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Microsoft Excel Assignment 1

The document outlines an assignment for creating a Microsoft Excel spreadsheet to calculate students' grades based on three quizzes and an exam. It provides step-by-step instructions for entering data, calculating averages, final grades, letter grades, and ranking students, as well as creating a frequency table and pie chart for letter grades. The assignment emphasizes the use of Excel functions and formatting to manage and analyze student performance data.

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2 views3 pages

Microsoft Excel Assignment 1

The document outlines an assignment for creating a Microsoft Excel spreadsheet to calculate students' grades based on three quizzes and an exam. It provides step-by-step instructions for entering data, calculating averages, final grades, letter grades, and ranking students, as well as creating a frequency table and pie chart for letter grades. The assignment emphasizes the use of Excel functions and formatting to manage and analyze student performance data.

Uploaded by

s4wd49s6kz
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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MICROSOFT EXCEL ASSIGNMENT


In this activity you will create an Excel spreadsheet to calculate students’ grades. There will be 3 quiz
grades and an exam grade. The exam counts 30% of the final grade and the quizzes 70%. The spreadsheet
will calculate the weighted final grade as a percentage, calculate the equivalent letter grade, and rank the
students.
1. StartProgramsMicrosoft Excel. You should see a new blank worksheet.
2. In row 1 enter the headings as shown below. In rows 2 – 6 enter data for five students. You can use any
names and any grades as long as no grade exceeds 100.
A B C D E F G H I
ID Final Letter
1 No. Name Quiz1 Quiz2 Quiz3 Quiz avg Exam grade Grade
2 1010 Mary 70 89 75 77
3 1011 Aisha 88 77 85 64
4 1012 Kwame 69 82 80 82
5 1013 Sethor 100 70 70 39
6 1014 Okpoti 95 90 65 71
3. To calculate the average of the three quizzes:
a. Move to cell F2. From the Insert menu, choose Function. Choose Average. Click OK.
b. Verify that the range of cells to be averaged is correct (C2:E2) and click OK.
4. To replicate the Average function for the other students:
a. Drag to highlight cells F2 through F6 and choose Edit  Fill  Down.
5. Now enter a formula for the final grade, which is weighted 70% quizzes and 30% exam.
a. Move to cell H2 and click in the formula bar. Type: =0.7*F2+0.3*G2 and Enter.
b. Drag to highlight cells H2 through H6 and choose Edit  Fill  Down.
c. Format the cells to one decimal place (FormatCellsNumberNumber)
d. Look at the resulting grades to verify that they make sense. If not, you probably did something
wrong.

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6. Save what your work done so far (FileSave As).

7. Suppose you want to rank the students.


a. Place the cursor on the far left side so that it becomes an arrow and drag it down to highlight all
the rows.
b. From the Data menu, choose Sort.
c. Choose Sort by Final grade, descending, with header row. Click OK.
8. Now put the student names in alphabetical order.
a. Place the cursor on the far left side and drag it down to highlight all the rows.
b. From the Data menu, choose Sort.
c. Choose Sort by Name, ascending, with header row. Click OK.
9. To calculate the letter grade, use a formula involving If Then Else statements.
a. Move to cell I2.
b. Click in the formula bar and type: =IF(H2>=90, "A", IF(H2>=80, "B", IF(H2>=70, "C",
IF(H2>=60, "D", IF(H2<60, "F"))))) and press Enter.
c. Drag to highlight cells I2 through I6 and choose Edit  Fill  Down.
10. Let’s add another column to rank the students based on their final grade.
a. In cell J1, type Rank.
b. Move to cell J2. Click in the formula bar and type: =RANK(H2,H2:H6). This calculates the rank
of H2 (the first student’s final grade) in the range H2:H6 (all students). Press Enter.
c. Drag to highlight cells J2 through J6 and choose Edit  Fill  Down.
d. Do the resulting ranks make sense? No, something is wrong! What? Examine the formula for J3.
The range in the formula should have stayed as an absolute range J2:J6 but it changed relative to
the row. That’s what normally happens when you use Fill.
e. Let’s fix the problem. Excel uses the $ symbol to indicate an absolute reference to a cell or a
range of cells. Change the formula in cell J2 to: =RANK(H2,$H$2:$H$6). Then drag to highlight
cells J2 through J6 and choose EditFillDown.
11. Save your work again (FileSave).

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12. Problem solving challenge: Frequency of Grades

Go to a blank area of the worksheet and create a frequency table that


calculates how many students received each letter grade. Hint: use the 20% 20%

COUNTIF function to count how many times “A” occurs in the


0%
A
0% B
C

range I2:I6; for example, =COUNTIF(I2:I6, “A”). Similarly, for D


E
“B”, etc. If you FillDown, remember to make the range absolute 20%
F

rather than relative. 40%

Add a column to show the percentage to one decimal place


(FormatCellsNumberPercentage and set Decimals to 1).

Grad Fre Percen Then make a pie chart of the results. The chart should have
e q t a title and a legend. (Obviously, your data will be different
from mine.)
A 1 20.0%
B 2 40.0%
Check yourself: If you change one student grade, both the
C 1 20.0%
frequency table and the pie chart will update automatically.
D 0 0.0% Try it! That’s the power of spreadsheets.
F 1 20.0%
100.0
Total 5 %

13. Save again with the chart and frequency table visible. Use your Index number and the assignment
number as the file name, e.g. 040102702525_A1.xls. Submit your work in class for discussion and
grading.

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