User Manual for Choice Filling through Online Counselling Portal of Veer Madho Singh

Bhandari Uttarakhand Technical University, Dehradun

Step 1 – Register on Portal

 Applicants who want to register on Online Counseling Portal will have to select the Course and
thereafter select Lateral Entry option (if applicable) and fill Candidate’s Name, Father’s Name,
Mother’s Name, Date of Birth, Mobile No., Email ID and Captcha is respective fields and click on
Register button.
 An OTP will be sent on the entered Mobile No. and Email ID thereafter.

Step 2 – OTP based Mobile No. Verification

 Applicant will have to fill the OTP shared on the entered Mobile No., in respective field, and
thereafter click on Verify button.
 Once the verification is done, applicant will be registered on the Portal, and authorized to login to
the Portal. Login Credentials will be shared with the applicant through SMS & Email.
In case the OTP is not received, click on Resend OTP button.
Step 3 – Login to Portal

 To login to the Portal, applicant will have to enter the User ID & Password shared on their
registered Mobile No. & Email ID and Captcha in respective fields, and click on Sign In button.
 Applicant will be redirected to their respective dashboard thereafter.

Step 4 – Submit Application Form

 After login, applicant will be redirected to their dashboard where they have to submit the
Application Form. Click on Application Form button appearing on the screen. Subsequently,
a form will open on applicant’s screen. Submit following details in the form:

4.1. Personal Details

o Basic details of the applicant will be fetched from the Registration panel (non‐
editable) and appear on the screen whereas applicant will have to fill:
 Are you a Resident/Domicile of Uttarakhand State?
 Yes
 No
o If NO then along with below details, answer Have you
completed the qualifying Exam from Uttarakhand State?
 Yes
 No
 Year of Admission
 Nationality
 Gender
 Category
 Sub‐category
 ID Proof
o Aadhaar Card
o Passport
o Citizenship Card
 ID Proof Number
o Aadhaar No.
o Passport No.
o Citizenship Card No.
o After filling the above details in the respective fields, click on Save and Next button.
Details will be submitted thereafter and applicant will be redirected to the next step.
4.2. Educational Qualification Details

o Basic details of the applicant will be fetched from the Registration panel (non‐
editable) and appear on the screen whereas applicant will have to fill:
 Checkbox of Is Appearing in Diploma (if applicable)
 Name of Board/Institute
 Name of Course
 Name of Subject/Specialization
 Year
 Essential Qualification Roll No.
 Obtained Marks
 Maximum Marks
 Percentage (auto‐calculated)
 Grade
 Course Type (if applicable)
 2 Year Course
 3 Year Course
 4 Year Course
 2 Year Lateral Entry Course (for Diploma only)
 3 Year Lateral Entry Course (for Degree)
o After filling above details in the respective fields, click on Save and Next button.
Details will be submitted thereafter and applicant will be redirected to the next step.
4.3. Upload Documents

o Basic details of the applicant will be fetched from the Registration panel (non‐
editable) and appear on the screen whereas applicant will have to Upload:
 Photograph (File Format: JPEG/JPG ; Max File Size: 100 KB)
 Signature (File Format: JPEG/JPG ; Max File Size: 100 KB)
 ID Proof Type (File Format: JPEG/JPG/PDF ; Max File Size: 2 MB)

o After uploading above documents in the respective fields, click on Save and Next
button. Details will be submitted thereafter and applicant will be redirected to the
next step.

4.4. Preview and Submission of Application, and Fee Submission

 o

o After submission of details in respective forms, applicant will be redirected to

preview the filled details, do the necessary changes (if required), final submission of
Application and submit Fee.
o To Edit the filled details, click on Go to Dashboard button and then on the respective
form to edit the required details.
o After doing the changes, if any, click on Final Submit & Proceed to Payment button.
o Subsequently, Pay the fee specified on the Portal through online mode and
download the Fee Payment Receipt for record purpose.

Step 5 – Choice Filling

 After submission of Application and Fee Submission, applicants will be redirected to their
Dashboard from where they can do the Choice Filling. Click on Choice Filling icon appearing
in grid after which applicant will be redirected for Choice Filling.
Applicants can do changes in the submitted Application by clicking on Edit icon available in grid.

 For choice filling, select:

o Institute Status (Private/Government)
o Institute Name
o Branch Name
 After filling details in above fields, click on +Add button. Details will be added thereafter.
Applicants can fill multiple choices by following the same process.

 Applicants can change sequencing of filled choices by clicking on Arrow buttons or entering
the Serial Number in the box and then clicking on Go To button.
 To delete the filled choice, click on Delete icon of respective choice.
 Once the details are submitted, click on Save Your Choice button. Choices will be submitted
thereafter and applicant will be redirected to next step.
Step 6 – Preview and Final Submission
  Please note that no changes will be allowed in the Application Form and Filled Choices, once
the applicant clicks on Final Submit button hence; applicants are advised to do changes in
the Application Form and Filled Choices (if required) before clicking on Final Submit button.
 To do the final submission, enter the Captcha in respective fields and then click on Final
Submit button. Applicant will be redirected to the screen as shown below:

 Application and Choices will be frozen after clicking on Final Submit button and can be seen
by the applicant on their dashboard.

** Create Password, if forgotten

 If applicant has forgotten the password then click on Forgot Password? link to create new
password available on Login panel and submit User ID/Mobile No. in respective field.
 Thereafter, an OTP will be sent on the registered Mobile No./Email ID. Submit that OTP in
respective field of the panel for verification. Once the verification is done, applicants can
create their new password.
 View Allotment Result

After Clicking on the View Allotment Result tab, A form will open for the students as shown below:

After filling all the details, the Student will have three options:
 Freeze
 Float
 Withdraw

If the applicant chooses Freeze option

Freeze option can be chosen when the applicant likes the allotted College and wants to take admission in it.
For this, they will have to freeze their choice and pay ₹ 10,000/ advance admission fee on the counseling
portal and on the reporting date, they will have to complete their admission process by going to the
concerned institute, getting their documents checked and paying the remaining admission fee.

Provisional seat allotment letter will be issued with the institute name and branch mentioned into it. This
will further help in applicant for completing the admission process and paying the remaining fees.
Provisional Letter
If the applicant chooses Float option

Float option can be chosen when the applicant does not like the allotted institute and branch and they have
not got the highest choice given in their preference. Then they can choose the float option in which they will
also have to deposit ₹ 10,000/ advance admission fee and they will automatically participate in further
counseling. In this participation, all the choices below the seat they have got in their preference will be
deleted. Only the choices above the seat they have got in their preference will be taken in the next round.

Once the Admission fee has been submitted the choice has been submitted under the Float option where
provisional Seat allotment letter will also be generated.
Since the Float option is consider provisional seat under float option allotment letter will be generated with
the preferences above the seat will be taken in next round.
If the applicant chooses the withdraw option

When an applicant chooses withdraw option, following details will have to be filled as shown below:

By choosing the withdraw option, if the applicant wants to participate again in the counseling in the next
round, they will have to pay ₹2000/ counseling fee. If an applicant does not choose any option between
Freeze Float and Withdrawal, it will also be considered as withdrawn.
Submit New Choice

Applicants who click on withdraw will have the option to submit a new choice. By clicking on the Submit
New Choice button, the applicant will be redirected to the form shown below:

After filling all the details, the applicant can submit his/her form and proceed to payment.

Show Cutoff

Applicants can also see their cutoff by clicking on the Show Cutoff option.
After clicking on the tab, the details of Allotment will be shown college wise where opening rank and closing
rank are shown.