Word Processing
Microsoft Word using this program, you can create letters, memoranda, business reports, manuals, brochures,
programs, newsletters and other text materials. With the capabilities of Microsoft Word, you can change the format
of any document and its appearance.
USING THE MOUSE
A mouse is a direct-entry pet peripheral that has two or three buttons. A pointing device works on the
principle that first you place the mouse pointer (point to) something on the screen, and then click with the mouse
button to perform an action on that item.
The arrow or any symbol on the screen that moves as you move the mouse is known as the
mouse pointer. The shape of the mouse pointer varies depending on what operation is performed by
the program at the moment. The following terms refer to actions to be performed with the mouse.
Point – refers to moving the mouse pointer to a specific location on the screen where you want
to work on
Click – refers to quickly pressing and releasing the left button of the mouse
Double-click – refers to quickly pressing the left button of the mouse twice
Drag – moving the mouse while holding the left button down
Shortcut keys in Microsoft word
• F1 key Get help or use the Office assistant.
• SHIFT and F1 Key Context sensitive help.
• F2 Key Move text or image.
• SHIFT and F2 Key Copy Text.
• F3 Key Insert an autotext entry.
• SHIFT and F3 Key Change the case of the selected text.
• F4 Key Perform last action again.
• SHIFT and F4 Key Perform a Find or Go to action again.
• F5 Key Displays the Go to dialogue box, from here you can also Find and Replace.
• SHIFT and F5 Key Move to a previous revision.
• F6 Key Go to the next frame or pane.
• SHIFT and F6 Key Go to the previous frame or pane.
• F7 Key Launch the Spell checker.
• SHIFT and F7 Key Launch the Thesaurus.
• F8 Key Extend the current selection.
• SHIFT and F8 Key Shrink the current selection.
• F9 Key Update the selected fields.
• SHIFT and F9 Key Switch between a field code and it's result.
• F10 Key Activate the menu bar.
• SHIFT and F10 Key Display a Shortcut Menu. Same as right clicking.
• F11 Key Go to the next field.
• SHIFT and F11 Key Go to the previous field.
• F12 Key Save file As, equivalent to tools menu.
• SHIFT and F12 Key Save document, equivalent to tools menu
• CTRL and A Selects all in the current document.
• CTRL and B Bold text.
• CTRL and C Copies the item or text to the Clipboard and can be pasted using CTRL and V.
• CTRL and D Displays the Font dialogue box.
• CTRL and E Centre Alignment.
• CTRL and F Displays the Find dialog box, to search the current document.
• CTRL and G Displays the Go to dialog box, to go to a specific location in the current document.
• CTRL and H Displays the Replace dialogue box.
• CTRL and I Italic text.
• CTRL and J Full Justification.
• CTRL and K Create Hyperlink
• CTRL and L Left Alignment
• CTRL and M Tab
• CTRL and N Creates a new document.
• CTRL and O Displays the Open File dialogue box.
• CTRL and P Displays the Print dialog box.
• CTRL and R Right Alignment.
• CTRL and S Displays the Save dialog box.
• CTRL and U Underline text
• CTRL and V Pastes the copied item or text from the Clipboard into the current position in the document.
• CTRL and X Cuts the item or text selected to the Clipboard.
• CTRL and Y Redo the last undone action.
• CTRL and Z Undoes the last action.
• CTRL and ENTER Insert Page Break.
• CTRL and F2 Show Print preview.
• CTRL and F4 Closes the active document window.
• CTRL and F6 Opens the next document window
Parts of Microsoft Word
Office Button Maximize /
Quick Access
Tab Title Bar Minimize Restore Close
Toolbar
Ribbon
Help Button
Launcher Group
Insertion
Point
Scroll Bars
Ruler Document Area
Document View Zoom Control
Status Bar Option Buttons
1. Parts of the Word Screen
Title bar – it is located at the top of the screen. It displays the program and the name of the document being
edited. It contains the name of the application. The title bar is dark colored when the window is active and
light color when the window is inactive.
Button – it is a picture that you can find on the tool bars
Maximize button – it is used to enlarge the window to its maximum size
Minimize button – it is used to reduce the window to a button on a taskbar
Restore – used to return a window to the size it was before it was maximized
Menu bar – contains the main menu such as File, Edit, View, Insert & Format
Tool bar – displays buttons that you can select to perform commonly needed editing tasks.
Ribbon – it is used to select character and paragraph formatting commands
Ruler – controls the indention, margins and tab stops
Status bar – it displays information about your document like showing the page number and line number
Scroll bar – it is used to move around your document with the mouse
2. Text Area – it is where your document is displayed
3. Insertion Point – the vertical blinking bar on the Word Screen where the text, graphics will be inserted when
you begin typing
Note: The mouse pointer changes its shape depending on where you are in the word screen. When it changes to I (I-
Beam), you can click the mouse to place the insertion point.
4. End Mark – it is a horizontal line which marks the end of the document
