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CHAP-3A

Unit 3 focuses on essential ICT skills, specifically spreadsheets and presentation software. It covers topics such as basic operations, data formatting, formulas, and advanced features in spreadsheets, as well as creating and managing presentations. These skills are crucial for efficient data management and effective communication in various professional settings.

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2 views5 pages

CHAP-3A

Unit 3 focuses on essential ICT skills, specifically spreadsheets and presentation software. It covers topics such as basic operations, data formatting, formulas, and advanced features in spreadsheets, as well as creating and managing presentations. These skills are crucial for efficient data management and effective communication in various professional settings.

Uploaded by

ojasvikarn
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Unit 3: ICT Skills

(Covers Sessions 1 to 8 as per the Class XII Employability Skills Book – 2020–21 edition)

🔷 Session 1: Getting Started with Spreadsheet


🔹 Introduction to Spreadsheet

A spreadsheet is a digital tool used to store, organize, calculate, and analyze data in
tabular form. It consists of rows and columns that intersect to form cells, where data can be
entered. Spreadsheets are widely used in offices, schools, businesses, and industries for
preparing data reports, charts, and financial statements.

The most commonly used spreadsheet programs are:

 Microsoft Excel
 LibreOffice Calc
 Google Sheets

Spreadsheets are especially useful in calculations, forecasting trends, and automating reports
using formulas and functions.

🔹 Components of a Spreadsheet

 Workbook: A file containing one or more worksheets.


 Worksheet: A single spreadsheet page.
 Cell: The intersection of a row and a column (e.g., A1).
 Cell Range: A group of cells selected together (e.g., A1:C5).
 Rows: Horizontal groupings (numbered 1, 2, 3…).
 Columns: Vertical groupings (labelled A, B, C…).
 Formula Bar: Displays content/formula in a selected cell.

✨ Tip: Each cell has a unique address (like A3) that helps in referencing it in calculations.

🔷 Session 2: Performing Basic Operations in a


Spreadsheet
🔹 Opening and Saving a Spreadsheet

 To Open: Launch the application → File → Open → Select file.


 To Save: File → Save or Save As → Choose location and filename.
🔹 Entering and Editing Data

 Click on a cell and begin typing.


 Press Enter to move down or Tab to move right.
 To edit, double-click a cell or use the formula bar.

🔹 Selecting and Navigating Cells

 Click and drag to select multiple cells.


 Use Shift + Arrow keys or Ctrl + A to select all.
 Scroll or use arrow keys to move between cells.

🔹 Copying, Moving, and Deleting Data

 Copy: Ctrl + C
 Cut: Ctrl + X
 Paste: Ctrl + V
 Use Backspace/Delete to remove cell content.

🔹 Undo and Redo

 Undo: Ctrl + Z
 Redo: Ctrl + Y

These basic operations allow users to efficiently input and manage large volumes of data
without manual rewriting.

🔷 Session 3: Working with Data and Formatting Text


🔹 Formatting Cells

Formatting improves readability and presentation. You can format:

 Text Style: Bold, Italic, Underline


 Font Size & Color
 Cell Borders and Fill Colors
 Text Alignment: Left, Center, Right, Wrap Text

🔹 Formatting Numbers

 Numbers can be formatted as:


o Currency (₹)
o Percentages (%)
o Dates (DD/MM/YYYY)
o Decimal places
🔹 Sorting and Filtering Data

 Sort: Organize data in ascending/descending order.


o Example: Sort a list of names alphabetically.
 Filter: Show only the rows that meet specific criteria.
o Example: Display only students who scored > 90 marks.

📌 Tip: Use formatting and filters when preparing reports or grade sheets.

🔷 Session 4: Advanced Features in Spreadsheet


🔹 Basic Formulas

Formulas are used to perform calculations.

 Start every formula with =


 Example: =A1+B1 adds the values in A1 and B1.

🔹 Common Functions

Functions are pre-defined formulas.

 SUM(A1:A5) – Adds values from A1 to A5


 AVERAGE(A1:A5) – Finds average
 MIN(A1:A5) – Smallest value
 MAX(A1:A5) – Largest value

🔹 Charts and Graphs

Graphs are visual representations of data.

 Types: Bar Chart, Pie Chart, Line Graph, Column Chart


 Useful in data analysis, comparison, and presentation

🔹 Inserting Charts

 Select data → Insert → Chart → Choose chart type

These features convert raw data into insights, helping with analysis and decision-making.

🔷 Session 5: Presentation Software


🔹 Introduction to Presentation Tools

Presentation software is used to display information in slide format for meetings, lectures,
and reports.

Popular tools:

 Microsoft PowerPoint
 Google Slides
 LibreOffice Impress

Presentations often include text, images, videos, transitions, and more to communicate
messages clearly and professionally.

🔷 Session 6: Opening, Closing, Saving and Printing a


Presentation
🔹 Opening and Saving

 Open: File → Open → Select file


 Save: File → Save As → Choose folder and name

🔹 Closing a Presentation

 File → Close or simply click the “X” button.

🔹 Printing a Presentation

 File → Print → Select printer and settings (e.g., number of slides per page)

🖨️ Tip: Use “Print Preview” before printing to avoid mistakes.

🔷 Session 7: Working with Slides and Text in a


Presentation
🔹 Creating and Managing Slides

 Insert new slide: Home → New Slide


 Choose layout (Title Slide, Content Slide, etc.)
 Rearrange slides: Drag and drop in the slide panel
🔹 Inserting and Formatting Text

 Click to add title/text


 Format with font tools: Bold, Italic, Font size, Color
 Use bullet points and numbered lists for clarity

✨ Good presentations keep text short and readable — use keywords, not long paragraphs.

🔷 Session 8: Advanced Features used in Presentation


🔹 Adding Visual Elements

 Pictures: Insert → Picture


 Shapes & Icons: Insert → Shape
 Charts: Insert → Chart
 SmartArt: Insert → SmartArt to show processes

🔹 Slide Transitions and Animations

 Transitions: Effects when changing slides (e.g., fade, wipe)


 Animations: Effects applied to text or images (e.g., appear, bounce)

🔹 Running a Slideshow

 Slideshow → From Beginning (F5)


 Use arrow keys to navigate slides

📢 Pro Tip: Practice your presentation out loud. Speak slowly and confidently.

✅ Unit 3 Summary
ICT Skills are essential in the modern digital age. This unit covered spreadsheets and
presentation software — tools used everywhere from classrooms to companies. From
simple calculations to visual charts, and from organizing data to delivering slideshows, these
digital skills make work faster, clearer, and more professional.

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