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ATLAS Attendance User Manual

Winners CIO’s Choice for Talent Management on Cloud

HR Tech Vendor of the Year Singapore

1
Web Login

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 Web Portal Login
URL: atlascopcohris-admin.peoplestrong.com
1 User Name - GUID

2 Password – Enter your password

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 Attendance

• Attendance module captures In & Out time records based on punches and records the working hours based
on In & Out time calculations.
• An employee can regularize attendance records in case of any missed attendance or any other attendance
issues.
• Attendance regularization is not required on Holidays, Weekly off and leave
• Attendance Punch-In happens once but Attendance Punch-Out can be marked any time, Attendance system
takes only first & last time logs for work hour calculation.

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 Attendance – Mark your attendance

Attendance Marking/Punching –

Punch In – Click Punch in to mark attendance with entry time or In-time. In-time is recorded and displayed
below Punch-in Icon on the page and icon color changes form blue to gray and Punch-out icon becomes
active.

Punch Out – Click Punch Out to mark attendance with out time. Punch out time appears below the icon.
Punch out can be hit multiple times but system considers last punch time for attendance data processing.
Punch out button remains blue throughout the day or irrespective the no of hit on Punch out.

Attendance data is processed mid night and reflects the status of attendance on next day under “My
attendance” section

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 Workflow

Approve
Employee applies Reporting
Manager Complete
Start regularization End
Decision stage
request

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Attendance – Self Service

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 Regularization Summary
All regularization requests sent for approval are listed under “My Regularization List”. Here each request is tagged to a Regularization task which
can be clicked to view details of request. Status of the regularization request can be tracked here.

List of all regularization

Hover mouse on
requests appear here, status
Attendance
of regularization can be
tracked
Click on regularization code
to check in details

Click on
Regularization
Summary

List of all the attendance

days regularized in a single
request can be checked,
approver comments can be
seen here

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Weekly Shift

Employee can view their Shift Details and Weekly Off

Hover
mouse on
Attendance

Choose the period for which

shift details must be viewed

Click on
weekly
shift

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 My Attendance
Attendance regularization is applicable to employees who could not mark their attendance or missed marking their attendance. Here employee gets an option to mark
the Attendance Start time and End time of a working day. Regularization request goes to L1 & L2 manager for approval

Hover
mouse on 1. Select date range to see the attendance details
2.Click on
Attendance refresh to get
the details

3. Select the
dates to be
regularized
Click on My
Attendance

4. Click on Regularize

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 My Attendance
Attendance regularization is applicable to employees who could not mark their attendance or missed marking their attendance. Here employee gets an
option to mark the Attendance Start time and End time of a working day. Regularization request goes to L1 & L2 manager for approval

5. Modified In & Out time and comments are required for regularization

6. Click on submit

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 Things to Remember
When submitting a request for regularization, if more than 5 days are selected for regularization then the pop-up message will appear.

Employee will not be able to submit the regularization request.

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 Things to Remember
While submitting regularization request, if the employee does not enter Employee Comments and regularization reason a pop up message will appear and the
employee will not be able to submit the request.

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Attendance – Manager Self Service

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Configuration- Shift-Reporting Manager

Manager will able to view shift details here.

Hover mouse on
Attendance

Click on on
shift button

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Bulk Task Approval- Reporting manager/HR Manager
Manager can Bulk Approve Regularization Requests for multiple employees in one go

Select start and end date

Click here to select

tasks

Mention comments

Click here to approve or reject

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Attendance Reports-Reporting Manager/HR Manager
Manager can generate attendance reports of employees.

1.Click here on
generate report.,
a window will
appear

2.Select role, start date and end

date

3.Click here to generate report

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 Task Inbox-Reporting Manager
The feature of task inbox is available on home page. By clicking on it pop up window will appear which shows pending requests.
1. Click on tasks on home page
2. Click here to view pending regularization
requests

3. Click here, a
window will open

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Task Inbox-Reporting Manager/HR Manager

4. Click here to
mention comment

5. Click on approve/reject

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Task Reassign- HR Manager
Manager can reassign task to another manager incase he is not available

1. Click here to select

2. Click on
regularization code

3. Click on reassign

4. Click here, task

will be reassigned

Once task is
reassigned, message
will appear, task has
been reassigned

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 Configuration-Shifts- HR Manager
Manager Self Service section gives access to manage attendance system of all employee who are tagged to a manager. In this manager can update or
add shifts.

Click
here to
add shift

Manager can also

update shift

Click here to save/cancel

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 Configuration- Rosters- HR Manager
Manager Self Service section gives access to manage attendance system of all employee who are tagged to a manager. In this manager can add and update rosters

Click here to
update rosters

Click here, a window will open

Update roster
details

Click on update/cancel

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Configuration-Assign Roster By Employee-HR Manager
Manager Self Service give access to HR Manager to assign roster by employee

Click here to select employment type

Click here to
select
employee
status

Click here to
select
employee

Click here to assign roster

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Configuration-Assign Roster By Employee-HR Manager

Click here to
select assign
Roster by
employee

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Configuration-Assign Roster By Employee-HR Manager

Select the
employee

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Configuration-Assign Roster By Employee-HR Manager

Select the
roster and
future date
for minimum
1 week and
click n assign

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Configuration-Shift Upload- HR Manager

Click here to
Shift upload

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Configuration-Shift Upload- HR Manager

Firs select the date

range for which you
want to download the
shift then chose
employee & shift from
downloaded sheet and
click on upload and
save it.

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Mobile App Login

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 Mobile Login

How to Login?

Domain: uat-atlascopcohris-
admin.peoplestrong.com

User Name - Employee ID

Password – Will be communicated

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 Attendance option

Attendance menu enabled. Employee can mark the

attendance on mobile.

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 Mark attendance

Employee can Punch-in Attendance on mobile app. For mobile punch employee should have Alt work life
app, after login successfully he/she need to select Attendance menu and click on Punch In near to his/her
office and Punch out while leaving from office

Attendance Marking/Punching –
Punch In – Click Punch in to mark attendance In-time. In-time is recorded and displayed below Punch-in Icon
on the page and icon color changes form blue to gray and Punch-out icon becomes active.
Punch Out – Click Punch Out to mark attendance out time. Punch out time appears below the icon. Punch
out can be hit multiple times but system considers last punch time for attendance data processing. Punch out
button remains blue throughout the day or irrespective the no of hit on Punch out.

Attendance data is processed mid night and reflects the status of attendance on next day under “My
attendance” section

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 Mark attendance

Employee will be able to mark the attendance, but the GPS

should be on.

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 Timing of Attendance

Once the employee marks the attendance through

mobile, In time and Out time will appear.

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My Attendance

Select the date for which attendance needs to be

regularized. Click on regularize

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 Attendance Regularization

Employee will fill the form with In/Out time.

Employee Note will be the reason of regularization.

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Reporting Manager Approval

Click here to view

pending tasks All the pending tasks will
appear here

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Reporting Manager Approval

Manager can approve or reject

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 Attendance – FAQs
What if you forget to mark attendance in morning?
If attendance marking is missed in morning (In time) and marked evening (out time) attendance only, system will consider only one time and attendance should be
regularized in next 48 hrs and time should be modified

What if you forget to mark attendance in evening?

Only one “In time” is recorded in system and it will be shown as MIS, attendance should be regularized within next 48 hrs and out time should be entered.

Is it mandatory to punch-in & Punch out through the same mode or device?
No, Employee can Punch-In from Mobile device & Punch out form Web or vice-e-versa. Similarly can punch in form one device and punch out from another device.

Why the Punch-out icon color is not changing?

Punch In button once clicked, it changes color from Blue to Gray to represent inactiveness. Punch-out button becomes active when Punch in time is recorded and
remains active throughout the day. Punch-out can be hit multiple times during the day and records multiple times as well. Considering this functionality of multiple
punch-outs it remains active and color remains blue. It becomes inactive on the next day to enable employee to Punch-in again.

Punched In/Punched Out time does not appear on Web when attendance was marked through mobile app.
This may happen due to delay in data communication to attendance server. Communication time to server is just a fraction of min but due to various connectivity
challenge it may get delayed and causes delay in time reflection on Web or Mobile.

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The End

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