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MARKING GUIDELINE
NATIONAL CERTIFICATE
JUNE EXAMINATION
PUBLIC ADMINISTRATION N5
24 JUNE 2015
This marking guideline consists of 7 pages.
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MARKING GUIDELINE -2- N1250(E)(J24)H
PUBLIC ADMINISTRATION N5
SECTION A
QUESTION 1
1.1 1.1.1 J
1.1.2 L
1.1.3 C
1.1.4 I
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1.1.5 K
1.1.6 H
1.1.7 A
1.1.8 G
o.
1.1.9 F
1.1.10 E
(10 × 2) (20)
1.2 1.2.1
1.2.2
False
False
.c
rs
1.2.3 False
1.2.4 True
1.2.5 True
1.2.6 False
pe
1.2.7 False
1.2.8 True
1.2.9 True
1.2.10 True
pa
(10 × 2) (20)
[40]
TOTAL SECTION A: 40
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MARKING GUIDELINE -3- N1250(E)(J24)H
PUBLIC ADMINISTRATION N5
SECTION B
QUESTION 2
2.1 2.1.1 They are usually appointed by the head of the state.
Members of these committees are not officials or political
bearers.
They are fair and unbiased to the matter they have to
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investigate.
Commissions will not be held responsible for actions taken as a
result of findings. (4 × 2) (8)
o.
2.1.2 The cabinet secretariat must prepare agenda, memoranda
and minutes.
Must follow up on decisions to establish whether they have
been implemented.
.c
Disadvantage is that it could interfere with the confidentiality of
meetings. (4)
rs
2.1.3 Newspapers and newsmedia
Media play in important role in influencing policy making.
pe
Newspapers and newsmedia could manipulate facts.
Media also play a role in educating the public about political and
administrative matters. (4)
pa
2.2 2.2.1 Organisational unit is created e.g. Dept of Education. We would
find not only teachers, but librarians, clerks, subject inspectors,
cleaners, gardeners, etc.
2.2.2 Officials are grouped according to specialised service, e.g.
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municipality will supply water and electricity.
2.2.3 Specific service may be provided to a particular group of people,
e.g. pensioners and disabled people.
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(3 × 4) (12)
2.3 Control instrument
Operating programme
Source of information
Policy statement
Integrating instrument
Redistribution of wealth
Working programme (Any 4 × 1) (4)
2.4 Fairness
Salaries should be reasonable and fair.
Clarity
Salary must be well defined and clearly understood.
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MARKING GUIDELINE -4- N1250(E)(J24)H
PUBLIC ADMINISTRATION N5
Comprehensiveness
Provisions must be made for all positions and occupations.
Efficiency
Salary must attract efficient personnel and keep them in service.
Elasticity
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The salary scale must be flexible and adjustable. (8)
[40]
o.
QUESTION 3
3.1 Vertical
Chief of Staff
.c
President
--------------------------------------ן-------------------------------------------
Chief of Production Chief of Finance
rs
--------------------------------------ן-------------------------------------------
Head: Planning Head: Production Head: Marketing
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Horizontal
ןChief of Staff ןHead: Planning
President ---------------- ןChief of Production ------------------ ןHead: Production
ןChief of Finance ןHead: Marketing
(16)
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3.2 Authorisation – A policy is determined by an authorised government
institution.
Enforceable – A policy declaration as contained in an official letter may be
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regarded as being enforceable.
Flexible and adaptable – A policy must allow space for changes when
circumstances vary.
Feasible – Policy makers must take the realities of the environment and state
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into consideration when they formulate a policy.
Clear – Policy must be formulated clearly so that it can be understood and
interpreted correctly.
Public – When policy concerns the public, it must be publicised as clearly as
possible. (12)
3.3 Revenue from state enterprises
Interest on dividends
Levies
Licence fees
Fines and bail forfeitures
Tax
Special funds and accounts
Loans (8)
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MARKING GUIDELINE -5- N1250(E)(J24)H
PUBLIC ADMINISTRATION N5
3.4 Appointee will be given a trail period to prove him/herself.
During this period an appointee is often required to undergo in service
training.
The trial period is usually a year. (4)
[40]
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QUESTION 4
4.1 Budgetary appropriation cannot be exceeded without the necessary
authorisation.
o.
Approved funds are valid for a specific financial year.
Money may only be use for the purpose for which it was requested.
All income received falls under the control of the president.
proposed in parliament.
.c
All financial proposals must be recommended by the president before being
No money may be withdrawn from the national revenue fund without
rs
approval by an act of parliament.
All accounts, statements, face value documents and proofs may be
investigated, corrected and audited. (16)
pe
4.2 4.2.1 Junior positions are often filled by newcomers.
Merit refers to criteria used to promote employees.
More senior positions are filled by experienced officials.
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Officials should be evaluated to determine whether they will
be suitable for the position.
Government is using affirmative action policy to promote equity in
the public sector.
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4.2.2 Affirmative action is the policy adopted by the current
government in order to address balances in the workplace.
Government is using the policy for recruitment purposes.
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4.2.3 Officials retire at the age of 65.
Some officials resign from the government.
Others are dismissed because of misconduct.
(3 × 4) (12)
4.3 Conditions of establishment
Financial means
Personnel abilities
Physical facilities
Political assignment
Legality according to administrative law (Any 4 × 1) (4)
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MARKING GUIDELINE -6- N1250(E)(J24)H
PUBLIC ADMINISTRATION N5
4.4 Handing over of functions from higher organisational level to a lower
one.
Delegation is associated with the transfer of ability to act with authority.
After the authority and functions have been delegated, the
subordinates become accountable, and responsible for decisions and
actions he/she may take.
There is no delegation of authority if a subordinate has to ask the supervisor
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which decision he/she must take every time he/she has to take action. (8)
[40]
o.
QUESTION 5
5.1 Aristocratic system
.c
The best posts in the public service are reserved for those who occupy
high social positions.
It is found in states where consciousness of social class is high.
rs
Democratic system
Government is elected by the people.
Elected political representative are accountable to the voters.
pe
Spoils system
A party that wins the elections regards certain posts as theirs by right.
Such posts will be distributed to their loyal supporters.
pa
Merit system
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Personnel are appointed on merit.
The person best qualified and best suited for the position will be appointed. (16)
5.2 Serve as the banker of government.
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Issue bank notes.
Acts as banker of commercial banks.
Acts as financial adviser of the government.
Acts as protector and moderator of interest rates. (8)
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MARKING GUIDELINE -7- N1250(E)(J24)H
PUBLIC ADMINISTRATION N5
5.3 Political party policy
Congresses are convened by all political parties at the beginning of
each year.
During these congresses important issues for policy making are
discussed.
If the congresses accept these decisions they will be carried out to
branches.
These matters will be included in the political policy of the party.
Political policy is the highest policy level in the public sector.
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Government policy
Political ideology must be transformed into workable realities.
o.
Practical programmes will be created by executive civil servants to
carry out the policy of the government.
This stage is referred as the political implementation stage.
Every important decision must be taken into account.
.c
Politics will play a vital role when decisions around priorities must be
taken.
rs
Administrative policy
The administrative department will make provision for determining the
following five generic functions:
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Departmental staff policy
Departmental financial policy
Departmental organisational policy
Departmental procedural policy
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Departmental control policy
Departmental policy
Departmental policy will be formulated after government policy has been
finalised. (8)
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5.4 The policy of the government must be established.
Geography and demography
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The willingness of workers to work in particular area
The availability of services and accommodation
It must be decided how much control will be necessary over the
activities of the decentralised office.
Legal restrictions (4)
[40]
TOTAL: 200
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