Basics of Excel
Please sit in the back if you are inexperienced
with Excel—Heather will be there to help
2
Worksheets
• Excel’s main screen
is called a “
worksheet”.
• Each worksheet is
comprised of many
boxes, called “cells”.
3
Selecting a Cell
• “Select” a cell by
clicking on it once
(don’t double click).
• You can move from
cell to cell with the
arrow keys.
4
Entering Information / The Formula Bar
• To enter information in
a cell, just start typing.
• When you are done
either
– Press the Enter
Key
– Press an arrow key
• The information in the
selected cell is also
displayed in the “
formula bar” above the
worksheet.
5
Double Click to Modify a Cell
Double click to
change “hi there” to
“hello there”
6
Column Names (letters) & Row Names
(numbers)
• The columns of the
worksheet are
named with letters
• The rows are
named with
numbers
Selected
Cell
7
Cell Names (ex. B4)
• The name of a cell is Name Selected
a combination of the Box Cell
Letter Of The Column
that the cell is in
followed by the
Number Of The Row
that the cell is in.
• Example: the selected
cell in the picture is
named B4 (NOT 4B)
• Excel automatically
shows the the name
of the currently
selected cell in the “
name box” (located
above the worksheet).
8
Excel Formulas
• You must have an equals sign ( = ) as the first
character in a cell that contains a formula.
• The = sign tells excel that the contents of the cell is
a formula
• Without the = sign, the formula will not calculate
anything. It will simply display the text of the formula.
9
Formulas - correct
formula with = sign After pressing ENTER
10
Missing = sign
Missing = sign! After pressing ENTER
Before pressing enter (no change - not a formula)
11
Types of operations
You can use any of the following operations in a formula:
operation symbol example
addition:+=a1+3
subtraction:-=100-b3
multiplication:*=a1*b1
division:/=d1/100
exponentiation^=a2^2
12
Explicit values and cell references
You can use both explicit values and cell references in a
formula:
– Formula with only cell references:=a1*b1
– Formula with only literal values:=100/27
– Formula with both cell references and literal values:
=a1/100
13
The SUM function
Examples
FunctionResult
=SUM(1,2,3,4,5)15
=SUM(a1,b1,c1)a1+b1+c1
=SUM(9,a1,b2,5,c1)9+a1+b2+5+c1
14
Ranges
• A rectangular box of cells is called a “range”.
• The name of a range is
– the name of the upper left cell of the range
– Followed by a colon :
– Followed by the lower right cell of the range
• Example: A1:B2 is shorthand for A1,A2,B1,B2
– See next slide for more examples
A1:B2
15
Examples of Range Names
C3:E10
B2:B5
B3:E3
16
Summing a range
Both of the following function calls produce the same result
as =a1+b1+c1+a2+b2+c2+a3+b3+c3+a4+b4+c4
however the 2nd version uses a range and is much shorter.
without a range
=SUM(a1,b1,c1,a2,b2,c2,a3,b3,c3,a4,b4,c4)
with a range
=SUM(a1:c4)
17
Relative Cell References
• By default, when you copy a formula that contains a
cell reference, excel will automatically adjust the cell
reference.
18
Relative Cell References
D9 This is a "relative cell reference".
– Changing the column: If I copy this cell reference to
another cell:
• the "d" will increment one letter for every cell that I
move over to the right
• The "d" will decrement one letter for every cell that I
move over to the left
– Changing the row: If I copy this cell reference to another
cell:
• the "9" will increment by one for every cell that I move
down
• The "9" will decrement by one for every cell that I move
up
Go to course website:
http://umn.edu/~ruggles/hist3797
