COMPUTER SCIENCE
PROJECT
TITLE : SMART INVOICE GENERATOR FOR SMALL
BUSINESS
1. INTRODUCTION:
In today’s digital world, businesses are increasingly shifting from manual to automated
systems to improve efficiency and accuracy.
Small business owners often face challenges while generating invoices manually — such as
calculation errors, data mismanagement, and time consumption.
The Smart Invoice Generator is a simple and effective software solution designed to
overcome these challenges. It allows users to input product details, automatically calculates
totals and taxes, and generates a professional invoice within seconds.
This project demonstrates the real-world application of computer programming in automating
everyday business processes. It emphasizes problem-solving using Python programming
concepts such as loops, conditionals, file handling, and formatted output.
2. OBJECTIVE OF THE PROJECT:
The main objectives of the Smart Invoice Generator are:
To automate the process of invoice generation for small businesses.
To minimize human errors in calculation.
To save time and improve billing accuracy.
To store invoices digitally for easy retrieval.
To demonstrate the application of Python programming in business automation.
3. PROPOSED SYSTEM:
The proposed system is a desktop-based Python program that performs the following
functions:
Accepts input such as customer details, item names, quantities, and prices.
Calculates subtotal, tax, and final total automatically.
Generates an invoice with a unique invoice number and timestamp.
Displays the invoice neatly and saves it as a text file for future reference.
This system is designed to be simple, fast, and user-friendly, especially for shopkeepers or
freelancers who require frequent billing.
4. HARDWARE AND SOFTWARE REQUIREMENTS:
🖥️HARDWARE REQUIREMENTS
Component Specification
Processor Intel Core i3 or higher
RAM 2 GB or more
Hard Disk 500 MB free space
Keyboard Standard Keyboard
Printer (Optional) For printing invoices
💽 SOFTWARE REQUIREMENTS
Software Specification
Operating System Windows / macOS / Linux
Programming Language Python 3.x
Libraries Used datetime
IDE IDLE / VS Code / PyCharm
Storage Text file-based storage
5. SYSTEM DEVELOPMENT LIFE CYCLE (SDLC)
1. ANALYSIS PHASE
Studied the billing process in small businesses.
Identified problems with manual invoices — time, inaccuracy, and data loss.
Defined system requirements: automatic calculations, simple interface, and file
storage.
2. PLANNING PHASE
Decided to use Python due to its simplicity and flexibility.
Designed a structure with three main modules:
1. Input (Customer & Item Details)
2. Processing (Calculations)
3. Output (Invoice Display & Save)
3. EVALUATING (DEVELOPMENT & TESTING) PHASE
Developed the program using Python’s built-in libraries.
Tested with different datasets to verify accuracy of calculations.
Ensured that the program handles invalid inputs and produces correct output
consistently.
4. RESULT (IMPLEMENTATION) PHASE
The final program successfully generates professional invoices.
Users can easily input data and receive accurate totals with tax.
The system reduces manual errors and improves efficiency.
6. SOURCE CODE (PYTHON):
from datetime import datetime
print("=== SMART INVOICE GENERATOR ===")
# Input customer details
customer_name = input("Enter customer name: ")
customer_phone = input("Enter phone number: ")
num_items = int(input("Enter number of items: "))
# Input item details
items = []
for i in range(num_items):
print(f"\nItem {i+1}")
name = input("Enter item name: ")
qty = int(input("Enter quantity: "))
price = float(input("Enter price per unit: "))
total = qty * price
items.append((name, qty, price, total))
# Calculations
subtotal = sum(item[3] for item in items)
tax = subtotal * 0.1 # 10% tax
grand_total = subtotal + tax
# Invoice details
invoice_no = f"INV{int(datetime.now().timestamp())}"
date = datetime.now().strftime("%d-%b-%Y")
# Display invoice
print("\n" + "="*40)
print(" SMART INVOICE GENERATOR")
print("="*40)
print(f"Invoice No: {invoice_no}")
print(f"Date: {date}")
print(f"Customer: {customer_name}")
print(f"Phone: {customer_phone}")
print("-"*40)
print("Item\t\tQty\tPrice\tTotal")
print("-"*40)
for item in items:
print(f"{item[0]:15}{item[1]:<5}{item[2]:<8}{item[3]}")
print("-"*40)
print(f"Subtotal:\t\t\t{subtotal}")
print(f"Tax (10%):\t\t\t{tax}")
print(f"Grand Total:\t\t\t{grand_total}")
print("="*40)
print("Thank you for shopping with us!")
print("="*40)
# Save invoice to file
with open(f"{invoice_no}.txt", "w") as f:
f.write("SMART INVOICE GENERATOR\n")
f.write(f"Date: {date}\nCustomer: {customer_name}\nPhone:
{customer_phone}\n")
f.write("\nItem\tQty\tPrice\tTotal\n")
for item in items:
f.write(f"{item[0]}\t{item[1]}\t{item[2]}\t{item[3]}\n")
f.write(f"\nSubtotal: {subtotal}\nTax: {tax}\nGrand Total:
{grand_total}\n")
f.write("\nThank you for shopping with us!")
7. OUTPUT (SAMPLE INVOICE):
========================================
SMART INVOICE GENERATOR
========================================
Invoice No: INV1058
Date: 21-Oct-2025
Customer Name: Ramesh Kumar
Phone: 9876543210
----------------------------------------
Item Qty Price Total
----------------------------------------
Notebook 2 50 100
Pen 5 10 50
----------------------------------------
Subtotal: 150
Tax (10%): 15
Grand Total: 165
----------------------------------------
Thank you for shopping with us!
========================================
8. ADVANTAGES:
Saves time and effort.
Reduces manual calculation errors.
Provides digital storage for invoices.
Easy to use and modify.
Cost-effective for small businesses.
9. FUTURE SCOPE:
Adding graphical user interface (GUI) using Tkinter.
Generating PDF invoices.
Sending invoices via email.
Integrating with online payment systems.
10. CONCLUSION:
The Smart Invoice Generator efficiently automates the process of billing and invoice
generation.
It demonstrates the practical application of computer programming in solving real-world
business challenges.
The system is user-friendly, accurate, and time-saving — making it a valuable tool for small
businesses.
11. BIBLIOGRAPHY:
1. Python Official Documentation – https://www.python.org/doc/
2. W3Schools Python Tutorial – https://www.w3schools.com/python/
3. GeeksforGeeks – Python Programming Concepts
4. Stack Overflow – Python Community Discussions
5. Class notes and teacher references.
