reference Material

• Mineral Resources Division Website: www.minerals.pir.sa.gov.au - see

“Exploration Reporting” page for current reporting and notification templates,
and general information on reporting requirements.
• Sample Submission Guidelines can be found on the DMITRE Drillcore Storage
Facility home page which is located on the Minerals Channel home page:
Core Library, Submission of samples.
• A full list of Earth Resources Information Sheets can be accessed via the
Minerals Channel home page:
Publications & Information > Information Sheets

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5.2. Appendix 2 - Digital Data Reporting Requirements for South

Australia

Information for submission of digital data in South Australia is contained within the Australian
Requirements for the submission of Digital Exploration Data. This document can be found at
http://www.geoscience.gov.au/exploration.html

The following documents are available for download from

http://www.pir.sa.gov.au/minerals/licensing_and_regulation/exploration/exploration_reporting

• Requirements document for submitting digital data

• Header generating software

• Copies of the Six-Monthly Summary Report and Notification of Airborne Survey

forms in (appendix 3) .pdf and .doc format

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5.3. Appendix 3 – Forms

The following forms are included as part of this document and can also be sourced in digital
form from the DMITRE Minerals Website on the “Exploration Reporting” page. Please refer
to section 2.2 for submission of reports

• Six-Monthly Summary Report

Please refer to section 3: Six-Monthly Summary Report

• Notification of Airborne Survey

Please refer to section 2.9: Notification of Airborne Surveys

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SUMMARY REPORT ON
MINERAL EXPLORATION
Mineral Resources Division (Separate form for each licence)

Exploration Licence No: Operator / Manager:

For Six Months Ending: / / Prepared By:

Principal mineral sought Date: / /

during reporting period: Telephone Number:
Eg. Cu, CuAu, Au, PbZn ,Iron, U,
HMS etc. (nominate ONE only) Fax Number:
E-Mail contact:
SUMMARY OF OPERATIONS
1. Summarise the type of exploration activities undertaken, including no. and type of samples; line km and type of surveys;
no. of holes drilled and total metres (provide drilling details in table below); rehabilitation completed etc.)
2. Provide an itemised statement of exploration expenditure incurred during the period (allowable expenditure items are detailed in PIRSA’s M5
Information Sheet under the heading of “Expenditure requirements”)
3. If field activities are undertaken attach an A4 size map showing location and type of activities within the tenement area.

DRILLING STATISTICS
Cored Open (RC) Open (other)
No. of holes Total metres No. of holes Total metres No. of holes Total metres

EXPENDITURE
Expenditure for Period
$
(Add detailed statement)

Total Expenditure for Current Licence $

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NOTIFICATION OF AN
AIRBORNE SURVEY
ON A MINERAL
Mineral Resources Division EXPLORATION LICENCE

TENURE INFORMATION

Tenement(s)
Operator

SURVEY INFORMATION

Type of Survey: magnetics  radiometrics  EM  gravity  remote sensing 

(tick appropriate) or other  (specify):
Survey Name:
Contractor:
Total Line km:
Line Orientation:
Flight Line Spacing:
Flight Height:
Planned commencement date
Planned completion date
A map showing the area to be surveyed in relation to the tenement boundaries and
topographic features must accompany this form.

LANDOWNER NOTIFICATION

It is the responsibility of the Licensee/Operator to notify occupiers of the land prior to undertaking any
low level airborne surveys.
Have the occupiers of the land to be surveyed been notified? YES  NO 
If “no” give reason (eg. not low level).
If “yes” how were occupiers notified?

Notes:
1. Detailed Survey Specifications should be provided on submission of the data with the Annual
Technical report.
2. All airborne data must be submitted in line with requirements of DMITRE’s Mineral Exploration
Reporting Guidelines.

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