A PRACTICAL GUIDE TO

COMPUTER APPLICATIONS

COMPILED BY;

 DESTINY COMPUTER TRAINING CENTRE

 DANIEL SYSTEMS

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 PREFACE.

This book covers basics of ICT like Windows and Accessories, MS Word Processor, MS Excel

(Spread Sheets), MS Power Point (Presentation), MS Access (Database) and MS Publisher

This book does not only predispose on the students‘ use in school but to anyone outside there that may

be willing to learn how to launch and use ICT basic programs.

It is however important to note that the authors have carefully studied the habitual National

Examination computer studies/Sub ICT, UBTEB and DIT syllabi and has carefully complied content

and resourceful papers from resourceful heads, so interesting, and moreover comprehensible to cater

for this field of teaching ICT at different levels. It is therefore important for the students and teachers

to snatch themselves a copy so as to ease the teaching and learning process.

This manuscript is also an inspiration from the 0‗level and recently rationalized secondary schools

A‗level Curriculum for ICT and Sub math that affect tertiary and university entry prerequisite.

It has also been an inspiration that has been as a result of constructive criticism from our fellows in the

field and our own students that have driven us to come up with such organized manuscript as a need

to strengthen computer skills in schools and at individual level.

Compiled content herein is to guide the teacher and learner during practical based sessions and partly

theory but majorly aims at equipping learners with computer

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 INTRODCTION TO WORD PROCESSING.

An electronic Word processor is application software that enables the user to create, edit, format and
print more professional text-rich documents.
A word processor (more formally known as document grounding/preparation system) is a computer
application used for the production (including composition, editing, formatting, and possibly printing)
of any sort of printable material
Computer word processing is application software that encompasses the production of professional
looking documents. These documents may include the following; memos, circulars, preparing letters,
greeting cards, doing simple office works to mention but a few.
In a typical office where documents are typeset, formatting and editing of such documents becomes a
nightmare where manual modes of document production, filling and transmission are used.
In order to minimize and eliminate such hustles, several electronic devices and services by
computerized systems and electronic typewriters have been developed for more efficiency and
effectiveness in document production. There has always been a need to come up with better writing
tools to improve on efficiency and legibility of the written work.
Therefore, computerized word processing systems have gotten easy to use document edits and formats
features capable of making documents look more and more business like if well mastered. Some
people and organizations earn their living by producing documents for others using computerized
systems.
Therefore, it is important that learners get introduced to the basic practical knowledge and skills of
word processing in order to be able to produce and communicate documents better.
ELECTRONIC WORDPROCESSORS
Word has got a number of versions and these include the following

i. MS Office 97,
ii. MS Office 2000,
iii. MS Office 2003,
iv. MS Office 2007
v. MS Office 2010.
vi. MS Office 2013 and 2016
Examples of word processing software/applications include;

❖ MS Office word processor. ❖ Apple Works.

❖ Word pad. ❖ Professional writer.
❖ Lotus 1, 2 and 3. ❖ Word Pro
❖ Corel Word Perfect ❖ Office org.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 ADVANTAGES OF WORD PROCESSOR PROGRAMS
• Easier to use due to automated features such as Word-wrap, autocorrect and auto complete, find and
replace feature etc.
• They have superior editing tools such as spelling checker, the Thesaurus, etc., hence making editing
easier.
• Can store documents for future retrieval.

• They have superior formatting features that make a document more appealing to the reader.
• The user can produce multiple copies more easily.
• Copy and cut operation make it easier to manipulate a document.

FEATURES OF A WORD PROCESSOR WINDOW:

Most word processor has common features. Each task appears in a rectangular area called an
application window

1) Title bar.
A title bar indicates the task currently running. On its right are the minimize, restore and close button.

2) Menu bar.
The menu bar provides the user with a group of commands. Each command has a drop-down list, when click
used to create and manipulate a document.
3) Toolbars/formatting tool bar
Toolbars consist of buttons of commands (icons) that provide shortcuts to commands available in the menu
bar. The two default toolbars are the standard and formatting toolbars.

The formatting tool bar

Styles & formatting Font list Font size list Bold Underline Numbering Bullets Indenting

Italic Alignment Line spacing Increase Color (font, line, fill)

&
Decrease
Font size

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

5) Status bar

The status bar is the communication channel between the user and the application program. It displays
the current page, section line and activities such as file saving progress.
CREATING A DOCUMENT USING MICROSOFT WORD.
While Word 97-2003 look alike and are compatible, Word 2007-10 radically deviates from these
versions in the look and menu layout. There is no File menu and once text is
highlighted/blocked, a floating formatting toolbar is displayed above the selected text. Moreover,
documents saved in 2007/10 format cannot be opened in the previous version unless you save the file
in compatibility mode.
The appearance a Microsoft word processor window
This is the work area where you create your document. It resembles an ordinary piece of paper.

1. Document Typesetting/Typing Text.

When typing, once the cursor reaches the end of the current line, it automatically jumps to the next line. If
a word does not fit in the current line, it automatically wraps at the beginning of the next line. This is
referred to as word wrap.
2. Saving a document
a. On the office button/, File menu click the Save As command.
b. Select the storage location from the Save in list box.
Type the name of the file in the File name box then click OK/save.
3. Editing a document
Making changes or modifying an existing document is called editing. Some editing operations include:
4. Deleting text, files and folders.
To delete a character, a word or a block of text:
a. Highlight the text to be deleted.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 b. Press the delete key or the backspace key.
c. Delete key erases a character to the right of the cursor while the backspace deletes
characters to the left.
d. Use the type over mode to write characters to the right of the cursor or insert mode to
insert a character(s)
5. Find and replace
Find and replace is used to locate a word or a phrase and replaces it with another. To find and
replace a word or phrase:
a. On the Edit menu, click Find or Replace.
• In the Find what box, type the word or phrase to find.
• Click the Replace tab. In the Replace with box, type the word or phrase to replace the target word or
phrase.

6. Spelling and grammar check.

Spelling and grammar checker automatically locate wrongly spelt and misspelled words and
grammatical mistakes. To spell check a document:
 On Tools menu click Spelling and Grammar or press F7.
 In the Spelling and Grammar dialog box, misspelled words are shown in red while
grammatically incorrect phrases are in green.
 From the suggestion list, select the correct spelling or grammar.
 Click Change (All) button. To ignore, click the Ignore (All) button.
7. Thesaurus.
The thesaurus allows the user to automatically find words or phrases with similar meaning (synonyms) or
opposite meaning (antonyms) to the one selected.
To use the thesaurus:
❖ Highlight text.
❖ On Tools menu, point to Language then click Thesaurus.
❖ Select a synonym or an antonym.
8. Autocorrect and auto Text.
Autocorrect and Auto Text are used to automatically correct a commonly misspelled word and insert a
predefined text when creating a document.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 To create an autocorrect or auto text:
✓ On the Insert tab menu, point to Auto text, and then click Auto text command.
✓ Click the Auto text or Autocorrect tab and type the autocorrect or auto
text. Click OK to apply and close the dialog box.
9. Undo and redo.
Undo reverses the most recently executed command while redo reverts back to the cancelled action.
10. Superscript and Subscript
A superscript appears just above the rest of the characters as in cm2 while a subscript appears just below
other characters as in H20.

11. To make text superscript or subscript:

❖ Highlight character(s):
❖ On the Formatting tool bar, you can directly select it i.e. X2 or X2, or click Font On the Font
dialog box check superscript or subscript.
12. Paragraph formatting.
A paragraph is a special block of text dealing with a single theme and starting on a new line or indent.
Some of the formatting features you can apply onto a paragraph include: alignment, setting tabs and
indents, drop cap, bullets and numbering, line spacing, inserting columns and page breaks.
13. Alignment.
Alignment is the arrangement of text relative to the left margin, center of page or the right margin. The
five major alignment options available are the left, center, right, justified and force justified.
To align text:
 Highlight the text.
 On the Formatting tool bar, click Paragraph.
 In the dialog box, select the Alignment option then click OK.
14. Line spacing.
Line spacing is setting space between lines, paragraphs or blocks of text.
15. To space lines:
➢ Highlight the lines of text.
➢ On the Format menu, click Paragraph.
➢ In the Paragraph dialog box, select the line spacing option from the line spacing list box
then click the OK button.
16. Setting tabs and Indents.
Tabs refer to definite cursor stops when the tab key is pressed.
Indenting is moving a sentence or a block of text away from the margin using the tab key.

17. To set tabs and indents:

 On the Formatting tool bar menu, click Tabs.
 In the Tab dialog box, set the tab stop, alignment and leading then OK.
 Press the Tab key to increase or the spacebar to decrease the indent, alternatively,
click the Increase/Decrease indent buttons on the formatting toolbar.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 18. Drop cap.
A drop cap is a large character in a paragraph that occupies more than one line down.
19. To create a dropped cap:
o Highlight the paragraph you want to begin with drop cap.
o On Format menu, click Drop cap.
o Click Dropped or In Margin.
o Specify the number of lines and other options then click OK.
20. Mail Merge.
A mail merge is a tool that aids the users create a single document and be able to send it, merge it to
multiple recipients.
❖ To Start a Mall Merge: Select mailings —>Mailings, start mail merge —> you can select
from the dialog box an option i.e. ―start a step by step mail merge or you can use a mail merge
wizard.
❖ To Select a Data Source: In the Mail Merge task pane, select the appropriate option under
Create recipient list and click next. Perform the necessary tasks and click next when you‗re
finished.
❖ To Insert a Merge Field: In the Mail Merge task pane, click and drag the appropriate merge
field to the desired location in the publication. Use the options listed under more items as
necessary. Click Next.
❖ To Complete the Merge: Select the desired option under Create merged publications and
performs the necessary tasks.

21. Text bolding, Underlining and italicizing.

Bold
Underline
Strike through Change case
Font color

Italic Superscri Text highlighter

pt
&
Subscri
pt

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 1. How to Bold
Press CtrL + B
Click the ―B icon on the Home tab at the top of Word
2. How to Underline
Press Ctrl+U
Click the —U icon on the Home tab at the top of Word.
3. How to Italicize
Press Ctrl + I
Click the —I icon on the Home tab at the top of Word

4. Saving in MS-Word.
If saving for the very first time...
Click: Office button+ Save Type File Name+ Choose Location+ Save
5. Keyboard Shortcut.
a. Ctrl+S+Type File Name + Choose Location+ Save.
6. Saving after Editing.
b. If you want to change the File Name of the edited document from the one you started with but
maintain the original document.
c. Click: Office button+ Save As+ choose format +File Name+ Location

7. Saving while Editing

 Press Ctrl +S
 Click the save icon on the top left corner of the word window.
8. Word offers five views of your document:
❖ Print Layout View—this is the view Word users generally stay in during most of the editing
session.
❖ The Print Layout view displays your document exactly as it will appear on the printed
page when you print the document.
❖ By editing in the Print Layout view, you can more accurately see how those changes will affect the final
printed document.
❖ Outline View—the Outline view button enables you to manage outlines you create in
Word.
❖ Draft View—the Draft view hides all margins, pictures, headers, and footers from your document so
that you can see and edit strictly the text inside.
Press the Delete key (which is labeled Del on some keyboards) or Backspace Key to delete characters
where the insertion point appears.
Every time you press Delete, Word removes one character to the right of the text cursor (including a
space, number, or even a blank line if that‗s where the insertion point is positioned).
When you press Back space key, Word removes one character to the left of the text cursor.

F5 - Displays the Go to dialog box.

Shift + Enter-Moves the text cursor to the next line but does not start a new paragraph or insert a
Paragraph mark.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

EDITING COMMANDS AND KEYBOARD SHORTCUTS
Ctrl+ left -arrow Moves the text cursor to the beginning of the word.
Ctrl+Shift+left - arrow Moves the text cursor to the left and selects text as it moves by highlighting the text.
Ctrl+Right- arrow Moves the text cursor to the end of the word.
Ctrl+Shift+right-arrow Moves the text cursor to the right and. select text as it moves by highlighting the text.
Up arrow -Moves the text cursor up one line at a time.
To print.
Select printing options like printer & number of copies
Click: Office button/File + Print + Print
Quick Print (sends the document directly to the default printer without making changes)
Click: Office button/file + Print + Quick Print
Print preview (preview & make changes before printing)
Click: Office button/file + Print + Print preview Close
Preview when through
Determine What to Print
Click to select either All or Pages to designate that you want to print the Entire document or only a
portion of it. If you click Pages, type the page Number or arrangement of page numbers (such as 2-5 or 1-
10, 15-25) that you want to print.
After selection,
How to Copy
Press Ctrl + C to copy the selection to your document. The original text remains unchanged in the
document. The selected content is copied and held into the clipboard.
OR
Right click on the highlighted text & choose copy from the menu
How to Cut
Press Ctrl + X. This moves the selected text from its original location to the clipboard. This option leaves no
copy behind.
OR
Right click selected text & choose Cut option
How to paste
Choose location
Press Ctrl + V
OR
Right click on the location & choose paste option.
Note
The ribbon bar‗s Clipboard section contains the typical Cut, Copy, and Paste options in case you don‗t want
to use the keyboard shortcuts.
Page breaks and section break
When we add a new story, we want it to begin on a new page. To do this, you can add breaks. There are
two types of breaks, page breaks and section breaks.
Section breaks allow you to format things like headers and footers differently for example, we don‗t want
headers on pages with a title, but we do want them on other pages. Section breaks are ideal for this. If you
didn‗t have them, each page would have the same header.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 RESOURCE QUESTIONS FOR WORD PROCESSOR
QUESTION 1.Using Microsoft word, type the passage below as it is and answers the questions that follow.

“UNESCO hails Uganda”

The Director General of the United Nations Educational, scientific and cultural Organization (UNESCO),
KIOCHIRO Matsuura, has commended Uganda‘s efforts in emphasizing science Education. Matsuura, who is
here for a two-day visit, said on his arrival at Entebbe Airport yesterday that the UN agency was ―enjoying a
strong bilateral relationship with Uganda.

―We appreciate Uganda‘s efforts in embracing science and cultural education as part of national development.
This being my first official visit here, I hope strengthen the ties between Uganda and UNESCO‖, Matsuura said.

He emphasized that Uganda‘s cultural and scientific education statistics which stand as shown in the table below
were encouraging by world standards. These statistics were carried out in the year 2000, 2001, 2002, 2004 for both
cultural and science education.
Cultural education:
Males (%) 70, 50, 28, 40,
Females (%) 60,30,96,48
Science education:
Males (%) 30,78,90,20 and 60
Females (%) 56,89,76,59 and 90

Males Females

Year % Year %

Cultural education

Year % Year %

Science Education

(i) Set the font size to 13 and double space the document.
(ii) Copy the document and paste it on the next page.
(iii) Set the title ―UNESCO‖ hails Uganda to font size 14 and bolded.
(iv) Set the margins to(1.5) and (1.3 right) then bottom and top (1.2)
(v) Set the document body text to‘ Arial Narrow‖
(vi) Insert the header as ―Diploma‖ and in italics

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 (vii) Insert a footer in your surname and index no.
(viii) If the statistics given in percentages correspond to the years shown, enter the percentages in the table
appropriately. document to justified and font color, red
(ix) Number pages in uppercase alphabet.
(x) Save your work in the diskette

QUESTION 2.
Enter the document below to any word processor available in your computer.

Computers in business.

Different types of businesses commonly use computers to assist with day-to-day operating activities as:
▪ Sales Order Entry: procedures for handling customer orders, including receipt of the order and
verification of availability of ordered stock.
▪ Inventory Management and Control: procedures of tracking, counting, and reordering stock
items.
▪ Personnel Management: procedures for maintaining employee information (such as hire date,
salary,
performance rating, and date of last review) for both development and reporting purposes.
▪ Payroll: procedures for producing paychecks and reports on employee compensation.
▪ Accounting: procedures for maintaining the company‘s financial records.
▪ Security: procedures for controlling who has access to what data and information at what
times and where, and who may enter data to a computer-based information system.
▪ Investment and General Financial Management: procedures a company institutes, follows,
and
reviews to guarantee profit and growth.
Computers are also being used in business to collect and analyze data, to produce concise
information for management in a clear format suitable for making decisions, and to help managers avoid
being overloaded with unnecessary information.
To keep up to date with detailed information about how computers are being used in the various
sections of the business and banking world, consult well-known business publications such as Business
Week, Fortune, and The Wall Street Journal, as well as computer publications such as PC World and
Macworld.
Source: Hutchinson, Sarah E. and Sawyer, Stacey C. (1992). Computers The User Perspective, 3rd
edition, pg.31, ISBN– 0-256-10435-2
Required:
(i) Change the heading to upper case, bold and underline it.
(ii) Change the font of the whole document to Tahoma, point size 11 except the heading which
should be point size 15.
(iii) Add your name as header.
(iv) Save your file as Computers in Business.
(v) Print out a hard copy.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 3.

(i) Using the suitable word processing software, type this document as it is.
HUMANBEINGS
Most infants are guided through life by a parent or guardian and taught how to talk, walk, eat and
generally behave. The socialization process begins as soon as we are born when we being to imitate
people around us, copying the shapes and noises in our environment. Many other people and
circumstances affect our appearance, attitude and behavior, such as work, lifestyle, ethnicity, family,
environment, peer group (friends), gender, media etc.
Human beings are very different throughout the world and opinions of what constitutes a natural or
nurtured human being differ enormously. Without socialization, an individual would bear little
resemblance to any human being defined as ―normal by the standards of his or her society.
There have been some instances where a person has been deprived of the assistance of a parent or any
other social and human presence. These beings are often referred to as feral people meaning ―wild.
An example of feral people was the Wolf-infants of Midnapore who were reportedly found in a wolf den
in a Bengal forest in 1920. The infants, age two and eight, walked on all fours, preferred a diet of raw
meat, howled like wolves and lacked any form of speech.
(Adapted from: McKenzie and Bryden (2004:50), Introducing Word 2000 for Windows)
Further Required
(i). Copy and paste the document to page 2
(ii). Using the copy on page 2, center, bold and underline the heading and make it font size 24.
(iii). Center aligns the second paragraph and make it all italics. (iv).
Italicize the source of the document and make it font size 8. (v).
Spell checks your document.
(vii). Insert your name and index number as footer.
(viii). Save your work as MyWork.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 4.
(a) (i) Launch a suitable word processing application, typeset the following document as it appears,
save as TEEP 2016

APPLY FOR THE TEEP 2016 PROGRAMME

Top to form
Welcome to the 2016 edition OF the Tony Elumelu Entrepreneurship Programme (TEEP), the
flagship programme OF the Tony Elumelu Foundation.
Please note you can save your information of any point in the process and return to complete your
saved application before the closing date to complete your application.
In order to speed up the application process, prepare these documents before you start your
application.
Required documents are:
valid government-issued identification
Official business registration certificate
Official evidence of business ownership
Official evidence of directors‘ official consent by partners to apply

(ii) Copy and paste the document to page two which you will use to perform the rest OF the
instructions.
(iii) Using the copied work on page 2, Centre align the heading, Font size 20.5, and font style
comic sans MS
(iv) Apply appropriate bullets on all the required documents for the application.
(v) Add a hyperlink ―will Run for The Whole Year to the word 2016 PROGRAMME
(vi) Using a word feature, replace the word ―of‖ with ―OF‖ everywhere it appears in the document. It
should be bold, italics and underlined.
(vii) Insert a relevant clip art behind the text on page two
(viii) Insert an end note ―Lets kick out youth unemployment on TEEP found in the second
paragraph.
(ix) Insert a relevant clip art behind the text on page two
(x) This clip should be 2cm and 3cm width and height.
(xi) Add a footer as your name and personal number
(xii) Print all your work

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

QUESTION 5
(a) (i) Type the following information as it is: (use font size 14)
The time table below will be out by the beginning of next academic year. It should be copied and
filled with relevant subjects.

Senior Four Time table 2010

8:00-9:00

10:00
9:00-

BREAK

11:30
10:30-

12:30
11:30-

LUNCH

2:00-3:00

3:00-4:00
Mon

Tues

Wed FREE

Thur

Fri

Sat

Note: The outer boarder 4point

(ii) Put footer as your name and index number.
(ii) Color―senior four Timetable 2010 ―BREAK,―LUNCH, and―FREE green
(iii) Save your work as your name and personal number.
(iv) Print your work

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 6

(a) Open an appropriate word processing program and prepare the following extracted document
from https://en.wikipedia.org/wiki/2018_FIFA_World_Cup as it appears: 2018 FIFA World Cup
The 2018 FIFA World Cup will be the 21st FIFA World Cup, a quadrennial international
football tournament contested by the men's national teams of the member associations of FIFA.
It is scheduled to take place in Russia from 14 June to 15 July 2018, after the country was awarded
the hosting rights on 2 December 2010. This will be the first World Cup ever held in Eastern
Europe, and the first held in Europe since 2006, all but one of the stadium venues are in
European Russia, west of the Ural Mountains to keep travel time manageable.
The final tournament will involve 32 national teams, which include 31 teams determined through
qualifying competitions and the automatically qualified host team. A total of 64 matches will be played
in 12 venues located in 11 cities. The final will take place on 15 July in Moscow at the Luzhniki
Stadium.
The winners will qualify for the 2021 FIFA Confederations Cup.
Host selection
The bidding procedure to host the 2018 and 2022 FIFA World Cups began in January 2009, and
national associations had until 2 February 2009 to register their interest. Initially, nine countries placed
bids for the 2018 FIFA World Cup, but Mexico later withdrew from proceedings, and Indonesia's bid
was rejected by FIFA in February 2010 after the Indonesian government failed to submit a letter to
support the bid. During the bidding process, the three remaining non-UEFA nations (Australia, Japan,
and the United States) gradually withdrew from the 2018 bids, and the UEFA nations were thus ruled
out of the 2022 bid. As such, there were eventually four bids for
You are required to:
(i) Create another copy of the same document on page two without retyping.
(ii) Centre align, and underline the heading of the pasted document.
(iii) Apply a picture of football as water mark to the document.
(iv) Design the rest of the document to have 1.5 spacing and justified.
(v) Include Wikipedia, the free encyclopedia as footnotes on the word Luzhniki.
(vi) Provide your personal number and name on the footer.
(vii) Save your document with your name and personal number.
(viii) Print the entire document.
QUESTION 7
a) Key in the following text as it appears using a word processing application of your choice
and save it as ―Internet
―Internet, ―world wide web, and ―web page are no longer the buzzwords
now. They are now a reality. The internet is the world ‘s largest computer
network and is referred to as the network of networks. One of the subsets of
the internet is the World Wide Web.
The WWW is based on three mechanisms that are
Used to make resources that is
 Protocols
 Addresses and
 HTML
(i). Change the drop capped characters to font colored red.
(ii). Change text alignment to justify.
(iii). At the top of your work, insert a heading, ―the internet, centered in font size 18 double
underlined and in upper case
(iv). Using available word processing application present the following as it appears.
A PRACTICAL GUIDE TO COMPUTER APPLICATIONS
QUESTION 8
a) Typeset the document below as it is and save your work as computer
performance.
Computer Performance
In order to compare how fast computers can process data, we have to measure their
performance.
There are a number of measurements of performance.
Clock speed, MIPS, FLOPS & Benchmark tests are all used. Some are a better measure than others.
The table below shows impact of each element on system performance

Tactic Effect on Performance

Increase clock speed Increase
Increase data bus width Increase
Increase Cache memory Increase
Increase Address Bus None
Number of processors Increase
Increase RAM Slight Increase

(b) (i) Format the title as follows. All caps, Center, Bold, and enclose it in a text boarder.
(ii) Insert a new row between row 4 and 5 and include the item below and numbering
Increase VRAM Increase graphics performance

(iii) Change the table color boarder to orange

C. (i) Highlight with a light blue color the word increases wherever it appears in the document
(ii) Include a header and footer your name and index number respectively
(iii) Include a Hyperlink at the bottom of the page in such a way that allows you to move at the top
when clicked
(d) Print a copy of your work
QUESTION 9.
You are provided with the Science foundation college club time table.
Using a word processor, you are required to produce the below time table exactly as it appears
DAYS TIME & GROUP
MONDAY 07:00-
9:00
MORNING

TUESDAY 11:50-1:00PM 2:00-3:20PM

WEDNESDAY
THURSDAY 8:20-1:00AM
LUNCH

BREAK

FRIDAY 1:00-12:30AM
SATURDAY

a) Feed in the blank time table with club activities of your choice.
b) Make a print out.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 10
(a) (i) Using a word processor, type the text below as it is

Do not wish to be anything else, but what you are and try to be that perfect. No problem can stand the
assault of sustained thinking. The worst bankruptcy in the world is the person who has lost Enthusiasm.
A man‗s success is not how much money he has made, but what kind of family he has brought up.
Luck is what happens when preparation meets opportunities. The heart of learning is the will to try.
(ii) Copy the text you have typed and paste it below the first copy.
(iii) Format the copied text with double line spacing.
(iv) Insert an auto shape object, fill it with a light colour and order it behind text.
(vi) Draw a thick 6pt line to separate the two copies. Color the line red.
(vii) Insert bullets on the second copy.
(vii) Insert your name, index number and ―© symbol as footer.
(viii) Save and print your work

QUESTION 11
Use Microsoft word processor to write ten letters to ten students of Hodge road Elementary School for
the field trip as below. Note these students have different; Parents name, address 1, Postal Code,
and first Name.
Hodge road elementary school 123
Mingo Bluff Road
Knightdale, NC 23456
Wednesday May 1, 1999

<<Parents name>>

<<Postal Code >>

<< Address 1>>

Dear<<Parents name>>;
rd
This is to let you know that on June 3 we plan to take <<FIRSTNAME>>‗s class on a day long
Field Trip to the Edison Home in North Fort Myers. The trip will be the culminating activity after
week science unit where the work of Thomas Edison has been especially a focus of interest for the
class.
<<FIRSTNAME>> will leave and return within the normal time for the school day, so there will be
no disruption to your own schedule.
Please prepare <<FIRSTNAME>> a packed lunch for the trip. The restaurant facilities at the
Edison home are somehow expensive and we have been unable to negotiate an acceptable reduced
charge for school children.
Please feel free to call me at 0776-222235 should you have need to discuss this matter further. Thank
you for your help and support in this endeavor and throughout the year.
Yours very sincerely,
Donna Hendry.
1st Grade teacher

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 Parents Name Postal Code Address 1 First name

MS AKIIRO GRACE P.O BOX 23 Kampala Edith

MR.ASSIMWE ANDREW P.O BOX 19 Wakiso Clive

Mr. CADRE K. NAKIIR P O BOX 223 Makerere Hope

MS. Dumba Edith P O BOX 9314 Bweyogerere Jekins

MR KIBENGE KONKONA P O BOX 25 Kyambogo Phillip

QUESTION 12.
a) Use the word processor of your choice, to produce the document below as it appears.
ICT AS A TOOL FOR TEACHING AND LEARNING
The term ICT stands for information and communication technology and is defined as Diverse set of
technology tools and resources used to communicate, and to create, disseminate, store and
manage information. ICT has become a very important part in education delivery and management
processes. ICT largely facilitates the acquisition and absorption of knowledge, and hence can provide
extraordinary opportunities to developing Countries for enhancing the educational system
particularly for the underprivileged constituency, and thereby for raising the level of quality of life of
their people.
a) Copy the document to another page.
b) Double space the space in the document.
c) Italicize and bold the word ICT through the document.
d) Use Times New Roman font face and font size, 12 for the entire document
e) Insert your name and personal number as the footer and header respectively. Center align
them.
f) Save your work as your name and personal number.
g) Print the work.

QUESTION 13.
Insert the table below
Keith 45 86 85
Beth 56 67 57
Ham 42 78 70
Tim 63 95 67
Val 75 42 90
Kit 50 63 76

a) Apply a border on every cell

b) Insert a row between Ham and Tim
c) Add a column to the right to calculate the totals of students.
d) Insert another row to represent the title for the records as ―Name and Marks
e) Merge and center the last three cells for the title.
f) Align all the records in the center.
g) Save your work as your name.
h) Print a copy of your work.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 14

a) Type the document shown below exactly as it appears using Word Processor of your choice.
Save the document as trees.
Introduction:
The term ―tree is used in computer science to denote a particular type of abstract data structure.

Trees contain data in structures called nodes, which are in turn linked to other nodes in the tree.
Every tree has a primary node called a root, from which all other branch nodes in the tree
Root node

Leaf node
Descends; In continuance with the botanical naming system, they have no descendants, these are
called nodes.
Why should you use trees?
Primarily, trees are useful for organizing data in a manner that makes it efficient to retrieve it. To
illustrate this, is a picture of collection of data organized in linked list structure. A binary tree is made
up of nodes that can have most two offspring (children). The root node is the node that is not a child
of any other node, and is found at the top of the tree structure. A node with no children is referred to
as a leaf node. Nodes that are not root nodes or leaf nodes are often referred to as none- leaf nodes.
b) Copy your document to the next page.
c) Apply styles and formatting to the copied document as follows;
i. Font style to be normal 12
ii. Font style should be Comic Sans MS
i. Justify the whole text.
ii. Chang the color of the whole text to be blue.
iii. Insert header. The header should be your name.
iv. Insert page numbers at the center of the document.
v. Create a folder on the desktop and rename it under your names
i) Save your work into the folder in your names.
i) Make a print out

QUESTION 15
a. Type the document below
How the East Indies got their name.
In 1492, Christopher Columbus, an Italian sailor, sailed from Palos in Spain and crossed the Atlantic
Ocean to the West Indies. He was the first European to set foot in the new world.
Long before this time, people in Europe had become interested in exploring the World outside
Europe. In the Thirteenth century, the traveler, Marco Polo had gone from Italy to china. He even
visited. Japan.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

Required
b. Bold, center, underline and apply font size 16 for the heading.
c. Change the heading to upper case.
d. Left indent the first lines of both paragraphs to 1. . .
e. Insert the current date at the top of the documents and right align it.
f. Make a spell check of the whole document.
g. Insert your name and stream as footer, font size 18.
h. Make three copies of your work and create two columns in the passage and add a footnote as
―our school name on the right handcorner.
i. Apply 1.5 line spacing in your work,
j. Save your work with file name ―Columbus in a folder with your name and class.
k. Print a copy of your work.

QUESTION 16
i) Type the following text as it appears:
HP Launches the First African e-School in Uganda.
Following nearly two years of planning, HP announced plans to launch the continent‗s first NEPAD
e-School at the World Economic Forum Africa Summit in Cape Town on 1stJune, 2005.
Representatives from the, Ugandan Government, the NEPAD e-Africa commission and HP signed a
Memorandum of Understanding on 1 July 2005 in Johannesburg, paving the way for the launch of
Bugulumbya Secondary School, Busobya Village in Kamuli District as the first NEPAD e-School.
On 18th, July 2005, less than two months after launch plans were announced, His Excellency,
President Yoweri Museveni of Uganda officially launched the Bugulumbya e-School, attended by
approximately 5,000 country officials and members of the community.
With a staff complement of 22, including 18 teachers, Bugulumya Secondary School provides
education to around 270 1earners. Set in deep rural Uganda, the school underwent a radical
transformation as a result of the cooperation between the community, the Ugandan Government,
NEPAD and private enterprise. -
Make the following changes:
i). Change the font of the whole document to size 12.
ii). Justify the whole document.
iii). Change the line spacing of the whole document to 1.5.
iv). Drop cap the first paragraph to two lines and give the letter a blue font color.
v). Insert the table of the musical stars that entertained guests between the second and
third paragraph and align it to the center of the page.
Name Gender
Jose Chameleon Male
Silvia Kyansunti Female
Bobi Wine Male

vii) Insert a merged row at the top of the table and type
“MUSICAL STARS WHO ENTERTAINED GUESTS”.
viii) Auto format the table with a pre-defined design.
ix) Insert a footer containing an Auto text of Page X of Y.
x) Insert a header containing your Index Number and Names.
xi) Insert ® after every occurrence of HP.
xii) Save your work as “Chogam” in a folder CHOGM.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 17
Type the document,

Uganda‗s stock exchange is quite nascent with the Uganda securities exchange (USE) formerly
commencing trading in January 1998 of the East African Development Bank (EADB) bond,
another fixed income security, the PTA bank bond is also being traded on the USE located at the East
African Development Bank (EADB) building in Kampala.
Uganda‗s clays Ltd is the company whose shares were the first to be listed on the, stock exchange on
January 18, 2000 while a multinational, British American Tobacco Uganda (BATU) s shares were
initially listed on the USE on October 3, 2000.
i. Justify the whole of the document.
ii. Make three copies of the document.
iii. Apply two columns to your document.
iv. Drop the first letter of the paragraph.
v. Shade the first paragraph with color blue.
vi. Apply a header as your name and your class and stream as the footer.
vii. Save your work as instructed.
viii. Print a copy of your work

QUESTION 18.

You have been asked to send acknowledgement letters to people who have so far made contributions
towards the program. The letter contents are the same for all the persons except the addresses, names,
and nature of contributions.
Below is the letter to be sent and a table of people who have made contribution.

NAKIIRS.S S
P.O.BOX
2333
MBARARA:
th
14 Aug, 2009

[ADDRESS]

Dear [name]

Thank you for your contribution of [NATURE OF CONTRIBUTION) towards the funds for food
program.

This project is its inaugural year but it has been a resounding success. The learners and staff agree
that it should become an annual event. The principal would like to thank you and hopes for more
support in future.
Thank you very much

……………………………………………..
PRINCIPAL
YUDA TADEO

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 NAME ADDRESS NATURE OF CONTRIBUTION
1 Alfonso Miguel P.O Box 245 Kamuli $300
2 Lorene Mark P.O Box 245 Kampala 200,000
3 Alfredo Manuel P.O Box 731 Kasese 30kg of maize
4 Tim Howard P.O Box 245 Kamuli 10 bags of rice

a) Use the appropriate method in any word processing program to make a letter to be sent to
each person in the table.
b) Save your work as your name.
c) Print a copy of your work.

QUESTION 19

Type the text below using a word processing

Word processing is using the computer to enter, store, manipulate, and print text in letters, reports,
and books and so on. Once you have used word processing, you will probably wonder (like million
others before you) how in the world you ever survived without it.
As more word processing packages come on the market, choosing the right software can become very
confusing. Nevertheless, there is probably a word processing packages that will serve your needs .As
you begin looking, ask yourself these questions:
i. What type of document am I Now processing?
ii. What types of features do I
Needs?
Want?
Document types can range from simple letters and memos to proposals, reports, legal documents,
books newsletters, scientific papers, form letters, and so on. The point is matching the features you
need with the features in the software packages. For example, if you write articles that require
references, you will need the footnoting features; if you develop a newsletter, having the multicolumn
layout feature would superscripts (X2+Y2) and subscripts (A21); and if you send personalized form
letters the mail-merge feature is a necessity.
A number of add-on programs are available to enhance the functionality of word processing packages.
These include:
On-line thesaurus
Spelling checker
Grammar checker
Style checker
Idea processor (outline)
What you can do with word processing is limited only by your imagination and willingness to learn
the system. Good luck in your computer-assisted writing adventures-now and in the future!
(i). Insert the header the word ―Tips on the left hand corner and ―word processing on the right
hand corner.
(ii). Bold the heading font size 22 — point underline and center it.
(iii). In paragraph starting with the ―document bold the second statement.
(iv). Make 2 the superscript of X and Y in expressing (X2+Y2) and 21 the subscripts of A in
the expression (A21).
(v). Insert bullets on the list of functionality of word processing packages

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 (vi). Insert a footnote of your name on the left and page number on the right and corner.
(vii). Use the appropriate format to replace the word ―notation with the other of the same
meaning.
(viii). Indent the whole document by ―0.5 to both the left and the right hand side.
(ix). Insert a clip picture in the middle of the paragraph, which begins with document.
(x). Save your work under your name.
(xi). Print and copy your work.

QUESTION 20
Historical images of Apartheid in South Africa

HUMAN RIGHTS.

Apartheid consisted of numerous laws that allowed the ruling white minority in south Africa
to., segregate, exploit and terrorize the vast majority: Africans, mostly, but also Asians and
colored- people of mixed race. In white-ruled South Africa, black people were denied basic human
rights and political rights. Their labor was exploited, their lives segregated.
Under Apartheid, racist beliefs were enshrined in law and any criticism of the law was
suppressed. Apartheid was racism made law. It was a system dictated in the minutest detail as to
how and where the large black majority would live, work and die. This system of institutionalized
racial discrimination defied the principles of the United Nations charter and the universal declaration
of Human Rights.
In 1976 the United Nations unanimously condemned the elevation of one of the homeland, Transkei,
into an independent state because it remained dependent on South Africans. Not one country in the
world recognized the new state. In 1982 almost one million black South Africans were transferred to
another country. Swaziland……… without their having any say in the matter. Ultimately, Blacks
demonstrated, held strikes and rioted over such discriminatory practices.

As a result diplomatic pressure mounted abroad for change. In 1990, Nelson Mandela, who had
devoted his life to democracy, equality and learning for all South Africans, was released from prison
after serving almost 30 years for those beliefs.
He was elected president of the African National Congress the following year, and in 1993 received
the Noble peace prize on behalf of all South Africans who suffered and sacrificed so much to bring
peace to their country. On10th, May 1994, Nelson Mandela was elected South Africa‗s first black
president, in that country‗s first truly democratic election.
Required:

i. Insert in the header the word of your choice on the left hand corner.
ii. Bold the heading font size 18 —point, underline, Italy and center it.
iii. Block indent all paragraphs by 1 inch in the left and right margins.
iv. In the fourth paragraphs starting with On may bold the second sentence
v. Make the body font size to 13 and foot style to Anal.
vi. Justify your work.
vii. Create two columns in the passage and a footnote of your school and name on the right
corner.
viii. Save the work as your name and make a printout.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

QUESTION 21

Typeset the text below using a word processing program:

ON DECISION TO BUY
The members of the Exchange require that forward payment for shares be made to reduce defaults. On
making the buying order, the client will fill in client information, an order form and sign a purchase
transfer form and then pay for the number of shares he/she is willing to buy and the broker will issue
him/her with a receipt. On the day the order is executed at the exchange, the broker then will send
his/her buying client a purchase contract note showing the number of shares purchased, the price per
share and the commission chargeable. A purchase contract note is a legal document that acts as proof
of ownership until the share certificate arrives therefore it must be kept safely.
At the same time, the broker forwards the signed purchase Transfer Form to the registrar through the
exchange. The registrar upon receiving your transfer form through your broker issues a new
certificate in your name via the same broker. This certificate is a legal document confirming
ownership and should be kept safely.
i). Set the page margin to 1.5 to the left and right of the document.

ii). Apply a header to the document which should among others have a name of the
company in word art, address, logo and lines
iii). Apply 1.5 line spacing to your work.
iv). Drop the first letter on each paragraph.
v). Capitalize the title format it accordingly.
vi). Save your work and make a printout.

QUESTION 22.

Use Microsoft word to enter the records be1ow

NAME ADDRESS NATURE OF CONTRIBUTION

1 Alfonso 34 KAMPALA
2 Lorene Mark 12 MBARARA
3 Alfredo Manuel 45 MBALE
4 Tim Howard 54 GULU

a. Apply 3 line boarders on the table.

b. Bold and capitalize the titles.
c. Insert three rows below and enter records of your choice.
d. Sort the names in ascending order.
e. Split the column for Lorena and enter another name.
f. Split the row for Tim and enter another record.
g. Insert a row at the beginning, merge it and key the title for the table
h. Make print out of your work.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 23

Make a headed paper of your company

i. The header should include among others, the name of the company, address (box number,
email address, phone number and fax) and date.
NB: the name of the company should be done in word art

ii. Apply a logo of the company in the header.

iii. Make the company‗s Motto as the footer.
iv. Apply a line at the header and footer with 4Y3 line style
v. In the normal view, list-down the products or services offered by your company.

QUESTION 24
Construct the table below and answer the questions that follow

Particulars Quantity Price

Dry cells 30 120,000
Threads 15 12,000
Connecting wires 27 15,000
Resistance wires (SWG 28) 27 20,000
Torches 4 18,000
Ammeters 50 20,000
Voltmeter 50 20,000
Bulb holders 50 2,000
Cell holders (single) 100 4,000
Concave mirror (f10) 40 5,000
Concave mirrors (f15) 40 5,000

a) Insert a column before particulars to number the particulars.

b) Insert a column after price and calculate the amount
c) Delete the rows for torches and bulb holders:
d) Insert a row at the bottom to calculate the amount of the products.
e) Make row height ―0.3
f) Save your work and make a print out.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 25

Type the following text exactly as it is and follows the steps as will be indicated in the text below:

It‗s the answer spoken by young and old, rich and poor, democrat and republic, black,
white, Latino, Asian, Native American, gay, straight, disabled Americans who sent a message to the
world that we have never been a collection of Red States and Blue states: we are always will be, the
United States Of America.

It‗s the answer that led those who have been told for so long by so many to be Cynical, and
fearful, and doubtful or what we can achieve to put their hands on the arc of history and bend it once
more towards the hope of a better day.
a) It‗s been a long time coming, but tonight, because of what we did on this day, in this election, at
this defining moment, change has come to America.
Required:

(a) Insert a header of your document to be Barrack Obama victory speech in the center and the
footer to ―change has come to America‖. This should be at the right hand corner.
(b) Insert a foot note ―change for the better

(c) Drop the first letter to cover 3 lines

(d) Save your work and make a printout

QUESTION 26
You have been asked to send invitation letters to people to be invited for your graduation party. The
letter contents are the same for all the persons except the address, names and pledge.
Below is the letter to be sent and a table of people and their pledge.

St. Anthony Rest.

P.O.Box 8125,
Kampala
23rd July 2009

Dear [NAME]

You are invited to attend a wedding ceremony of Salvador Sorenza and Isabelle royal scheduled to
take place at St. Anthony restaurant and take away, Buganda road
Please don‗t forget your pledge of [PLEDGE]

We shall be grateful if our invitation is honored.

Thanks,

Yours truly,
……………………………………………………
ANDRE CORONA

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 Below are the pledges.

Name Pledge
1 Rosette Cake
2 Keith Wine
3 Hyde Bride shoe
4 Hearte Gifts
5 Reina Gown

a) Use the appropriate method in any word processing program to make a letter to be sent
to each person in the table.
b) Save your work as your name and make a printout.

QUESTION 27

Using Microsoft word, type the statements below and answer questions that follow

IRR analysis is generally used to evaluate the projects cash flows, rather than the income from the
project that would be shown on an income statement. (Also known as the profit and loss statement)
Why? Because income on a P&L reflects depreciation, but depreciation is not an out-of-pocket
expense. For instance, if revenue of $10,000 is reduced to $7000 of income because of a $3000
depreciation deduction, you still have the use of the full $10,000. So the cash flow figure of
$10,000 is usually the more instructive one to look at. However, if you are very concerned about the
appearance of your income statement (for example, if you anticipate putting the business up for sale
or seeking major financing in the future, or if you are under stockholder pressure for increased
income) you may decide that the income figure is more appropriate to use.
How do you compute the IRR? The easiest way to use a good financial calculator. If you have one,
or don‗t want to take the time to learn to use one, you can also use the present value tables located
in Business Tools.
Required:

i. Apply line spacing of 0.5 to the document.

ii. Justify your work to look orderly.
iii. Make a copy of the document and paste to another page.
iv. In the first paragraph, shade the first sentence with color blue.
v. Indent your work by 0.5 to the left and the right.
vi. Save your work as investment and make a printout.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

QUESTION 28

Using Microsoft, type the statements bellow exactly as they are and answer the questions that follow.
Tips for financing a Major Purchase

Don‗t fall for expensive service contracts. Service contracts that are pitched to you when you buy a
piece of business equipment are often a good deal for the supplier but not for you. In most cases, the
amounts you would spend on a service contract is wasted money. This is especially true in the case of
generic equipment that normally carries a warranty any way if something is going to go wrong, it will
generally do so in the first 30 to 60 days, when your warranty should cover the problem.
There may be situations where service contracts are a good deal. For example, if the equipment was
custom-built and expected to need regular maintenance in the future, if spare parts and knowledgeable
labor will be hard to find, or if getting repairs done immediately is extremely important to your
business‗s operation, you might decide to purchase a service contract on a trial basis.
Compare the NPV of the loan payments. If you have decided to purchase a major asset and are
planning to take out a loan, a good way to compare the options available is to do a net present value
analysis of your cash flows under the various interest rates and terms your local leaders have
available. Your cash flow projections should consider the loan payment out flows as well as their
venue inflows that would result from your purchase or projects.
Required:

a) Format the title to, font size 18, centered, bolded with upper case.
b) Justify the statements.
c) Drop the first letters of the paragraph.
d) Format your work to be double spaced.
e) Apply two columns to your document.
f) Save your work as your name

QUESTION 29
Use of DDT welcome
Malaria is the biggest health problem in Uganda and in general, Africa. Its toll in Africa is the
heaviest yearly. Ninety percent of malaria deaths occur in Africa. It is responsible for over 300 million
cases of accurate illness each year leading to deaths. On the economic front, malaria costs Africa more
than $12 billion annually. It has slowed economic growth in Africa countries by 1.3% per year. Had
the disease been wiped out decades ago,
$100 billion would have been added to sub Saharan Africa‗s current GDP of $300 billion this year.
Malaria transmission occurs by mosquitoes moving to houses, entering during the early evening
resting indoors and, at some point during the night, landing on humans and biting. During the act of
biting the mosquitoes might acquire malaria parasites and become infected, or if already infected, they
might transmit malaria to another human.
DDT residues on house on house walls can alter this sequence of mosquito behavior.
The non-contact repellent action of DDT residues can prevent a malaria mosquito from entering a
house. If the mosquito enters, in spite of repellent action, then the contact irritant action might cause it
to exit before biting. If the contact irritant action falls then contact toxicity might still result in
mosquito death, after prolonged contact with DDT - treated surfaces.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 Required

i. Using a suitable word processor, type the above document.

ii. Embold the title using Arial font type with size 14.
iii. Ensure the rest of the document is in Times News Romans, size 12
iv. Include a Header ―DDT and Footer with a left adjusted value for ―today‗s date and a right
adjusted ―pagenumber.
v. Ensure both the top and bottom margins are set at 1.1 while both left and right margins are
1.25
vi. Replace every occurrence of the word DDT, except in the title, with
dichlorodiphenyl trichloethane
vii. Save document as ―pre-mock word processing on the floppy provided

QUESTION 30

(a) Type the text below using an appropriate word processing program.
The Storks and the Urchin
Of all the boys in the town, the most forward in singing nonsensical verse was always the same one
who had begun teasing the storks, a little urchin not more than six years old. The young storks,
indeed, fancied him a hundred years old, because he was bigger than either their father or mother and
what should they know about the ages of children, or grown-up human beings!

All their schemes of ravage were aimed at this little boy; he had been the first to tease them, and had
been the first tease them, and he teased them still.
The young storks were highly excited about it, and the older they grew the lessthey were inclined to
endure persecution. Their mother, in order to pacify them, at last promised that they should be
revenged, but not until the last dayof their stay in that place. Hans Christian Andersen
(b) Copy and paste this document to the next page.

(c) Change the heading to upper case, font comic sans ms, underline it with any dotted line and a font
size 13.
(d) Justify the whole document

(e) Change the line spacing for paragraph one to 1.5.

(f) Drop cap on two lines the letter beginning paragraph one.

(g) Create a footnote on the word ―pacify and it should have the statement ―to calm somebody who is
angry.
(h) Your name and personal number should appear as footer and in italics.

(i) The name ―Hans Christian Andersen should be crossedthrough.

(j) Highlight the word ―scheme with color yellow.

(k) Save this document as ―prose.

(l) Print your work.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 31

(a) Using a word processing application of your choice typeset the following text as it appears and
save as „flow chart”
A Data Flow Diagram (DFD) is a graphical representation of the ―flow of data through an
information system, modeling its process aspects. A DFD is often used as a preliminary step to create
an overview of the system, which can later be elaborated.
In the late 1970s data-flow diagrams (DFDs) were introduced and popularized for structured analysis
and design. DFDs show the flow of data from external entities into the system, they showed how data
moved from one process to another, as well as its logical storage.
There are only four symbols:
(i) Squares representing external entities, which are sources or destinations of data.
(ii) Rounded rectangles representing processes, which take data as input, do something to it, and
output it.
(iii) Arrows representing the data flows, which can either, be electronic data or physical items.
(iv) Open-ended rectangles representing data stores, including electronic stores such as databases
or XML files and physical stores such as or filing cabinets or stacks of paper.
Below is a sample of a data flow chart showing what happens when you make a phone call.

Phone call is placed

Is ringer turned on

Voice mail picks up

Phone rings

Does user answer

Is ring
phone

(b) Present your work on an A4 paper size, margin dimensions as 2cm top, bottom, left and right
respectively.
(c) Insert a heading DATA FLOW CHART
(d) Centre the heading, bold and apply a text boarder.
(e) Group your diagram to appear as one image
(f) Include a hyperlink .in such a way that when you click, it takes you to the top of the document.
(g) Include a text water mark as your subject combination
(h) Add a caption to appear at the bottom of your flow chart to read ―Phone call flow chart.
(i) Italicize the word data wherever it appears and change it to color Blue.
(j) Include your Header and footer as your Name and Index Number
(k) Print a copy of work

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 32

a) Using available word processing application to type the following as is. Save this file as remote
workers in a folder.
Six Reasons Remote Workers Are Good for Business Inc.com,
May 11
When it comes to workplace flexibility, allowing employees to work from somewhere other than the
office, or at times other than from 9 to 5, can make a big difference in both productivity and worker
retention. Simply put, working remotely is good for the bottom line on several levels: remote workers
are more productive, stay longer, and report higher levels of happiness. Office distractions aside, not
having to deal with the friction of simply getting into the office is huge for some employees who are
less stressed not having to commute.
In terms of worker productivity, a recent Stanford study found call center workers working from home
outperformed peers in the office because they took shorter breaks and used fewer sick leaves. They
also reported higher levels of happiness and quit less often. However, some workers didn‗t do as well
at home due to loneliness so it‗s important to make sure remote work is a good fit according to each
employee‗s personality. A Gallup study found that not only do remote workers log more hours, but
also they‗re slightly more engaged than their office counterparts. Specifically, the research showed
people who worked remotely part time were the most engaged due to their ability to enjoy the best of
both worlds-the opportunity to have in-person relationships with others in the office, while also being
able to reap the benefits of working from home, such as fewer distractions. Remote workers are less
stressed and happier to contribute, making them more loyal to the company. The reasons are:

 Remote workers are more productive and stick around longer

 Employees who work from home are more engaged
 Remote workers are less stressed
 You save money on real estate and utilities
 You hire from a wider talent pool
 You can reduce your carbon footprint

b) Copy the work from page 1 and paste it into page 2.

c) Insert the page number as page X of Y.

d) Make page 2 layouts to be in landscape form only.

f) Justify your work and insert footnote on the last paragraph: BY CHRISTINA BESMARAIS
Contributor, Inc.com
g) On page 1, make left and right indentation 6 mm and 17 mm respectively on paragraph one only.

h) For the title, remove the underlining, bold the title and make it uppercase. .

i) Make a drop cap as dropped‗ in the first paragraph with orange font color

j) Print the entire file remote worker

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 33

INTERNET WORLD USERS BY LANGUAGE

Top 10 languages
Top ten languages used in the web
(number of internet users by language)
Top ten languages Internet users Internet Growth in internet World population
in the internet By language penetration by (2000- 2013) for this
language language(2011
estimate)
English 565,004,126 43.4% 301.4 1,302,275,670
Chinese 509,965,013 37.2% 1,478.7 1,302,275,670
Spanish 164,968,742 39.0% 807.4 1,302,275,670
French 59,779,525 17.2% 398.2 1,302,275,670
Korean 39,440,000 55.2% 107.1 1,302,275,670
Top 10 languages 1,615,957,333 36.4% 421.2 1,302,275,670
Rest of the 350,557,483 14.6% 588.5 1,302,275,670
languages

Total
Average
highest

Required
a) Type the above document using ms word and save it on the desktop as the most common
language
b) Use word art to type the heading
c) Insert water mark as ―CCA‖
d) Insert a dashed line at the end of the document
e) Hide the table gridlines
f) Set all page margins to 0.8
g) Apply background of two colors, green and red
h) Apply a foot note as my work at the end of the document
i) Number your work as of indicated on your paper
j) Apply footer as your name and it should be centered
k) Link up this work with number 2 and number 3 using appropriate key names

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

QUESTION 34

Dear colleagues
It has come to my attention that certain items of food are not being cooked for the correct time. The
products are:
Tandoor chicken
Chicken tikka masala
Chicken Biryani
Flapjacks
Vegetarian pasties
In future, all items of food must be cooked for the time given in the recipe

Yours faithfully‘
Simon
Manager

Required
a) Type the above document as it appears using MS word and save it on the desktop as your name
b) Bullet the products listed in the letter.
c) Bold and italic the text:-Dear Colleagues.
d) Change the text font to Microsoft Sans Serif, yellow in color at 13 points.
e) Move the word Dear colleagues from the top left corner to the top right corner.
f) Insert your registration number in the center of your footer red in color.
g) Justify your text.
h) Set up your page layout to landscape and page margins to 0.4 top and bottom 0.4
i) The line spacing should be double.
j) Format the page margins to ‗Narrow‘.
k) Apply a clip art of a computer at the end of your document
l) Insert a transparent water mark in color red in your two full names
m) Apply a red page border of this kind to your documents of width 7pt in page two only
n) Apply blue and green as your background color
o) Copy and paste the document on more 2 pages
p) Number your pages as indicated
q) Insert your page screen shot at the end of your document
r) Encrypt your document with pass word 2023

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

QUESTION 35
Type the above document as it appears using MS word.
Written text can take a form of letter, report or a memo collectively. All these are referred to as
documents. Thus a document is a special term used to specify any form of a written matter.
Every piece is written to be read, a test that is attractive, neat and organized will attract the attention of a
reader Typewritten were widely used to have neat and organized test. The text is directly typed on a paper
for correcting any errors the entire text had to be retyped and a lot of paper is wasted in the process.
However with the advent of computers the scene has changed. Now we have computer software called
Microsoft word or ―word processor‖ which allows you to type text, make correction without retyping the
entire matter and has features to make the text look attractive.
b) Draw the shapes as they appear below

x y

70˚
50˚ z

a) Using word count, count how many paragraphs you have.

b) Insert a dashed line at the end of the document
c) Insert a pattern foreground color yellow then select any choice of your design to the document
d) Apply a green page Art border of apples to your documents of width 15pt.
e) Format the first two paragraphs in to two columns with the line in between
f) Insert a diagonal watermark with the green of ‖Applications‖ size auto, font times new roman
g) Change the text font to ARIAL, RED in color at 14.5 points
h) Set up your page layout to landscape and page margins to 0.4 top and bottom 0.4
i) Insert the system date on your work
j) The ―the word processor‖ should be strikethrough, bold, double underlined and in italics.
k) Line space your work using 1.5.
l) Insert page numbers at the bottom of your page starting at ‗C‘ as the first page number
m) Insert your page screen shot at the end of your document

QUESTION 36
Type the above document in MS word as it appears

Radio broadcast began in Uganda in 1952, and television was available from 1963. Both types of
Required
broadcasting were provided solely by the government until liberation in the early 1990s, since then, there
has been a large increase in the number of private radio and television stations.

a) Insert a diagonal watermark with the word ‖ DIGITALIZING‖

b) Insert a header as examination
c) Insert page numbers as it appears as X page of Y
d) Format your document to font color red
e) Format your document to background color of blue and green
f) Format the document to font diamond and size16.5
g) Insert your page screen shot at the end of your document
h) Save the document in your name and registration number in the created folder

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

QUESTION 37
Type the above document as it appears using MS word and save it on the desk top in created folder

The Guide for Writing Word Documents in Microsoft Word for Easy Chair Publications
1. Document Header
The empty space on top of the first page, just before the title, will be reserved for a page header
containing the EasyChair logos and the volume information. This header will be added to the article when
you submit it to EasyChair.
2. Styles
To produce a document complying with the EasyChair style you can simply take this guide and modify it.
Several Word document styles are defined and used in this guide. To apply these styles in Microsoft
Word you can use the Formatting Palette. The first line should contain the title of the document and be in
the style Title of ribbon
3. Adding Figures and Tables
In Microsoft Word, pictures can be inserted into the document by going to Insert->Picture->From File…
on the menu and selecting the desired file. To simplify working with the image, it is recommended that
you insert the picture into a text box. In order to make it into a figure and add a caption, select the image
by clicking on it and then go to insert below ribbon
4. EasyChair Style Requirements
The layout settings of this guide are set to conform to the requirements of both the EPiC Series and Kalpa
Publications. If the settings are altered, below the ribbon
Required:

a) Change page orientation to portrait and adjust page size to A4.

b) Drop cap every first letter in each paragraph: allow a drop to three lines. Change the drop
caps to font color Red
c) Apply different page boarders around your work to different pages. Meaning give each page a
different page border.
d) The word Ribbon has been incorrectly used; using Find and Replace substitute Ribbon for
colors.
e) Spell-check the document. There are a number of spelling mistakes in the document. Correct
the mistakes by using spelling grammer.
f) Adjust margin settings to 1.5 cm top, bottom, left and right
g) Adjust mirror indentation to inside and outside by 0.49cms.
h) Copy you worker to more 2pages.
i) Convert font size to 10.5 for work in the last line on the second page.
j) Apply a yellow text highlighter on each sub-heading in your document.
k) Apply a picture watermark using any relevant image on your computer.
l) Apply page numbers at the bottom in the format of ‗Page x of y‘ in your document
m) Before the first line, create a page break to next page.In page one insert this shapes and
equations [05marks]
√ 45°
FINISH

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

QUESTION 38
A Computer keyboard is an input device used to enter characters and functions into the computer
system by pressing buttons or keys. It is the primary device used to enter text. A keyboard typically
contains keys for individual letters, numbers and special characters as well as keys for specific functions.
A keyboard is connected to a computer system using a cable or a wireless connection.

Most computer keyboards have a very similar layout. The individual keys for letters, numbers and special
characters are collectively called the character keys. The layout of these keys is derived from the original
layout of keys on a typewriter. The most widely used layout in the English language is called QWERTY
named after the sequence of the first six letters from the top left.

Other sets of keys common to almost all keyboards are special keys (e.g., Enter, Delete, Insert), modifier
keys (e.g., Control, Shift), navigation keys (e.g., arrows for up, down, left, right) and lock keys (e.g.,
Caps Lock, Num Lock).

Required:
A) Reproduce another copy of the same document on page two about Computer Keyboards using
any of the word processing programs on the computer.
B) Add an Intense Quote style to paragraph two.
C) Insert a table after paragraph three with three columns and fill in the keyboard keys categories as
table headings and list the examples given for each.
D) Apply a two column style to paragraph 1 with a line between the columns
E) Format the second word in paragraph two to have a double strike through
F) Insert a relevant clip art behind the text on page two.
G) This clip should be 2cm and 3cm width and height.
H) Add a watermark in your work containing a word KEYBOARD. It should have font size 72 with
a blue transparent colour specifically on page two
I) Insert the copyright symbol at the bottom and your name.
J) Set the paper size to 7.5 inches by 10.5 inches
K) Make 2 the superscript of X and Y in expressing (X2+Y2) and 21 the subscripts of A in the
expression (A21). At the end of the document
L) Make page 2 layouts to be in landscape form only.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

QUESTION 39
Type the following document as it is in a word processor of your choice and Save a Teaching with ICT.

Teaching and Learning with ICT

Why ICT?

Why should schools and teachers work towards increasing the use of ICT in education? There are two
main reasons. Firstly, consider the potential of ICT to change the nature of work and leisure over the next
twenty years. Today‘s learners need to develop the skills which will enable them (and society as a whole)
to benefit from new opportunities offered by ICT. Secondly, there is a growing body of academic research
which demonstrates how ICT enhances the quality of teaching and learning in schools, and thus
contributes to the raising of standards of achievement in education.

General benefits of ICT in Education

● Greater efficiency throughout the school (Greene et al, 2002)
● Communication channels are increased through email, discussion groups and chat rooms
● Regular use of ICT across different curriculum subjects can have a beneficial motivational influence on
students‘ learning (Cox 1997)

LET’S PROMOTE ICT

FOR A BRIGHETER
FUTURE!

NB:
i. Line spacing is 1 and paragraph spacing is zero
ii. The font style is Arial 22 for Title, Arial 12 for subheadings and Impact 22 for the sentence in the
box at the bottom and Arial 10 for the rest of the words.
iii. The graphics are having the following fill colors: The Lightening symbol has a red fill while the sun
has a yellow fill.
iv. The color of the title and subheadings is RGB (234,34,134)
v. Make a word count and add an endnote reference to the Title with the words, ―This Document
contains [word count] words and [character count] characters‖, where [word count] is the number
of words in your document while [character count] is the number of characters (spaces inclusive) in
your document.
vi. Put your name and index number in the header.
vii. Print your work.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

QUESTION 40
1. Create a folder on the desktop and give it your names and registration and use it to save all your
work .
Mrs. Luutu is a house teacher in Hilltop College. She intends to send special letters requesting parents to
release their children on a non-schooling day for practice.
The contents of the letter will be the same for all parents except for the parents‘ personal details and titles;
Below is the letter to be sent and a table showing the personal details of the different parents.

Hilltop College
P.O.Box 124,
NATETE
th
13 November 2018

THRU: THE HEADTEACHER

TO: Parent/Guardian of: [STUDENT‘S NAME]
[PARENT‘S NAME]
[PHONE NUMBER]
Dear [TITLE]
RE: REQUEST TO RELEASE YOUR CHILD ON SAT 16TH NOVEMBER
As the annual Inter-House MDD competitions draw nearer, our house is devising means of increasing
time for practice.
I hereby request you to release your [GENDER] on the above mentioned date, to enable us polish his/her
performance as a [CATEGORY.]
We will be grateful for your positive response.
Yours
Faithfully,
Mrs. Luutu Betty

HOUSE MISTRESS–MBOIZI HOUSE

No Student's Parent's Name Phone.No Title Gender Category

Name
1 Okech Kate Mr. Okech 0703-477 678 Sir Daughter Dancer
Moses
2 Kale Angel Ms. Nankya 0772-575 652 madam Daughter Actress
Percy
3 Ssali Ben Mr.Sali johns 0703-467 656 Sir Son Actor
4 mark poul Mr. Bbuye Bob 0775-689 765 Sir Son Singer
5 Jackson Saul Ms. sonko sally 0789-467 322 Sir Daughter Actress
6 Maria come Mr. Okidi Fred 0789-326 353 madam Son Drummer

1. Type the above letter and save it as Permit Letter in your folder
2. Create the table and save it as Permit table in you folder
3. create six envelopes size 24,font color red, give it an effect of strikethrough, bold and italic and
save them as envelopes on the desktop

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

QUESTION 41

oTT tax will stifle communication In a public notice on OTT tax dated June 29, 2018, Uganda Revenue
Authority (URA) informed Ugandans that following directives from the government, a new tax would be
imposed on OTT services involving applications that offer voice and messaging over the Internet. Some
of the affected social platforms include:
Whatsapp, Facebook, Twitter, Truecaller, Viber, SnapChat
It may have been easy for someone to think of this new tax as a good idea for government to get the
money desperately needed to maintain the ever increasing cost of public administration and for URA
through the telecom companies In Uganda.
a. Type the above document as it appears in MS word
b. Copy the work to page two of your document and carry out the following instructions
c. Change the font style to Bookman Old Style, font-size 13pts and justified.
d. Apply the small caps effect to second last paragraph with and expanded character spacing of
1.3pts
e. Convert the list of social media platforms to a numbered list
f. The name UGANDA should be crossed through.
g. Set your work on paper size A4, with left and top margins of 1.25‖
h. Insert a transparent diagonal water mark in color blue as HAPPY TIMES
i. Apply a page boarder around page two of your document.
j. Apply blue and green as your background color
k. Apply a clip art of a computer at the end of your document
l. Before the first line, create a page break to next page. In page one insert this shapes and
Superscripts

Superscript the following 45M2 20CM3 41st 3600 mm3 8* 24 + 43-2

Subscript the following H2O CO2 O2 10base2 100%

Hello
YES

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 POWER POINT
(ELECTRONIC PRESENTATION)
A presentation program is computer program/application software that is used to display
information normally inform of a slide show.
It is important to note that communicating effectively to bigger audiences is a challenge to many
people. However, the versatility of ICTs has played a big role in enhancing the ease and impact of the
presentation process.
Therefore, presentation program helps the presenter with a wide range of tools to clearly structure his
ideas and offer the participants with multimodal information that is so engaging.
There are many areas where power point can be used, these include;

a. Professional education. (work-related)

b. Entertainment.
c. General communication.
Presentation programs can either supplement or replace the use of older visual aid technology, such as
pamphlets, handouts, chalkboards, flip charts, posters, slides and overhead transparencies.
A presentation program (power point) typically includes three major functions i.e.

i. An Editor that allows texts to be inserted and formatted.

ii. A Method majorly for inserting and manipulating graphic images.
iii. A Slide show that is a system to display the content.
Examples of presentation packages/software include the following;

 Microsoft power point

 Harvard graphics.
 Open office presentation
 Coral presentation
 Lotus freelance graphics
 Keynote.

With presentation, texts, audios, graphics, movies and other objects are positioned on individual
pages or slides in a given presentation.
Starting Microsoft PowerPoint.

To start Microsoft PowerPoint,

Point on the taskbar,
Click Start and then Point
to All Programs
Click Microsoft office, then you can select Microsoft office PowerPoint, a Microsoft power point
window will appear.
To create a slide/Title Slide
Write in the boxes as displayed in the default slide layout.
OR

Change to blank slide layout and use text boxes and have greater flexibility in where you want
working in different view modes:
Terms used in PowerPoint. Slide
views.
A PRACTICAL GUIDE TO COMPUTER APPLICATIONS
 1. Slide Sorter: a window that arranges all slides in one screen in horizontal rows. This kind of
view is useful to make changes to several slides at a time. Slides can also be re-arranged in any
order. Changes may include; Rearranging,
Deleting, moving,
Copying among others. All these are important in a slide sorter view.

2. Normal View: it can also be called a slide view. A single slide and can add text, delete or modify
the slide contents. It is the main working window in the presentation. The slide is shown full size on
the screen.
3 Notes Page View: Allows one to view the Notes Pane better add and modify additional notes to a
selected slide. Our text placed on the slide.

Other terminologies used in PowerPoint presentation.

4. Design temperate: This is a co-ordinate packaged deal. It is created so that even though different
slide types can have different layouts and graphics, the whole presentation goes together as an
attractive package.
5. Transition: Slide transmissions are visual movements as one slide changes another.
6. Animation and animation schemes: these are visual effects applied to individual items on the
slide such as graphics, tittles or even bullet point.
7. Slide master: this is a default design temperate/parent slide template which other child slides by
default take it‗s formatting. All slides in a presentation are designed using the font colors and styles
and graphics in a slide master.
8. Ribbon: This is a strip of buttons across the top of the main window.

Multimedia in PowerPoint.

This is both audio/sound, video and pictures but in motion/movement state.

9. Video/movies clips: Video clips are added to enhance your presentation. This can show
authentication, movement or simulated movement, which makes the presentation more interesting.
Movement is either by click of the mouse or automatic.
10. Hyperlinks.

A hyperlink is an element in an electronic document that links/leads you to another place in the same
document or to an entirely different document. Typically, you click on the hyperlink to follow the
link. Hyperlinks are the most essential ingredients of all hypertext systems, including the World Wide
Web.
11. Sound.
Sound as with video or movie clips, is added to enhance your presentation. If for example your
presentation is about weather, as sound clip of thunder can be added. Clicking on the sound clip will
activate the sound.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 RESOURCE QUESTIONS FOR POWERPOINT
(ELECTRONIC PRESENTATION)
QUESTION 1

The four ―Categories of Computer Hardware are input, storage, processing, and output.
Required
Create a Presentation as indicated below:

(i) Slide One – Include the Title, your name, class and email address (if applicable).
(ii) Slide Two Introduction notes to hardware and types of computer hardware.
(iii) Slide Three – Outline Input Hardware.
(iv) Slide four – Outline Storage Hardware and Processing Hardware
(v) Slide Five – Outline. Output Hardware.
(vi) Insert six numbers in your presentation.
(vii) Save the Presentation as Computer Hardware.
(viii) Print your Slides.

Note The slides should:

 Link to one another with action buttons.
 Use minimal graphic effect.
 Have your name and class as footer.

QUESTION 2

The three ―Categories of Computer Software are Operating System, Application Software
and Utility Software.
Required
Create a Presentation as indicated below:

(i) Slide One – Include the Title, your name, class and email address (if applicable).
(ii) Slide Two – Define the Operating System and give at least two examples.
(iii) Slide Three – Define Application Software and give two examples.
(iv) Slide Four – Define Utility Software. Give two examples.
(v) Slide Five – Your conclusion.
(vi) Insert slide numbers in your presentation.
(vii) Save the Presentation as Computer Software.
(viii) Print your Slides.
Note The slides should:

a. Run automatically.
b. Use minimal graphic effect
c. Have your name and class as footer

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 3

You have been appointed a Public Relations Officer in the Ministry of Information and Technology.
Prepare a manually running presentation to be used to address the workshop of ICT Teachers
Introducing them to new changes in examining Computer studies in all Secondary Schools across the
Country.
Slide one: Introduction:
Title and name of the presenter
Slide two: Aims of teaching Computer studies
Should include Aims of teaching computer studies to students in secondary
schools
Slide three: Topics to be examined in Section C of Paper 1.
Insert the table below to show how each stage can be presented

SN TOPIC EXAM SECTION MARKS

01 Elementary Programming Section C 20
principles
02 Computer Hardware Section C 20
03 Communication and Networking Section C 20
04 System Start up and configuration Section C 20
05 Trends in Computing Section C 20

Slide four: Challenges of teaching computer studies.

Should include why it is becoming hard to teach computer studies.
Slide five: Solutions to the above challenges Tasks:
a. Prepare a five slide presentation for use in your talk should manually run.
b. Use minimal transitions and animations.
c. With use of slide master, In the footer section,
➢ Insert your random number in the right Corner.
➢ Automatic slide numbers on the left.
➢ automatic date and time in the center
d. Use a simple background theme color.
e. Add a Tabular slide to analyze the content in the table above
f. Each slide must contain an action button to the first slide
g. Use relevant graphics on every slide.
h. Save your presentation as “changes”.
i. Print a handout of all slides scaled to one page

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

QUESTION 3

As an experienced student of computer studies, you have been appointed by your teacher to
go and talk to the new S.Is about the subject called computer Club on their first careers day in
the orientation week. The topic is “ICT Club”.
(a) Prepare a five slide presentation to deliver your content to the senior ones considering
the following;
(i) Slide one is a title slide and the Topic and presenter‗s details.
(ii) Slide two contains a description of ICT Club at your school.
(iii) Slide three should have key benefits of being a member of the ICT club and what
is expected from new members.
(iv) Slide four should have the challenges the club faces and the way forward
(v) Design the fifth Slide with concluding remarks.
(b) Let your slides have a fly-in transition affect from top left corner.
(c) The slides should be able to loop continuously until escape key is pressed.
(d) Apply appropriate background color of your choices.
(e) Insert an action button to link all slides to the next slide.
(f) Insert the current date and your name as your footer
(g) Save your presentation with your ―index number
(h) Print all the five slides on handout.

QUESTION 4

Ministry of Education and Sports is rolling out a sensitization projects named:

COMPUTER STUDIES FOR ALL. You have been appointed to prepare a four slide presentation
saved as ICT including the following details:
Slide 1: To include the topic for discussion ―Computer Studies for all, include your name as a
presenter.
Slide 2: To include advantages of computer literacy. Write seven (7) ordered advantages of
obtaining computer literacy in Uganda.
Slide 3: To include possible challenges to achieving computer literacy for all.
Write about 7 numbered points.

Slide 4: To include a conclusion to your discussion.

QUESTION 5

You are required to make a presentation to a group of web design Students about the following
multimedia features, namely
(i) Video.
(ii) Hyperlink.
(iii) Sound.
Include the following information about each of the components
(a) Create a presentation in which each concept (i) (ii) and (iii) is on its own Slide. Enhance with a
graphic of your choice.
(b) The first slide should contain links through action buttons to each other Slide.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 Note: Each slide must contain a link to the first slide, through an action button.
(c) Include your name and index number on each slide and save your work.
(d) Print your slides.

QUESTION 6

Create a suitable 6 - slide show presentation for the advert of your favorite artist who is going to stage
a, show at national theatre with the following items:
(Remember it‗s a television advert) The
slides should have the following:
(i) Appropriate animation schemes to view the presentation.
(ii) Appropriate transition for the show
(iii) Clips and word art where applicable
(iv) Appropriate design templates and back ground color
(v) Apply sound where possible to enhance your presentation
(vi) Footer bearing your name and, index number
(a) A suitable title for the show
(b) The date and time the show will feature Location of the theatre
(c) Other artists to feature in the show.
(d) Save your work and make a printout

QUESTION 7
Road accidents are very rampant in Uganda. Many people have lost their lives in road accidents. You
are required, using presentation software to educate Ugandans about road accidents. Create four slides
indicated in parts (i)-(iv).
▪ Every slide should:
▪ Use minimal graphical effects to make the presentation entertaining. a Be able to convey the
appropriate message to the community
▪ Run with a click of the mouse
▪ Apply sound where necessary to enhance your presentation
▪ Have your name and index number as footer.

(i) Slide I - should include the title, your name and your school name
(ii) Slide II - should include the actual causes of road accidents in Uganda.
(iii) Slide III - Should include the contribution of traffic police in the prevention of road accidents.
(iv) Slide- Should the preliminary precautions to avoid road accidents.
(v) Save the presentation as ―Road accidents.
(vi) Make a printout of your work

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 8

Pollution is becoming rampant and a problem in Uganda and the whole World at large. You are
required, using presentation software to educate Ugandans about pollution. Create four slides as
indicated in parts (i)-(iv). Every slide should:

a) Use minimal graphical effects to make the presentation entertaining.

b) Be able to convey the appropriate message to the community.
c) Run with a click on the mouse.
d) Apply sound where necessary to enhance your presentation.
e) Have your name and index number as footer.

(i) Side I - Should include a suitable title for your presentation.

(ii) Slide II - Should include the different types of pollution. (iii)Slide III
- Should include the general causes of pollution.
(iv) Slide IV - Should include the effects, and problems of pollution to the environment.
(v) Slide V - Should include the solutions to the problems.
(vi) Save the presentations as ―Pollution.
(vii) Make a printout of your work.

QUESTION 9
Agriculture is one of the leading income generating activities in Uganda but its growth has been
hindered by many factors including soil erosion. You are required, using presentation software to
educate Ugandans about soil erosion. Create four slides as indicated in parts (i) - (iv). Every slide
should:
a) Use minimal graphical effects to make the presentation entertaining.
b) Be able to convey the appropriate message to the community
c) Run with a click of the mouse
d) Have your name and index number as footer.
(i) Slide I - Should include a suitable title for your presentation
(ii) Slide II - Should include the definition for soil erosion and various types of soil erosion
(iii) Slide in - should include the causes and effects of soil erosion
(iv) Slide IV - should include the solutions to the problems
(v) Save the presentation as ―Soil erosion.
(vi) Make a printout of your work

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 10

Create a suitable 6 - slide show presentation for the wild life & Environment club of the parish with
the following items:
The slides should have the following:

(i) Appropriate animation schemes to view the presentation.

(ii) Appropriate transition for the show.
(iii) Clips and word art where applicable.
(iv) Appropriate design templates and back ground color.
(v) Footer bearing tour name and index number.

(a) A text slide with the name of the club.

(b) A text slide with the departments of the club.
(C) A text slide with the activities in the club.
(d) A two column text slide with the names of the workers in the club.
(e) A text slide with other related activities in the club.
(f) A tabular slide with fifteen imaginary volunteers with their imaginary annual subscription
payments.
(g) A column chart for analyzing the highest payments per individual member.
(h) Save your work as your name and index number
(i) Print your slides.

QUESTION 11

Create a suitable 6 - slide show presentation for the networking essentials with the following items:
The slides should have the following:

(i) Appropriate animation schemes to view the presentation.

(ii) Appropriate transition for the show.
(iii) Clips and word art where applicable.
(iv) Appropriate design templates and background color.
(v) Footer bearing your name and index number. (a)A title
for the slide —
(b) Definition of networking
(c) Types of networking
(d) Types of networking processes
(e) Networking tools
() Types of network cables
(g) Advantages and disadvantages of networking
(h) Save your work and make a printout.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 12
A telecommunication Company MTN has appointed you a marketing officer.
You are required to give a talk on ―MTN the Better Connection
(a) Design 4 slides as follows:
(i) Slide I should have the introduction of the topic.
(ii) Slide II should have the content of the topic.
(iii) Slide III should show the advantages over its competitors.
(iv) Slide IV should show the future plan of MTN.
b) Use different preset backgrounds for each slide.
c) Include your name and index number at the end of each slide.
d) Apply minimal animations.
e) Save your work as ―MTN.
f) Make a printout of work

QUESTION 13
As a forest officer in your home district, you have been assigned a project to sensitize people in your
locality about the importance of education.
You are required to design four slides.
a) Slide I: Introduction (include definition of forestry)
b) Slide II: Content (types of forests)
c) Slide III: Introduction (include definition of forestry)
d) Slide IV: Content (types of forests)
e) Slide V: benefits arid achievements of forests.
f) Slide VI: Shortcomings of forests and conclusion.
g) Save your presentation as FORESTS.
(i) Set your slides to have suitable back grounds
(ii) Include your name, index number on each slide as a footer.
(iii) Set the slides run automatically.
(iv) Insert a graphic on each slide

QUESTION 14
A Ugandan group is interested in your presentation skills to communicate an idea to the government
about the need to conserve the forests.
You are required to:
a) Create four slides:
 Slide one should have the introduction of the topic.
 Slide two should represent the Group members‗ names, Addresses,
telephone contacts, occupations.
 Slide three should represent the benefits of the forests.
 Slide four should represent the conservation methods.
b) The presentation should have a continuous loop.
c) Use minimal appropriate graphics and designs
d) Creativity
e) Include the following on each slide:
 Your name
 Index number
 Current date
 Current time
 Save your work on a diskette and name it ―Forests.

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QUESTION 15
Create a presentation of not less than 3- pages about your school.
a. The slides should be able to run continuously without external intervention.
b. The slides should have appropriate but minimal graphics.
c. Save your work in folder section 2 End of term I PRESENTATION 2
d. Make a print out.

QUESTION 16

You are required to prepare a project of 4 slides on CAUSES OF HIV AMONG THE YOUTH IN
UGANDA.
(i) The first slide should be your topic, presenters name and school.
(ii) Format all your title slides (headings) to ―Algerian Fontstyle.
(iii) Insert a relevant and different back ground on each of the slide.
(iv) Insert a ―dissolver transition to run automatically every after 5 seconds.
(v) Your project should have at least an image.
(vi) Add an animation ―exit blinds ―on all your slides.
(vii) Save your work in your folder on the desktop.
(viii) Print out

QUESTION 17

You are required to prepare a project of 4 slides on WHY SECONDARY STUDENT HAVE
FAILED TO PASS EXAMS.
(i) The first slide should be your topic, presenters name and school.
(ii) Format all your title slides (headings) to ―Algerian Fontstyle.
(iii) Insert a relevant and different back ground on each of the slide.
(iv) Insert a ―dissolve transition to run automatically every after 5 seconds.
(v) Your project should have at least an image.
(vi) Add an animation ―exit blinds ―on all your slides.
(vii) Save your work in your folder on the desktop.
(viii)Print out

QUESTION 18

You are required to prepare a project of4 slides on Causes of road accidents in Uganda today.
(i) The first slide should be your topic, presenters name and school.
(ii) Format all your title slides (headings) to. ―Algerian Fontstyle.
(iii) Insert a relevant and different back ground on each of the slides.
(iv) Insert a ―dissolve transition to run automatically every after 5 seconds. Your project should
have at least an image.
(v) Add an animation ―exit blinds ―on all your slides.
(vi) Save your work in your folder on the desktop.

(vii) Printout

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 19

You are required to prepare a project of 4 slides on MEASURES ON HOW TO CONSERVE THE
ENVIRONMENT
(i) The first slide should be your topic, presenters name and school.
(ii) ii, Format all your title slides (headings) to ―Algerian Font style.
(iii) Insert a relevant and different back ground on each of the slide.
(iv) -. Insert a ―dissolve transition to run automatically every after 5 seconds.
(v) Your project should have at least an image.
(vi) Add an animation ―exit blinds ―on all your slides.
(vii) Save your work in your folder on the desktop.
(viii)Print out.

QUESTION 20

a) Create a five - slide presentation about the introduction of subsidiary Information and
Communication Technology (ICT) for A-level in Uganda. In your presentation do the following:
(i) Slide I- Include the title ―Report on the Introduction of Subsidiary ICT.

(ii) Slide II - State reasons why Subsidiary ICT was introduced in Uganda.

(iii) Slide III - Give the expected outcomes of studying Subsidiary ICT.

(iv) Slide IV — List problems that are faced in schools offering Subsidiary ICT.

(v) Slide V — Make a conclusion thanking the Ministry of Education, Science, Technology and
Sports for introducing Subsidiary ICT to the curriculum of Uganda.
b) Use appropriate transition for your slides.
c) Use appropriate animation schemes to view your presentation.
d) Rehearse time your presentation with an appropriate timing of your choice.
e) Loop your presentation continuously.
I) On the title slide apply a clip art of the picture of a computer.
g) The title should have the font size of 43.9, and it should appear different from the other slides.
h) All the slides should bear a footer of your name and personal number except the title slide.
1) Apply appropriate colors for each slide.
j) Save your work as your name and personal number.
k) Print your work.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 21
Assume that you are working as a Relation Officer in one of the leading Hotels in Uganda. Make a five-slide
presentation with relevant data about the major areas you would focus on while campaigning to market the
products in your Hotel to consumers or customers. Suggest an appropriate title to this advertisement.
In additional, show the following on all your slides:
(i) Pleasant text colors and background.
(ii) Footer as your name and today‗s date in all slides.
(iii) Images, sound and video.
(iv) Automated animations and transition schemes.
(v) Buttons for navigation to and fro slides.
(c) Save the as your name and print all slides on a page

QUESTION 22
The School Nurse is planning a student‗s workshop shortly this month. He has requested you to prepare a
presentation entitled Typhoid with the following sub- heading.
Instructions:
a) Insert one slide (Slide one) to contain a title: Typhoid. On this slide, write your name as a
presenter. Lay out your text to create better slide usage. You are free to vary-the font sizes.
b) Insert a slide (Slide two) to contain a title: How Typhoid is spread. On this slide, list five possible causes of
Typhoid. This list should be ordered
c) On slide three, provide a title: Symptoms of Typhoid outbreak in an environment
d) On slide four, mention the ways of preventing Typhoid outbreak in an environment Provide
for the following.
e) Insert relevant graphics and simple background
1) Use today‗s date and time on each slide. (It should update automatically
g) Include slide numbers
h) Re arrange slide such that slide 3 comes first than slide two
i) Entry animation of diamond for the first three slides and fly in for the last slide
j) Loop your slides.
k) Save your work as Typhoid‗.
l) Print a copy of your work.

QUESTION 23
Make a three page presentation for your school dealing with computer training.
(i) Find a template (background) which is appropriate for this presentation and use it.
(ii) Use your school name as the title on all three pages in this presentation.
(iii) Type the following text in the first page. The schools postal addresses and its e-mail address.
(iv) Use different font sizes to make it look neat.
(v) Type the following in page two.
 Computer classroom training
 CD self-study
 IT training consultancy.
(vi) Use bullets, according to the number of lines in the text and lay out the pages to make it easy to read.
(vii) Create a slide show and save it with an appropriate name.

QUESTION 24
As health educationist, you are required to make five slides for the community. This is to be presented in
form of a slide show on health.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 a. Create a presentation on the topic “Malaria”
▪ Slide I should contain the introduction and presenter.
▪ Slide II should contain the body and introduction.
▪ Slide III three should contain how Malaria is caused and spread.
▪ Slide IV should contain control measures
▪ Slide V should contain the conclusions.
b. Use minimal effects in the slide. This should make the presentation entertaining.
c. The slides should be quite presentable to the public.
d. The presentation should run automatically.
e. Indicate your name arid index number on the header.
f. Save your file as Malaria 2014 on the on Local disc D.

QUESTION 25

The school has been assigned to make a presentation about its nature of studies being offered. As a result
offering computer studies, you are required to: -
a) Create a presentation comprising of 3 slides.
b) Slide one should contain the body.
c) Slide three the conclusion.
d) employ good effects that will make the work impressive
e) The slides should have a least three different transactions.
f) the presentation should run automatically
g) Indicate your name and index number on the header.
h) Create folder on the desktop and name it in your names
i) Save your presentation as ―Studies Millennium, in your folder on the desktop.

QUESTION 26
As an education officer, you have been assigned to sensitive projecting your locality on ―the importance of
Education
You are required to;
Design three slides as follows:-
a) Slide I should represent the introduction of the topic. The
introduction should include the following.
(i) Definition of Education
(ii) Relevant information in respect to education. (History of Education in Uganda preferably your district,
Village)
b) Slide II should represent content of education 4 types of education) include a conclusion.
c) Slide III should represent the benefits and shortcomings of education. Include a conclusion.
(i) Have minimal graphical effects, in the presentation.
(ii) Include your name and index number at the end of each slide.
d) Save your presentation as myslide

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 27

A travel agent has been invited to an international tour and travel exhibition. The travel agent wants to
market Uganda‗s tourism sector using a power point presentation of 10 slides, with the following.
i. Title Slide with the company name of presenter a variety of slides detailing the tourism attractions
of Uganda.
Prepare a presentation for the agent as described below.
ii. One title slide.
iii. Two slides about eco-tourism (forests, botanical gardens, etc.)
iv. Three slides on, physical features mountains, rivers and waterfalls, lakes)
v. Three slides of animals tourism (national parks, game reserves and wildlife centers)
vi. One slide on hotels, travel transport.
a. Your presentation should include at least three pictures, a uniform background for all the
slides.
b. Slide heading should be font size 38 and body font size 34.
c. Put navigation tools on each slide to the home, text slide, previous slide and the end slide
d. Save your presentation as Tourism

QUESTION 28
Load your Presentation Application and start a new presentation.
1. Insert a slide titled Contacts with a layout suitable for a table and add the following detail
[03marks]

Mary Waddington Advanced Skills Tutor 01653 556896

John Peel Programming Tutor 01751 478963
Suzanne Taylor Technical Advisor 01904 144589

2. Insert a second slide to the presentation, selecting a layout appropriate for a series
Of bullet points, and using the title: Our Itinerary and enter the following text:
a. Canary Islands
b. Mediterranean [03marks]
c. Greek Islands
3. Insert a 3rd slide titled Our Helpers with a layout suitable for an organization chart and add the
following details
Sally Brown
Nursery Teacher

Adrian Johnson
Play leader

David Jones
Play leader
Jennifer
Smithson
Play leader

a) The table below shows subscriber figures between 2008 and 2010. Use it to generate the chart
that will appear on this slide.

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 Service 2008 2009 2010
Sms 20 40 50
Calls 10 45 45
Internet 18 5 30
Mms 15 24 32
Coverage 20 25 36

b) Let your slides have a counter clock wise transition effect.

c) Insert the current date and your first name as your footer.
d) Make all the slid presentations automatically
e) Use a slide master, to apply a shape of that kind on all the Slides and must appear on the
left bottom side
f) Allow the slides to loop until escape.
g) Move the 3rd slide so it becomes the 2nd slide
h) Change the orientation of the presentation from portrait to landscape for printing purpose
i) save your presentation as end of semester
Question 29
Social Activist PWC INTERNATIONAL is to present a theme on ‗Corruption in Uganda‘ to Parliament.
You have been asked to prepare a manually running presentation with the following details:
Slide: Title Slide
Topic and presenters full name.
Slide: What is corruption
Corruption refers to obtaining wealth, resources, and gains through using unrealistic methods without
involving a gun.
Slide: Forms of Corruption
Corruption in Uganda takes many ways that include; taking and accepting bribes, overcharging
customers, abusing of office property, taking a lot of money in form of allowances, signing contracts that
are dubious, and falsifying receipts and other business documents.
Slide: Regulating Corruption
The government has to ensure that all corrupt officers are severely punished, that they refund the wealth
obtained through improper ways, sensitize the general public about the dangers of corruption, including
corruption as a topic to be taught in schools that individuals obtain knowledge, publicizing names of all
corrupt people, setting up a commission of inquiry into corruption.
Slide: Conclusion
Corruption is a dangerous aspect that MUST be dealt with carefully. The government SHOULD take keen
interest at regulating dangers of corruption before it becomes a scourge

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 ELECTRONIC SPREADSHEETS
(Ms. EXCELL).
Throughout the ages, people have always wanted to calculate. Tools such as the abacus were invented
by the earl Chinese to help keep track of large numbers. About thirty years ago, students only had pen,
paper, slide rules and mathematical tables to help them in their mathematical examinations. There
were no such things like calculators and certainly, no personal computer.
Calculators eventually became an everyday tool and certainly helped to speedup calculations and
improve on the accuracy. Even then, they weren‗t really good enough to solve complex problems or
deal with large amount of repetitive work. With advancement in technology, spreadsheets were
developed.
An electronic spreadsheet: is application software used to calculate, organize and analyze numerical
data.
Or
It can also define as the intersection of rows and columns.
A spread sheet can do a lot more than simply adding up a column of numbers spread sheets can
handle financial calculations for a large business, calculate
Probability or even other statistical information, do complex trigonometry and make colorful graphs
and charts.
Examples of spreadsheets applications include;

(i) Microsoft Excel,

(ii) Lotus 1-2-3
(iii) Corel Quattro Pro.
(iv) VisiCalc
(v) MS -DOS
(vi) Open Office.Org Calc
Components of an electronic spreadsheet.

• Worksheet - A rectangular grid made u of rows and columns:

• Database - Enable the •user to perform functions such as sort, filter, subtotaling and consolidation
on worksheet data. A spreadsheet file can also be saved with a
.dbf extension to make it accessible from other applications using a db engine
• Graphs - Visual representation of data on a chart.
Advantages of Electronic spreadsheets.

• They have large worksheets compared to manual spreadsheets.

• They automatically adjust the result whenever a value is changed in a cell(s) that is referenced by a
formula.
• They have superior editing and formatting features hence producing neat work.
• Easier entry of data due to typing aids such as auto complete, autocorrect, copy and move
• It is possible to forecast or predict the outcome of changing values in one or more cells.
• Analytical graphs or charts lets one provide visual representation of data from a worksheet.
• Easy management of large amount of data using data management features such as sorting, filtering,
data validation and subtotaling.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 Applications of Electronic Spreadsheets

• Statistical analysis such as mean, standard deviation, variance etc.

• Accounting such as balance sheet preparation, loan repayment, and mortgage and investments
analysis.
• Forecasting — What if analysis, solver, goal seek and scenario in most spreadsheets evaluate the
effect of changing a value to achieve a certain goal for managerial purpose.
• Mathematical and scientific solution such as arithmetic, trigonometric, rounding off and
multiplication.
Features of a work sheet (Work book basic features)

Apart from the title bar, Menu bar, Standard toolbar and Status bar: found in Word processing,
Spreadsheets have the following additional features.
1. Formula bar. Is an area where a cell entry or a formula is displayed before being entered into the
selected cell
2. Worksheets. A worksheet is the area made up of rows and columns where data is entered. In
Excel, a spreadsheet file is referred to as a workbook which consists of one or more related
worksheets.
3. Cells. A cell is an intersection between a row and a column. A column is a vertical arrangement of
cells labeled A, B, C while a row is the horizontal arrangement labeled 1, 2, 3.
Worksheet tabs. These are located at the bottom of a spreadsheet. They show the number of
worksheets in the workbook. Note that one worksheet may have several pages.
4. Searching and sorting: this gives the u, ability to search the worksheet for any phrase, number or
even other texts. It even makes the user scroll between the search results.
5. Import and export: spreadsheets can be transferred onto and off the mobile phone using a
window explorer on the d. Spreadsheets can also be e-mailed as attachments, from within the
spreadsheet application.
A workbook window.

Figure

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 WORKING WITH WORK SHEETS.

1. Entering Data into a Worksheet.

When entering data item into the work sheet, the entry is displayed in the formula bar before you
move to another cell. To place the content to the selected cell, press Enter key or an arrow key or click
into another cell. Below are the three main cell entries:
• Labels -alphanumeric characters or text that describes the content of a row or column e.g. names.

• Values - numeric characters 0-9 and dates that can be manipulated

mathematically.
• Formula and Functions - while a formula refers to a mathematical expression, a function is
2. Saving a workbook:

To save a workbook:

• On the office button (File menu), click Save As. Alternatively click the Save button on the
standard toolbar.
• Select the storage location.
• Type the name of the workbook then click the Save button
Saving window for a work book.

3. Protecting a workbook
To protect a worksheet or workbook from unauthorized access or modification:
• On the Tools menu, point to Protection, and then select Sheet or Workbook.
• Click check boxes for protection options.
• Type a password, and then click OK.
4. Editing a Worksheet

Editing a worksheet involves deleting, copying, moving, finding and replacing as well as spells
checking.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

Editing cell Entries
There are two methods of editing a cell entry:
• Using the Formula bar — click the cell to display 1 6ntrf on the formula bar. Delete or insert
required word or text.
• Double click the cell to place the insertion pointer in the cell and then type or modify the
entry.
5. Deleting worksheet content
To delete worksheet data:
• Select the cell or range of cells.
• Press the delete or backspace key. Alternatively select Clear on the Edit menu.
6. Copying and moving cell contents.

To copy cell(s) content:

• Select the range of cells.
• On the Edit menu or standard toolbar select Copy.
• Click the cell where you want the content to be copied.
• On the Edit menu click Paste.
7. to move cells content,
• Select the range of cells.
• On the Edit menu or standard toolbar select Cut.
• Click the cell from where you want the content to be moved.
• On the Edit menu click Paste.
8. Inserting and deleting rows and columns.
To insert a new column or row.
• Position the pointer where the new row or column will appear.
• On the Insert menu, click Rows or Columns.
9. To delete a column or row.
• Select the column or row to be deleted.
• On the Edit menu click Delete.

10. Inserting and de1eting.worksheets

• On the Insert—menu, click Worksheet A new worksheet is—added into your workbook.
To delete a worksheet.
• Click the Worksheet tab.
• On the Edit menu, click Delete Sheet.
11. Find and Replace.
To search and replace a specified range:
• On Edit menu, click Find, type the text to search for.
• To replace, choose Replace from the dialog box.
• In the Find what box, type the word or phrase to find.
• Click the Replace tab and in the Replace With type the word or phrase to replace the found
word or phrase.
12. Correcting spelling mistakes
• Specify the worksheet range you want to spell check.
• On the Tools menu, click Spelling or press F7.
• On spelling dialog box replace or ignore the misspelled words

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 13. Formatting a Worksheet.
• Formatting makes a worksheet more visually appealing. In most cases we apply formatting
features to numbers, alignment, font, borders and patterns or shadings.
• To apply these formats:
• Select the range to be formatted.
• On the Format cell menu, click format Cells. The Format cells dialog box is displayed.
14. Formatting a Worksheet. Click any of the following tabs:
• Number to apply number formats such as general, currency, percentage and custom.
• Alignment to align and rotate cell entries, merge and centre cells across columns.
• Font to apply font type, style, size and color.
• Border to apply cell borders and outline.
• Pattern to apply background shading.
• Protection to lock cells and hide formulas. .
• Click the OK button to apply.
15. Adjusting Column and Row size.
To resize a column width or row height
• Position the mouse pointer on the border of the column or row header.
• Drag to increase or to decrease the column width or row height. Alternatively, select a cell on
the row or column you want to change then on the Format menu, point to Row or Column.
Specify the row height or column width.
16. Freezing panes
Freezing panes makes selected data to remain visible when scrolling in the rest parts of a wide
worksheet. To freeze panes:
• For the top horizontal pane, select the row below where you want the split to appear.
• Press Ctrl key to select a column to the right of the pane.
• From Window menu, click Freeze Panes.

Figure

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 17. Hiding rows and columns
If your worksheet is too large to fit in the screen, you may decide to hide some part and leave only what
you want to see at that particular moment.
To hide rows or columns:
• Highlight the rows or ‗columns to hide.

• On Format menu, point to Row or Column, then click Hide. To

unhide rows or columns:
• Highlight a row or column on each side of the hidden rows or columns while pressing the shift
key.
• On Format menu, point to Row or Column, and then click Unhide.
PERFORMING CALCULATIONS IN A WORKSHEET
1. Using basic formulae.
A formula is a mathematical expression used to solve mathematical problems. A formula must start with
an equal sign (=) while cell addresses are used as operands instead of values.
a. Arithmetic operators.
• These mostly follow the rule similar to mathematical concept of BODMAS.
I.e. whatever is in parenthesis is evaluated first. Multiplication and division are evaluated from
left to right while addition and subtraction are evaluated last.
Summary of operators used to create formulae.

Symbol Description Example

/ Division = A2/B2

* Multiplication =A2*B2

+ Addition =A2+B2

- Subtraction =B2-A2

b. Relational operators
A relational operator returns either true or false depending on the magnitude of the value being
evaluated. Summary or relational operators

Symbol Description Example

= Equal to =A2=B2
> Greater than =A2>B2
< Less than =A2<B2
<> No equal to =B2<>B2
<= Less than or equal to =A2<=B2
>= Greater than or equal to

2. Cell Referencing
There are three types of cell referencing used when creating formulae and manipulating cell(s), content:
A PRACTICAL GUIDE TO COMPUTER APPLICATIONS
 a. Relative referencing. When.‗ you copy a formula that contains cell references, say A3, the references
adjust to their new location. E.g. If C1 containing a formula
=A1+B1 is copied to C2, the reference changes to A2+B2.
b. Absolute referencing. The reference is4ikde to a specific address and does not change even if the
formula is copied to another cell. In Excel an absolute cell reference is made by placing a dollar sign before
the referencing. $A$2, i.e. if the result in C1 is 170 if absolute reference is used, 170 will be copied to C2.
c. Mixed cell referencing. This is a combination of relative and absolute reference,
e.g. $A3 or A$3. In the first case the column reference is absolute while the row is relative; in the
second case the column reference is relative while the row reference is absolute.
2. Using in-built functions
A function is a predefined formula used to perform calculations. A function must also start with an (=) sign
followed by the function name and arguments. Arguments are numeric, logical values or text enclosed in
parenthesis. E.g., in
=SUM (A3:F3), SUM is the function that adds the range A3 to F3 which is the argument.
Functions are categorized according to the nature of problems they work on. These include:
• Mathematical
• Statistical
• Logical
• Date and time.
3. To use a function from any category:
• On the Formula menu, click Function. Alternatively, click the fx button on the standard
toolbar.
• Select insert
• In the function dialog box displayed select the category.
• In the function list box, select a function.
• Specify the function argument then click OK.

Figure

4. Using Mathematical Functions.

• Commonly used mathematical functions are:
• SUM () - Adds all the value in the selected range of cells. For example, if A3, B3 and C3
contains 20, 50, and 80 respectively, =SUM (A3:C3) returns 150.
• ROUND () Rounds a number to a specified number of decimal places. Zero rounds off the

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 number to the nearest integer. E.g., =ROUND (49.769,1) returns 49.8, while
=ROUND (49.69, 0) returns 50 and 70 respectively.
• SUMIF () — conditionally adds the specified cells according to the set criteria. =SUMIF
(A3:A1O, ―>= 1000), returns a value if, and only if, the sum is greater than or equal to 1000.
• PRODUCT ()- Multiplies all the values in the argument. E.g., =PRODUCT (40, 3, 2) returns 240.
5. Using statistical functions.

• The commonly used statistical functions are:

• AVERAGE () — Returns the arithmetic mean of its arguments. E.g., if A3, B3 and C3
contains 20, 50 and 80 respectively, =AVERAGE (A3:C3) returns75.
• COUNT ()- Counts the number of cells that contain numbers within a range. E.g., =COUNT
(A3:C3) returns 3.
• COUNTIF - Conditionally counts the number of cells within a range that meets a given condition.
E.g., if A3, B3, C3, D3 and E3 contains 20,50,80,60 and 45 respectively then
=COUNTIF (A3:E3, ―>50) returns 2.
• MAX 0 - Returns the largest value in a set of values or within a range. E.g.,
=MAX (A3:E3) for the set values above returns 80.
• MIN () - Returns the least value in a set of values or within a range. E.g.,
=MIN (A3:E3) returns 20.
6. Using logical Functions
The commonly used statistical functions are:
IF ( ) - Returns a value or label if a condition you specify evaluates to TRUE and another if it
evaluates to FALSE. E.g., if; A3, B3, C3, D3, and E3 contains a set of marks 35,50,80,60 and 45 and grades
are to be awarded as follows:
80 - 100 =A
60 - 79 =B
40 – 59 =C
Below 40 Fail,
To assign a grade, use;

=IF (A3>=80, ―A‖, IF (A3>=60, ―B‖, IF (A3>=40, ―C‖, ―Fail‖)))

• AND () - Returns true if all its arguments are true or false if any argument is false. E.g.,
=AND (3+2=5, 2+2=4) returns true.
• OR () — Returns true if any of its arguments is true or false if both arguments are false. E.g.,
=OR (3+2=7, 2+2=4) returns true.
• NOT ( ) — Negates the unary operand. E.g., =NOT (.3+2=5) returns false.

THE VLOOKUP FUNCTION.

The V in VLOOKUP stands for vertical. Use VLOOKUP instead of HLOOKUP when your comparison
values are located in a column to the left of the data that you want to find.

THE VLOOKUP SYNTAX

VLOOKUP: this is a function that looks for a value in the left most column of the table and then
returns a value in the same row from a column you specify.
By default the table must be sorted in ascending order
Function
VLOOKUP (Look up value, table_array, col_index_num, [range lookup])
Lookup value - The value to search in the first column of the table array. Lookup value can be a value
or a reference. If lookup_value is smaller than the smallest value-in the first column of table_array,
A PRACTICAL GUIDE TO COMPUTER APPLICATIONS
 VLOOKUP returns the #N/A error value.
Table_array- Two or more columns of data. Use a reference to a range or a range name. The values in the
first column of table_array are the values searched by lookup_value. These values can be text, numbers, or
logical values. Uppercase and lowercase texts are equivalent.
Col_index_num- The column number in table_array from which the matching value must be returned. A
col_index_num of 1 returns the value in the first column in table_array; a col_index_num of 2 returns the
value in the second column in table_array, and so on. If col_index_num is:
i. Less than 1, VLOOKUP returns the #VALUE! Error value.
ii. Greater than the number of columns in table_array, VLOOKUP returns the #REF! Error value.
Range_lookup- A logical value that specifies whether you want VLOOKUP to find an exact match or an
approximate match:
i. If TRUE or omitted, an exact or approximate match is returned. If an exact match is not found,
the next largest value that is less than lookup_value is returned.
The values in the first column of table_array must .be placed in ascending sort order; otherwise,
VLOOKUP may not give the correct value. For more information, see Sort data.
ii. If FALSE, VLOOKLUP will only find an exact match. In this case, the values in the first column of
table_array do not need to be sorted. If there are two or more values in the first column of
table_array that match the lookup_value, the first value found is used. If an exact match is not found,
the error value #N/A is returned.
Remarks

✓ When searching text values in the first column of table_array, ensure that the data in the first
column of table_array does not have leading spaces, trailing spaces, inconsistent use of
straight (‗ or ‗) and curly (‗ or ―) quotation marks, or nonprinting characters. In these cases,
VLOOKUP may give an incorrect or unexpected value. For more information
✓ When searching number or date values, ensure that the data in the first column of table_array
is not stored as text values. In this case, VLOOKUP may give an incorrect or unexpected value.
For more information, see Convert numbers stored as text to numbers.
✓ If range_lookup is FALSE and lookup_value is text, then you can use the wildcard
characters, question mark (?) and asterisk (*), in lookup_value. A question mark matches any single
character; an asterisk matches any sequence of characters. If you want to find an actual question
mark or asterisk, type a tilde (~) preceding the character.

7. Using date and time functions

Some date and time functions include:
 TODAY () - Returns a number that represents today‗s date or the current system date . The function
takes no arguments. E.g., =TODAY ().
 NOW () - Returns the current date and time formatted as date and time. It takes no arguments. E.g.,
=NOW ()
• DATE () — Function Returns a serial number that represents a particular date. Ms Excel uses year
1900 serial number1. E.g., =DATE (107, 1, 4) returns January 4, 2007. Year = (1900+ 107),
month=l, day =4.
• HOUR () ,MINUTE() or SECOND ()- Functions returns the current hour as number 0 to 23, minute
from 0 to 59 and seconds from 0 to 59 respectively.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 WORKSHEET DATABASE MANAGEMENT.

Some database operations that can be performed on a worksheet database include data entry using data
forms, sorting, filtering, subtotaling and input validation.
1. Data entry using forms
Data form allows the user to easily display and enter records into a worksheet database. To display a form:
• Position the cell pointer in any cell containing data.
• On the Data menu, click Form. .
(You can navigate the records, add a new record delete or find a record.
2. Data entry using forms.

Data form allows the user to easily display and enter records into a worksheet database. To display a form:
• Position the cell pointer in any cell containing data.
• On the Data menu, click Form.
You can navigate the records, add a new record delete or find a record
3. Sorting
To sort a list:
• Select the range or click a cell in the list you want to sort.
• On the Data menu, click Sort.
• In the Sort by and Then by boxes, select the columns you want to use as the sort fields.
• Select sort order either ascending or descending then click OK.

Figure

4 Filtering

To filter is to display records that meet certain criteria. To filter a list:

• Select a cell in the list to be filtered.

• On the Data menu, points to filter then choose Auto Filter or Advanced Filter.
• Click the Arrow displayed in the column header.
• Select a filter criterion.

5. Subtotaling

A subtotal is used to summarize a worksheet list to display grouped subtotals and a grand total. The list is
grouped using preferred field. To create subtotals:
• Sort the data in ascending or descending order.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 • Click a cell in the list then from Data menu click Subtotals.
• In At each change in box, select the field to use for grouping.
• In the Use function box, select a function you want to use.
• In the Add subtotal to box, check the columns that contain values you want to subtotal. Click
OK.
6. Input validation
To ensure that a user does not enter invalid data, set the validation criteria. An error message is
displayed when data that violates this rule is entered. To set data validation:
• Highlight the range of cells to validate.
• On the Data menu, click Validation.
• Click the Settings tab and select a validation criterion
• To display an input message when the cell is selected, click the Input Message tab, type the
message to be displayed and check ―Show input message when cell is selected.
• Set the Error alert then click OK.
7. Creating charts and printing
A chart is a component of a spreadsheet program used to present data from a worksheet in a way that
provides instant visual impact. E.g. Column and bar charts, pie chart, line graph, scatter diagram and area
graph. To create a chart:
• Highlight the range.
• On the Insert menu, click Charts. Alternatively, click the Chart button on the standard toolbar.
• The chart wizard will guide you through the process. Editing and
formatting a chart.
• Click the chart to select it. .
• On the Chart menu, click:
➢ Chart type to change the selected chart to a different type.
➢ Chart options to set chart properties such ‗as title and legend. Location to
place the chart in a separate sheet or on a worksheet.
8. Printing Workbook Content

You may print an entire workbook, worksheet, chart or a selected range. To print workbook content:
• On the File menu, click Print.
• Specify the print options in the dialog box, and then click OK.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 ERRORS ALERTS IN FORMULAE & FUNCTIONS AND HOW THEY CAN BE
CORRECTED

Error Message Description Solution

########### The column is not wide enough to Increase the column width or
accommodate the value or a negative date or shrink the contents to fit the
time is used e.g. = column. Avoid using negative
(2/4/2007) time or date value.
#DIV/0! Division by zero or using a blank or cell Change the cell reference one that
e.g. = 45/0 contains a value nonzero
in the cell.
#N/A The formula or function uses a name Make use of a valid argument
that Excel does not recognize or the correct type of value
#NAME? The formula or function uses a name Correct the spelling of the
that Excel does not recognize name.
#NUL! The formula references an invalid To refer to two areas that don‗t
intersection of cells intersect, use a comma (,) e.g.
= (SUM(A1:A10,C1:C10))
#NUM! Due to use of invalid numeric values Use numeric arguments in a
formula or function e.g. S
Enter 1000 not Shs 1000
#VALUE The formula or function uses Make sure that referenced cells
incorrect argument or operator by the formula contain values.
#REF! Due to invalid cell referencing as a result Change the reference in the
of deleting referenced cells. formulae, or restore the deleted cells.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 RESOURCE QUESTIONS FOR EXCEL

QUESTION 1

The information below is driven from MUFTI Limited from some few selected staff. The staff
include JACKIE, KENT, PAULINE, UNICE, XAVIER, LEONALD, SONNY, CHRISTINE,
PHILIPER and INNOCENT. They earn the following amount as basic salary respectively:
660000, 760000,870000, 580000, 600000,
610000, 630000, 640000, 650000 and 555000.

(i) Enter the above information using Microsoft Excel.

(ii) A lunch allowance for all employees is 22% of their basic pay.
(iii) Housing allowances are 62% of lunch allowances.
(iv) All employees are paid transport allowances of 59,000
(v) Compute the employee‘s gross pay.
(vi) PAYE is 2.5% of basic salary.
(vii) National social security fund is calculated at 18% of gross pay.
(viii) Compute the employees net pay.
(ix) Plot a line graph of net pay against basic salary in worksheet 2.
(x) Save your work in your name and registration number on the desktop.

QUESTION 2
Study the following multiplication table.

Required:
(i) Enter it into an Excel worksheet.
(ii) Enter a formula to B3 that will generate for you the product of A3 and B2.
(iii) Copy the formula entered to B3 to other blank cells.
(iv) Apply borders to the table.
(v) Save the file as Multiplication Table.
(vi) Rename Sheet1 to Multiplication Work.
(vii) Put your name as footer.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 3
The table below shows the common sales (in thousands) of liters of liquid milk of four farms in a
certain district during the third quarter of the year 2008.

Wairaka Butiki Walukuba Bugembe

July 93.2 0.4 55.6 78.1

August 5.1 84.5 9.6 62.2
September 40.2 7.6 98.7 44.2

Required
(i). Enter the above information to a spreadsheets application.
(ii). Create a pie chart that includes a title and labels to represent the sales of the four farms in
the third quarter of 2008.
(iii). Draw a bar chart to represent the sales of the farms. (iv).
Determine the total sales for eachmonth.
(v). Insert your name and index number as footer in the documents created in
(ii) and (iii) above.
(vi). Save your work as My Spreadsheet.

QUESTION 4

The following students sat for their term two examinations in Mathematics (mat), Computer studies
(comp) and commerce (com) and obtained the following marks: John got 40 in mat, 20 in comp and
50 in com. Mary got 90 in mat, 60 in comp, 30 in com. Tania got 75 in mat, 65 in comp, and 90 in
com. Samuel got 55 in mat, 40 in comp and 80 in com. Paul got 50 in mat, 20 in comp and 35 in com.
Albert got 50 in mat, 60 in comp, and 50 in com.

(i) Enter the data given in spreadsheet. All names should be in column A.
(ii) Use a formula to compute the total for each student and put them in column E.
(iii) Sort the data entered in column E in descending order.
Iv How many students got a D1 in Math given that a D1 was awarded at 75%
(v) Put the titles for column A, B, C, D and E in orientation 450.
(vi) Give your work a professional look.
(vii) Plot a bar/column graph for the student‘s marks in the three (3) subjects.
(viii) Your graph should have appropriate heading and axis
(ix) Include a header as your name and save your work as ―Senior four Exam
(x) Print your work.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 5.

Abili Secondary School received the following products from different suppliers at the beginning of
term II 2017.

1 ABILI SECONDARY SCHOOL

2 Product Quantity Cost per 50 Total VAT Net pay Grade
(Bag) kg Bag Cost
(Sh.)
3 Sugar 20 225,000
4 Posho 50 85,000
5 Cement 70 40,000
6 Rice 30 125000
7 Millet 5 80,000
8 Cassava 15 50,000
9 Irish 17 400,000
10 Onion 4 500,000
11 Bean 60 150000
12
13 Tax = 18%

(i) Use available spreadsheet application to enter the entire records in the table.
(ii) Apply functions or formula to automatically compute:
o Total Cost of these products.
o The VAT if its 18% of the total cost.
o The Net pay per each product supplied.
(iii) In column G, use function to position these products beginning with the most expensive one
as position 1 and end with the less expensive one as position 11.
(iv) Make your work look professional.
(v) Draw a column graph to compare the net pay for these products. Label the axes and title
clearly.
(vi) Indicate your name as footer.
(vii) Save your work with file name ―Abili Sec School.
(viii)
QUESTION 6.
Below is an extract of Daily paper sales of one of Red Pepper. Use it to answer the questions that
follow.
RED PEPPER WEEKLY DAILY SALES
AGENT MON TUE WED THUR FRI SAT SUN TOT COMME
NT
New Taxi Park 25000 54000 54000 45000 54010 65000
Mubende 65040 68040 9600 65000 65000 54600
supermark
Lugogo
et mall 65400 43000 53000 41000 40700 52110
Highest sales
Lowest sales

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 (a) Enter the above data using any spreadsheet application your choice.
(b) Use appropriate functions to determine
(i) Total sales
(ii) Highest sales from Monday to Sunday
(iii) Lowest sales from Monday to Sunday
(c) Determine the sales made on Sunday given that the sales on that day declined by
30% of those made on Saturday. Be sure to use absolute sale reference.
(d) Use a function to return a comment ― Good sales and ―Bad sales for sales
exceeding a total of 200000/-
(e) Format your figures to have a suffix UGX to two decimal place values
(f) Include a column graph showing the above daily sales
(g) Ensure that your Graph is on a separate sheet with all attributes such as legend,
title. Rename the new sheet Graph
(h) Save and print your work.
QUESTION 7.
A school produced an end of term mark list for senior five using any spreadsheet
program; enter the data into the table below.

NAME DIV HIST SUBMATH CHEM PHY ECON TL AVE POSITION

Ali 58 70 63 23 10 89
David 40 6 47 43 54 76
Hama 38 60 59 67 62 54
Mary 60 65 48 73 60 34
Abdul 25 43 67 32 28 21
Julius 70 23 47 41 57 34
Pius 34 37 56 45 42 54
Moss 78 75 34 51 68 32

a) Provide a heading for your worksheet as Cadet Secondary school, results for 2012
and center it with font size 24.5.
b) Using appropriate functions, determine for each student the
i. Total mark.
ii. Average mark.
iii. Position.
c) Apply boarders on the data you have entered in the worksheet.
d) Insert your name and personal number as footer.
e) The sheet for the table should be name table.
f) Create a pie chart using the average mark and include:
i. The heading senior five term one mark, Cadet Secondary school.
g) Copy the chat to sheet 2 and name it chart.
h) Saved your work as your name and personal number.
i) Print your work

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 8.
The table below shows examination results of senior six students of Mugo Secondary School. Study it
and answer the questions that follow.

A B C D E F G H I
1 MUGO Secondary School Six Science Class, 2013
2 SUBJECTS

AVERAGE
BIOLOGY

PHYSICS

GRADE
T RY

MATH
CHEMIS
NAM

NAM
FIRS

LAS
3
T

T
E

ICT
4 OKUMU DAVID 80 90 80 90 70
5 NAIGA LILIAN 72 85 63 47 90
6 APUNU JOSEPH 78 86 82 52
7 ODYEK TONNY 78 87 86 82 52
8 WAISWA MAX 30 25 58 58 67
9 LUBEGA KARIM 86 56 47 78 82
10 KATAIKE JENN1FER 59 85 64 55 85
11 KATEREGGA JULIUS 98 45 25 93 69
12
13 HIGHEST VALUE
14 LOWEST VALUE
15 MEDIAN VALUE

a) Enter the student‘s data above in a spreadsheet application as shown.

b) Using appropriate functions, determine the;
i. Average score for each student.
ii. Highest score for each subject.
iii. Lowest score for each subject.
iv. Median score for each subject.
c) Make your worksheet landscape page orientation.
d) Name your worksheet as results.
e) Use the relevant function to grade each student‗s average by indicating:
 Very good if average is greater than 80.
• Good if average is greater than 55.
• Poor if average is below 55.
f) Save your work as your name and personal number.
g) Print your work

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 9.
Pic-Hill Primary School scored the following marks in their Primary Leaving Examinations.
Names Eng. Maths Science SST
Karungi Hakhim 90 80 70 60
Muziransa Saad 70 57 60 70
Semakula Hamissi 40 45 60 50
Muhumuza Umar 60 40 5.0 30
Mbeiza Christine 70 80 78 90
Isabirye Kalifan 30 60 50 45
Mpairwe Joshua 70 6 V 50 40

i. Calculate using spreadsheets the total mark for every student.

ii. Calculate the average mark for every student.
iii. Find the best performer in every subject.
iv. Find the worst performer in every subject.
v. What is the average mark in every subject?
vi. What is the average total mark?
vii. What is the overall average mark in the school?
viii. Using the VLOOK, find students who scored above 60, gives them PASS and those below,
FAIL.
ix. Make your worksheet look professional.

QUESTION 10.
Enter the following data into a Microsoft excel sheet.
Name Department Basic Salary
Sophia Accounting 350000
Beth Finance 200000
Paula Accounting 450000
Aisha Human Resource 365000
Grace Finance 150000
Sarah Management 460000
Kate Transportation 550000
Namubiru Accounting 650000
Lwanga Accounting 190000
Hearte Finance 420000
Trina Human Resource 800000
Lorena Management 850000
Morel Accounting 280000

i. Add a column for employee‘s Age and fill it with figures of your choice.
ii. Sort the department column alphabetically.
iii. Extract subtotals for each department‗s basic salary
i. If employees pay NSSF (National Social Security Fund), PAYE (Pay as You Earn) and tax
which is 2%, 5% and 3% of the basic salary respectively, introduce a column for NSSF,
PAYE and Tax and calculate the net pay after those deductions.
iv. Select the names column and Net pay to for a clustered column with 3D visual effect chart
and save it as―Analysis.
v. Save your work under your names in the folder you created.
vi. Make a printout of your work

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 11
The school marks are divided into beginning of term (20%) and end of term (80%). Thus the total
mark should be generated with a function that can sum the figures while considering the percentage
weights.
Name Reg. No B.O.T E.O.T Total Mark Grade
Keth U/001 86 85

Beth U/002 67 57

Ham U/003 78 70

Kit U/004 95 67

Tim U/005 42 90

Val U/006 63 76

Pilly U/007 59 60

i. Enter the above data into a worksheet.

ii. Compute the total mark of the students.
iii. Insert three rows after Kit and enter Ali, Qarim and Natalie‗s marks.
iv. Using the HLOOKUP, Assign the grade of the students whereby, from 80 and above assign
A, 60-79, B, 40 -59, C and the rest D.
v. Change Val‗s end of term marks and put 15.
vi. Save your work as your last name and make a printout of your work.

QUESTION 12.
A Primary Four class teacher of Alokolum P.7 School uses spreadsheet to make
analysis of pupil‘s results. Use it to answer the following questions:
Name Math (%) Science (%) SST (%) English (%) Lou (%)
Monica 78 66 67 45 89
Jane 67 .77 70 65 77
John 55 45 100 84 98
Peter 45 56 82 56
Nelson 100 88 77 89 100
Patria 82 100 70 87
a) Enter the records in a spreadsheet application and arrange the names of these pupils
in alphabetical order.
b) Use function to auto compute the:
i. Total mark of each pupil
ii. Position of each pupil in the class based on total mark scored by each child.
c) Return the total number of pupils who:
i. Missed Lou examinations
ii. Scored above 60% in mathematics
d) Use HLOOKUP Function to return the name of the pupil with 100% in Mathematics
e) Plot a column graph to compare the performance of pupils in Mathematics and
English only. Label all axes, title and legend.
f) Save the work as Alokolum and print the file.
A PRACTICAL GUIDE TO COMPUTER APPLICATIONS
 QUESTION 13.

KB Computer Enterprises agreed to maintain an electronic spreadsheet to keep track of

business books for the various branches country wise. The following is a worksheet used
to extract records from business partner‗s vendors.
(a) Enter the following in any available spreadsheet software of your choice and save as
KB enterprises.
Branch Name Cost of Sale Gross Expense Reserve Net Remark
Sales s profit(sh s (shs) s profit(sh s
JCB_Soroti Branch (shs)
700,000 (shs
350,000 s) 45,000 . (shs) s) (shs)
KB_Lira Branch 400,000 )
70,000 50,000
KB_Hoima Branch 200,000 95,000 2,500
KB_Muni Branch 300,000 175,000 10,000
KB_Wakiso Branch 650,000 320,000 55,000
K_kobOKo Branch 555,000 47,800 73,000

Additional information
✓ Reserves is 10% of Gross Profit
✓ Net profit = Gross profit — (Expenditure + Reserves)
(b) Use appropriate formulae/function to calculate:
i. Gross profit for each member branch
ii. Reserves for each member branch
iii. Net profit for each member branch
(c) With use of a VLOOKUP, use the following criteria to include remarks.
 If net profit> = 500,000, then ―V.good Branch
 If net profit >400,000, then ―Good Branch.
 If net profit < = 300,000 then ―Dormant Branch.
(d) Format your worksheet as follows
i. Include an appropriate title on top of the worksheet well centered and bold
ii. Format the figures in the sale column to 2 decimal places with 000‗s separators
iii. Column headers should all be aligned to 45°
(e) Use columns for cost of sales and sales to insert a line graph, keep the title of the graph to be
PRODUCTIVE ANALYSIS, format it and place it in a separate sheet.
(f)
QUESTION 14
Create a Worksheet and enter the data below.
Auto stores Year 1 Year 2 Year 3 Year 4 ATS
1998 1999 2000 2001
Sales Revenue 32600 48000 62000 96800
Cost of Goods Sold
Gross Margin
Variable Expenses
Fixed Expenses 000 . 6000 6000 6000
Net Profit

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 Complete the table using the following information.

i. The cost of goods sold and variable expenses for the Auto Stores are 65% and 10% of the
sales Revenue respectively.
ii. Enter a formula for each quarter to calculate the Gross Margin which is equal to Sales
Revenue minus Cost of goods sold.
iii. Net profit is equal to Gross Margin minus Variable and fixed Expenses.
iv. Add a column called ATS that totals the figures from the four quarters.
v. Draw a column graph for Net Profit for the four quarters.
vi. Add a title ―Auto Stores and label the x-axis as Quarterly Net profit and the y-axis as
Amount in Shillings.
vii. Save your worksheet as your Name and print.

QUESTION 15
Enter the data bellow into a suitable application program and save it as ―Raw- marks

A B D E F
Student No. Names Telephone number Test A % Test B %
01 Harriet 0712445230 53 43
02 Beth 0702512012 48 22
03 Harith O772652310 62 35
04 Bruno 0773652140 85 68
05 Hyde 0782416212 56 56
06 Hearten 0752316242 72 70
07 Pilly 0774512634 62 62

i. Copy the work and paste it in worksheet 2 of the same workbook. Name the worksheet
2 as
―percentage-marks.
ii. Given that Test A and Test 13 are marked out of 90 and 70 respectively, enter
appropriate formulae to calculate the percentage marks
using percentage-marks worksheet.
iii. Use functions to obtain the difference between the highest and the lowest percentage
marks in Test ―A in cell G21.
iv. Calculate the average mark for Test B in cell G21.
v. Save your work and make a printout.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 16.
Create a worksheet and enter the data below:

Name SSN Working Rate Advance Overtime Overtime Gross Tax Net
No. hours of rate wage pay
pay
Paul S00I 150 3000 -
Kate S002 200 4200 1500
Kim S003 300 6000 4000
Beth S004 250 3500 -
Harry S005 240 8000 5000
Paul S006 200 5000 2000
Rita S007 150 4000 1500
Sherry S008 250 7500 3000
Hearte S009 280 5800 2100

In this company employee works for a minimum of 100 hours in case an employee works beyond
the normal hours, the pay rate is multiplied by 0.5. A tax of 30% is deducted from the gross income of
the Employee and PAYE as 10% respectively. You are required to calculate the following;
a) The overtime pay for the employees.
b) The overtime rate.
c) Gross pay.
d) Net pay.
e) Analyze the employee‘s wage with a suitable chat.
f) Save your work in your folder and also make a printout.

QUESTION 17.
The school did several tests marked out of 20. Use the information given to answer the questions that
follow.

Name Set 1 Set 2 Total Average Grade

Sophia 59 65
Beth 62 50
Paula 46 70
Aisha 85 68 .
Grace 60 49
Sarah 68 73
Kate 72 45
Tin 62 60
Val 85 60
Pilly 10 90

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 a) Calculate the total mark for each student
b) Calculate the average marks for the students
c) Using the ‗If‗ statement, assign grades to students using their averages in a way that, average
above 70, assign Dl, 65-70, D2, 55-60, C3, 50-55, C4,45-49, C5, the rest, F.
d) Differentiate those who have passed from those who have failed in a way that if a person has
average above 50, then that person has passed, otherwise, failed.
e) Save your work in a folder and also make a printout.

QUESTION 18.
Enter the following data into a Microsoft Excel sheet.
Name Department Basic Salary
Sophia Transport 350000
Beth Finance 560000
Paula Accounts 700000
Aisha Human Resource 450000
Grace Finance 492000
Sarah Accounts 646000
Kate Finance 500000
Harry Human resource 490000
Kate Transport 380000
Hearte Human resource 612000
Trina Transport 280000
Lorena Accounts 680000
Morel Finance 654000

Required:
i. Add a column for employee‘s age and fill it with the figures of your choice.
ii. Sort the department column alphabetically.
iii. Extract subtotals for each department‗s basic salary.
iv. Copy your work and paste it on sheet 2 to continue with the rest of the questions.
v. If employees pay NSSF (National Social Security Fund), PAYE (Pay as You Earn) and tax
which is 2%, 3% and 2% of basic salary respectively, introduce a column for NSSF, PAYE
and Tax and calculate the net pay after those deductions.
vi. Select the names column and Net pay to form a clustered column with 3- D visual effect chart
and save it as―Analysis.
vii. Save your work under your names in the folder you created.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 19.
Using any spreadsheet, type the following information
A B C D E F
1 CITY SALES EXPENDITURE INCOME/LOSS COMMISSION
2 Delhi 15111 13400
3 Chandigarh 26100 24050
4 Patna 17270 15670
5 5aipur 19800 21500
6 Agra 29400 25600
7 Total
8 PERCENT 10

i. Calculate the income/loss for each of the cities.

ii. Compute the commission for each of the regions as the percentage of income,
where percentage is as given in cell B8.
iii. Save the file under the name sales projection.
iv. Print the worksheet.

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 QUESTION 20.
A farmer‗s income and expenditure is shown in the spreadsheet below;
A B C D E
1 RATES
2 Increase 3%
3 . Decrease 2.5%
4
5
6 INCOME Maize sales 2000
‗
7 Wheat sales 25000
8 Mi1i sales 12500 ‗
9
10 Total Income 37500
11 EXPENDITURE Fertilizer 16000
12
13 Labor 10000
14 Transport 8000
15
16 Total 34000
Expenditure
17
18 PROFIT 23500
19 .

If his expenditure is decreased by 2.5% and income goes up by 3%,

a) Calculate the figures in cells E10 and E16 to find the total income expenditure in each case.
b) Calculate the figures in cell E 18 to find the profit.
c) Calculate the new expenditure in cells F12, F13 and F14.
d) Calculate the new income in cells F6, F7 and F8.
e) Calculate the new profit in cell 018.
f) Save your work.
g) Print your work.

QUESTION 21
The following students sat for their term one examination in Math (mat), Computer studies (comp),
commerce (corn) and History (hist) and obtained the following marks.

Abbey got 50 in math, 30 in comp, 20 in corn and 70 in hist. Obbo got 60 in mat, 56 in comp, 40 in
com and 55 in hist. Kato got 8O in mat, 75 in comp, 39 in com and 49 in hist. Val got 49 in
math, 50 in comp, 86 in com and 74 in hist. Ham got 60 in math, 45 in comp, 48 in com and 90 in
hist. Kim got 62 in math,53 in comp, 50 in com and 80 in hist. Tim got 29 in math, 60 in comp, 49 in
com and 78 in hist.
i. Enter the data given in a spreadsheet: All names should be in column A.
ii. Use a formula to complete the total for each student and put them in column F
iii. Sort the data entered in column F in descending order.
iv. Put the titles for column A, B, C, D; E and Fin orientation 90°.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 v. Boarder your work to give it a professional look.
vi. Draw a bar/column graph for the student‘s marks in the four (4) subjects.
vii. Save your work as your name and index number.
viii. Print your name.

QUESTION 22.
The school marks are divided into Beginning of term (30%) and End of term (70%). Thus the
total mark should be generated with a function that can sum the figures while considering the
percentage weights.

Name Reg. No B.O.T E.O.T T/MARK Grade

Keith U/0O1 86 85
Beth U/002 - 67 57
Ham U/003 78 70
Kit U/004 95 67
Tim U/005 42 90
Val U/006 63 76
Pilly U/007 59 60

A. Enter the above data into a worksheet

a. Compute the total mark for the students
b. Insert three rows after kit and enter Au, Quarim and Natalie‗s marks.
c. Assign the grade for the students whereby, from 80-100 assign A, 60- 79 ―B, 40-39,
―C and 20-39, ―D.
d. Change Val‗s end of term marks and put 15.
e. Apply all boarders to your work
f. Insert a column for position and using the total, give position to the students
g. Save your work as grading.

QUESTION 23.
Create a spread sheet of the data above, starting with the item title cell A3 and save as “stationery 1”
A B C D E F
1 Item Opening Closing Quantities Selling Value of
stock(O) stock(C) sold(Q) price (S) sales(V)
2 Note books 200 120 1500
3 Printing paper 400 160 8000
4 Clip files 170 80 200
5 Box files 100 0 2500
6 Diaries 95 30 1800
7 Counter books 600 150 5000

Total value
of sales

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 i. Put the appropriate formula in cell D3 to compute the amount sold.
ii. Copy it to the rest of the column
iii. Put the appropriate formula in cell F3 to compute v.
iv. Sum up column F to find the total value of sales.
v. Use the graph function to draw a bar graph of sales for the various items .Write your
name and index number below the graph.
vi. Save the graph as My graph

QUESTION 24
Enter the following data into a Microsoft excel sheet
Name Department Basic Salary
Ali Accounting 350000
Bob Finance 200000
Cathy Accounting 450000
Din Human Resource 365000
Eddy Finance 150000
Felly Management 360000
Gill Transportation 520000
Hum Accounting 720000
Ethan Accounting 170000
Jessie Finance 360000
Kit Human Resource 700000
Lass Management 700000
Melisa Accounting 150000

Required
i. Add a column for employees Age and fill it with figures of your choice
ii. Sort the department column alphabetically
iii. Extract subtotals for each department‗s basic salary
iv. If employees pay NSSF (National Social Security Fund) and Payee (Pay as You Earn) which
is 3% and 4% of basic salary respectively introduce a column for NSSF and Payee
and calculate the net pay after those deductions.
v. Select the names column and Net pay to form a clustered column with 3-D Visual effect
chart.
vi. Save your work as your name.

QUESTION 25
The following members of twegatte saving and cooperative society to OK loans from gold trust bank.
They were charged a handling fee of 5% and an interest
of 15%of the loan.

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 Name Loan (Shs) Period
Kato sulaiman 500,000 2 years
Magembe Ivan 750,000 3 years
Nababi Justine 350,000 2 years

Kapere Douglas 1,250,000 6 months

Sagala Martin 900,000 1.5 years
Tomusange David 2,150,000 5 years

i. Create a work sheet with column headings NAMES, AMOUNT, PERIOD,

HANDLING FEES, INTEREST, and TOTAL PAYMENT.
ii. Enter the above data.
iii. Using relevant formulae calculate the Handling fees, interest and total payment for
Kato Sulaiman
iv. Using the copy and paste feature complete calculations for all the members.
v. Create a 3-D column graph to show the Total payment of each member.
vi. Save work sheet as <twegatte> in your folder,

QUESTION 26.
Enter the following data into a Microsoft excel sheet
Name Department Basic Salary
Sopiia Accounting 350000
Beth Finance 200000
Paula Accounting 450000
Aisha Human Resource 365000
Grace Finance 150000
Sarah Management 460000
-Kate Transportation — 550000
Namubiru Accounting 650000
Lwanga Accounting 190000
Hearte Finance 420000
Trina Human Resource 800000
Lorena Management 850000
Morel Accounting 280000

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 Required:
i. Add a column for employee‘s Age and fill it with figures of your choice.
ii. Sort the department column alphabetically.
iii. Extract subtotals for each department‗s basic salary
iv. If employees pay NSSF (National Social Security Fund), PAYE (Pay As You Earn) and tax
which is 2°/9, 5%, and 3% of the basic salary respectively,
v. Introduce a column for NSSF, PAYE and Tax and calculate the net pay after those
deductions.
vi. Select the names column and Net pay to for a clustered column with 3D visual effect chart
and save it as ―Analysis.
vii. Save your work under your names in the folder you created.
viii. Make a printout of your work.

QUESTION 27.
Enter the data bellow into a suitable application program and save it as “Raw- marks”

A B C D E F 0
Student Names Telephone Test % Test B %
number number A L
01 Harriet 0712445230 53 43
02 Beth 0702512012 48 22
03 Harith 0772652310 62 35
04 Bruno 0773652140 85 68
05 Hyde 0782416212 56 56
06 Hearte 0752316242 72 70
07 Pilly 0774512634 62 62

i. Copy the work and paste it in worksheet 2 of the same workbook. Name the worksheet 2 as
“percentage-marks”.
ii. Given that Test A and Test B are marked out of 90 and 70 respectively, enter appropriate
formulae to calculate the percentage marks using “percentage- marks” worksheet.
iii. Use functions to obtain the difference between the highest and the lowest percentage marks
in Test ―A in cell E2
iv. Calculate the average mark for Test B in cell G2.
v. Save your work and make a printout.

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 QUESTION 28.
Create the spreadsheet below and save it as Student-marks.
STUDENT NAME MATHS ENGLISH BIOLOGY
HadijahKadondi 67 74 71
LutaleAcram 58 65 56.
AhumuzaShamsa 81 69 70
KusiimaNasur 45 50 49
Komugisha Sandra 78 76 68
MaskaHairat 34 47 65
LutakomeBasam 56 56 56.
BalukuAiman 85 88 69
NajjingoSohpia 60 .55 46

Enter the formulae to complete the following:

i. The marks for each student.
ii. The average mark for each subject.
iii. The highest mark for each subject.
iv. The lowest mark for each subject.
v. The standard deviation per student.
QUESTION 29

Hill Primary School s c o r e d the following marks in their P r i m a r y LeavingExaminations.

Names Eng. Math Sci SST

KarungiH 90 80 70 60
MuziransaSaad 70 57 60 70
SemakulaHam 40 45 60 50
Hamza Umar 60 40 50 30
Christine yuda 70 80 78 90
IsabiryeKa1ifan 30 60 50 45
MpairweJass 70 60 50 40

i. Calculate using spreadsheets the total mark for every student.

ii. Calculate the average mark for every student.
iii. Find the best performer in every subject.
iii. Find the worst performer in every subject.
iv. What is the average mark in every subject?
v. What is the average total mark?
vi. What is the overall average mark in the school?
vii. Using the IF functions, find students who scored above PASS and those below, FAIL.
viii. Make your worksheet look professional.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 30.
The following spreadsheet shows the profit or loss on sales at an ice- cream stall during a
four week period.
Table 35

A B C D E F
1 ICE-CREAM STALL
2 Cost price (Ug)
3 Ice 500
crea
4 m 800
5
6 Ice-cream Orange Income Expenses Profit/Loss
Sales juice (Ug) (Ug) (Ug)
(Ug) sales (Ug) .
7 Week 1 3000 400 980,000 900,000 Profit
8 Week 2 2500 100 770,000 900,000 Loss
9 Week 3 4500 100 1,370,000 900,000 Profit
10 Week 4 3000 200 940,000 900,000 Profit

iii. State the format of data in cell B6.

iv. Write down a formula that could be in cell D7 to calculate the income for week 1
v. Describe how the formula D7 can be copied into the cells t8, D9
vi. State the cells that are needed to create a line graph to show the income and
expenses for week 1 and week 4.
iv. Cell FT contains the function: =IF(D7>E7, Profit, Loss) and is copied into cells F8,
F9 and F10. Write down the function that will be in cell F10.

QUESTION 31.
Employee Age Service Salary Allowance Gross Taxable PAYE NSSF Net
pay amount pay
Nalwanga 54 120,000 70,000
Kityo 34 135,000 85,000
Abigaga 65 110,000 100,000
Akello 35 150,000 130,000
Lowery 60 200,000 70,000
Bamoshena 57 98,000 15,000
Omoding 49 78,000 10,000
Nakimuli 29 140,000 80,000
OKiru 27 95,000 65,000
Olowo 63 130,000 20,000
Namutebi 27 115,000 75,800

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 a. enter the above data into your worksheet and answer the questions below
b. Assuming each employee started working at the age of 23years, compute the
years spent in service (to fill the service column)
c. Taxable amount is computed after deducting NSSF and 13,300 (threshold) from
the Gross Pay, PAYE is 30% of the Taxable amount; NSSF is 5% of the Gross
pay. Compute the Gross pay, Taxable amount, PAYE, NSSF and Net pay.
d. Insert the following records after Omoding and compute the relevant entries
e. Delete the record for lowery from the worksheet

QUESTION 32.
A company deals in 6 major stationery items namely; counter books,Note books, printing
paper, clip file, box files and diaries. The table belowRepresents the opening stock (0),
closing stock (C), Quantity sold (Q) selling Price (S) and value of sales (v) respectively
where, Q = 0 - C and V = S x Q.

A B C D E F
Openin Closing Quantitie Selling price (S) Value of
1 Item g stock stock (C) s sold (Q) sales (V)
(0)
2 Note books 200 120 1500
3 Printing paper 400 160 8000

4 Clip files 170 80 200

5 Box files 100 0 2500
6 Diaries 95 30 1800
7 Counter books 600 150 5000
Total value of
sales

i. Create a spreadsheet of the above, starting with the item title Cell A3and save it as
―Stationery 1
ii. Put the appropriate formula in cell D3 to compute the amount sold.
iii. Put the appropriate formula in cell F3 to compute V.
iv. Sum up column F to find the total value of sales.
v. Use the graph function to draw a bar graph of sales for the various Items.
vi. Write your name and index number below the graph.
vii. Save the graph as ―My graph

QUESTION 33.
Below is a table of staff in an association. In one of their documentation, they require that the
following information be captured to come up with a graph.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 Reg. No Name Age Address Department Basic Pay NetPay
UGA001 Namutebi 28 Lugala Housing 800,000
UGA002 Kiwewesi 37 Kasanga Sales 900,000
UGA003 Lule 44 Kawala Accounts V 600,000
UGA004 Sematimba 51 Naru Computer 600,000
UGA006 Kayiwa 55 Bwaise Sales 1,000,000
UGA007 Kayanja 47 Lubaga Housing 5,000,000
UGA008 Muwanguzi 48 Entebbe Computer 900,000
UGA008 Mitala 54 Kalerwe Accounts 700,000
You are required to:
i. Enter the information above in a spreadsheet program.
ii. Insert a title Staff association which is centered in merged cells above the table
records.
iii. Insert the record of Sematimba between Kayiwa and Kayanja. Age: 56; Department:
sales; Address: Muyenga; Basic Pay: 500,000; Reg. No:UGAOO5
iv. Include a header containing the current date and time.
v. Include afooter containing your name and index number.
vi. Calculate the Net Pay if an allowance of 130,000 is deducted from the Basic Salary.
vii. Delete Sheet 2 and Sheet 3.
viii. Create a pie- chart as a separate sheet to represent the Net Pay of the various staff.
ix. Save the work on a diskette as ‗chogm‗ in a folder called CHOGM.

QUESTION 34.
The table below represents prices of commodities in various markets in aparticular town.
A B C D E F
1 COMMODITY MARKET MARKET MARKET MARKET
1 2 3 4

2 Rice 1,000 1,100 1,950 1,100

3 Sugar 1,700 1,650 1,710 1,800
4 Meat 2,500 2,20O 2,700 2,800

5 Salt 400 450 500 410

6 Oats 1,200 1,100 1,150 1,210
7

i. Enter the data as it is in a spreadsheet program. Use formulas to calculate the average
prices of each commodity and insert your answer in column F. Save your entries as
―market prices
ii. The prices of all commodities in markets 1 and 3 have been levied a value added tax (VAT)
of 17%. Use a formula to calculate the new prices after VAT and put them in columns H
and I .label them ―market 1 with VAT and ―market 3 with VAT respectively. Save
changes.

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 iii. Create a column graph representing the, prices of sugar in the given markets. Save it in the
same spreadsheet.
iv. Put your name as the header and the index number and date as the footer on all copies of
your work.
v. Print your work.

QUESTION 35

1. ‗This information was extracted from Kyabateeta high

school. Study it carefully to answer the questions that follow.

ITEM COST SCHOOL PROFITS EXPENSES SELLING

PRICE(UGX TAX PRICE
Sumbiz ) 7,000/=
Meat pie 25,000/=
Splash 60,000/
Daso 35,0001=
Pens 40,0001=
Chapuz 16,000/=
Cassava chips 12,000/=
Boxers 15,500/=
cakes 35,000/=
Other information:
Selling price = cost price + school tax + expenses + profits. Expenses
are = 40% of the selling price
Profits are 30% of the selling price School
tax is 10% of the selling price Tasks:
As someone who appreciates spread sheets principles and functions:
i. Enter the above information in a spreadsheet application of your choice
ii. save it as with your real name.
iii. Determine the amount of tax the school gets from the canteen, profits and expenses for each
item.
iv. Determine the average and total amount of tax the school collects from the canteen.
v. Change the name of the spread sheet 1 to canteen sales.
vi. Determine the cost price for all items.
(At the beginning of next year the canteen operators have asked the school management that he is
going to increase selling price by 20%. Insert a new column to work out the new prices for all canteen
items next year.)
vii. Format all figures with UGX currency symbol with one decimal place.
viii. On a separate sheet, plot a line chart to represent the items, cost price, and selling price.
ix. Apply a centered footer of your name and registration number in your work sheet.
x. Sort the list in descending order according to items.
xi. Change the orientation of the first row of the table to 45 degrees and change its color to blue
xii. Copy and paste your work on sheet two, an rename it canteen‗

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QUESTION 36
The table below shows marks for Diploma students. Study it carefully and answer the following
questions.
NAME Reg. No Fin Acc B.Stat B.Law Mktg SBM
Kalyango Junior B/U/1234/PS 60 76 80 77 73
Mirembe Elsa B/U/897/PS 74 67 54 64 59
Bagonza Isa B/U/1076/PS 82 56 73 89 71
Bwerere Dion B/U/003/PS 56 45 80 57 64
Lutia Ipsum B/U/546/PS 32 66 71 62 55
Nankya Oliver B/U/8764/PS 58 59 69 79 49
Katto Emma B/U/1004/PS 69 80 67 60 65
Apio Thelma B/U/2234/PS 81 87 75 88 94
Odong Peter B/U/004/PS 45 70 64 74 67
Kiiza Lionel B/U734/PS 77 79 53 66 70
Required:
1. Create a file named STUDENTS RESULTS in your folder and enter the above data in a
worksheet
2. Rotate the filed names to angle counter clockwise,
3. Sum the total mark for each student.
4. Find out the average for each student.
5. Create more columns in between grade and Rank the student‘s marks in each subject to show who
has passed or failed. The criteria is that: A student mark in a subject is above or equal to 50 then
the student has passed or else failed.
6. Arrange the marks basing on students names in descending order.
7. Filter out the students who got 50 and above according to the average mark and save it as my
result.
8. Calculate the highest total mark
9. Calculate the lowest total mark.
10. Bold the field names and add a shading of your choice to them
11. Insert a red borders to the text you have create.
12. How many students did the exams?
13. How many subjects where done by the students
14. Plot the students names against their average marks on a suitable 3D column chart with a title

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QUESTION 37
Below is payroll for employees for a certain school, use it to answer questions that follow
Employee Names department Basic salary Gross salary
Omara james Finance 120,000
Oman peter Marketing 70,000
Among josephine Procurement 200,000
Abiima jane Procurement 140,000
Santo mlay Marketing 160,000
Kizito paul Operations 130,000
Omach Christine Finance 500,000
Sendi paul Operations 90,000
Mad john Procurement 700,000
Kate Edward Administration 190,000
Musa calton Procurement 300,000
Ochan drake Finance 650,000
Obichi ben Operation 450,000
Note:
Gross salary is basic salary plus allowances
Housing allowances is ¾ of basic for those earning higher than 500,000, otherwise ¼ of basic salary
Transport allowance is ¼ of housing allowance plus ½ of housing allowance
Employees contribute 5% of their gross salary as NSSF while their employer contributes 10% towards
the same.
Payee is 30% of gross salary for employees above 500,000, 25% for employees below 400,000,20% for
employees below 300,000, 10% for employees below 250,000 and the rest will pay only 11.5% of their
gross salary.
Required,
Enter the above table in excel and name it pay roll
Insert a pay roll in a red border
Determine gross salary for the employees
Determine the PAYE for employees
Using employee contribution only determine NSSF for employees
Determine net pay for employees
Determine totals for basic, gross, nssf, payee and net pay
Sort the departments in descending order and the names within the department in the same order 4 marks
Format the figures to KSH currency with no decimal places
Represent employees and their gross salary on a simple column chart, and insert the chart in a new sheet
called salary chart
Save the work in your registration number in the created folder on the desktop

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QUESTION 38
Below are employees for a certain school, use it to answer questions that follow
Employee Names Hours age salary
Alex 15 34 43000
Joan 39 25 150000
Patrick 45 35 400000
Mike 45 49 300000
Jane 16 60 869000
Janet 29 20 700000
Moses 23 40 540000
Jack 12 32 800000
Henry 13 18 1200000
Festo 14 55 200000
Bismarck 13 24 230000

Note:
Payee is 5% of basic pay
Nssf is 15% of basic pay
Required
Enter the above data in the excel sheet and rename it food basket
a. Compute the payee
b. Compute the basic
c. Compute the nssf
d. Compute the gross salary
e. In anew column determine when each employee was born
f. Using excel tools determine the lowest earning
g. Determine the total and average of every column
h. Format the figures to euro with one decimal
i. Put the list in the blue border
j. Use a column chart to represent employees and their salary
k. Save the work in your name and registration number in the created folder
QUESTION 39

The table below shows marks for primary seven candidates at kasubi progressive primary school. Study it
carefully and answer the following questions

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Name MATH SST/RE ENG SCI Marks Letter of Grade
Kalyango Junior 60 76 80 77 80 – 100 D1
Mirembe Elsa 74 67 54 64 75 – 79.9 D2
Bagonza Isa 82 56 73 89 70 – 74.9 C3
Bwerere Dion 56 45 80 57 65 – 69.9 C4
Lutta IPsum 32 66 71 63 60 – 64.9 C5
Nankya Oliver 58 59 69 79 55 – 59.9 C6
Kato Emmanuel 69 80 67 60 50 – 54.9 P7
Apio Thelma 81 87 75 88 45 – 49.9 P8
Dong Peter 45 70 64 74 Below 45 F9
Kiiza Lionel 77 79 53 66

Required,
a) Enter the above data in the excel sheet and name it computer application.
b) Rotate the field names to angle counter clockwise
c) Total up marks for each student
d) Insert a column to calculate the average of students
e) Create columns called GRADE and grade the student‘s marks in each subject to show who
qualifies for which grade according to the average mark.
f) Calculate the highest and lowest total mark
g) Calculate the number of students who got 50 and above in each subject
h) Calculate the number of subjects.
i) Calculate the number of students who failed in each column
j) Insert the average and total marks of all the units
k) Filter out the students who got 250 and above according to the total marks and move it to the
second sheet called RESULTS
l) Arrange the marks basing on student‘s names in ascending order.
m) Bold the field names and add a shading of your choice to them
n) Insert all borders to the text
o) Insert header, footer under your both names plus page number, the current time and the current
date.
p) Plot the students‘ names against their total marks on the suitable 3D clustered column chart with a
title on and move it the new sheet called basket

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

QUESTION 40

The following is a simple payroll:

Required:
1. Write formulae using cell names for the following expressions, State where the formula is placed.
Basic Pay = Hours Worked * Hourly Rate.
Allowances are allocated at 10% of the Basic Pay.
Gross Pay = Basic Pay + Allowances.
Tax Deduction is calculated at 20% of the Gross Pay.
Net Pay = Gross Pay – Tax Deductions.
a. Insert a picture (Logo) into the worksheet.
b. Resize the picture to Height 0.62 and Width 0.62 inches.
c. Format the range C2:C9 to two decimal places
d. Adjust column D such that all the values are displayed
e. Format the range H2:H12 as a percentage.
f. Add the Red Header ‗Balance Sheet 2018‘ to the right section of the worksheet
g. Put a double border round the whole table and a single line border inside the table
h. Make all the net pay bold, zero decimal places, and use 1000separator
i. In cell A10 type Maximum function to calculate the maximum of all columns
j. In cell A11 type AVERAGE function to calculate the average of all columns
k. In cell A12 Enter the title ‗Total‘ and find the totals of all columns.
l. The column for the Totals should be Italic and shaded in blue.
m. Format the gross pay to UGX with two decimal places
n. Plot the employee names against their hours worked on a suitable 3D column chart with a title
and make out a slice of njogu
o. Resize the chart such that the bottom left corner is on cell A55, while the bottom right corner is
on cell I55 so that all the details are clearly visible.

QUESTION 41
Using a spreadsheet program of your choice, enter the following records and take out the instructions
below and save the work as salaries
Below is payroll for employees for a certain school, use it to answer questions that follow
Employee Names department Basic salary Gross salary
Omara james Finance 120,000
Oman peter Marketing 70,000
Among josephine Procurement 200,000
Abiima jane Procurement 140,000
Santo mlay Marketing 160,000
Kizito paul Operations 130,000
Omach Christine Finance 500,000
Sendi paul Operations 90,000
Mad john Procurement 700,000
Kate Edward Administration 190,000
Musa calton Procurement 300,000
Ochan drake Finance 650,000
Obichi ben Operation 450,000

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

Note:
Gross salary is basic salary plus allowances.
Housing allowances is ¾ of basic for those earning higher than 500,000, otherwise ¼ of basic salary
Transport allowance is ¼ of housing allowance plus ½ of housing allowance
Employees‘ contribute 5% of their gross salary as NSSF while their employer contributes 10% towards
the same.
Payee is 30% of gross salary for employees above 500,000, 25% for employees below 400,000, 20% for
employees below 300,000, 10% for employees below 250,000 and the rest will pay only 11.5% of their
gross salary.
Required:
a) Enter the above table in excel and name it my pay roll.
b) Determine gross salary for the employees
c) Determine the PAYE for employees
d) Using employee contribution only determine NSSF for employees
e) Determine net pay for employees
f) Determine totals for basic, gross, NSSF, payee and net pay
g) Copy your work to sheet2 of your workbook.
h) Sort your work in respect to employee Names in order A-Z.
i) Put a red double border round the whole table and a blue single line border inside the table
j) Add the Header ‗Final sheet‘ to the right section of the worksheet
k) Format the figures to RUR currency with no decimal places

QUESTION 42
The table below shows marks for Diploma students. Study it carefully and answer the following
questions.
NAME Reg. No Fin Acc B.Stat B.Law Mktg SBM
Kalyango Junior B/U/1234/PS 60 76 80 77 73
Mirembe Elsa B/U/897/PS 74 67 54 64 59
Bagonza Isa B/U/1076/PS 82 56 73 89 71
Bwerere Dion B/U/003/PS 56 45 80 57 64
Lutia Ipsum B/U/546/PS 32 66 71 62 55
Nankya Oliver B/U/8764/PS 58 59 69 79 49
Katto Emma B/U/1004/PS 69 80 67 60 65
Apio Thelma B/U/2234/PS 81 87 75 88 94
Odong Peter B/U/004/PS 45 70 64 74 67
Kiiza Lionel B/U734/PS 77 79 53 66 70
Required:
1. Create a file named STUDENTS RESULTS in your folder and enter the above data in a
worksheet
2. Rotate the filed names to angle counter clockwise,
3. Sum the total mark for each student.
4. Find out the average for each student.
5. Create more columns in between grade and Rank the student‘s marks in each subject to show who
has passed or failed. The criteria is that: A student mark in a subject is above or equal to 50 then
the student has passed or else failed.
6. Arrange the marks basing on students names in descending order.
7. Filter out the students who got 50 and above according to the average mark and save it as my
result.
A PRACTICAL GUIDE TO COMPUTER APPLICATIONS
 8. Calculate the highest total mark
9. Calculate the lowest total mark.
10. Bold the field names and add a shading of your choice to them
11. Insert a red borders to the text you have create.
12. How many students did the exams?
13. How many subjects where done by the students
14. Plot the students names against their average marks on a suitable 3D column chart with a title
QUESTION 43
The table below shows examination results of senior six students of Mugo Secondary School. Study it and
answer the questions that follow.
A B C D E F G H I J K l
1 MUGO Secondary School Six Science Class, 2022
2 SUBJECTS
3

AVERAGE
BIOLOGY

CHEMIST

PHYSICS
GENDER

GRADE

Position
MATH
NAME

NAME
FIRST

LAST

ICT
RY
4 OKUMU DAVID M 80 90 80 90 70
5 NAIGA LILIAN F 72 85 63 47 90
6 APUNU JOSEPHINE F 78 40 86 82 52
7 ODYEK TONNY M 78 87 86 82 52
8 WAISWA MAX M 30 25 58 58 67
9 LUBEGA KARIM M 86 56 47 78 82
10 KATAIKE JENN1FER F 59 85 64 55 85
11 KATEREGGA JULIUS M 98 45 25 93 69
12 Highest Value
13 Lowest Value
14 Mode Value

a. Enter the students‗ data above in a spreadsheet application as shown

b. Using appropriate functions, determine the:
I. Average score for each student.
II. Highest score for each subject
III. Lowest score for each subject.
IV. Mode score for each subject
c. Make your worksheet landscape page orientation.
d. Name your worksheet as results.
e. Use the relevant function to grade each student‗s average by indicating:
 Very good if average is greater than 80.
 Good if average is greater than 55.
 Poor if average is below 55.
f. Calculate the number of subjects using excel formula
g. Display all first names end with A
h. Filter the above list to reflect only the males and take it to the next sheet as males
i. Sort the last names so that they are in descending order.
j. Plot the first names against their average on the suitable 2D line and move it the new sheet

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 MICROSOFT OFFICE ACCESS
(DATA BASES).
A database is a collection of arranged data in a way that allows access retrieval, and use of the data.

A database is an organized collection of data. It is considered to be organized because the data is

stored in categories that are accessible ma logical or practical manner. Data can be anything that has
significance to the organization the system is serving.
Examples of paper databases
1. Television guides
2. Dictionaries
3. Receipt cards
4. Telephone books etc.
Examples of Computerized data bases.

1. Database systems in banks

2. Phone inquiry systems
3. Organizations like water
4. Fight information.
5. Libraries
6. Schools
7. Business directories
8. Electricity and water management systems

Database software or database management system (DBMS) allows the user to create access and
manage a database. Most PC databases consist of a collection of tables organized in rows and columns.
Common terms used in data base
a. Files:
A file is a large organized data structure that contains related data such as records. Files are used for
storing programs and data in secondary storage. This is extremely important since the main memory is
volatile:
b. A Record:
Every entry of data is referred to as a record. A record is a group of related items that we can treat as a
single group. A record is a row in a table that contains information about a given person, product, or
event. (An individual entry in a table)
c. A Field:
A field is a column of similar information or group of vertically arranged data that contains similar,
information of the same data type. Or it can be a column in the table that contains specific piece of
information within a record.
d. Table structure:
This refers to the number of fields, field name (s), field length and data types in a database table.
A field name is assigned to each field to identify the different fields.
e. Field length.
This is the maximum number of characters that can be stored for data in a particular field.
The data type of a field specifies the type of data that the field can contain.
f. Data Validation:
This is the process of comparing the data entered with a set of predefined rules or values to check if
data is acceptable.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 Examples of data types used in Data base:

a. Text type: This contains letters, numbers or special characters.

b. Numeric type: This contains numbers only.
c. Currency type: This contains dollar, pound cents etc.
d. Date and time type: This contains text of any kind or length.
e. OLE object: object linking and embedding. It includes objects, graphics or other binary data.
f. Lookup wizard: When the value that you need exists in another table or from a list of statistical
values you use a lookup wizard to help you establish a link to the table or define the combo box
that will display the list of values on a form or report other data type may include;
g. Boolean type

Examples of database soft wares include

i. Micro soft access

ii. SQL
iv. Oracle database
v. Maria‘s DB

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 RESOURCE QUESTIONS OF DATABASE.
(MICROSOFT ACCESS).

QUESTION 1.

G4S is a security organization that owns runs a saving scheme for its members. You have been asked to
use a use a database management system (DBMS) to help the scheme members maintain records of the
association.

First Last Membershi DOB Age Membershi Fully

Name Name p NO p Fee (shs) paid
Kintu Mark 4321 12/11/1990 200,000 Y
Akullo Warren 5855 10/1/2015 50,000 N
Akongo Joshua 514 08/08/2003 12,000 N
Kifampa Bob 123 12/1/1999 10,000 N
Kaleb Peter 411 l0/03/2014 70,000 N
Ondigo Sophie 868 12/12/2010 100,000 Y

Wakiaga Precious 654 14/1/2013 140,000 Y

Aketch Lucy 744 11/03/1992 60,0000 N

(a) Create a database file called G4S that has the following fields of data for each member.
(b) Assign an appropriate primary key and data types for your database
(c) Use a form to enter the records in your database save your form as data
(d) Use a query to compute
i. Age of members of the association, save query as age
ii. Create another query that would be used to display those whose first name starts with letter A and
aged 18 and above name it Age18
iii. For members born between 1990 and 2013, save it as born e) Generate a report for age query,
save report as Age report
iv. Print your report

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 2.

The table below shows books in a library.

BOOKS IN THE LIBRARY

Code Title Name of Paper Back (P) or hard Borrowe Date Due back
number Author Back (H) r
Number
2043 The Great Gatsby F.Scott P 15234 01 June 08
5284 Jane Austen-A C.Tomalin H 11356 02 June08
life
4033 Harry Porter and the J.K.Rowling H 16582 26 May 08
Philosopher‗s
Stone
0549 Northern Lights P.Pullman P 12982 28 may 08

BORROWERS

Borrower Number Name Of Address of borrower Borrowers‟ Phone

Borrower Number
113 Tobias Anendra 658 Uhuru High way, 0772344567
P.o box 2809
16582 Carlos Moyes 12, Avenue De Lupin, 0712417398
P.o box 65432

Computers are now widely used in libraries. Using a database .management systems program:
(a) Create a table of books and enter the data.
(b) Create another table, of borrowers and enter the data.
(c) Sort the records in part (a) in descending order of code numbers.
(d) using fields: code number, title, name of author, paper back or hard back, date
due back, create a query showing borrowers number that is a above 12506 using table 2.
(e) Create a query, showing only books with hard back and the names of the author.
The names of the authors should be in ascending order.
(f) Create a relationship between the books‗ and borrowers‗ tables.
(g) Put your name and index in the header and the current date and time in the
footer of both tables.
(h) Create a report using both tables and name the report as ―borrowers
(i) Save the database as ―library database

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 3.

The Database Manager of Kakira Primary School provides you with the following details. Use it
to carefully attempt the following instructions.

FamilyName FirstName Sex Age Science SST English Maths

Kamusiime Edwin M 17 50 77 47 88
Moreri Nicholas M 17 63 56 13 56
Mugerwa Ronald M 16 55 28 83 35
Akena Kennedy M 18 22 47 55 78
Kakaire Musa M 14 36 75 68 98
Ssentongo David M 18 99 96 91 65
Babibye Lonah F 19 55 35 38 65
Namulondo Mary F 16 66 84 61 67
Kafuko Ivan M 15 47 82 53 35
Kimgugwe Joseph M 13 12 82 24 81
Namboso Hellen F 17 36 83 35 80
Aketch Harriet F 16 88 96 56 50
Naigamba Pauline F 18 71 72 77 60
Opio William M 16 29 56 88 75
Akeko Judith F 15 26 46 68 37

Required
(i) You are required to design a suitable database to manage the above information,
name the Database KAKIRA PS DATABASE.
(ii) Create a table using Design View, and name it STUDENTSRESULTS.
(iii) Create a form called Results Entry Form and enter the above records.
(iv) Create a query displaying all the fields in the above table to filter out only pupils who
are females. Save it as Females. Print the query and its output.
(v) Create another query displaying all the fields of pupils with ages 15 and above. Name
it Aged 15 Plus. Print the query and its output.
(vi) Create a query displaying all the fields in the above table to filter out only pupils
whose Math marks are between 35 and 81. Name it Marks between 35 and 81.
(vii) Create a query to filter out the pupils who scored at least 70 marks in SST and
English. Name it AT LEAST 70 MARKS IN SST AND ENGLISH. Print the query
and its output.
(viii) Create a report showing Family Name, First Name, Sex and Age. Name it Simple
Report. Print the report.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 4.

Carefully study the information given below.

StudentID Surname FirstName Sex Club Donation

BCM652 Kamusiime Edwin M Interact 5000
BCM441 Moreri Juliana F Debating 6300
BCM102 Mugerwa Ronald M Writers 5500
BCM333 Akena Kennedy M Interact 2200
BCM459 Kakaire Musa M Writers 3600
BCM245 Ssentongo David M Debating 9900
BCM134 Babibye Lonah F Writers 5500
BCM101 Namulondo Mary F Interact 6600
BCM376 Kafuko Ivan M Debating 4700

Required
a) Design a suitable database to manage the above information, name the Database BCM
DATABASE.
b) Create a table using Design View, and name it STUDENTS TABLE.
c) Create a form called Students Entry Form and enter the above records.
d) Create a query displaying all the fields in the above table to filter out only students who are
females. Save it as Females. Print the query and its output.
(a) Create another query displaying all the fields of students with donations 5000 and above. Name
it 5000 Plus. Print the query and its output.
(b) Create a query displaying all the fields in the above table to filter out only students whose
donations are between 2200 and 9900. Name it Donations between 2200 and 9900.
(c) Create a query to filter out the students who donated at least 5000 in Interact and Writers clubs.
Name it Interact and Writers. Print the query and its output.
(d) Create a report using Donations between 2200 and 9900 query. Name it
Report Between. Print the report.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 5.

(a) Using any database software of your choice create this database for Kiti Primary School
Save it as KITI database.

INDEX NAME STREAM GENDER MTC ENG SST SCI

No
KITI/001 Ouma Derick P7N M 43 56 90 15
Peter Biwott P7E F 52 65 77 61
Kirungi. Paul P7 N M 66 14 88 52
John Makokha P7E M 80 96 78 60
Kimani Joseph P7N F 89 63 43 25
Mpagi Nofhan P7E M 71 60 49 65
NakanwagiMilly P7N F 23 42 21 74

(b). Assign a primary Key to one of the most appropriate field.

(c) The student index number should increment by 001. Assign appropriate data types
(d). use lookup wizard for Gender field
(e). Create a form in a tabular form called Students and use it to populate your database.
(f). Create a query and calculate the total marks obtained by each student which is the sum of all the four
subjects.
(h). Create a query to display the following
i. Pupils whose names have character gi. Save as gi query.
ii. Pupils who scored above 50 in math, English and are males. Save as Scores
iii. Sort the names in the table descending order
(i). Generate a report to display the information queried in h (ii). Save your report as Scores final report.
(j). Include logo for the report, header and footer your name and personal number respectively.
(k). Print out only your database object ….. Report generated in part (j) above

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 6.

(a) Create a table using design view with the following fields: NAME, DATE OF BIRTH, SEX,
RELIGION and FEES BALANCE. Set the NAME field as the primary key and save the table as
―Candidates Table
(b) Creates a form to enter the records below and save the form as ―Candidates form

NAME DATE OF BIRTH SE RELIGION FEES BALANCE FEES

X BALANCE
Tina T Jan, 02, 90 F catholic 40, 000
Golfer J. Feb, 20, 89 M Muslim 60, 000
Bob Baller Mar, 13, 88 M Protestant 55, 000
Alice Cricketer Apr, 04, 89 F Pentecostal 20, 000
Sam Big Jun, 03, 90 M Catholic 25, 000
Jenifer J Feb, 04, 87 F Adventist 90, 000
Musa B Jul, 05,98 M Muslim 40, 000

(c) Create a query displaying all the students whose names begin with letters B and T. Save it as
BT” query.
(d) Create another form in ―Design View with all the available records in the given table and name
it Design view form
(e) Use a query to calculate the fees balance of the students supposing the school fees payable is
‟90,000‟. Save the query as fees Balance.
(f) Generate a report for the above table with FEES BALANCE in descending order. Use columnar
lay out and Portrait as the form orientation. Name this report Columnar report 1
(g) Generate a query to filter out students who are NOT Protestants and Catholics
(h) Save your database as your name and index number.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 7.

The table exhibited shows the records of hours worked in the month of June 2017 by each
employee in one of the wheat industry in Kampala.
EmployeeNo Name Gender Date of Hours Hourly Total
Birth worked Rate June
Wedge
1 Pius Mukasa M 2/12/1980 40 25000
2 Rita Nanono F 14/04/1979 36 30000
3 Susan Akot F 30/5/1985 24 38000
4 Margaret Nin F 5/5/1978 30 26000
5 Paul Toto M 7/6/1977 35 22000
6 Peter Zziwa M 6/1/1979 33 20000
7 Lilian Achan F 4/6/1978 25 25000
8 Joyce Mum F 25/3/1986 50 15000
9 Tom Wawa M 23/2/1984 46 22000
10 James M 24/4/1981 45 24000
Semakula

a. Create database file name wheat using MS Access

b. Design a table called employee with all the appropriate fields and the primary key.
c. Apply correct data types foe each field.
d. Design a form for the Employee table and name it employee Form.
e. Use the form to enter all the records in the employee‗s table to the database.
f. Design queries that can:
i. Automatically compute the total June‗s wedge per employee and save it Salary.
ii. Filter Female employees that have worked for more than 40 hours and save it female40.
g. Generate a report of Female40 query and name it Female40 report.
h. Save changes and print the report Female40.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 8.

The table below shows departmental records of a certain secondary school.

ITEM Table

Item Item Name Quantity Arrival Date Price Per Item Department Total
No Price
I PC 40 15/2/2015 Shs. 1,500,000 1CT
2 Chair 100 10/1/2015 Shs. 100,000 Academic
3 Microscope 05 5/1/2015 Shs. 2,000,000 Chemistry
5 Bible 100 4/2/2015 Shs. 50,000 C.R.E
4 Voltmeter 60 20/1/2015 Shs.80,000 Physics
5 Bible 100 4/2/20 15 Shs.50,000 C.R.E
6 Atlas 200 30/3/2015 Shs.50,000 Geography
7 Rabbit 150 20/3/2015 Shs.26,000 Biology
8 Pure 2 300 4/4/2015 Shs.75,000 Mathematics
Math book

a) Create a database called details.

b) Design a table with appropriate primary key, data types in design view called Items.
c) Create a form called Item. Use the form created in (c) to enter the given records above.
d) Compute the total Price of all item from the query and save it as price
e) Create a query to display all details of items whose arrival date is not in the year 2015 save it
as Not20l5.
f) Create a query to display all details of items for either Mathematics or Biology departments.
Save it as biomathematics
g) Create a report to display the information in biomathematics query showing all details and
save as biomathematics
h) Print the report called bio mathematics

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 9

Create a table with the information below and name it ―patient tab1e (Use appropriate data type).
Table 45

Reg. no. First name Gender Age Ailment Prescription Review

08/U/12201 Ham Male 20 Malaria Tablets 3days

06/U/15421 Beth Male 50 Tb Injection 1week
02/U/62452 Kit Female 35 Cancer Tablets 5days
02/U/45781 Harry Male 42 Hypertension Tablets 2weeks
08/U/14202 Alpha Male 36 Malaria Drip 3days
07/U/34752 Chris Male 18 Headache Tablets 2days
04/U/21123 Maggie Female 62 Cancer Tablets Month
08/U/17650 Morene Male 20 Headache Tablets 2days
02/U/12431 Francesca Female 41. Malaria Drip 5days
05/U/18214 Keith Male 36 Hypertension Tablets 2weeks
03/U/1902 Alvin Male 42 TB Injection 30days
06/U/14352 Grace Female 12 Malaria Tablets 3days

i. Display the entire data in a form and call it “Patients‟ form”.

ii. Create a query to reflect all male patients below 2 1 years of age with malaria ailment and
name it ―Malariapatients.
iii. iii Retrieve a report to reflect all patients with hypertension to be reviewed in 2 weeks.
Name it “Hypertension”.
iv. Create a query to reflect male patients bellow 21 years of age with malaria ailment and
name it “malaria form”
v. Create a report to view all records sorted with their first names and name it “all records”.
vi. vi.. Create a report to view all male patients. Name it “males”
vii. Create a report for patients on drip.name it “drip patients”

viii. Save the work and make a printout.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 10.

Recent survey showed the following data. Enter the information below into the table called ―survey
Table 46.

Reg no. Surname Firstname Sex Age District

0006 OKello Rose Female 15 Tororo
0010 Opio John Male 62 Tororo
0007 Masaba Patrick Male 40 Mbale
0127 Mukasa Alex Male 20 Masaka
0053 Lwanga Lydia Female 34 Masaka
0008 Abaho Kate Female 52 Female
0021 Mugisha Joseph Male 5 Kabala
0458 Akot Aisha Female 22 Lira
0500 Namubiru Grace Female 45 Kisoro
0080 Birungi Sarah Female 31 Masaka

i. You are required to design a. suitable database to manage the above information, name the
database ―workers‗ database
ii. Create a table using design view, name it ―workertable
iii. Create a form called worker‘s entry form and enter the above records.

iv. Create a query to show workers from Masaka.

v. Create a query to show all females above 25 years

vi. Create a report for all the names and districts.

vii. Save your work in your folder and make a printout.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 11.

Create a table with the information below and name it ―customer table. (Use appropriate data type)

Table 47

Id No. Name Gender Title Sales Cost of goods sold

revenue
U12201 Ham Male W.seller 12,000 9,500
U15421 Beth Male Retailer 8,500 6,100
U62452 Kit Female W.seller 10,200 8,200
U45781 Harry Male Retailer 6,000 4,200
U14202 Alpha Male Agent 15,000 7,200
U34752 Chris Male W.seller 62,000 400,000
U21123 Maggie Female W.seller 74,000 51,000
U17650 Morene Male Retailer 5,600 2900
U12431 Francesca Female Retailer 8,300 1500
U18214 Keith Male Agent 20,300 10,000
U19402 Alvin Male w.seller 16,000 12,100
U 14352 Grace Female Agent 4,500 1,300

i. Calculate the gross margin for the sales in a form.

ii. Display the entire data in a form and call it “Patients‟form”

iii. Create a query to retrieve all w. sellers and name it “W.seller”

iv. Create a report to retrieve all male customers Name it “Males”

v. Create a query to show male agents. Name it “Male agents”

vi. Sort the names of the customers in alphabetical order.

vii. Create a report to show all the records.name it “ALL records”

viii. Make a print out of your work.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 12.

Create a table with the information below and name it ―worker‘s table. (Use appropriate data
type)

ID.NO SUR SEX TITLE DEPARTMENT SALARY D.O B

NAME
ZL001 JESSICA F CHIEF MANAGEMENT 730,000 18/06/37
WORKER
ZL040 JULIANA F WORKER KITCHEN 630,000 05/08/78
ZL071 ZAK M WORKER KITCHEN 700,000 05/06/72
ZL160 ANN F SECRETARY RESEARCH 385,000 19/06/37
ZL178 JAMES M WORKER KITCHEN 600,000 14/05/64
ZL180 JONAH M DIRECTOR MANAGEMENT 120,000 18/08/67
ZL185 EMILY F CASHIER MANAGEMENT 700,000 14/05/69
ZL220 JACOB M DRIVER MANAGEMENT 375,000 17/06/64
ZL230 JULIET F SECRETARY ICT 385,000 19/08/71
ZL340 AMIN M LIBRARIAN RESEARCH 420,000 08/12/75

The table above gives information on some workers of an events Management Company
called: “AMIGO CHEFS CATERING SERVICES”

i. You are required to design a suitable database to manage the above information,
name the database “workers‟ database”
ii. Create a table using design view, name it workers‗ table
iii. Create a form called chef‘s entry form and enter the above records.

iv. Create a query displaying all the fields in the above table to filter out only workers
from the department of research. Save it as research department
v. Create another query displaying all the fields of workers with salary less than
320,000.name it less than 320,000.
vi. The amigo chef‘s catering services promotions age is 52jears. Create a query
filtering out the employees whose ages are above 52.name it promotional age.

vii. Save your work and make a print out.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 13.

The database manager of Kakira primary school provides you with the following details. Use it
carefully attempt the following instructions.
FAMILY FIRST SEX AGE SCIENCE SST ENGLISH MATHS
NAME NAME

Kamusiime Edwin M 17 50 77 47 88
Moren Nicholas M 17 63 56 13 56
Mugerwa Ronald M 16 55 28 83 35
Akena Kennedy M 18 22 47 55 78
Kakair Musa M 14 36 75 68 98
Ssentongo David M 18 99 96 91 65
Babirye Lonah F 19 55 35 38 65
Narnulondo Mary F 16 66 84 61 67
Kafuko Ivan M 15 47 82 53 35
Kingugwe Joseph M 13 12 82 24 81
Namboso Helen F 17 36 83 35 80
Aketch Harriet F 16 88 96 56 50
Naigamba Pauline F 18 71 72 77 60
Opio William M 16‗ 29 56 88 75

Required:
i. You are required to design a suitable database to manage the above information, name the
database ―KAKIRA PSDATABASE.
ii. Create a table using design view, and name it ―STUDENTS RESULTS
iii. Create a form called results entry form and enter the above records.
iv. Create a query displaying all the fields in the above table to filter out only pupils who are
females.
v. Save it as ―females Print the query.
vi. Create another query displaying all the fields of pupils with age 15 and above.
vii. Name it above 15. Print the query and its output.
viii. Create a query displaying all the fields in the above table to filter out only pupils whose math
marks are between 35 and 81. Name it math marks between 35 and 81.
ix. Create a query to filter out the pupils who scored at least 70 marks in SST and English. Name
it ATLEAST 70 MARKS IN SST AND ENGLISH. Print the query and its output.
x. Create a report showing family Name, First Name, Sex, and Age. Name it SIMPLE REPORT
xi. Add a column called termly fees and fill it with values of your choice
xii. Using a query calculate the annual fees that the student will pay from the termly fees

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 14.

The table below is a record of employees in a school canteen.

SIRNAME FIRST SEX DATE OF TELEPHONE BOX

NAME BIRTH NUMBERS NUMBERS

Mandela Margaret F 02/16/1967 079-488-888 P.OBOX267 K‗LA
OKello Joel M 12/17/1970 090-500-555 P.O BOX433 M‗KA
Nyaika Ronnie M 07/28/1980 040-400-767 P.O BOX444 K‗LA
Waibale Anthony M 10/03/1979 090-333-212 P.O BOXJJA
Jamila Liza F 02/25/1985 099-233-345 P.OBOX 453 K‗LA
Saidi Juma M 11/12/1977 011-333-466 P.O BOX123 K‗LA
Zaweede Zubeda F 14/12/1977 088-444-666 P.O BOX990 ARUA
a) Create a database named as “Canteen”
b) Create a table of the data above and save it as “Staff record”
c) Choose an appropriate field and make it the primary key
d) Design a form using the database table, and name it “Entry data form” use it to populate the
table. The form should display.
i. All field options as they appear in the table except the sex field which should be a combo
box to display sex.
ii. Fill the form background with a yellow color
e) Sort the records in the table in descending order of the surnames.
f) Filter only female staff employees and produce a report.
g) Write a query that will display those born between 1970 and 1983
h) Generate a query that will display student who have letter ―a‖ in their names call it A query
i) Generate a report from the table in ascending of surnames.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 15.
Birigwajo establishments Uganda limited has contracted you as their senior database manager.
a. Using a suitable database software program create a database name it your name and
index number.
EMP NO NAME SEX DEPARTMENT D.O.B SALARY
P00l MUSUBIKAE F HUMANRESOURCE 2/23/1975 800,000/=
P002 BAALIM M ACCOUNTS 3/17/1979 600,000/=
P003 MULUMBAR M COMPUTER 12/30/1987 550,000/=
P004 KAFEEROJ M ACCOUNTS 5/18/1973 450,000/=
P005 MUKEERA S F COMPUTER 11/24/1995 650,000/=
P006 NALUBWAMA A F HUMANRESOURCE 8/17/1990 650,000/=
P007 NAMUWONA S F COMPUTER 3/22/1989 700,000/=
b. Design a table named Employee table with appropriate data types in design view.
c. Enter the given data in the table.
d. Create a query with all fields to filter female employees in the computer department and save
it as ―computer
e. Create a query with all fields to filter female employees who are, twenty years and above

QUESTION 16.

Use the information in the table below to design a database. Name the table as

tblEmp and store the database file as company.

NAME DATE OF SEX ID-NO DEPT SALARY-PAID

BIRTH (USH.)
Akram 20-07-71 Male 1377841 Accounts 30OO0O
Bikala 30-05-78 Male 1235542 Sales 400,000
Njalira 30-06-79 Male 1244745 Accounts 560,000
Sentuya 14-04-77 Male 2213540 Marketing 450,000
Kebirungi 14-04-77 Female 1124681 Sales 300,000
Katende 12-06-47 Male 1455367 Accounts 350,000
Muswabur 25-04-80 Male 0147535 Sales 700,000
Halima 01-01-79 Female 5664124 Sales 350,000

a) Create a form and add more records using the form.

b) Create three reports to print the information below:
➢ Employees listed by department type.
➢ Alphabetical listing of all employees.
➢ All employees in the sales department get a 2% commission on sales.

c) Create a report to show the commission paid to all the sales people, if the basic salary for sales people
is 300,000.
d) Create a query to show who will be retiring at the end of the year, if the retirement age is 55.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 17.

Tertiary institutions loan board is a government body created to give loans and bursaries to needy students at
the public universities. It is required that the information of the students is stored in a database for future
repayment of the loans. The following data is stored.
➢ Name
➢ Students‗ registration number
➢ Sex
➢ Date of entry to the university
➢ Loan given
➢ Interest charged
➢ Repayment period

i. Create a database called institution

ii. Create a table to store the above data.
iii. Create a form to enter data.

Enter 10 sample records. The form should have validation routines to ensure that the amount borrowed does
not exceed Ush.420,000 and the minimum age of the student is not below 16.
iv. Create query called ―loan over 200k that will filter the students who have been given a loan of
more than Ush.200, 000.
v. Create a report called repayment to show Name, loan amount, interest charged, repayment amount
and monthly installment.
vi. Create a report that shows a history of loan given out over a period of 10 years. Include a
summary showing the total, minimum, maximum and average loan amount for that period.

QUESTION 18.

A school in Kiboko County, Mbemba district has a population of 500 students and various
subject Departrnent some twenty students, 12 of the girls live in Mbogo and Kyadondo
houses. The other 8 are boys who live in Kakungulu and Mivule houses.
Required:

i. Create a database a database file with the fields:

ii. Surname, last Name, Age, sex, Registration Number, Address, Class and Houses
for the 20 students.
iii. Sort the data in (i) above using, surname as the key field. Save your database file in
a folder under your names on desktop.
iv. Design a table using the data in (i) above in datasheet view.

v. Create a query for house members of Mbogo and Mivule houses.

vi. Create a report showing the fields: surname, class, and house.

vii. Save your table in your folder as D table.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 19.

The following are the members who reside in the UK.

MEMID NAME STREET CITY POSTCODE BALANCE CRED- LIM

L00l Muhumuza FaxStreet London Wi 10,000 20,000
L002 Kasaawa CaxStreet Bristol Bs8 9ee 20,000 15,000
L003 Ssemakula MarxStreet Lee Ls3 Ijj 15,000 32,000
L004 Luyima Ex DeWax Liverpool Md6 Ym 20,000 .
24,000
L005 Cissy FetxWest Birmingham Tr&7 30,000 28,000
L006 Ahumuza MithsDeNt London Yt&6 60,000 76,000
L007 Tendo Bax RxWax Liverpool R1 67,000 79,000
L008 Mbatudde Mard DeSt Lee Mwx7 20,000 50,000
L009 Nampeera CaxTh Wilshire Mmr 67,000 79,000
L010 Rayaa‗n Man Tx Manchester Dd& R 20,000 50,000
Required:

i. Create a table and enter the information as shown above.

ii. Name your table as members of UK.
iii. Create a form that can be used to enter data from above table.
iv. Create a query to display all records that end with ST from the street field and call it “ST
street”
v. Create a query that will display all records that begin with M from the street and
call it ―Ms tree‖
vi. Create a query that will display all records that are having the word de anywhere
in the field from the street and call it destreet.
vii. Create a query that will display all customers with the balance between viii.
25,000 - 50,000.
viii. Save your work in the folder created on desktop as membership UK

QUESTION 20.

Create a new database and save it as workshop register.

i. Create a new table for the following fields: Reg No, Names, Sex, Date of birth, Status,
Address.
ii. Set RegNo as the primary key.

iii. Save the table as ―attendance registry and close it.

iv. Modify the table design for the following field properties.
➢ Reg-no text (size 12)
➢ Name Text (size 20)
➢ Date text (format long-date)
v. Create a form and save it as ―data entry form and use the form to enter the records here
below in the table.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 REG-No NAMES SEX DOB STATUS ADDRESS

Comp/99/045 KatendeMusa M 12/08/1960 Resident Mbarara

Comp/99/046 Kebirungi Lailah F 12/07/1960 Non-resident Lira

Comp/99/047 Kaliisa Hassan M 14/11/1965 Resident Soroti

Comp/99/048 SeguyaAbubaker M 12/12/1967 Resident Mbale

Comp/99/049 MatovuUmar M 17/11/1965 Resident Iganga

Comp/99/050 WatsembaIsha F 18/01/1972 Non-resident Kampala

Comp/99/051 NaggayiShamilah F 19/11/1960 Non-resident Masaka

Comp/99/052 Higenyi Ismail M 20/03/1960 Non-resident Bushenyi

Comp/99/053 Njalira Moses M 21/04/1960 Resident Kampala

Comp/99/054 NaluzzeSharifa F 22/04/1969 Resident Kampala

Comp/99/055 BikalaHashim M 23/11/1970 Non-resident Mbarara
Comp/99/056 SentuyaFaisal M 24/02/1960 Resident. Masaka

Comp/99/057 KasoziSadiq M 25/05/1955 Non-resident Soroti

Comp/99/058 NamenyaNulu F 26/08/1974 Resident Bushenyi

Comp/99/059 Kimuli Hood M 26/08/1974 Resident Entebbe

Comp/99/060 KaweesaHussein M 27/09/1957 Resident Kampala

vi. Create a form and save it as data entry form and use the form to enter the records here below in the
table.
vii. Create query displaying only Reg-no, name and sex to filter female attendants. Save it as female
attendants.
viii. Create a query displaying on Reg-no, name and status to filter out resident attendants. Save it as
residents.
ix. Create a query displaying attendants whose dates of birth are between 01/01/ 1965 and
01/01/1970.
x. Create a report out of the above data (ix).name it attendants born between 1965 and 1970.
xi. Create a report grouping the records by status using the registry table. Give it a title
“COMP99 WORKSHOP REGISTRY”
xii. Save the report as registry list by sex.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 21.
Create a new table using the corresponding raw data below
OLD STUDENTS ASSOCIATION MEMBERSHIP

Membership First Last Se Reg. date Status Home Member

name name x town ship
Shs 2002/001 Nancy okumu F 30/9/2002 ORDINARY Tororo 50000
Shs 2002/002 Maggie Kigozi F 01/01/2003 ORDINARY Sembabule 10000
Shs 2002/003 Betty Nassuna F 02/09/199 EXECUTIVE Najja .80000
Shs 2002/004 Godfrey Kato M 04/08/2000 SENIOR Shinyanga 20000
Shs 2002/005 Mukhata Wafula M 09/07/1999 SENIOR Busia 150000
Shs 2004/006 Diaz Ogutu M 28/02/1996 ORDINARY Nimule 120000
Shs 2004/007 Dianna Zawadi F 26/02/1986 EXECUTIVE Dar 100000
Shs 2004/008 Yoweri Kaguta M 25/2/2000 EXECUTIVE Rwakitura .150000
Shs 2004/009 Moser Helmont M 20/01/2000 EXECUTIVE Vienna 250000

i. Set membership ID as primary key.

ii. Create a form based on all the fields in the table, name it membership entry form.
iii. Create a form based on all the fields in the table, name it membership entry form.
iv. Create a query to display only membership ID, first name. Last name and status. Those with
executive members
v. Create another query displaying all fields to display members with
membership fee between 20000 and 80000 call it ―paid up members.
vi. Create another report using the query by home town grouping all records by town; name the report
as members by Hometown.
vii. Create another report using the query members by home town grouping all the records by town;
name the report as members by home town.

QUESTION 22.
The table below gives information on some students in a certain secondary school about the registration
numbers, names, classes, age and names of house where they reside.

REG. NO NAME CLASS AGE HOUSE

001 Lule S S.2 15 Muteesa
002 Kizza V S.2 14 Muteesa
003 Omeda A S.4 16 Samba
004 Semebwa S S.3 16 Bikanga
005 Kibuuka D S.2 13 Simba
006 Amit J S.1 12 Lumumba
007 Onen L S.3 17 Lumumba
008 Semuli M 5.5 17 Simba
009 Sendi J S.1 11 Muteesa
010 Kasanya D S.4 15 Bikangaga

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 i. Create a table and name it personal details with fields.
ii. Enter the data above in the data table created using data types.
iii. Create a query for Muteesa and Samba house member
iv. Create query for students whose age ranges from 12 to 16.
v. Create a report that shows the following fields, Class, Names and house.
vi. Save your data base file as report.

QUESTION 23.

The heights and weights of players in a football team were taken and their respective measurements were
as follows.

SHAN 177,63 75.2

ABDUL 164,59 56.1
NALIANYA 1 183,84 85
OLOO 168,90 85
SUZUKI 158,82 72
CHEGE 168,80 78
LETOIYA 168,70 56.3
MUTUA 172,75 69.9
MWANGI 174,65 71
ROTICH 181,68 68
KIMATHI 173,95 56

The heights are centimeters while the weights are in kilograms.

a) create a database file team that can be used to store the above data
b) Enter the above records in the database you have created
c) It is required that the total number of goals scored by each player in the previous matches be
included in the database file.
d) The first two players have two goals each, mutual and letoiya have scored three goals each, Suzuki
and Kimatha have not scored any goal, while the rest have scored 1 goal each. Include these details
in the database file and save as “TEAM 1”
e) Make the field containing names to be primary key.
f) Sort the database record in descending order of players goals scored and save the data base as
―Team ―
g) Create a report that displays the names, heights and goals scored for players whose weight are below
75 kg.
h) Make a print out.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 24.

A school in Kiboga County, Mubende district has a population of 500 students and various subject
departments. Some twenty students, 12 of the girls live in Maria and Theresa houses. The other 8 are
boys who live in Muteesa and Kabalega houses.
Required to:

a. Create a database file with fields.

b. Surname, Last Name, Age, Sex, Registration Number, Address, Class and House for 20
students.
c. Sort the data in (b) above using, Surname as the key field.
d. Save your data base file on the Desktop as ―Dfile.
e. Design a table in (b) above in a datasheet view
f. Create a query for house members of Maria and Kabalega house.
g. Create a report showing the fields: Surname, Class, and House.
h. Save your table on the ―Desktop
i. Using any available database software, create a database call it Old Students Association.

QUESTION 25

Create a table with the information below and name it ―patient table‖‖ (Use appropriate data type).
Reg. no. First name Gender Age Ailment Prescription Review
08/U/12201 Ham Male 20 Malaria Tablets 3days
06/U/15421 Beth Male 50 Tb Injection 1week
02/U/62452 Kit Female 35 Cancer Tablets 5days
02/U/45781 Harry Male 42 Hypertension Tablets 2weeks
08/U/14202 Alpha Male 36 Malaria Drip 3days
07/U/34752 Chris Male 18 Headache Tablets 2days
04/U/21123 Maggie Female 62 Cancer Tablets Month
08/U/17650 Morene Male 20 Headache Tablets 2days
02/U/12431 Francesca Female 41 Malaria Drip 5days
05/U/18214 Keith Male 36 Hypertension Tablets 2weeks
03/U/1902 Alvin Male 42 TB Injection 30days
06/U/14352 Grace Female 12 Malaria Tablets 3days

a) Display the entire data in a form and call it “Patients‟ form”.

b) Use a form to enter the records in your database save your form as data
c) Create a query to reflect all male patients below 21 years of age with malaria ailment and name it
―Malaria patients‖.
d) Retrieve a report to reflect all patients with hypertension to be reviewed in 2 weeks. Name it
“Hypertension”.
e) Create a query to reflect male patients bellow 21years of age with malaria
ailment and name it “malaria form”
f) Create a report to view all records sorted with their first names and name it
“all records
g) Create a report to view all male patients. Name it “males”
h) Create a report for patients on drip.name it “drip patients”

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

QUESTION 26
1, Management of kabala human resource department has hired you as their human resource assistant and
the principal has expressed his desire to establish a simple computerized human resource record
management system. He wants the system to have all employee records in one table;
a. Using ms access design a single table database called kabala human resource records system 3
marks
b. In design view create table called employee records clearly stating the data types and a primary
key for the table 3 marks
c. Create an entry form for the table and name it employee entry form 3 marks
d. Using a form created in 3 above, populate the table with the sample data 6 marks
Employee records table
Emp no Name Gender DOb Address Salary
001 Naila F 4/8/2001 jinja 450000
002 Janat F 2/8/1998 Entebbe 230000
003 Carlton M 2/8/1990 Kampala 150000
004 Esther F 2/8/2005 jinja 310000
005 Cyrena F 8/4/2001 Entebbe 19000
006 Edward M 1/1/2000 Kampala 10000
007 Kate M 1/1/2000 Kampala 30000
008 Cathy F 2/8/2001 Entebbe 80000
009 Mary F 2/8/2002 jinja 78000
e. Design a query for all employees from jinja and name it general query 4 marks
f. Create query for employees whose salary is below 250,000 and name it small earners 4 marks
g. Create a query for employees whose names possess at least letter T 4 marks
h. Create a query for employees whose names starts with E and name it E
i. Create a query for employees whose names ends with Y and name it Y
j. Generate a landscape report for small earners query 3 marks

QUESTION 27
MISD has put in place a simple student‘s management system to keep track of the different students and
their campuses. A campus can have a number of students but a student can only belong to one campus.
Use the sample data below to answer questions that follow
Students table
Students Id Name Date of Birth Gender Program Campus Id
S01 John 9/11/1885 M BCOM Nakawa
S02 Stella 4/02/1971 F BBA Mbarara
S03 Bob 2/10/1968 M BBC Arua
S04 Claire 4/01/1973 F BPSM Jinja
S05 Simon 6/02/1976 M BPSM Jinja
S06 Steve 28/03/1979 M BHRM Nakawa
S07 Gordon 5/05/1981 M BBA Arua
S08 Cate 6/7/1980 F BBA Nakawa
S09 Rhoda 9/5/1986 F BBC Arua
S010 David 7/9/1985 M BCOM Mbarar
Required:
a) Create a student management system in the created folder on the desktop
b) Create the above table in your database assigning it appropriate primary key and data types
c) Create a form for student table and name it student entry form

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 d) Populate the table with the above data
e) Generate a query fall BPSM students from Jinja campus. Name it jinja
f) Generate a query for all male students from Nakawa campus. Name it Nakawa
g) Generate a query for all students in ascending order according to their campuses. Name it general.
h) Create a report from the above query (g) and name it general report

QUESTION 28
Create a database called ―NATIONAL FISHERIES‖
Fisherman id Name Sex DoB Contact District
KLS-001 MUKOMBOZI M 12-12-1980 0772-110110 Wakiso
ALEX
KLS-002 KAKOMA DAVID M 10-02-1987 0777-777777 Soroti
KLS-003 GALAMA DIDAS M 01-11-1980 0391-999999 Soroti
KLS-004 BUTONO RONALD M 04-04-1990 0781-258258 Jinja
KLS-005 MAGEMESO PETER M 15-10-1989 0421-369369 Jinja
KLS-006 OPETO JAMES M 01-01-1992 0202-547547 Wakiso
KLS-007 NAMUGA BECKY M 06-06-1982 0782-896698 Jinja
KLS-008 OKELLO RICHARD F 07-07-1978 0784-565652 Soroti
KLS-009 KALOKORE DEUS M 09-01-1972 0772-340859 Jinja
KLS-010 MWOSO PATRICK M 10-10-1990 0412-369963 Soroti

j) Create a table saved as ―mongers‖

k) Insert a primary key
l) Design a form you will use to enter the above data into a table. It should have a red background
with entry button and for removal of unwanted data
m) Include a heading called ―ENTRY FORM‖.
n) Include a footer having your reg. No and name
o) Design a query that will return fish mongers who are above the age of 30 and are male. Save this
query as 30 and male
p) Create another query that will return a list of fish mongers whose name begin with letter k. save it
as k
q) Create another query that will return a list of fish mongers whose name has letter ―T‖ with in.
save it as letter I with in
r) Include date and time on your form
s) Create a report to display fish mongers whose age is 30 and below
t) Create a report that will display the list of fish mongers

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 29
Lecturer student
Lectureri Lecturer Gende Age Program
d Name r Student name Course unit Lectuter id
L001 ISAAC MALE 24 DBA id
L002 STEPHEN MALE 25 DBA S01 Ivan ict L002
L003 PAUL MALE 25 UDBS S02 Peter Accounting 1 L004
L004 MAGALA MALE 39 DHRM S03 John ict L005
L005 PETER MALE 20 DHRM S04 Joan economics L006
L006 RHODA FEMA 20 DBA S05 Mike Communicati L002
LE on skills
L007 RUTH FEMA 30 DHRM S06 Patrick ict L007
LE S07 Henry research L010
L008 ANNET FEMA 32 UDBS
LE

a. Create a relationship between the items above

b. Create a query for all lecturers and students whose names start with letter P and name it proper
c. Create a query displaying the total age of all the employees
d. Create a query for lecturer with a new field called age supplement where age is multiplied by 2
e. Create aquery for students doing taking ict as course unit and research as a courseunit and their
names have letter a
f. Generate a landscape report for the lecturers table and name it lecturers report.
g. Generate a report for lecturers whose names end with letter ―A‖ and name it lecturers report.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 RESOURCE QUESTIONS FOR Ms PUBLISER.
(ELECTRONIC PUBLICATION)

QUESTION 1

Using Microsoft office Publisher, design the business card of an individual working in any Institution
of your choice. Include:
a. Logo of the institution.

b. Name of the institution.

c. Name of the person.

d. Job description of the person.

e. The address.

f. Office and Mobile telephone contacts.

g. Email address.

NOTE: Your cards should be attractive and rich in graphics.

h. Save your file as business and the print preview of 6 cards per A4 paper.

QUESTION 2.

Using a Desktop Publishing Program of your choice, design the following cash Receipt and make four
Copies on your publication page. Set the guides to the following positions: 2cm, 10.7cm, 11cm and
19.7cm (all vertical) and 1.5cm, 11.5cm, 12cm, and 22cm horizontal.

QUESTION 3.
Using Microsoft publisher, design the business card of an individual working in an institution of your
choice. Include;
a) Name of the institution
b) Log of the institution
c) Name of the bearer of the business card
d) Job description of the person
e) Physical address, including e-mail
f) Office and mobile telephone contacts

Note:
i. Your cards should be attractive and rich in graphics
ii. Adjust the paper size using the following dimensions to a width of 8.4 inches and height 11.8
inches
iii. Adjust the top and bottom margins to 0.4 inches.
iv. Adjust the left and right margins to 0.3 inches
v. Save your files as business card and then print preview of six cards per A4 paper.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 4
Using any desktop publishing software to design a certificate of excellence for KIRYAMENVU
SENIOR SECONDARY senior six (S.6) candidates who have excelled in the following application
packages: ms excel, ms power point, ms access and ms publisher. Provide space for the signatures of
the head teacher and the head of ICT department.
a) Adjust the paper size to a width of 11 inches and a height of 8.5 inches.
b) Insert a clip art to represent the owner‗s photograph.
c) Use your name as the owner of the certificate,
d) Insert your name and personal number in the footer.
e) Save and print your publication.

QUESTION 5.

Using suitable publishing software, design eight identical business cards titled on A4 page size, 3.5
width and 2‗ height.
a) The cards‗ layout and spacing is as follows;
i. Left and right margin should be 0.5‗
ii. Top and bottom margins 0.7‗
iii. The vertical and horizontal gap between cards 0.6‗

b) The details of the card are:

i. A logo of the company at the left hand side of the card. Provide the logo
ii. A company name of your choice.
iii. Job title e.g. managing director.
iv. Your name e.g. Aisha Kainembabazi.
v. Contact address, phone and e-mail.

c) Include crop marks around each card.

d) Save the publication as ―my business card
e) Print your work.

QUESTION 6

Use suitable desktop publishing software; design a certificate to be awarded to students who have
worked tirelessly for patriotism club in your school.
a. Apply a suitable boarder to the certificate and a nice looking background.

b. Use appropriate signatories to your certificate i.e. head master, patron and club president.
c. Use suitable fonts i.e. type, size and colors for the text you have inserted.
d. Design logo for your certificate

e. Save the certificate as “Patriotism club — your names”

f. Copy the saved file in your folder. Produce the print out.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 7

You are required to Prepare the Cash receipt as it appears below.

KKTRANSPORTERS LIMITED
P.O.BOX 7000
KAMPALA.
Dealers in electronics and electricity equipment

Item Quantity Unit Price(Shs) Amount (shs)

a) Font size should be 12 for the three line heading and the rest of the work in font size 10.
b) Font color is black.
c) Font face (style) is Anal Narrow.
d) Insert header your name and footer your index number.

QUESTION 8

Using a suitable publishing software, design eight identical business cards titled on A4 page size
―width and 2 height
a) The cads‗ layout and spacing is as follows:

i. Left and right margin should be 0.5

ii. Top and bottom margins 0.7
iii. The vertical and horizontal gap between cards 0.6
b) The details of the card are:
i. A logo of the company at the left hand side of the card. Provide the logo
ii. Company name of your choice
iii. Job title e.g. Managing Director
iv. Contact address, phone and e-mail
c) Include crop marks around each card
d) Save the publications as ―my business card
e) Print your work.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 9

Design a certificate for any club of your choice in your school.

i. Apply a border to detach your certificate and an appropriate background.
ii. Use appropriate fonts.
iii. Give two Signatories to your certificate.
iv. Apply good graphics and graphical colors to your certificate.
v. Save it in the name of your club.
vi. Print your work.

QUESTION 10

Design a letterhead for your company which should among others have a logo, address, date, well
designed in appropriate fonts.
a) In the normal view, list down the products offered by your company.
b) Indent your work ―0.5 to the left and ―0.5 to the right and apply 1.5 linespacing.
c) Apply a page borders on your document
d) Save your work with your name as a file name
e) Print a copy of your work.

QUESTION 11

You have been chosen a graphics designer of your school. Your responsibility i to develop a logo for
the Writer‘s club in your school.
a) Using only “three” - “four” letters to abbreviate the club name, Create a logo to be used by
the writer‘s club of your school.
b) Apply good graphics and graphical colors for the club to your logo.
c) Use appropriate fonts.

d) Use color patterns in any two of the letters.

e) Save your work in your names and index number.

f) Make a hard copy out of your work.

QUESTION 12

a) Using suitable Desktop publishing software, design four identical greeting cards to your
friends for the Christmas festive season.
b) Apply good minimal graphics and graphical colors to your greeting card.

c) Make sure your card carries a season message and if so enticing to the target group.
d) Group these four identical greeting cards and paste them to the next page to make eight cards
on two pages.
e) Save your work in your names

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 13
a. You are required to design the logo below as it appears.

b. Using suitable desktop publishing tools,

i. Rotate the logo to a 900 angle.

ii. Group the letters in the logo

c. Make six identical logos form the same logo.

d. Save your work.
e. Make a print out.

QUESTION 14

a) As graphics designer of your school, design a flyer for your favorite elections candidate on the
post of Head boyship of your school.
b) Your flyer should include.
i. The Candidates‗ Names
ii. Post and Class.
iii. The school motto.
c) It should among others include the best and appropriate fonts and colors.
d) Save your work.
e) Make two hard copies out of your work.

QUESTION 15

a) Using Microsoft Office Publisher, develop a simple webpage of your school. The page should
among others have all features of a good webpage.
b) Include the following on your page;

Any introductory information about your school; Among the introductory

information include;
A PRACTICAL GUIDE TO COMPUTER APPLICATIONS
 i. The School Mot
ii. Subjects offered.
c) A link for each of the departments in your school. (Physics Math Department, Languages
Department, Chemistry Biology Department, the History, CRE, Geography, the Commerce,
Entrepreneurship and Economics Department.
d) Include appropriate images on your home page.
e) Table showing the classes the school has an enrolment for each class.
e) Appropriate graphics and colors.
f) Save your work as a webpage.
g) Import it to the available browser offline.
h) Print out the page.
QUESTION 16

Using any publication software design a certificate that should be awarded to senior six candidates of
your school who have excelled in the following computer applications.
1. Ms Word.
2. Ms Excel.
3. Ms Access.
4. Ms Power point.
5. Ms Publisher.

Additional information
 Heading should be the name of your school.
 Your name as the owner of the Certificate.
 Insert signatories for the head teacher and HOD ICT
 Use appropriate font colors designs and styles.
 Insert a textural background of your choice.
 Insert a logo of your choice.
 Save your work as applications your name e.g. Application John. Print your work.

QUESTION 17

Titus is the new Marketing Manager of a company called ―inspirational Aspirations Ltd. The
company is located at Block 110, 7th street of industrial area. The contact address is P.0. Box 130,
Nakasero. His email Aspiration.com and
+256414285193 respectively.
Using a desktop publishing application of your choice, help Titus to come out with a designer
―business card through the following activities.
a) Use an appropriate page design to make eight identical cards per page.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 b) Save your publication as ―your name.
c) Using a ruler guide measure take the following card dimensions-width 3.5 inches and height 2
inches.
d) Design one card with the following details: Company logo of your choice; Company name; Name
of employee; designation; Location; Contact address; Email and Telephone contacts.
e) Select all the contents on the card and group them into one object. f; Apply an appropriate
background color to your card.
g) Insert your name and personal number as a footer.
h) Save and print out a copy of your work.

QUESTION 18
Kawomera Restaurant LTD has embarked on re-designing their Menu card offered to customers.
As a Desktop Publisher expert, you have been appointed to assist the marketing team in re-designing a
menu card for the restaurant as a marketing and persuasive tool. The fonts, borders and graphics used
should be relevant to the publication as may be available in your software.
a) Prepare a publication with the following paper specifications
 Paper size set to A4, Portrait
 Set margins to 10mm (0.4) all round
b) Include the following on your menu
 Name and address of the Restaurant
 Available food stuffs and drinks served at the restaurant in three phases - Breakfast, Lunch
and Supper.
 A log at the Top Right.
 Necessary C1T arts.
c) Format your page as follows
 Simple background color.
 Bolden and center the address.
 Set the transparency of the fill color to 25% for all the clips arts in the menu.
d) Include a logo at the top left of your menu.
e) Include a Header ―your name and a footer your ―Index Number.
f) Save your work as Menu and Print a copy.

QUESTION 19

Using any available publishing software, design an invitation wedding card with the following:

a) Names of the couple to be married and respective parents.

b) Picture of the couple.
c) Mobile phone numbers of organizers.
d) Date and location/church for the weeding of these couple.
e) The invitation message.
f) Venue of, church, reception and after party.
g) Attractive background and font text colors.
h) Save the file as weeding.
i) Print the work on a page of paper.

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

 QUESTION 20
Eastern pride high school would like to have a calendar designed for it,
a) Use any publishing software; design a calendar for the school to include the following
information:
i. Name of the school, location and contact information.
ii. Badge of the school (either an object drawn or as clip art).
iii. An image of clip art to represent the school,
iv. School motto.
b) The calendar area should be of font monotype Corsiva size 36, color dark blue.
c) Pill the table part with an orange color. Set the color to 56% transparency.
d) Insert your name and combination in the footer.
e) Save your work as your name and combination.
f) Print your work

QUESTION 21
Create a business card for your business. Be sure to include the following information:
a) Logo, Company Name, Your name and title (Eg. Owner, President, Manager), Address,
Phone, Email, Web address.
b) Apply color background of your choice
c) Use font Berlin sans FB for the company name, bold and color red
d) Save the file as Business Card to your My Restaurant folder. From the File menu, select Print
Setup. Choose the One page per Sheet option.
QUESTION 22
You decide to have an Open House party to introduce your business to the surrounding neighborhoods.
Use Publisher to create a Flyer about the Open House to post around the area.
Use a bounce template to create a Flyer for the Open House. .Be sure to include the following
information:
a. Logo, Company Name, Address, Open House, Date and Time of the Open House, A little
information about what your company does, if it isn‘t obvious, Promise some kind of
food (Eg. Cookies and punch, cake),Door prizes
b. Apply color background of your choice
c. Use font LUCIDA CONSOLE, size 20 bold and color blue in all your documents
d. Save the file as Flyer to your My Business folder
QUESTION 23
Design Award certificate as below
e) Use birds in flight border art to create page boarders.
f) Apply a texture of your choice as a background
g) Use font Arial block, red color on your texts.
h) Put the word certificate in Matura m7 scripts capitals, size 18, and blue in color.
i) Use allow bullets on the aspects of the discipline.
j) Put the word certificate in Matura m7 scripts capitals, size 18, and blue in colour.
k) Apply a purple header of you both names at the left corner of your certificate.
l) Apply a date and time, bold, italic, at the light corner of your certificate.
m) Save it on the desktop as MISD as the file name and save type as publisher files

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS

A PRACTICAL GUIDE TO COMPUTER APPLICATIONS