Word processing is the art of creating, saving, editing, formatting and
printing text and graphic documents using electronic word processors.
Word Processing software
A word processor or word processing software is application software that
enables the user to create, edit format, save and print text documents.
• Examples of word processors include: Microsoft Word, Corel
WordPerfect, Lotus WordPro, Apple Works, OpenOffice.org Writer etc.Text
editors
Word Processing Packages and their Uses e.g. Packages
Microsoft Word
Wordstar
Microsoft Word
Lotus Word Pro Open office Ability writes Word Perfect
AmiPro KingSoft WordToGo QuickOfficeWord
Writer is a word processor similar to ms word.
WordPad it is a basic program included with windows that allows you
to create, edit, and format text document
Text Editor are simple word processors that are generally used to type
without any special formatting. Eg Notepad, Notepad++,
• Text editors are mainly used to create small notes, memos and programs.
Uses of Word Processing packeages
Letters
Memos
reports
Below is an illustration of the parts of a document window in MS Word.
MS Word Window
Different Parts of MS Word Window
and its Functions
The File tab is replaced in Office button in Word 2007. You can click it
to see the back stage view. This is where you go to open or save a file,
make a new document, print a document, or do anything else that has
to do with files.
FILE TAB
Quick Access Toolbar
It is where the commands you use most often are kept. By default, it
includes the Save, Undo, and Redo commands You can change the way
this toolbar looks to suit your needs.
Title Bar of MS Word
The title bar is a component of the Word window. It is situated at
the top and middle of the document window and displays the program
or document’s name. When we open that particular document in
Microsoft Word, the title will appear to us as Document1 – Word. It is
referring to a generic name that is shown by the software of the
program. When we save our document, we have the option of giving it
a new name that is more appropriately associated with our file.
Ribbon of MS Word Window
The Ribbon contains all of the commands you will need to perform
common tasks in Word. It has multiple tabs, each with several groups
of commands.
Ribbon contains commands organized in three components:
Tabs − These appear across the top of the Ribbon and
contain groups of related
commands. Home, Insert, Page Layout are examples of
ribbon tabs.
MS WORD RIBBON
Groups − They organize related commands; each group
name appears below the group on the Ribbon. For example,
group of commands related to fonts or group of commands
related to alignment, etc.
MS WORD RIBBON-GROUP
Commands − Commands appear within each group as
mentioned above. Some groups also have a small arrow in
the bottom-right corner that you can click for even more
options.
COMMAND PARTS OF MS WORD WINDOW
Showing and Hiding the Ribbon
If the Ribbon is taking up too much room on your screen, you can hide
it. To do this, click the arrow in the upper-right corner of the Ribbon,
then choose the option you want from the dropdown menu in your MS
Word window:
Auto-hide Ribbon: Auto-hide makes your document fill the
whole screen and hides the Ribbon completely. Click the
“Expand Ribbon” button at the top of the screen to show
the Ribbon.
Show Tabs: When this option is turned on, all command
groups will be hidden when they are not being used. Tabs
will still be shown. To bring up the Ribbon, just click on a
tab.
Show Tabs and Commands: This option makes the
Ribbon bigger. You will be able to see all of the tabs and
commands. When you open Word for the first time, this
option is already chosen.
Rulers
Word has two rulers: one horizontal and one vertical.
The horizontal ruler, which appears just below the Ribbon, is used to
set margins and tab stops. The vertical ruler, which can be found on
the left edge of the Word window, is used to determine the vertical
position of elements on the page.
Ruler
Zoom Control
The zoom control consists of a slider that you can slide left or right to
zoom in or out; you can increase or decrease the zoom factor by
clicking the + buttons. Zooming in allows you to get a better look at
your text.
To zoom in or out, click and drag the zoom control slider in the
bottom-right corner of the Word window. You can also select the +
or – commands to zoom in or out by smaller increments. The number
next to the slider displays the current zoom percentage, also called the
zoom level.
View Buttons
Word View Buttons gives you a number of ways to change how your
document is shown. Further, this part of the window allows you to
choose and view your document in Read Mode, Print Layout, or
Web Layout. You can use these views for different tasks, especially if
you want to print the document.
Here are the various ways to view your document:
Read Mode
This view opens the document to a full screen. This view is great for
reading large amounts of text or simply reviewing your work.
READ MODE
Print Layout view
This Print Layout view displays pages exactly as they will appear
when printed. This is the default document view in Word. It shows what
the document will look like on the printed page.
Web Layout view
This Web Layout view shows how a document appears when viewed
by a Web browser, such as Internet Explorer. This view displays the
document as a webpage, which can be helpful if you’re using Word to
publish content online.
WEB LAYOUT MODE
Using the Tell me feature
If you’re having trouble finding a command you want, the Tell Me
feature can help. It works just like a regular search bar. Type what
you’re looking for, and a list of options will appear. You can then use
the command directly from the menu without having to find it on the
Ribbon.
TELL ME FEATURE
Status Bar
This Status Bar is a part of the window that displays the document
information as well as the insertion point location. From left to right,
this bar contains the total number of pages and words in the
document, language, etc.
You can configure the status bar by right-clicking anywhere on it and
by selecting or deselecting options from the provided list.
Dialog Box Launcher
This Dialog Box Launcher appears as very small arrow in the lower-
right corner of many groups on the Ribbon. Clicking this button opens a
dialog box or task pane that provides more options about the group.
