GUIDELINES FOR SCANNING AND UPLOAD OF DOCUMENTS:

Before applying online, a candidate will be required to have a scanned (digital) image of his/her photograph and signature as per the
specifications given below.
Photograph Image:

- Photograph must be a recent passport style colour picture.

- Make sure that the picture is in colour, taken against a light-coloured, preferably white, background.
- Look straight at the camera with a relaxed face
- If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so that you are
not squinting and there are no harsh shadows
- If you have to use flash, ensure there's no "red-eye"
- If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.
- Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover your face.
- Dimensions 200 x 230 pixels (preferred)
- Size of file should be between 20kb–50 kb
- Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more than 50 kb, then
adjust the settings of the scanner such as the DPI resolution, no. of colours etc., during the process of scanning.
- If the photo is not uploaded at the place of Photo, Admission for Examination will be rejected / denied. Candidate
him/herself will be responsible for the same.
- Candidate should also ensure that photo is uploaded at the place of photo and signature at the place of signature.
If photo in place of photo and signature in place of signature is not uploaded properly, candidate will not be allowed
to appear for the exam.
- Candidate must ensure that Photo to be uploaded is of required size and the face should be clearly visible.

Photograph Capture


In addition to the above photograph, candidates will also be required to capture and upload their
live photograph either by using webcam or mobile phone.
 On selecting “Capture Photo” option, candidates’ webcam will be activated allowing them to
click their picture, which will get auto uploaded in the application form.
 On selecting “Click here to Scan” option, candidates can use their mobile phone to scan the QR
code, which will redirect to a website, allowing to click photograph on their mobile phone. On
selecting the taken picture, photograph will get auto uploaded in the application form.
Do’s and Don’ts of Photo Capture

Dos:

 Ensure the photo is captured against a light coloured, preferably white background and there is
adequate light.
 Look straight at the webcam/ camera.
 Photograph should be of passport size.
Don’ts

 Small size photograph not to be clicked/ uploaded.

 Coloured glasses or sunglasses/ Cap should not be worn.
 Shadow on face/ not facing the camera/ distorted face/ face covered with mask / blurred image.
 Photo not taken in dark/ improper background.

Signature, left thumb impression and hand-written declaration Image:

- The applicant has to sign on white paper with Black Ink pen.
- The applicant has to put his left thumb impression on a white paper with black or blue ink.
- The applicant has to write the declaration in English clearly on a white paper with black ink
- The signature, left thumb impression and the hand written declaration should be of the applicant and not by any other
person.
- The signature will be used to put on the Call Letter and wherever necessary.
- If the Applicant’s signature on the attendance sheet or Call letter, signed at the time of the examination, does not

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 match the signature uploaded, the applicant will be disqualified.
- Signature / Hand written declaration in CAPITAL LETTERS shall NOT be accepted.

Left thumb impression:

• The applicant has to put his left thumb impression on a white paper with black or blue ink.
• The left thumb impression should be of the applicant and not by any other person.
o File type: jpg / jpeg
o Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e. 3 cm * 3 cm (Width * Height)
o File Size: 20 KB – 50 KB
Hand-written declaration:
• Hand written declaration content is to be as expected.
• Hand written declaration should not be written in CAPITAL LETTERS.
• The applicant has to write the declaration in English clearly on a white paper with black or blue ink.
• The hand written declaration should be of the applicant and not by any other person.
• Hand written Declaration
o File type: jpg / jpeg
o Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e. 10 cm * 5 cm (Width *
Height)
o File Size: 50 KB – 100 KB
Scanning the documents:

• Set the scanner resolution to a minimum of 200 dpi (dots per inch).
• Set Colour to True Colour.
• Crop the image in the scanner to the edge of the left thumb impression / hand written declaration, then use the
upload editor to crop the image to the final size (as specified above).
• The image file should be JPG or JPEG format. An example file name is: image01.jpg or image01.jpeg
• Image dimensions can be checked by listing the folder files or moving the mouse over the file image icon.
• Candidates using MS Windows/MSOffice can easily obtain documents in .jpeg format by using MS Paint or
MSOffice Picture Manager. Scanned documents in any format can be saved in .jpg / .jpeg format by using ‘Save
As’ option in the File menu. Size can be adjusted by using crop and then resize option.
- If the file size and format are not as prescribed, an error message will be displayed.
- While filling in the Online Application Form the candidate will be provided with a link to upload his/her
photograph, signature, left thumb impression and hand written declaration.
Procedure for uploading the documents:

• While filling in the Online Application Form the candidate will be provided with separate links for uploading left thumb
impression and hand written declaration
• Click on the respective link “Upload left thumb impression / hand written declaration”
• Browse and Select the location where the Scanned left thumb impression / hand written declaration file has been
saved.
• Select the file by clicking on it
• Click the ‘Open/Upload’ button. Your Online Application will not be registered unless you upload your Left thumb
impression and hand written declaration as specified.
• If the file size and format are not as prescribed, an error message will be displayed.
• Preview of the uploaded image will help to see the quality of the image. In case of unclear / smudged, the same
may be re-uploaded to the expected clarity /quality.
Note:

(1) In case the left thumb impression or the hand written declaration is unclear / smudged the candidate’s
application may be rejected.
(2) After uploading the left thumb impression / hand written declaration in the online application form candidates
should check that the images are clear and have been uploaded correctly. In case the left thumb impression or
the hand written declaration is not prominently visible, the candidate may edit his/ her application and re-upload
his/ her thumb impression / hand written declaration, prior to submitting the form.
(3) After registering online, candidates are advised to take a printout of their system generated online
application forms.

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Note: Please note that all the particulars mentioned in the online application including Name of the Candidate, Category, Date
of Birth, Address, Mobile Number, Email ID, Centre of Examination, etc. will be considered as final and no change/modifications
will be allowed after submission of the online application form. Candidates are hence advised to fill in the online application
form with utmost care as no correspondence regarding change of details will be entertained. The Company will not be
responsible for any consequences arising out of furnishing of incorrect and/or incomplete details in the application or omission
to provide the required details in the application form.

An online application which is incomplete in any respect such as without proper passport size photograph,
signature, left thumb impression and the hand written declaration uploaded in the online application form/
unsuccessful fee /intimation charges payment will not be considered as valid. Candidates are advised in their
own interest to apply on-line much before the closing date and not to wait till the last date for depositing the fee /
intimation charges to avoid the possibility of disconnection/ inability/ failure to log on to the website on account
of heavy load on internet/website jam. The Company does not assume any responsibility for the candidates not
being able to submit their applications within the last date on account of the aforesaid reasons or for any other
reason. Please note that the above procedure is the only valid procedure for applying. No other mode of
application would be accepted. Incomplete applications would be rejected.

Any information submitted by an applicant in his/ her application shall be binding on the candidate personally and he/she
shall be liable for prosecution/ civil consequences in case the information/ details furnished by him/ her are found to be false
at a later stage.