CATERING CONTRACT

I. THE PARTIES. This Catering Contract (“Contract”) made on

_________________ is by and between:

Caterer: _________________, with a mailing address of

__________________________________ (“Caterer”), and

Client: _________________, with a mailing address of

__________________________________ (“Client”).

The Caterer and the Client are each referred to herein as a “Party” and
collectively as the “Parties.”

II. EVENT.

Event Title: _________________

Address: __________________________________
Date: _________________
Start Time: _________________
End Time: _________________
Additional Description (if any): __________________________________

Hereinafter known as the “Event.”

III. ATTENDEES. The Caterer agrees to provide Services for an estimated minimum
of ____ individuals at the Event (“Attendees”). If this number of Attendees should
increase, the amount of the Total Fee shall be reflected in this Contract.

IV. MENU. All requested food items are mentioned in Attachment #1 of this Contract
(“Menu”). This shall include all requests made by the Client and will be finalized
no sooner than ____ days prior to the Event. If any changes are made that
increase the costs to the Caterer, the Total Fee shall be reflected in this Contract.

V. FOOD SERVICES. The Caterer agrees to deliver the items on the Menu at the
Event in the following manner: (check all that apply)

☐ - Food Truck. To provide a food truck at the Event.

☐ - Buffet. A buffet-style experience with food stations.
☐ - Hors d’Oeuvres. At least ____ servers offering food on small trays.
☐ - Full Course Meal. To serve an appetizer, main dish, and dessert.
☐ - Tableware. Providing plates, cups, and eating utensils.
☐ - Other: __________________________________

Hereinafter known as the “Food Services.”

Page 1 of 7
VI. DRINK SERVICES. The Caterer agrees to provide: (check one)

☐ - No Drink Services. No drinks will be provided by the Caterer.

☐ - Drink Services. The Caterer will deliver the items mentioned in
Attachment #2 at the Event in the following manner: (check one)
☐ - Open Bar. Allows Attendees to be served with: (check one)
☐ - No maximum limit on consumption.
☐ - A maximum limit of $______ on consumption.
☐ - Cash Bar. Attendees are responsible to pay for their own
consumption.

Hereinafter known as the “Drink Services.” The Food Services and Drink
Services shall be referred to collectively as the “Services.”

VII. CALCULATION OF FEES. In exchange for the Food Services provided, the
Client agrees to pay the Caterer based on: (check one)

☐ - A Flat Fee. A total of $______.

☐ - Per Attendee. $______ per Attendee.
☐ - Hourly Fee. $______ per hour with a minimum of ____ hours.
☐ - Other: __________________________________

Drink Services to be billed separately. The amount mentioned in this section and
the total due for the Drink Services shall be referred to as the “Total Amount.”

VIII. DEPOSIT. As part of this Contract, the Caterer requires: (check one)

☐ - A Deposit. $______ is required at the time of signing this Contract. The

amount shall serve as consideration.

☐ - No Deposit. There is no money due at the time of signing this Contract.

The good faith promise of performing under this Contract, by both Parties,
shall serve as consideration.

Hereinafter known as the “Deposit.”

IX. TERMS OF PAYMENT. The Client will be responsible to pay the Caterer for the
Total Amount upon: (check one)

☐ - Receipt of Invoice. The Client shall have ____ days to pay.

☐ - Specific Date. The Client is required to pay the Total Amount by
_________________.
☐ - Other: __________________________________

Page 2 of 7
X. METHODS OF PAYMENT. The Caterer’s acceptable methods of payment are as
follows: (check all that apply)

☐ - Cash
☐ - Check
☐ - Credit Card
☐ - Venmo
☐ - Other: __________________________________

XI. LATE FEES. If a payment due by the Client is not made within the requirements
mentioned in Section IX, there will be: (check one)

☐ - No Late Fee. There shall be no late fee due by the Client.

☐ - A Late Fee. The Client will be charged: (check one)

☐ - A Flat Fee. The flat fee is equal to $______ for each day payment is
late.
☐ - Based on Interest. Interest of ____% will be charged on the
outstanding balance due for each month payment is late.

XII. EVENT CHANGES. After the signing of this Contract, changes to the Event by
the Client: (check one)

☐ - Can be Made. A change or cancellation of the Event is allowed no sooner

than ____ days prior to the Event. If a change or cancellation of the Event
occurs sooner than such time period: (check one)

☐ - Payment is Required. A payment equal to: (check one)

☐ - ____% of the Deposit will be made non-refundable to the Caterer.
☐ - ____% of the Total Amount will be due and payable by the Client
to the Caterer.

☐ - NO Payment is Required. No payment will be due by the Client and

any Deposit made will be fully refunded.

☐ - Cannot be Made. If there is a change or cancellation by the Client, at any

time after the signing of this Contract, a payment is required of: (check one)
☐ - ____% of the Deposit will be made non-refundable to the Caterer.
☐ - ____% of the Total Amount will be due and payable by the Client
to the Caterer.

XIII. MISCELLANEOUS. The Caterer and the Client agree to the following:

Page 3 of 7
 a. Independent Contractor. It is agreed that the Caterer will be considered an
independent contractor for the purposes of this Contract, that they will
maintain their own independent business and furthermore will use their own
tools and equipment in fulfilling the Contract.
b. Taxes. Any taxes due as part of the Caterer providing their Services in this
Contract are the sole responsibility of the Caterer.
c. Additional Services. Any additional services (“Additional Services”) must be
requested by the Client in writing and are subject to rejection by the Caterer
should said request be impossible or inconvenient to meet. Should a request
for Additional Services be accepted, the Client agrees to pay for any and all
fees charged by the Caterer for such.
d. Damage to Equipment. The Client will be responsible for any damage or
loss to the Caterer’s equipment due to misuse or theft by the Client or any
guest of the Client and in the case of a force majeure event (including but not
limited to fires, floods, inclement weather, and earthquakes).
e. Liability and Indemnification. The Caterer will not be liable for direct,
indirect, incidental, or consequential damages (including, but not limited to,
damages for lost profits or increased expenses) with respect to any claim
related to this Contract and the Services provided. The Client indemnifies and
holds harmless the Caterer and any subcontractors working with the Caterer
against all liability related to the Client's Event from the date of the Event and
on into the future. The Client will assume all legal fees claimed by third
persons, provided that such loss or damage was not caused by the fault or
negligence of the Caterer or its employees, agents, or subcontractors.
Furthermore, the Caterer has the right to cancel, at any time and without
notice, the Services mentioned in this Contract with no liability or obligation to
the Client other than refunds of any Deposit or advanced payments made by
the Client.

XIV. SEVERABILITY. Should any provision of this Agreement be determined to be

void, invalid, unenforceable, or illegal for whatever reason, such provision(s) shall
be null and void; provided, however, that the remaining provisions of this
Agreement shall be unaffected thereby and shall continue to be valid and
enforceable.

XV. GOVERNING LAW. This Contract shall be construed and governed in

accordance with the laws located in the State of where the Event is taking place.

XVI. ADDITIONAL TERMS & CONDITIONS.

Page 4 of 7
XVII. ENTIRE CONTRACT. This Contract constitutes the entire Contract between the
Parties. No modification or amendment of this Contract shall be effective unless
in writing and signed by both Parties.

XVIII. EXECUTION. The Caterer and the Client each represent and warrant to the
other that each person executing this Contract on behalf of each party is duly
authorized to execute and deliver this Contract on behalf of that party.

The parties have duly executed this Agreement as of the date first written above.

Caterer’s Signature: _________________________

Print Name: _________________________

Client’s Signature: _________________________

Print Name: _________________________

Page 5 of 7
 ATTACHMENT #1 – FOOD REQUESTS

REQUESTED ITEMS

PROHIBITED ITEMS

Page 6 of 7
 ATTACHMENT #2 – DRINK REQUESTS
REQUESTED ALCOHOLIC DRINKS (check here ☐ if no alcohol will be served)

REQUESTED NON-ALCOHOLIC DRINKS

Page 7 of 7