NTVC/REG/F002

NGONG TECHNICAL AND VOCATIONAL COLLEGE

P O BOX 1170-00208, NGONG HILLS
TEL: +254781012977
Email: [email protected] OR [email protected]
Website: ngongtvc.ac.ke

LETTER OF ADMISSION
Admission Number: ………………
Name: …………………………………………………………………………………………………………
Postal Address: ……………………… Code: ……………Town:..………………........................................
Email Address: ……………………………………… Tel No: ………………………………….

Invitation to Pursue a ……………………………Course …………………………………………………....

in the Department of: ……………………………………………………………………………………...
I am pleased to inform that you have been offered a place to pursue the course indicated above.
This course takes ............................................................................. years.
You should report to the College between ……and …..of........... the year 2025.

A) REQUIREMENTS ON ADMISSION
I. Fees
On admission, you are required to pay fees of Ksh:
Amount in figures: Kshs. 67,189.00
Amount in words: Sixty Seven Thousand, One hundred and eighty nine shillings only.

II. NEW GOVERNMENT FUNDING APPLICATION

Following your placement by KUCCPS you are eligible for Government funding that comprises Government
Tuition Scholarship and Tuition Loan and bursary to enable your education costs. If you need Government
financial support , you MUST make an application for consideration through the official website
https://www.hef.co.ke/ , In case the Government Scholarship , Loan and bursary do not cover the entire cost
(fees) of your course the deficit (balance) will be met by your parent/guardian.

You are required to apply for government scholarship and Loan through the following link before the stated
deadline on the portal.
https://portal.hef.co.ke/

2. Documents
The following DOCUMENTS (ORIGINAL AND COPIES) will be required for verification on final
admission:
 Original KCSE & KCPE result slip and/or certificate
 Original school leaving certificate
 Two passport size photographs recently taken.
 National ID and it’s photocopy (persons under 18yrs exempted)
 Birth Certificate.

3. Departmental Requirements
Every department has its own specific requirements relevant to the demands of the course. These are
provided separately by the concerned department.

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4. This Admission Form Duly Filled.

B) NATURE OF THE COLLEGE
Ngong TVC is a Government Institution owned under the Ministry of Education, State Department of
Vocational and Technical Training. It is registered by the Technical and Vocational Education and Training
Authority (TVETA).

C) LOCATION
Ngong TVC is located in Kajiado County, Kajiado North Constituency, Ngong Ward, off the Ngong-Kiserian
Road, next to St Joseph Catholic Church. Ngong TVC is about 23km from Nairobi Central Business District
on matatu route No. 111.

D) FEES PAYMENT

The fees should be paid directly to the college bank account:

Bank Name: Co-operative Bank

Branch: Ngong Branch
Account Name: Ngong Technical and Vocational College
A/C No: 01129842414000
Indicate the Student’s Name and Admission number in the pay-in-slip. Submit the bank payment slip to
College.

Signed Official stamp

Mrs Teresia Mutuku

PRINCIPAL

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II. PERSONAL DETAILS FORM

PERSONAL DETAILS
Surname: ………………………….. Other names:……………………………………………….
Gender: ………………. ID No: ………………………… Date of Birth:………………………..
Nationality:…………………. Home County: …………................... Sub County:……………….
Ward:…….……………………Mobile No: ……………………………………………………….
Marital Status………………………………………………………………………………………
Name of Spouse if Married: ……………………………Mobile No:……………………………….
Last School Attended and Address
………………………………………………………………..………………………………..……
………………………………………………………………………………………………………
KCPE Grades/ Index No/Year:…………………………………………………………………........
KCSE Grades/ Index No/Year: …………………………………………………………………......
Parents/Guardian’s/Sponsor’s Name:………………………………………………………………
Postal Address: …………………………………………….. Code: ………………………………
Mobile No:…………………………………………… Tel. Landline:.……………………………
Nationality ………………………………… Home County: ………………………………………
Sub County:……………………………. Ward:…….……………………………………………
Are you orphaned? Tick as appropriate. Yes NO
If Yes, state whether Partial or Full…………………………………………………………………
Names of Siblings below 18 years, if any.
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
Names of Siblings in other colleges if any, and name of college.
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
Do you suffer from any chronic ailment or disability that requires attention? Tick as appropriate.
Yes No
If yes, bring a letter from your Doctor.

DECLARATION BY STUDENT
I ................................................................................................ Declare the above Information to be
true.
Signature: ……………………………………… Date: ……………………………………………
Date of Admission: ……………………………. Adm No: ……………………………………….
Course:………………………………………………………………………………………………
Department:…………………………………………………………………………………………

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RULES AND REGULATIONS

In every Institution there must be rules and regulations to guide the students and inculcate moral
and responsible attitude in them. The following rules and regulations are not exhaustive and
common sense and personal judgment is called for.

1. Attendance: All students are supposed to attend all lectures as per the timetable to be eligible
for exam registration. Irregular attendance will result in a student being awarded a CNC
results. Punctuality must be observed at all time.
2. Behaviour: To promote good human and public relations all students must be courteous to
staff, colleagues and visitors.
3. Attire: all students should be dressed in a respectable manner that reflects responsible and
mature students.
4. Smoking and consumption of alcoholic drinks: Anyone found under the influence of
alcohol or drugs will be dealt with firmly.
5. Loss and Damages: Students are expected to care for college property at all times. Students
will be charged for any loss or damage of institute property.
6. Academic performance: Students who constantly perform poorly will be closely monitored.
If no improvement is registered they will be discontinued.
7. Security: The institute will take the necessary measures to maximize security in the institute.
However, it is the responsibility of individual students to ensure safety of his/her personal
belongings. `
8. Discipline: All discipline cases will be dealt with in accordance with the Institute Disciplinary
Procedures
9. Fees Payment: Payment of fees (Tuition examination and boarding) must be paid in full to the
schools account. Official receipts should be obtained for all payments.
I …………………………………………………Adm. No: ……………… do hereby commit
myself to abide by the above rules and regulations.

Sign: ………………………………………… Date:………………………..

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NGONG TECHNICAL AND VOCATIONAL COLLEGE

P.O. BOX 1170 – 00208, NGONG HILLS

III. MEDICAL REPORT FORM

You are asked to fill in all details in part A and B of this form. Part C should be filled by a qualified health
practitioner preferably from a recognized Government hospital. The dully filled form should be submitted to college
during Registration.

PART A- PERSONAL DETAILS

a) Surname: …………………………….. Other names: …………………………………….
Date of Birth: ………………………… Gender:………………………………………….
Department: …………………………. Admission No:. ……………. Tel. No:…………
b) Name of parent/guardian: …………………………………………………………………………..
Postal Address & code:……………………………………… Telephone No: …………………….
c) Name of next of Kin if different from parent/guardian:…………………………………………..…..…
Relationship with student:………………………………………………………………………………..
Postal Address & code: ………………………………….………Telephone No: ………………….…...

PART B- MEDICAL HISTORY

a) Have you ever been admitted into a hospital? Yes/No. If Yes, state reason for admission and date.
………………………………………………………………………………………………..…..……………
…………………………………………………………………………………………………………..…..…
b) i) Have you had any of the following illnesses? Tick as appropriate.

(i) Tuberculosis or other chest infections. Yes No

(ii) Fits, Nervous disease or fainting attacks. Yes No
(iii) Heart disease or Rheumatic fever. Yes No
(iv) Allergies to food or drug. Yes No
(v) Any other…………………………………………………………………………………..…..……
ii) If the answer to any of the above is Yes, please give details on period of treatment or hospitalization, mode of
management recommended e.t.c.
………………………………………………………………………………………………..…..…………………
………………………………………………………………………………………..………………………………
…………………………………………………………………..…..………………………………………………

c) Give any other details of your medical history…………………………………………….…………………………..

………………………………………………………………………………………………..…..…………………
………………………………………………………………………………………………………………………
d) Has any member of your family suffered from? Tick as appropriate.
(i) High blood pressure. Yes No
(ii) Diabetes. Yes No
e) Have you been immunized against the following disease?

(i) Small Pox. No Yes Date:…………………………….

(ii) Tetanus. No Yes Date:…………………………….
(iii) Polio mellitus. No Yes Date:…………………………….

Student’s signature: …………………………………. Date: …………………………….

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PART C – TO BE FILLED BY GOVERNMENT MEDICAL OFFICER.

a) Height…………………………………. Weight ………………………………….

b) Visual Acuity.
Without Glasses R6/…………………… L6/……………………
With Glasses R6/…………………… L6/……………………
c) Hearing. Right ear…………………………………. Left ear ………………………………….
d) Condition of:
 Teeth……………………………………………………………………………………………
 Nose……………………………………………………………………………………………
 Throat…………………………………………………………………………………..………
e) Lymphatic Glands …………………………………………………………………………………..

f) Circulation System………………………………………………………………………………..…

g) Blood Pressure: …………………………………………………………………………..…………

Systolic …………………………………….. Diastolic …………….………………………….

f) Respiratory System:....……………………………………………………………………..…………

g) X-ray chest if necessary:

....……………………………………………………………………..………………………………..

h) Urine ………………………………………… in PREGNANCY TEST ……………………………

....……………………………………………………………………..…………………………………
Sugar
………………………………………………………………..…………………………………………
Abdomen………………………………………………………………..………………………………

Spleen………………………………………………………………..…………………………………
Any evidence of Hernia..……………………………………..………………………………………..
Any evidence of Hemorrhoids………………………………..………………………………………..
Any observable defects in addition to general record of observation. Please specify
………………………………………………………………..………………………………………….
Name of Medical officer……………………………………..………………………………………….
Hospital ……………………………………………………..…………………………………………..
Postal Address……………………………………..Telephone No. ……………………………………
Signature ………………………………………….. Date………………………………….…………..
Official Rubber Stamp…………………………………………………………………………………..

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PART D – FOR OFFICIAL USE ONLY

Special Remarks…………………………………………..………………………………..………….
………………………………………………………………..………………………………………….
………………………………………………………………..………………………………………….
………………………………………………………………..………………………………………….
………………………………………………………………..………………………………………….

Name of Dean/Matron/Clinical Officer: …………………..………………………………………...

Signature: …………………..…………………….……. Date…………………..……………………

Official Rubber Stamp…………………..…………………………………………………………….

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