SINDH INTEGRATED EMERGENCY AND HEALTH SERVICES - OFFICE EQUIPMENT &

TENDER DOCUMENTS APPLIANCES

PROCUREMENT OF OFFICE EQUIPMENT &

APPLIANCES
(FRAMEWORK CONTRACT)

TENDER DOCUMENT FOR FISCAL YEAR

2025-2026

(Single Stage One Envelope)

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NOTICE INVITING TENDER

Sindh Integrated Emergency and Health Services (SIEHS), invites bids electronically through EPADS
on the basis of Single Stage One Envelope from well reputed registered company available on List of
Active Tax Payers‟ of FBR (for Income Tax) & GST/SRB (For Sales / Service Tax) websites whichever
is applicable.
Date of bid Date of bid
Sr Description Tender fee Bid Security
# submission opening

Procurement of Office 2% of the total bid

Rs. 3000/- Non- 21st August 25 at 21st August 25 at
1 Equipment & value including
Refundable 10:30 AM 11:00 AM
Appliances taxes.

Tender documents are hoisted at https://portalsindh.eprocure.gov.pk/#/ and Sindh Integrated

Emergency& Health Services website https://www.siehs.org/tender-documents/ and to be submitted
along with tender fee Pay Order / Demand Draft of Rs. 3000 (non-refundable) in favor of Sindh
Integrated Emergency and Health Services (NTN# 4979065-0), which must be issued by a scheduled
bank and submitted along with the bid documents. Conditional bids, telegraphic bids, bids not
accompanied by bid security of required amount and form, bids received after specific date and time
and bids of blacklisted firms will be rejected.

SIEHS may issue clarifications or amendments in respect of the bidding documents which will be
uploaded to the website (http://siehs.org/tender-documents/), SIEHS will not be responsible for any
confusion or misunderstanding in this regard.

In case of any unforeseen situation or government holiday resulting in closure of office on the date of
bidopening, bids will be submitted/opened on next working day at the tentative given time and venue.

SIEHS reserves the right to reject any or all the bids subject to the relevant provisions of SPP Rules
2010(Amended 2024). In case of any discrepancy, the SPPRA rules will take precedence.

SIEHS invites sealed bids on Single Stage - One Envelope Procedure for the Procurement of
Office Equipment & Appliances from well-reputed companies registered with federal/provincial tax
authorities.

The Procurement Agency reserves the right to reject any or all bids subject to relevant
provisions of SPPRA Rules, 2010 and may cancel the bidding process at any time prior to the
acceptance of a bid or proposal under Rule-25 of said Rules.

Address for submission and opening of bids:

Sindh Integrated Emergency and Health Services
43-15 / K, Block 6, PECHS, Near Madina Masjid, PTCL Exchange, Karachi Phone No. + 92 21 111-
111-823 Ext 2510 & 2005, Email: procurement@siehs.org

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COMPANY INTRODUCTION

Sindh Integrated Emergency & Health Services (SIEHS) is a Section 42 not-for-profit company formed
in collaboration with the Government of Sindh. This service is the realization of the Government of
Sindh’s commitment to strengthening the primary healthcare structure in Sindh through a public-private
arrangement, ensuring the delivery of timely, effective, patient-focused ambulance and holistic
healthcare services, free of cost.

SIEHS operates and manages Pakistan’s first and only ISO 9001:2015 certified ambulance service,
1122. The ambulatory wing operates according to international protocols and is equipped with
advanced medical equipment, life-saving drugs, and qualified paramedics and nurses, providing
immediate pre-hospital emergency care to those suffering from acute health trauma. These quality
emergency services are available to all who need them, across the social spectrum.

Tele-Tabeeb is our healthcare helpline that provides easy and timely access to a range of services,
from basic medical advice to mental health consultations to family planning, through a comprehensive
online platform. With 24/7 access to doctors, clinical psychologists, and healthcare experts, supported
by updated algorithms for common diseases and the ongoing pandemic, we ensure that people in need
receive timely diagnostic and counseling services at any time. Our state-of-the-art call center allows
callers to access free medical consultations and counseling services from across Pakistan by simply
dialing '1123.'

Research, Development & Education (RDE) serves as the internal training arm of SIEHS. RDE meets
the diverse training needs of emergency medical services while offering basic and advanced first aid
training to various sectors, including NGOs, hospitals, schools, and corporations.

SIEHS invites sealed bids on Single Stage One Envelope procedure for the Procurement of Office
Equipment & Appliances from well reputed companies registered with federal / provincial tax
authorities.

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SIEHS-funded Procurement's. The eligible payment under the

i Source of Funds contract is to be made from this department.
ii Eligible Bidders ii.a This Invitation for Bids is open to all suppliers from eligible source
as defined in the Amended SPPRA Rules and its Bidding
Documents except as provided hereinafter.

ii.b Bidders should not be associated, or have been associated in the

past, directly or indirectly, with a firm or any of its affiliates which
have been engaged by the Procuring agency to provide
consulting services for the preparation of the design,
specifications, and other documents to be used for the
procurement of the goods to be purchased under this Invitation
for Bids.

ii.c Government-owned enterprises in the Province of Sindh may

participate only if they are legally and financially autonomous, if
they operate under commercial law, and if they are not a
dependent agency of the Government of Sindh.

ii.d Bidders shall not be eligible to bid if they are under a declaration
of ineligibility for corrupt and fraudulent practices issued by the
any government organization.
Iii Eligible iii.a The origin of all the goods & related services to be supplied under
Goodsand the Contract should be mentioned.
Services
iii.b Origin means the place where the goods are mint, grown or
produce or the place from which the related services are supplied.
iii.c The Origin of goods and services is distinct from the nationality of
bidders.
iv.a The Bidder shall bear all costs associated with the preparationand
iv submission of its bid, and the Procuring agency named in the Bid
Cost of Data Sheet, hereinafter referred to as “the Procuring agency,” will
Bidding in no case be responsible or liable
for those costs, regardless of the conduct or outcome of the
bidding process.

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The Bidding Documents Includes:

(a) Instructions to Bidders (ITB)
(b) Bid Data Sheet
(c) General Conditions of Contract (GCC)
Bidding (d) Special Conditions of Contract (SCC)
Documents (e) Schedule of Requirements
(f) Technical Specifications
(g) Bid Form and Price Schedules
(h) Bid Security Form
(i) Contract Form
(j) Performance Security Form
(k) Manufacturer’s Authorization Form (if applicable)

v.b The Bidder is expected to examine all instructions, forms,

terms, and specifications in the bidding documents.
Failure to furnish all information required by the bidding
documents or to submit a bid not substantially responsive
to the bidding documents in every respect will be at the
Bidder’s risk and may result in the rejection of its bid.
vi Clarification vi.a An interested Bidder requiring any clarification of the
ofBidding bidding documents may notify the Procuring agency in
Documents writing. The Procuring agency will respond in writing to
any request for clarification of the bidding documents
which it receives no later than three working days prior to
the deadline for the submission of bids prescribed in the
Bid Data Sheet. Written copies of the Procuring agency’s
response (including an explanation of the query but
without identifying the source of inquiry) will be sent to all
interested bidders that have received the bidding
documents.
vii Amendment vii.a At any time prior to the deadline for submission of bids,
ofBidding the Procuring agency, for any reason, whether at its own
Documents initiative or in response to a clarification requested by an
interested Bidder, may modify the bidding documents by
amendment.

vii.b All interested bidders that have received the bidding

documents will be notified of the amendment in writing,
and will be binding on them.

vii.c In order to allow interested bidders reasonable time

in which to take the amendment into account in preparing
their bids, the Procuring agency, at its discretion, may
extend the deadlinefor the submission of bids.

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Preparation of Bids:
1. Scope 1.1 SIEHS intends the subject procurement through National
Competitive Bidding Single Stage One Envelope
Procedure as per SPPRA Rules-2010 (Amended 2024)
up to date.
2. Languageof 2.1 The bid prepared by the Bidder, as well as all
Bid correspondence and documents relating to the bid
exchanged by the Bidder and the Procuring agency shall
be written in the English language.
3. Documents 3.1 The bid prepared by the Bidder shall comprise the
Comprisingthe followingcomponents:
Bid a) Price Schedule completed in accordance
with ITBClauses 4, 5 and 6.
b) Bid security furnished in accordance with ITB
Clause-9.
4. Bid Prices 4.1 The Bidder shall indicate on the appropriate Price
Schedule the unit prices (where applicable) and total bid
price of the goods it proposes to supply under the contract
including taxes.
4.2 The prices shall be quoted on delivery to consignee’s end
inclusive of all taxes, stamps, duties, levies, fees and
installation and integration charges imposed till the
delivery location specified in the schedule of
Requirements. No separate payment shall be made of the
incidental services.
4.3 Prices quoted by the by the Bidder shall be fixed during
the Bidder’s performance of the contract and not subject
to variation on any account, unless otherwise specified in
the Bid Data Sheet.
4.4 Prices shall be quoted in Pak Rupees unless otherwise
specified in the Bid Data Sheet.

5. Bid Form 5.1

The Bidder shall complete the Bid Form and the
appropriate Price Schedule furnished in the bidding
documents, indicating the goods to be supplied, a brief
description of the goods, their country of origin, quantity,
and prices.

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6. Bid 6.1 Prices Shall be quoted in Pak Rupees.

Currencies
7. Bidder’s 7.1 As defined in Bid Data Sheet.
Eligibility

Documents 8.1 The documents evidence of conformity of the goods and services
8.
Establishing to the bidding documents may be in the form of literature,
Goods’ drawings, Data and shall consist of:
Eligibility (a) a detailed description of the essential technical and
and performance characteristics of the goods;
Conformity (b) the Bidder shall note that standards for workmanship,
to Bidding material, equipment, as well as references to brand names
Documents or catalogue numbers designated by the Procuring agency
in its Technical Specification are intended to be descriptive
only and not restrictive: till stated otherwise inTechnical
Specifications or Bid Data Sheet. The Bidder may
substitute alternative standards, brand names, and /or
catalogue numbers in its bid, provided that demonstrates
to the Procuring agency’s satisfaction that the
substitutions ensure substantial equivalence to those
designated in the Technical Specifications.

The bid security is required (in the amount specified in the bid data
sheet) to protect the Procuring agency against the risk of Bidder’s
9. Bid Security 9.1 conduct, which would warrant the security’s forfeiture The bid
security shall be denominated in the currency of the bid:
a) At the Bidder’s option, be in the form of either demand
draft/call deposit or an unconditional bank guarantee from
a reputable Bank:
b) Be submitted in its original form: copies will not be
accepted;
Remain valid for a period of at least 14 days beyond the original
validity period of bids, or at least 14 days beyondany extended
period of bid validity.
Bid security shall release to the unsuccessful bidders once the
9.2 contract has been signed with the successful bidder or the validity
period has expired.
The successful Bidder’s bid security shall be discharged upon the
Bidder signing the contract, and furnishing the performance
9.3 security.

The bid security may be forfeited:

9.4 a) if a Bidder withdraws its bid during the period of bid
validity or
b) In the case of a successful Bidder, if the bidder fails:
(i) to sign the contract in accordance or to furnish
performance security.

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10. Period of 10.1 Bids shall remain valid for the period specified in the Bid
Validity Data Sheet after the date of bid opening prescribed by the
ofBids Procuring agency. A bid valid for a shorter period shall be
rejected by the Procuring agency as non responsive.

10.2 In exceptional circumstances, the Procuring agency may

solicit the Bidder’s consent to an extension of the period of
validity. The request and the responses thereto shall be
made in writing. The bid security shall also be suitable
extended. A Bidder may refuse the request without forfeiting
its bid security. A Bidder granting the request will not be
required nor permitted to modify its bid.

11. Format 11.1 The Bidder shall prepare an original bid indicated in the Bid
and Data Sheet, clearly marking each “ORIGINAL BID” as
Signing of appropriate. Inthe event of any discrepancy between them,
Bid the original shall govern.

11.2 The original bid shall be signed by the Bidder or a person

orpersons duly authorized to bind the Bidder to the contract.
11.3 Any interlineations, erasures, or overwriting shall be valid
only ifthey are initialed by the person or persons signing the
bid.
SUBMISSION OF BIDS:
12. Sealing and The Bidder shall seal the original bid in envelope, duly
Marking of marking the envelope as “ORIGINAL BID”. The envelopes
Bids shall be addressed to the Procuring agency at the address
given in the BIDS,
If the outer envelope is not sealed and marked as required,
the Procuring agency shall assume no responsibility for the
bid’s misplacement or premature opening.
Bids must be received by the Procuring agency at the
address specified in Bid Data Sheet, not later than the time
13. Deadlines for and date specified in Bid Data Sheet.
submission
of bids The Procuring agency may, at its discretion, extend this
deadline for the submission of bids by amending the bidding
documents, in such case all rights and obligations of the
Procuring agency and bidders previously subject to the
deadline will thereafter be subject to the deadline.

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14. Late Bids 14.1 Any bid received by the Procuring agency after the deadline
for submission of bids prescribes by the Procuring agency
shall berejected and returned unopened to the Bidder.

The Bidder may modify or withdraw its bid after the bid’s
submission, provided that written notice of the modification,
15. Modificatio 15.1
including substitution or withdrawal of the bids, is received
n& by the Procuring agency prior to the deadline prescribed for
Withdrawn submission of bids.
of Bids No bid may be modified after the deadline for submission
ofbids.
No bid may be withdrawn in the interval between the
deadlinefor submission of bids and the expiry of the period
of bid validity
withdrawal of a bid during this interval may result in the
Bidder’s forfeiture of its bid security.

The Procuring agency shall open all bids in the presence

ofbidder’s representatives who choose to attend, at the
16. Opening of 16.1 time, on the date, and at the place specified in the Bid Data
Bids by the Sheet. The bidders’ representatives who are present shall
Procuring sign a register/attendance sheet evidencing their
agency attendance.
The bidders’ names, bid modifications or withdrawals, bid
prices, discounts, and the presences or absence of
requisite bid security and such other details as the
Procuring agency, at its discretion, may consider
appropriate, will be announced at the opening.

During evaluation of the bids, the Procuring agency may,

17. 17.1 at its discretion, ask the Bidder for a clarification of its bid.
Clarification The request for clarification and the response shall be in
of Bids writing, and no change in the prices or substance of the bid
shall be sought, offered, or permitted.

The Procuring agency will evaluate and compare the bids

which have been determined to be substantially
18.1
18. Evaluation responsive. The Procuring agency’s evaluation of a bid will
Comparison be on delivery to consignee’s end inclusive of all taxes,
of Bids stamps, duties, levies, feesand installation and integration
charges imposed till the delivery location and shall exclude
any allowance for price adjustment during the period of
execution of the contract.

No Bidder shall contact the procuring agency on any

matter relating to its bid, from the time of bid opening to
Contacting the 19.1 the time the announcement of Bid Evaluation Report. If
19. procuring the Bidder wishes to bring additional information to the
agency notice of the procuring agency, it should do so in writing.

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20. Post – 20.1 In the absence of prequalification, the procuring agency may
Qualificatio determine to its satisfaction whether that selected Bidder
n having submitted the lowest evaluation responsive bid is
qualified to perform the contract satisfactorily.

20.2 The determination will take into account the Bidder’s

financial, technical, and production capabilities. It will be
based upon an examination of the documentary evidence of
the Bidder’s qualifications submitted by the documentary
evidence of the Bidder’s qualifications submitted by the
Bidder, pursuant to ITB Claus-7 as well as such other
information as the Procuring agency deems necessary and
appropriate.
20.3 An affirmative determination will be a prerequisite for award
of the contract to the Bidder. A negative determination will
result in rejection of the Bidder’s bid, in which event the
Procuring agency will proceed to the next lowest evaluated
bid to perform satisfactorily.

21. Award 21.1 The Procuring agency will award the contract to the
Criteria successful Bidder whose bid has been determined to be
substantially responsive and has been determined to be the
lowest evaluated bid/ Most Advantages Bid provided further
that the Bidder is determined to be qualified to perform the
contract satisfactorily.
22 Procuring 22.1 The Procuring Agency reserves the right to
Agency’s increase/decrease the quantity of the required items and /or
right to purchase part items alreadytendered either in full or in part.
vary The Procuring Agency reserves the right to accept or reject
quantities any or all of the Tenders; divide business amongst more
atthe time than one bidder.
of award
23. Procuring 23.1 Subject to relevant provisions of SPP Rules 2010 (Amended
agency’s 2019), the Procuring agency reserves the right to accept or
Right to reject any bid, and to annul the bidding process and reject
Accept all bids at any time prior to contract award.
anyBid
and to
Reject
any
or All Bids
23.2 Pursuant to Rule 45 of SPP Rules 2010 (Amended 2019),
Procuring agency shall hoist the evaluation report on
Authority’s web site, and intimate to all the bidders three
days prior to notify the award of contract.

24. Notificatio 24.1 Prior to the expiration of the period of bid validity, the
nof Award Procuring
agency shall notify the successful Bidder in writing, that its
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24.2 Upon the successful Bidder’s furnishing of the performance

security pursuant to ITB Clause 26, the Procuring agency
will promptly notify each unsuccessful Bidder and will
discharge its bid security.

25. Signing 25.1 At the same time as the Procuring agency notifies the
of successful Bidder that its bid has been accepted, the
Contract Procuring agency will send the Bidder the Contract Form
provided in the bidding documents, incorporating all
agreements between the parties.

25.2 Within fourteen (14) days, or any other period specified in

BDS, of receipt of the Contract Form, the successful Bidder
shall sign and date the contract and return it to the
Procuring agency.
26. Performance 26.1 Within seven (07) days, or any other period specified in
Security BDS, of the receipt of notification of award from the
Procuring agency, the successful Bidder shall furnish the
performance security in accordance with the Conditions of
Contract, in the Performance Security Form provided in the
bidding documents, or in another form acceptable to the
Procuring agency.
26.2 Failure of the successful Bidder to comply with the
requirement of ITB Clause 25 or ITB Clause 26.1 shall
constitute sufficient grounds for the annulment of the award
and forfeiture of the bid security, in which event the
Procuring agency may make the award to the next lowest
evaluated Bidder or call for new bids.

27. Corrupt 27.1 The Government of Sindh requires that Procuring agency’s
or (including beneficiaries of donor agencies’ loans), as well
Fraudulen as Bidders/Suppliers/Contractors under Government-
tPractices financed contracts, observe the highest standard of ethics
during the procurement and execution of such contracts. In
pursuance of this policy, the SPPRA, in accordance with the
SPP Act, 2009 and Rules made there under:

(a) “Corrupt and Fraudulent Practices” means either

one or any combination of the practices given below;

(i) “Coercive Practice” means any impairing or

harming, or threatening to impair or harm, directly or
indirectly, any party or the property of the party to
influence the actions of a party to achieve a wrongful
gain or to cause a wrongful loss to another party;

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(ii) “Collusive Practice” means any arrangement

between two or more parties to the procurement
process or contract execution, designed to achieve
with or without the knowledge of the procuring agency
to establish prices at artificial, noncompetitive levels
for any wrongful gain;

(iii) “Corrupt Practice” means the offering, giving,

receiving or soliciting, directly or indirectly, of anything
of value to influence the acts of another party for
wrongful gain;

(iv) “Fraudulent Practice” means any act or omission,

including a misrepresentation, that knowingly or
recklessly misleads, or attempts to mislead, a party to
obtain a financial or other benefit or to avoid an
obligation;

b)“Obstructive Practice” means harming or threatening

to harm, directly or indirectly, persons or their property to
influence their participation in a procurement process, or
affect the execution of a contract or deliberately
destroying, falsifying, altering or concealing of evidence
material to the investigation or making false statements
before investigators in order to materially impede an
investigation into allegations of a corrupt, fraudulent,
coercive or collusive practice; or threatening, harassing or
intimidating any party to prevent it from disclosing its
knowledge of matters relevant to the investigation or from
pursuing the investigation, or acts intended to materially
impede the exercise of inspection and audit rights provided
for under the Rules.

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General Conditions of Contract

1. Definitions 1.1 In this Contract, the following terms shall be
interpreted asindicated:

(a) “The Contract” means the agreement entered into

between the Procuring agency and the Supplier, as
recordedin the Contract Form signed by the parties,
including all attachments and appendices thereto and
all documents incorporated by reference therein.

(b) “The Contract Price” means the price payable to the

Supplier under the Contract for the full and proper
performance of its contractual obligations.

(c) “The Goods” means all of the equipment, machinery,

and/or other materials, which the Supplier is required
to supply to the Procuring agency under the Contract.

(d) “The Services” means those services ancillary to the

supply of the Goods, such as transportation and
insurance, and any other incidental services, such as
installation, commissioning, provision of technical
assistance, training, and other such obligations of the
Supplier covered under the Contract.

(e) “GCC” mean the General Conditions of Contract

contained in this section.

(f) “SCC” means the Special Conditions of Contract.

(g) “The Procuring agency” means the Sindh Public

Procurement Regulatory Authority (SPPRA),
Government of Sindh.

(h) “The Supplier” means the individual or firm supplying

theGoods and Services under this Contract.

(i) “SPP Rules 2010” means the Sindh Public

Procurement Rules 2010 (Amended 2019).

(j) “Day” means calendar day.

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2.Standards The Goods supplied under this Contract shall conform to the
standards mentioned in the Technical Specifications, and,
when no applicable standard is mentioned, to the
authoritativestandards appropriate to the Goods’ country of
origin. Such standards shall be the latest issued by the
concerned institution.
3.Patent Rights The Supplier shall indemnify the Procuring agency against
all third- party claims of infringement of patent, trademark, or
industrial design rights arising from use of the Goods or any
part thereof in the Islamic Republic of Pakistan.

4.Performance 4.1 Within seven (07) days, or any other duration as specified in
Security SCC, of receipt of the notification of Contract award, the
successful Bidder shall furnish to the Procuring agency the
performance security in the amount specified in SCC.

4.2 The proceeds of the performance security shall be payable

to the Procuring agency as compensation for any loss
resulting from the Supplier’s failure to complete its
obligations under the Contract.

4.3 The performance security shall be denominated in the Pak

rupeesand shall be an unconditional bank guarantee, pay
order, call deposit as, provided in the bidding documents or
another form acceptable to the Procuring agency;

4.4 The performance security will be discharged by the

Procuring agency and returned to the Supplier not later than
thirty (30) days following the date of completion of the
Supplier’s performance obligations under the Contract,
including any warranty obligations, unless specified
otherwise in SCC.
5.Inspections 5.1 The Procuring agency or its representative shall have the
and Tests right to inspect and/or to test the Goods to confirm their
conformity to the Contract specifications at no extra cost to
the Procuring agency. The Procuring agency shall notify the
Supplier in writing, in a timely manner, of the identity of any
representatives retained for these purposes.

5.2 Should any inspected or tested Goods fail to conform to the

Specifications, the Procuring agency may reject the Goods,
and the Supplier shall either replace the rejected Goods or
make alterations necessary to meet specification
requirements free of cost to the Procuring agency.

5.3 The Procuring agency’s right to inspect, test and, where

necessary, reject the Goods after the Goods’ arrival shall in
no way be limited or waived by reason of the Goods having
previously been inspected, tested and passed by the
Manufacturer.
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5.4 Nothing in GCC Clause 5 shall in any way release the

Supplier from any warranty or other obligations under this
Contract.

6. Packing The Supplier shall provide such packing of the Goods as is

required to prevent their damage or deterioration during
transit to their final destination. The packing shall be
sufficient to withstand, without limitation, rough handling
during transit and exposure to extreme temperatures, salt
and precipitation during transit, and open storage.

7. Delivery and Delivery of the Goods shall be made by the

Supplier in
Documents accordance with the terms specified in the
Schedule of
Requirements. The details of shipping/ transportation
and/or
other documents to be furnished by the Supplier are
specified in
SCC.

8. Insurance No need of Insurance for Local Supplies, However Supplier

is responsible to deliver the goods in perfect condition to the
end user.

9. Transportation The Supplier is required under the Contact to transport the

Goods to a specified place of destination and shall be
arranged by the Supplier, and related costs shall be deemed
to have been includedin the Contract Price.

10.Incidental 10.1 The Supplier may be required to provide any or all of the
Services following services, including additional services, if any,
specified in SCC:

(a) performance or supervision of on-site assembly and/or

start-up ofthe supplied Goods;

(b) furnishing of tools required for assembly and/or

maintenance ofthe supplied Goods;

(c) furnishing of a detailed operations and maintenance

manual foreach appropriate unit of the supplied Goods;

(d) performance or supervision or maintenance and/or repair of

the supplied Goods, for a period of time agreed by the
parties, provided that this service shall not relieve the
Supplier of any warranty obligations under this Contract;

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11. Warranty The Supplier warrants that the Goods supplied under the
Contract are new, unused, of desired models, and that they
incorporate all recent improvements in design and materials
unless provided otherwise in the Contract. The Supplier further
warrants that all Goods supplied under this Contract shall have
no defect, arising from design, materials, or workmanship
(except when the design and/or material is required by the
Procuring agency’s specifications) or from any act or omission
of the Supplier, that may develop under normal use of the
supplied Goods in the conditions prevailing in the country of
final destination.

The firm should submit stamp duty as per Government

12. Payment Rule before execution of work. Within 30 days after the
issuance of inspection certificate andconsignee’s receipt
certificate as mentioned in SSC clause 6.
If the supply is not according to the specifications or
unsatisfactory, the Contract will rejected and cancelled at
the risk and cost of Firm
If the firm fails to execute the contract/supply order as
per condition, action will be taken against them which
may be their black listing and Earnest Money. /
Security Deposit willbe forfeited.
In case of late delivery @ 0.1% per day will be charged
on bid amount deducted from the bill, but not more than
10% of contract value. The currency of payment is Pak.
Rupees. There will be no Advance Payment by the
Procuring Agency.

Prices charged by the Supplier for Goods delivered and

Services performed under the Contract shall not vary
13. Price
from the prices quoted by the Supplier in its bid,

No variation in or modification of the terms of the

Contract shallbe made except by written amendment
14. Contract signed by the parties.
Amendments
The Procuring agency, without prejudice to any other remedy for
breach of Contract, by written notice of default sent to the
15. Termination Supplier, may terminate this Contract in whole or in part:
for Default
(a) if the Supplier fails to deliver any or all of the Goods within
the period(s) specified in the Contract, or within any
extension thereof granted by the Procuring agency pursuant
to GCC Clause16; or
(b) If the Supplier fails to perform any other obligation(s) under
the Contract.
If the Supplier, in the judgment of the Procuring agency
has engaged in corrupt or fraudulent practices in competing for
or in executing the Contract.
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Subject to GCC Clause 19, if the Supplier fails to deliver any

16. or all of the Goods or to perform the Services within the
Liquidated period(s) specified in the Contract, the Procuring agency
Damages shall, without prejudice to its other remedies under the
Contract, deduct from the Contract Price, as liquidated
damages, a sum equivalent to the percentage specified in
SCC of the delivered price of the delayed Goods or
unperformed Services for each week or part thereof of delay
until actual delivery or performance, up to a maximum
deduction of the percentage specified in SCC. Once the
maximum is reached, the Procuring agency may consider
termination of the Contract pursuant to GCC Clause 18.

Resolution of dispute shall be through Mechanism for

17. Resolution Redressal ofGrievances as provided in the rules or through
of Disputes Arbitration Act 1942.

The Contract shall be written in English language all

18. Governing correspondence and other documents pertaining to the
Language Contract which are exchanged by the parties shall be written
in the same language.

The Contract shall be interpreted in accordance with the

19. Applicable SPP Rules2010 (amended 2024).
Law

Supplier shall be entirely responsible for all taxes, duties

20. Taxes (including stamp duty), license fees, etc., incurred until
delivery of the contracted Goods to the Procuring agency.

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provincial / federal / local governments etc. (e.g., SST/GST, Income Tax, Withholding
Tax etc.).
3. If there is no mention of taxes or calculation error, the offered/quoted price will be
considered as inclusive of all prevailing taxes/duties. The benefit of exemption from or
reduction in the Income Tax / SST / GST or other taxes during the contract period shall
be passed on to SIEHS.
4. The bidder shall deem to have obtained all related information as to the requirements thereto
which may affect the bid offer / price if required.

VALIDITY OF BIDS
Bids shall remain valid for ninety (90) days w.e.f. date of opening of technical proposals. The bids
without or less than Ninety (90) days validity will be rejected.

DEADLINE FOR SUBMISSION OF BID

Bids must be uploaded electronically on EPADS portal no later than the time and date provided in
the bid data sheet. Any bid submitted late on the EPADS after the deadline for submission of bids
will not be entertained by the EPADS system. Bidders are advised in their own interest to take all
precautionary measures for uploading the bids well before the submission deadline. In case of
difficulty, the bidder can seek understanding from EPAD system helpline UAN: 051-111-137-237
Monday to Friday 9 am to 5 pm.

LANGUAGE OF BIDS
The bid prepared by the bidder, as well as all correspondence and documents relating to the bid
and communication exchange between the bidder and the SIEHS shall be in English. Supporting
documents and printed literature furnished by the bidder may be in another language, provided
these are accompanied by an accurate translation of the relevant passages in English, in which case
for purposes of interpretation of the bid, the translated version shall prevail.

BID SECURITY
1. The bid must be accompanied by a bid security in shape of a Demand Draft /Pay Orderof 2%
of the total contract value inclusive of taxes in favor of “Sindh Integrated Emergency and Health
Services” on account of Bid Bond (refundable) valid for a period of 28 days beyond the bid
validity date. For unsuccessful parties the bid security will be refunded within a period one month
after the finalization of successful bidder.
2. The bid security shall be attached with the proposal.
3. Any bid not accompanied by an acceptable bid security shall be rejected by the SIEHS as non-
responsive.
4. The bid security of the unsuccessful bidders will be returned upon award of contract to the

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successful bidder or on expiry of validity of bid security whichever is earlier.

5. The bid security of the successful contractor will be returned only when the bidder furnishes the
required performance security and signed relevant contract agreement. The successful bidder
can adjust the bid security towards performance guarantee, in this situation, the successful
bidder shall submit the balance amount on account of performance guarantee.

PENALTY
In case of any delay in the supply of parts beyond the delivery date as mentioned in the Purchase
Order or agreement (whichever is latest), the supplier may be charged @ 0.33% per day for each
day delayed on the value of items delayed.

PERFORMANCE SECURITY
The successful bidder shall submit the 2% performance security / guarantee in the amount specified
in the bid data sheet in the shape of pay order or demand draft or a bank guarantee in favor of
SIEHS issued by a scheduled bank in Pakistan valid for a period of thirty (30) days beyond the date
of completion / expiry of the contract. No interest will be paid on performance security.

REFUND OF PERFORMANCE SECURITY

The performance security / guarantee shall be returned after expiry of contract and settlement of
all claims and the defect liability period. This amount will be returned to the supplier after satisfactory
completion note from SIEHS.

FORFEITURE OF PERFORMANCE SECURITY

1. In the event of failure to provide items/services as per contract agreement / work order
within the stipulated period, the performance security may be forfeited.
2. In that event, acquiring of the said items/services may be taken from the next lowest
bidder vide the same work order at contractor’s risk and cost without any farther
reference, so that the loss incurred would be recoverable from the performance security
of the said contractor or from any sum due of which may become due to the contractors.
3. If any equipment / instrument or property of SIEHS or its representative / landlord / donor/
is damaged by the representative of the successful bidder, cost of the same will be
deducted from the performance security money / pending bills of the successful bidder /
contractor.

APPLICABLE LAW
The Contract shall be governed by the Laws of Pakistan and the Courts of Karachi - Pakistan shall
have exclusive jurisdiction.

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BID DATA SHEET

Company name Sindh Integrated Emergency & Health Services (SIEHS)

Postal address / Head

Plot No. 43-15/K, Block 6, P.E.C.H.S, Karachi, Pakistan.
office
Procurement Focal
Attention to : Mr. Azeem Hassan Khan & Muhammad Taha Khan
person

Email address procurement@siehs.org

Contact number 021-111-111-823, Ext 2510 & 2005

Pricing mechanism The price shall be fixed during the contract period.

Amount of bid security should be 2% of the total bid price inclusive of

Bid security
taxes.

Bid validity Bid validity period shall be 90 days after opening of technical proposal

Deadline for bid

submission on Thursday 21st August 2025 at 10:30 AM
EPADS system
2% of the value
• Pay order image to be uploaded on EPADS system
Bid security
• Hardcopy of Pay order to be submitted at SIEHS office before
21st August 2025 at 10:30 AM
2% of the total contract value inclusive of taxes as per agreed
timeline. This amount will be returned to the supplier upon completion of
Performance Security
the supplies and defect liability / warranty period as stated through
warranty terms in the submitted proposal.

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SCHEDULE OF REQUIREMENT
Procurement of Office Equipment & Appliances based on a closed framework contract up to June 30,
2026. The rates will be valid for the period up to 30-06-2026 without any provision for price revision.

CLOSED FRAMEWORK CONTRACT

A closed framework contract refers to a contract with specified terms and conditions, including an
agreed-upon price, for a specific period

S.
ITEM DESCRIPTION SPECIFICATION QUANTITY
NO.

• Invertor
• Multi Fan speed
• Low voltage startup (145 V – 260 V)
• U Type copper pipes
• 24000 BTU
• LED Display
• Long distance Air through
1 2 Ton Inverter AC • 75% Energy efficient 4
• 100% Copper pipe
• 3 to 5 Years Compressor warranty or standard
warranty
• 1 year party warranty
Make: Mitsubishi / Panasonic /Daikin / GREE / Haier
/ Kenwood, Country of Origin: Japan / KSA / USA or
equivalent.
• Invertor
• Multi Fan speed
• Low voltage startup (145 V – 260 V)
• U Type copper pipes
• 18000 BTU
• LED Display
• Long distance Air through
2 1.5 Ton AC Inverter • 75% Energy efficient 10
• 100% Copper pipe
• 3 to 5 Years Compressor warranty or standard
warranty
• 1 year party warranty
Make: Mitsubishi / Panasonic / Daikin / GREE / Haier /
Kenwood, Country of Origin:Japan / KSA / USA or
equivalent.
• Invertor
• Multi Fan speed
3 1 Ton AC Inverter • Low voltage startup (145 V – 260 V) 10
• U Type copper pipes
• 12000 BTU
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• LED Display
• Long distance Air through
• 75% Energy efficient
• 100% Copper pipe
• 3 to 5 Years Compressor warranty or standard
warranty
• 1 year party warranty
Make: Mitsubishi / Panasonic / Daikin / GREE / Haier /
Kenwood, Country of Origin:Japan / KSA / USA or
equivalent.

• 20 Ltr Oven
• 1-year Warranty
• Voltage 220 – 240
4 Microwave Oven • Pull Handle Function 10
• Output 700 – 1000 watt
• 30 Minute Timer
• Defrost Function

• Top Mount
• 14 Cubic Ft (384 Ltrs)
• Low voltage startup (145 V – 260 V)
• LED Light
• Anti fungal detachable Gas kit
5 Refrigerator 14 cft 10
• Double Door (Freezer/Fridge)
• 5 Years Compressor warranty
• 1 year parts Warranty
With trolley stand for refrigerator (Metal with lockable
wheel system)

• 2 Taps
• 4.9 Ltr
• Heat and Cool
6 Water Dispenser • Plastic Body 20
• Colour (White / Black / Grey)
• 220 - 240 Voltage
• 1 Year Warranty

• 10 inch sweep Size

• Plastic body
7 Exhaust Fans • 5 Blades 40
• 100% Copper Winding
• 1 year replacement warranty

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• Size :14inch
• Pure Copper Wire
• Electrical Steel sheet
• Sweep Size : 350 mm
• Power : 50 Watt
8 Wall Bracket Fan 10
• Speed :1350 Rpm
• Type : Capacitor
• Frequency: 50Hz
• Air Delivery :75m3/min
Guarantee 3 Years

• 56 inch
• Steel body
9 Ceiling Fan 20
• Copper Winding
1 year replacement warranty

• 1.5 Ltr Electric Kettle

• WestPoint Electric Kettle Concealed Element WF-
10 Tea Kettle 409 10
Power: 1850-2200 Watts
220-240v~50Hz

• Wattage: 20W
• LED light function
• Compact size ultra slim ABS body
• Input Voltage: AC 180-240V/50Hz-60Hz
11 Insect Killer • 2X1 WATT LED TUBES, 30
• 1400V HIGH-VOLTAGE GRID.
• Brand: Sogo or good brand
• Size: 2 Feet

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• Double Body Structure Steel and Iron

• Heavy Golden Casted Iron Burners
12 Stove Two Burner 12
• Square Iron Rod Trivets Golden Chrome Coated
• Italian Technology Injector System

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BID FORM / PRICE SCHEDULE / FINANCIAL PROPOSAL

(To be submitted on Official company letterhead duly Signed & Stamp in sealed envelope)

To:
The Procurement Committee (SIEHS)
Having examined the bidding documents, the receipt of which is hereby duly acknowledged, for the
above contract, we, the undersigned, offer to supply, deliver and test in conformity with the said bidding
documents (Technical and Financial proposals) are submitted herewith separately as per your
requirement.
We undertake, (if our bid is accepted) to complete the supply/service in accordance with the delivery
time mention in our proposal documents. If our bid is accepted, we will provide the performance security
in the sum equivalent to 2% of the Contract Price i.e., Rs for the due performance of the
contract.

FINANCIAL PROPOSAL FILLED BY THE BIDDER

NAME OF ITEM TOTAL PRICE

UNIT PRICE
S.NO (AS LISTED IN BRAND/SPECS QTY UOM OF EACH ITEM
(PKR)
INVITATION OF BID) (PKR)

Grand Total inclusive of all applicable taxes (PKR):

Total Amount (incl. tax) in words (Rupees) ___________________________________________

• The above mentioned rates/prices should be inclusive of all applicable taxes

(WHT/SRB/GST)/duties/delivery charges etc.
• INCOTERM is DDP, Karachi, Sindh, Pakistan.
• Above prices should be inclusive of all requirements mentioned scope of work.
• SIEHS payment terms are 45 days’ credit after submission of correct invoice.
• Validity of Offer/Proposal: 90 days from effective date of bid opening.
• Rates/Prices should be valid till 30 June 2026.
• The above rates/prices should be inclusive of all applicable taxes/duties/delivery charges etc.
• Performance security will be returned to the successful bidder after the completion of the supply.
• Payment terms (in calendar days): ___________________
• Delivery time (in calendar days): ___________________

Signature with date: __________________________

Name: ____________________________________
CNIC: ____________________________________
Designation: _______________________________
Company: _________________________________
Stamp: ___________________________________
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Submission of the bid by the bidder reflects the acceptance of the terms and conditions of this tender.
DELIVERY SCHEDULE
Delivery of the goods as per the agreed schedule with the successful bidder(s).
Note:
( Payment will be done as per the Govt policy & availability of funds )

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LEGAL UNDERTAKING

Affidavit
(Must be printed on Stamp Paper of Rs. 100/-)

We, M/s. hereby undertake that:

i. Our company is neither blacklisted nor suspended by any National / International,

including Provincial and Federal Government Organization.

ii. Any director or owner of our company is not awarded any punishment from any
Court ofLaw.

iii. We have submitted the correct and complete information along with our bid/offer.

iv. If any document / information is found forged / engineered / false / fake / bogus at
any stage OR any criminal proceedings found in any court of law during the contract
period, SIEHS has the right to terminate our services immediately without assigning
any reason and making any refund or payment and we may be declared as
Blacklisted and the performance guarantee and payment, if any may be forfeited.

M/s.

Contact Person:

Address:

Tel. Mobile

Email Address:

Signature Date:

Bidder’s Stamp:

ATTESTED BYNOTARY PUBLIC

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ANNEXURE – 4 : SPPRA INTEGRITY PACT

(Must be printed on Company’s Letterhead)

DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC. PAYABLE BY THE

SUPPLIERS/CONTRACTORS/CONSULTANTS.

Contract Number: Dated:

Contract Value:
Contract Title:

[ ] hereby declares that it has not obtained or induced the

procurement of any contract, right, interest, privilege or other obligation or benefit from Governmentof
Sindh (GoS) or any administrative subdivision or agency thereof or any other entity owned or controlled
by it (GoS) through any corrupt business practice.

Without limiting the generality of the foregoing, [ ] represents

and warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and
not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either
directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker,
consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe,
finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining
or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit, in
whatsoever form, from Procuring Agency (PA), except that which has been expressly declared pursuant
hereto.

[ ] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with PA and
has not taken any action or will not take any action to circumvent the above declaration, representation
or warranty.

[ ] accepts full responsibility and strict liability for making any

false declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the
purpose of this declaration, representation and warranty. It agrees that any contract, right, interest,
privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any
other right and remedies available to PA under any law, contract or other instrument, be voidable at the
option of PA.

Notwithstanding any rights and remedies exercised by PA in this regard,

[ ] agrees to indemnify PA for any loss or damage incurred by
it on account of its corrupt business practices and further pay compensation to PA in an amount equivalent
to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by
[ ] as aforesaid for the purpose of obtaining or inducing the
procurement of any contract, right, interest, privilege or other obligation or benefit, in whatsoever form,
from PA.

Sindh Integrated Emergency & Health Services [ ]

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FORM OF CONTRACT – SPECIMEN DRAFT ONLY

Note: This is a draft specimen of the contract which will be customized based on the item /
service of procurement as per the agreed terms between successful bidder and the company.

Tender reference XX - 2025

THIS AGREEMENT / CONTRACT is made at Karachi on 2025

BETWEEN

M/s , a company having its registered office at

, hereinafter called “Supplier / Service Provider", (which
expression shall wherever the context so admits mean and include its successors-in-interest
and permitted assigns) of the ONE PART.
AND
Sindh Integrated Emergency and Health Services, a section 42 not-for-profit company
registered under the laws of the Islamic Republic of Pakistan and having its office at 43,15/K,
Block 6 PECHS Razi Road, Karachi, hereinafter called ”the Company” (which expression
wherever the context so admits shall mean and include its successors-in-interest and assigns)
of the OTHER PART.

M/s and Sindh Integrated Emergency and Health Services

are hereinafter collectively referred to as the “Parties” and individually as a “Party”)

WHEREAS Sindh Integrated Emergency and Health Services is a section 42 not-for-profit

company focusing on Health and Ambulance Operations based and operating in Pakistan.
AND WHEREAS the Supplier / Service Provider has agreed to provide goods / services and
Company has agreed to take the goods / services as per the terms & conditions, scope of work
(descriptions / specifications) as given in annexures of this agreement / contract.
NOW THEREFORE THIS AGREEMENT WITHESSETH;
Annexure A – General Terms and Conditions
Annexure B – Scope of Work
Annexure C – Price Schedule / Contract Price
IN WITNESS WHEREOF the parties hereto have set their respective hands through their
nominated signatories on the day, month and year first above written.

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For and on behalf of Sindh Integrated Emergency and Health Services

Signed by

(Name) (Name)

(Signature) (Signature)

(Designation) (Designation)

WITNESSES:

(Name) (Name)

(Signature) (Signature)

(CNIC) (CNIC)

For and on behalf of Successful bidder.

Signed by

(Name)

(Signature)

(Designation)

WITNESSES:

(Name) (Name)

(Signature) (Signature)

(CNIC) (CNIC)

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