How to add choices on Excel cell (drop-down)
How to add choices on Excel cell (drop-down)
To add choices to Excel cells, you can use the Data Validation feature, which
allows you to create drop-down lists or other types of choices for users to
select from. Here’s a detailed step-by-step guide:
1. Choose a Sheet: Select a sheet in your Excel workbook where you want
to store the list of choices. This sheet can be hidden later if you don’t
want users to access the list directly .
2.
3. Create a Vertical List: Type the items you want to appear in the drop-
down list in a vertical column. For example, if you want users to choose
from a list of cities, type each city on a separate row .
4.
1. Select the Cell: Click on the cell where you want the drop-down list to
be located.
2.
3. Access Data Validation: Go to the Data tab in the Excel ribbon. Click on
Data Validation in the Data Tools group. Alternatively, use the keyboard
shortcut Alt + A + V + V on Windows .
4.
1. Allow List: In the Settings tab of the Data Validation dialog box, select
List from the Allow dropdown menu.
2.
3. Link the Data: Click in the Source box. Highlight the range of cells
containing your list of choices on the sheet you created earlier. For
example, if your list is in cells B5:B13, select this range .
4.
3. Confirm: Click OK to complete the setup.
You can format the cell containing the drop-down list to make it more visually
appealing and easier to identify. For example, you can change the
background color or add a border .
Click on the cell with the drop-down list. You should see a dropdown arrow
appear on the right side of the cell. Clicking this arrow will display the list of
choices you specified. Select an option to ensure it works correctly .
1. Add Items: To add an item to the drop-down list, select an item in the
list, right-click, and choose Insert. Select Shift cells down and click OK.
Type the new item .
2.
3. Remove Items: To remove an item, select it, right-click, and choose
Delete. Select Shift cells up and click OK .
4.
1. Select the Cell: Click on the cell containing the drop-down list.
2.
3. Access Data Validation: Go to the Data tab and click Data Validation.
4.
3. Clear All: In the Settings tab, click Clear All. To remove all other drop-down
lists with the same settings, check Apply these changes to all other cells with
the same settings before clicking Clear All .