AFRICAN Developed By:
VEGETABLES Administration Department
SOP 01: Policy on recruiting and Employment
COMPANY of staff Authorized by: Managing
LIMITED Director
HR SOP-01: POLICY ON RECRUITING & EMPLOYMENT OF STAFF
Scope:
The Company shall establish a system to determine the optional staff necessary to man all levels of the business
so as to avoid both under-employment and over-employment.
All possible candidates will be subjected to an interview process and the best candidate shall be selected for the
vacancy. No employee shall be subjected to pregnancy, HIV or genetic tests prior to employment.
No employee shall be discriminated upon based on race, caste, tribe, national origin, gender, marital status,
sexual orientation or age including his/her HIV status, pregnancy or physical disability.
Whenever a vacancy arises, the Company shall endeavor to adhere to a policy of internal promotion.
The final authority on recruitment shall rest with the Director or where applicable Farm General Manager.
RECRUITMENT AND EMPLOYMENT STANDARD OPERATIONS PROCEDURE:
(ref: Contracts of Employment” Standard Documentation”)
The company hereby agrees to employ on the following terms and conditions:
1) African Vegetables Company Limited shall engage labor for its operations according to the regulations and
statutes as outlined in the Labor laws. To implement the above the company shall demand proof of
identity, age, legality of the person seeking employment. Documents such as the National identity card,
work permit for non-citizens will be required before engagement.
2) No person(s) under 18 years of age shall be employed.
3) New employees will be trained or instructed of the duties they are expected to perform, and will be
informed of the wage rate.
4) The employee is allowed one-hour lunch break within the 8 contracted hours of work that make a full
working day.
5) The Management can request overtime services or work from the employee(s) and consent in form of
filling the overtime/time record form to be duly completed and signed. Remuneration shall be 1.5 times the
normal rate. Public holidays and rest days if worked will be remunerated at 2 times the daily rate. This will
however remain the decision of the employee.
6) The employee shall be expected to sign in and out on the muster roll and/or time record form before
commencing work and after work. This forms the basis of wage calculation, upon which if not done there
is no evidence of a worked day and the company is not liable for any claims unless one can prove beyond
reasonable doubts the reasons to why he was unable to clock/sign in or out.
7) The employees are expected to keep good ethics at work and handle all information about company
confidentially.
8) In case of a dispute the proper channel of Complaints procedure must be followed at all time. Disciplinary
procedure will follow the same channel.
Version: 1
Issue Date: 01.02.2024
HR SOP-01
Page 1 of 2
AFRICAN Developed By:
VEGETABLES Administration Department
SOP 01: Policy on recruiting and Employment
COMPANY of staff Authorized by: Managing
LIMITED Director
9) At times of illness, permission to proceed on sick-off/sick-leave shall be granted by the manager in
charge/Admin/HR. Persons resuming work from sick-off/sick-leave shall report back with a doctor’s note,
verifying that you are indeed fit to work in a food processing / production area, posing no risk to food
products that you handle or to other workers.
10) The company undertakes measures to minimize risks that may cause accidents at the place of work. The
company has taken due diligence to reduce hazards on many of its operations and premises, it is only
through the employees compliance and caution that will ensure that accidents are kept to a minimal level
or eliminated.
Version: 1
Issue Date: 01.02.2024
HR SOP-01
Page 2 of 2
