USER MANUAL
CONTENTS
Submit an application
Start
Required documents
Step 1 – Applicant data – diploma holder
Step 1 – Applicant data – institution
Step 2 – Document submitted for recognition
Step 3 – Previous document
Step 4 – Other attachments
Step 5 – Summary
Confirm the application
Check the status of the application
Incomplete application
Download the individual recognition statement
Case re-examination request
Status of the application - explanation 2
SUBMIT AN APPLICATION
Select language
• Polish or English
it is not possible to select a different
language – if you change the browser
language to other than Polish or English your
application will be rejected
Start the submission process
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Prepare required documents paying special
attention to:
• the file size - max. 3 MB
• the file format - only .pdf or .jpg
scan a multi-page document into a single
file
• the file quality - good quality coloured scan
• the language of documents - scan the
documents issued in the original language
• the language of the application - fill in the
application form in Polish or English using
Latin characters
DO NOT ATTACH certified copies
DO NOT ADD your e-signature on documents
NOTE! Data is not stored in the cache. In case you go back to the previous page using the browser back button, all the data you enter in a particular step
will be lost. Always use the buttons available in the application form:
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Previous Next
Step 1 – Applicant data – diploma holder
If you are the diploma holder, fill out the required
fields following the rules below:
• The applicant
select „diploma holder” – „Name of the Fill out in English
institution” is filled out only by institutions or in Polish
applying on behalf of the diploma holder
• First name and surname
fill out according to the data in your ID card
(passport)
• Address data
provide the correct address - it is later
indicated in the individual recognition
statement
• E-mail address
each notification is sent to the provided
e-mail – remember to check the spam folder
• Refugee status
check only if you obtained a formal
confirmation of a refugee status and you do
not have documents confirming your
education 5
Step 1 – Applicant data – institution
If you apply on behalf of an institution, fill out
the required fields following the rules below:
• The applicant
select „institution” and provide the full name Fill out in English
of the institution that you represent or in Polish
• First name and surname
provide your data
• Address
provide the institution's address
• E-mail address
each notification is sent to the provided
e-mail – use the e-mail in the institution’s
domain and remember to check the spam
folder
• Refugee status
check only if the holder of the diploma you
submit for recognition obtained a formal
confirmation of a refugee status and they
do not have documents confirming education
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Step 2 – Document submitted for recognition
All the data provided in this step concerns
the document you submit for recognition.
• Date of issue Fill out in English
provide the date of issue of the document – or in Polish
not the date of the degree award
in the case of a duplicate, provide the date of
issue of the original document
• Translations
do not attach translations of documents
issued in the following languages:
•English •German •Spanish •Italian
•Ukrainian •Russian •Belarussian
• Attachments
✓ attach good quality coloured scans
✓ as soon as you attach the file, its name
shows under the file-select field
✓ before you proceed, make sure that all the
required files are attached
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Step 3 – Previous document
All the data provided in this step concerns
the previous document which was the basis for
admission to studies leading to a diploma from
Step 2. Fill out in English
or in Polish
• Date of issue
provide the date of issue of the document – Example 1:
not the date of the degree award the previous
in the case of a duplicate, provide the date of document for
issue of the original document a Master diploma
is a Bachelor
• Title awarded diploma
if not applicable, fill out with an X
Example 2:
• Translations the previous
document for
do not attach translations of documents a Bakalavr diploma
issued in the following languages: is a Certificate of
•English •German •Spanish •Italian Complete General
•Ukrainian •Russian •Belarussian Secondary
Education
• Attachments
✓ attach good quality coloured scans Documents
uploaded in this
✓ as soon as you attach the file, its name
step must not be
shows under the file-select field the same as the
✓ before you proceed, make sure that all the ones uploaded in 8
required files are attached STEP 2.
Step 4 – Other attachments
Prepare required documents paying special
attention to:
• ID / passport
✓ if you apply on behalf of an institution do
not attach an ID scan
✓ if you are the diploma holder attach only
the main page of your ID document
(passport) – do not scan all the pages
available
• Evidence of change of name
✓ attach only if your current data varies from
the one included in the document
submitted for recognition
✓ in case your personal data has been
changed more that once, attach all the
appropriate certificates issued in the
original language combined in one file
✓ attach translations, unless the certificates
are issued in one of the following
languages:
•English •German •Spanish •Italian
•Ukrainian •Russian •Belarussian 9
Step 5 – Summary
Check whether the data provided is correct
paying special attention to:
• e-mail address
make sure it is correct - each notification is
sent to the provided e-mail
• checkboxes
read the Regulations and the Privacy Policy,
then check all the checkboxes
• save request
NOTE! Saving the application is not its final
submission
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CONFIRM THE APPLICATION
In order to submit the application follow the
steps below:
• check e-mail
an e-mail with the activation link is sent –
check it and click the link
• submit the application
after you click the link, an e-mail with the
confirmation that the application has been
submitted is sent
NOTE! If the link is not highlighted, click the
word LINK – only then will the application be
submitted.
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CHECK THE STATUS OF THE APPLICATION
How to check the status of the application?
• select the proper form
you may check the status of the application any
time from the moment you submit it
• fill out the required fields
provide the e-mail previously given in the
application form and the application ID sent to
you via e-mail
NOTE! If in the application form the email
address included uppercase letters, the system
will not recognize it when written in lowercase
letters
The recognition statement will be issued within
60 days from the date of submission of the
complete set of required documents. In case the
application is not complete, you will receive an
e-mail with the information what is missing along
with the link via which it may be completed.
Explanation of each particular application status
can be found on page 16. 12
INCOMPLETE APPLICATION
How to complete missing documents?
• go to the application
after receiving an e-mail with the information on
missing documents, click the provided link
• upload the missing documents
upload only the documents indicated in the
message paying special attention to the STEPS
mentioned
• save request
If you receive an e-mail with the information that
the application is incomplete, DO NOT SUBMIT
ANOTHER APPLICATION FORM, COMPLETE
THE ONE IN QUESTION.
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DOWNLOAD THE INDIVIDUAL RECOGNITION STATEMENT
How to download the individual recognition
statement?
• go to the application
after receiving an e-mail with the information
that the individual recognition statement is
ready, go to the application by clicking the link
and enter the e-mail address as well as the
application ID
• check reply
• download reply
document will be downloaded as a .pdf file
Individual recognition statement is issued in a form
of a digitally signed PDF document – its
authenticity can be verified in a the signature panel
in the Adobe Reader.
NOTE! The Individual recognition statement is
issued only digitally – it is not possible to collect the
document in a paper form in the NAWA’s Office.
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CASE RE-EXAMINATION REQUEST
How to submit a case re-examination request?
• go to the re-examination of the case section
• provide the required data
attach additional documents and provide the
reason for the case re-examination
• send
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STATUS OF THE APPLICATION - EXPLANATION
What does each status mean?
• the application has been sent • the case re-examination request has been submitted
check your e-mail and click the activation link within 48 if you do not agree with the information, submit the case re-
hours examination request within 30 days
• the application has been submitted
the submission has been confirmed – if the application • response to the case re-examination request is ready
is complete, the recognition statement will be issued download the document within 14 days - after that period, it will
within 60 days, otherwise you will be asked to send not be possible
missing documents
• missing documents • the application has been rejected
complete the application within 14 days - after that If:
period, it will not be possible - the application is submitted / completed incorrectly,
- you send documents which do not fall within the NAWA
• the application has been updated
competence (e.g. certificate of secondary education),
the update has been submitted – if the application is
- you submit more than one application concerning the same
complete, the recognition statement will be issued
document
within 60 days
the application will be rejected
• the foreign diploma recognition statement is ready
download the document within 14 days - after that NOTE! Messages sent from syrena@nawa,gov,pl are automated. Do
period, it will not be possible not reply! You may contact us via [email protected]
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If you encounter technical problems, please
contact us via e-mail:
[email protected]
