GeM Bidding 7735460
GeM Bidding 7735460
GEM/2025/B/6136385
Dated/ दनांक : 23-04-2025
Total Quantity/कुल मा ा 20
Item Category/मद केटे गर Entry and Mid Level Laptop - Notebook (Q2)
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Bid Details/ बड ववरण
Arbitration Clause No
Mediation Clause No
(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this
Policy./जेम क शत के अनुसार ईएमड छूट के इ छुक बडर को संबंिधत केटे गर के िलए बड के साथ वैध समिथत द तावेज़ तुत करने है ।
एमएसई केटे गर के अंतगत केवल व तुओं के िलए विनमाता तथा सेवाओं के िलए सेवा दाता ईएमड से छूट के पा ह। यापा रय को इस नीित के
दायरे से बाहर रखा गया है ।
(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable./ईएमड और संपादन
जमानत रािश, जहां यह लागू होती है , लाभाथ के प म होनी चा हए।
Beneficiary/लाभाथ :
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DDO
Doordarshan News, Ministry of Information and Broadcasting, Prasar Bharati Broadcasting Corporation of India,
Ministry of Information and Broadcasting
(Ddo , Dd News)
1. If the bidder is a Micro or Small Enterprise as per latest definitions under MSME rules, the bidder shall be
exempted from the requirement of "Bidder Turnover" criteria and "Experience Criteria" subject to meeting of
quality and technical specifications. If the bidder is OEM of the offered products, it would be exempted from the
"OEM Average Turnover" criteria also subject to meeting of quality and technical specifications. In case any
bidder is seeking exemption from Turnover / Experience Criteria, the supporting documents to prove his eligibility
for exemption must be uploaded for evaluation by the buyer.
2. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st
March of the previous financial year, should be as indicated above in the bid document. Documentary evidence in
the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant /
Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the
date of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the
completed financial years after the date of constitution shall be taken into account for this criteria.
3. Experience Criteria: In respect of the filter applied for experience criteria, the Bidder or its OEM {themselves or
through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any
Central / State Govt Organization / PSU for number of Financial years as indicated above in the bid document
before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having
supplied some quantity during each of the Financial year. In case of bunch bids, the category of primary product
having highest value should meet this criterion.
4. OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product
during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period
shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old,
the average turnover in respect of the completed financial years after the date of constitution shall be taken into
account for this criteria.
5. Preference to Make In India products (For bids < 200 Crore):Preference shall be given to Class 1 local supplier
as defined in public procurement (Preference to Make in India), Order 2017 as amended from time to time and its
subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products. The minimum
local content to qualify as a Class 1 local supplier is denoted in the bid document. If the bidder wants to avail the
Purchase preference, the bidder must upload a certificate from the OEM regarding the percentage of the local
content and the details of locations at which the local value addition is made along with their bid, failing which
no purchase preference shall be granted. In case the bid value is more than Rs 10 Crore, the declaration relating
to percentage of local content shall be certified by the statutory auditor or cost auditor, if the OEM is a company
and by a practicing cost accountant or a chartered accountant for OEMs other than companies as per the Public
Procurement (preference to Make-in -India) order 2017 dated 04.06.2020. Only Class-I and Class-II Local suppliers
as per MII order dated 4.6.2020 will be eligible to bid. Non - Local suppliers as per MII order dated 04.06.2020 are
not eligible to participate. However, eligible micro and small enterprises will be allowed to participate .The
buyers are advised to refer the OM No.F.1/4/2021-PPD dated 18.05.2023.
OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy
for Micro and Small Enterprises Order, 2012 and Public Procurement (Preference to Make in India) Order, 2017.
6. Purchase preference will be given to MSEs having valid Udyam Registration and whose credentials are
validated online through Udyam Registration portal as defined in Public Procurement Policy for Micro and Small
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Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and
its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail themselves of the
Purchase preference, the bidder must be the manufacturer / OEM of the offered product on GeM. Traders are
excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers
offering products manufactured by some other OEM are not eligible for any purchase preference. In respect of bid
for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in
this regard shall be uploaded along with the bid in respect of the offered product or service and Buyer will decide
eligibility for purchase preference based on documentary evidence submitted, while evaluating the bid. If L-1 is
not an MSE and MSE Seller (s) has / have quoted price within L-1+ 15% (Selected by Buyer) of margin of
purchase preference /price band defined in relevant policy, such MSE Seller shall be given opportunity to match
L-1 price and contract will be awarded for 25% (selected by Buyer) percentage of total quantity. The buyers are
advised to refer the OM No. F.1/4/2021-PPD dated 18.05.2023 OM_No.1_4_2021_PPD_dated_18.05.2023 for
compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order, 2012
and Public Procurement (Preference to Make in India) Order, 2017. Benefits of MSE will be allowed only if seller is
validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents
submitted.
7. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
8. Past Performance: The Bidder or its OEM {themselves or through re-seller(s)} should have supplied same or
similar Category Products for 80% of bid quantity, in at least one of the last three Financial years before the bid
opening date to any Central / State Govt Organization / PSU. Copies of relevant contracts (proving supply of
cumulative order quantity in any one financial year) to be submitted along with bid in support of quantity
supplied in the relevant Financial year. In case of bunch bids, the category related to primary product having
highest bid value should meet this criterion.
9. Reverse Auction would be conducted amongst first 50% of the technically qualified bidders arranged in the
order of prices from lowest to highest. Number of sellers eligible for participating in RA would be rounded off to
next higher integer value if number of technically qualified bidders is odd (e.g. if 7 bids are technically qualified,
then RA will be conducted amongst L-1 to L-4). In case number of technically qualified bidders are 2 or 3, RA will
be between all without any elimination. If Buyer has chosen to split the bid amongst N sellers, then minimum N
sellers would be taken to RA round. In case Primary products of only one OEM are left in contention for
participation in RA based on lowest 50% bidders qualifying for RA, the number of sellers qualifying for RA would
be increased to get at least products of one more OEM (directly participated or through its reseller) if available.
Further, if bid(s) of any seller(s) eligible for MSE preference is / are coming within price band of 15% of Non MSE
L-1 or if bid of any seller(s) eligible for Make in India preference is / are coming within price band of 20% of non
MII L-1, then such MSE / Make in India seller shall also be allowed to participate in the RA process.
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Specification Name/ विश का Bid Requirement/ बड के िलए आव यक (Allowed
Specification
नाम Values)/अनुमत मू य
Display Display Size (in cm) - 35.56 to 38.09 (14 In to 14.99 In)
Diagonal
Consignee
S.No./ . Reporting/Officer/ Delivery Days/ डलीवर के
परे षती/ रपो टग Address/पता Quantity/मा ा
सं. दन
अिधकार
110001,DOORDARSHAN NEWS,
Anant Prakash DOORDARSHAN BHAWAN,
1 20 15
Pandey TOWER B COPERNICUS MARG,
NEW DELHI
Special terms and conditions-Version:3 effective from 31-01-2025 for category Entry and Mid Level
Laptop - Notebook
1.
For Buyers
A unique device serial number shall be provided by the seller at the time of supply,
which is mentioned on the product. The buyer/consignee shall be able to verify the
Product Verification complete product details, including configuration, through the OEM website. The
buyer/consignee should be able to perform these verifications without needing to
create an account on the OEM website.
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1. There is no requirement that the OEM of the Laptop - Notebook should be a
device partner of Microsoft and holding a Microsoft Authorization Form (MAF)
from the software provider.
2. Microsoft OS may be sourced directly from Microsoft by OEMs holding device
partner status, and those not holding device partner status may source from
authorized distributors, i.e., Ingram/Reddington and their authorized channel
partners.
3. Buyers may ensure that MAF shall not be made a mandatory requirement in
bids.
4. If supplies are made as per brands of OEMs who are global device partners,
then the serial number of the machine supplied can be used to check the
details of the product from the website of the OEM.
5. In the case of local device partners of Microsoft, OS details such as the digital
key number should be produced with supplies, and the buyer may verify them
from Microsoft.
Operating System 6. In case of other OEMs who are sourcing from authorized distributors of
Microsoft, Reddington, or Ingram, a copy of the invoice which contains the
relevant serial number of Windows OS shall be submitted with supplies, and
the buyer/consignee can verify the same from the OS server website or by
telephone, or both.
7. In respect of verification of OS, the consignee shall take necessary steps at the
time of acceptance. For device partner machines, buyers can check the Laptop
OEM website to verify the OS by entering the PC's serial number and part code
number. For entities that are not device partners and source OS from
distributors' networks, they may verify the serial number through the Microsoft
website or by telephone, or both.
8. In case the product offered is with a DOS or Linux operating system, such
verification of OS shall not be applicable.
9. Buyer shall request for Windows Hardware Compatibility Certificate for window
operating system to ensure the supply hardware is compatible with Windows
operating system
Buyer may add their requirement of retention of securely store all Hard Disk Drives
Storage Retention
(HDDs) or Solid-State Drives (SSDs) used in the Laptop-Notebook under ATC clause.
Requirement of Buyers are advised to note that incorporating a condition stipulating an OEM logo on
OEM logo the motherboard is restrictive and may not be incorporated into the bids.
Intel and AMD Processors are added as per Model Technical Specification of Laptop -
Processors Notebook issued by Ministry of Electronics and Information Technology (MeitY-IPHW
Division) W-43/4/2020 dated 19 Aug 2024
1. The buyer may ensure that as soon as supplies are received, a request for a
warranty certificate is made, along with logging into the OEM website/call
center to verify the certificate.
2. The product in GeM marketplace (Direct Purchase & L1 purchase) comes with
Warranty
a minimum standard on site warranty of one year. In case the seller has
standard warranty more than one year, the same may be mentioned in the
catalogue (including in the model name) and in such case higher warranty
offered shall prevail/supersede the minimum one year warranty.
OM related to MII,
Local content and Buyers are requested to refer to various OMs pertaining to DPIIT and MeitY, as issued
MeitY advice on from time to time, while making procurement and follow relevant provisions as
Model technical applicable.
specifications
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Before generating the Consignee Receipt and Acceptance Certificate (CRAC), the
consignee may inspect the system condition and verify that it complies with the
agreed specifications and configurations. In the case of a large number of units to be
procured, then the buyer may opt for bidding and accordingly stipulate conditions
regarding installation, inspection by consignees/inspection agency. Consignees who
receive the supplies should be vigilant and should complete checking to ensure that
there is no scope for the supply of refurbished products. At the time of receiving
supplies, the consignee may adhere to the following to ensure that any discrepancies
Check points during in supplies can be flagged, taken into account, and reflected while generating the
Acceptance of CRAC:
Supplies
i. Packing should be checked properly
ii. A warranty certificate from the OEM should be insisted upon and checked.
iii. Instruction manuals and the OS installed should be checked.
iv. The machine serial number should also be checked through settings and can
be verified from the OEM website. The above points are for guidance, and the
buyer/consignee may take steps considered suitable by them for checking at
the consignee end before acceptance of systems.
v. An escalation matrix for customer grievance redressal shall be insisted upon
by the buyer from the seller at the time of delivery.
Battery Backup Buyer may check/validate battery backup time with appropriate benchmark.
For Sellers
The OEM shall share the OEM website link with the buyer at the time of delivery. The
OEM Website offered model details/configuration should be available on their website. A unique
Link/Part No for device serial number shall also be provided at the time of supply, which is also
product verification mentioned on the product. The buyer/consignee shall be able to verify the complete
product details, including configuration, through the shared OEM website link.
Changing or Seller must refrain from changing or altering the configuration of the factory pre-
altering the loaded machine. The machine should be delivered to the Consignee in its original,
configuration factory-approved configuration.
The seller shall furnish a valid warranty Certificate/Tag from the OEM to the
purchaser, guaranteeing the product's coverage under the specified warranty terms.
Warranty
The warranty certificate should be verifiable through the OEM website/customer care
center.
With effect from 1.4.23, as per the E-waste rules 2022, EPR registration is mandatory
Compliance of
for manufacturing entities. Therefore, all OEMs shall hold valid EPR registration, and
extended
the registration number should be reflected in the catalog parameter. OEMs shall
producer’s
ensure compliance with all responsibilities as per EPR registration applicable from
responsibility
time to time.
Mandatory /
OEMs shall have to ensure compliance with the mandatory/statutory requirements as
Statutory
per the Government of India Notifications issued from time to time for hardware and
requirements as
software components, as applicable.
applicable
It shall be the responsibility of OEMs to ensure that supplies are made with genuine
Operating System
operating systems.
Buyer Added Bid Specific Terms and Conditions/ े ता ारा जोड़ गई बड क वशेष शत
1. Generic
OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up
to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to
increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at
the contracted rates. The delivery period of quantity shall commence from the last date of original
delivery order and in cases where option clause is exercised during the extended delivery period the
additional time shall commence from the last date of extended delivery period. The additional delivery
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time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to
minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the
original delivery period. The Purchaser may extend this calculated delivery duration up to the original
delivery period while exercising the option clause. Bidders must comply with these terms.
2. Certificates
ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.
3. Certificates
Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s
Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.
4. Certificates
The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test
certificate, approval certificates and other certificates as prescribed in the Product Specification given in
the bid document.
2. OEM Manufacturer or its authorized dealer with OE M manufacturer authorization only to bid. Appropriat
e documents to be submitted regarding this with the bid. Ink signed MAF from OEM is must.
3.OEM service center should be in India and support should be available at local level of the indenting offic
e.
4.BIS Registration under CRS BIS Registration Number and its validity ROHS Compliance BEE / Energy Star
for the given model are mandatory.
5.Preloaded with OEM pack licensed Microsoft Windows 11 Professional 64bit with OEM Recovery DVD or o
ption of Cloud Recovery.
7.The successful bidder has to provide Genuine | Licensed MS Office Professional 2024 (Lifetime Validity) f
or all 20 laptops. The successful bidder has to install and activate the MS Office in all the laptops.
8.OEM must have an online system hardware diagnostics facility and facility to download updates of pre-in
stalled software, device, drivers, firmware on its website.
9.OEM must support to re-install the operating system as and when required and bring the computer back
to its original factory condition as configured by OEM.
10. Quoted product should be windows certified; product should be FCC, CE, RoHS, UL EPEAT, Energy Star,
TCO for monitor certified, certification required for ISO9001, 14001, 20001, 27001 for OEM.
11.Bid specific Solvency certificate issued by the bank will be mandatory to submit in support of the claim
that the firm is not bankrupt and financial status of the firm is sound.
12.Product compliance certificate on OEM letterhead with ink sign and stamp.
13.Average turnover of bidder in the last 3 financial years should be 200 percent of estimated cost of the b
id (i.e. Rs. 36 lakhs) in case MSME exemption is not claimed.
Disclaimer/अ वीकरण
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The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses
on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms and
conditions governing the bid. If any clause(s) is / are incorporated by the Buyer regarding following, the bid and
resultant contracts shall be treated as null and void and such bids may be cancelled by GeM at any stage of
bidding process without any notice:-
1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process. (However, in bids for
attached categories, trials are allowed as per approved procurement policy of the buyer nodal Ministries)
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the
case may be.
Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to
such representations.
All GeM Sellers / Service Providers are mandated to ensure compliance with all the applicable laws /
acts / rules including but not limited to all Labour Laws such as The Minimum Wages Act, 1948, The
Payment of Wages Act, 1936, The Payment of Bonus Act, 1965, The Equal Remuneration Act, 1976,
The Payment of Gratuity Act, 1972 etc. Any non-compliance will be treated as breach of contract
and Buyer may take suitable actions as per GeM Contract.
This Bid is also governed by the General Terms and Conditions/ यह बड सामा य शत के अंतगत भी शािसत है
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws./ जेम क सामा य शत के खंड 26 के संदभ म भारत के साथ भूिम सीमा साझा करने वाले दे श के बडर से खर द
पर ितबंध के संबंध म भारत के साथ भूिम सीमा साझा करने वाले दे श का कोई भी बडर इस िन वदा म बड दे ने के िलए तभी पा होगा
जब वह बड दे ने वाला स म ािधकार के पास पंजीकृ त हो। बड म भाग लेते समय बडर को इसका अनुपालन करना होगा और कोई भी
गलत घोषणा कए जाने व इसका अनुपालन न करने पर अनुबंध को त काल समा करने और कानून के अनुसार आगे क कानूनी कारवाई
का आधार होगा।
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