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Scheduling Agreements in Procurement in SAP PUBLIC CLOUD

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Table of Contents

1 Purpose 3
1.1 Additional Manual Configuration 32
1.2 Business Conditions 32
1.3 Preliminary Steps 33
1.3.1 Activate Flexible Workflow for Scheduling Agreement Approval 33
1.3.2 Configure Flexible Workflow for Scheduling Agreement 35
1.3.3 Create Purchasing Info Record (Optional) 36
1.3.4 Edit UserSpecific Parameters for Supplier Invoices (Optional) 49
1.3.5 Maintain Release Creation Profile for Scheduling Agreement with Release Docu-
ment (Optional) 55

2 Overview Table 57
2.1 Scheduling agreement w/ Release doc for Standard Procurement 58
2.1.1 Create Scheduling Agreement w/ Release doc Standard 58
2.1.2 Mass Changes to Scheduling Agreements (Optional) 75
2.1.3 Maintain Delivery Schedule 88
2.1.4 Quota Arrangement in Scheduling Agreement (Optional) 100
2.1.4.1 Create Scheduling Agreement w/ Release doc Standard 110
2.1.4.2 Maintain Quota Arrangement 110
2.1.4.3 Create Planned Independent Requirements 122
2.1.4.4 MRP Run for Single Item 133
2.1.4.5 Evaluate Stock/Requirements Situation 145
2.1.4.6 Display Delivery Schedule 154
2.1.4.7 Check the allocated Quantity in Quota Arrangement 162
2.1.5 Print Scheduling Agreement 167
2.1.6 Release Scheduling Agreement 173
2.1.7 Check Scheduling Agreement Release Documentation 184
2.1.8 Print Scheduling Agreement Releases 185
2.1.9 Evaluate the Stock/Requirement Situation 194
2.1.10 Post Goods Receipt 206
2.1.11 Create Supplier Invoice with Scheduling Agreement/GR Relation 215
2.2 Scheduling Agreement w/o Release doc for Standard Procurement 215
2.2.1 Create Scheduling Agreement w/o Release doc Standard 224
2.2.2 Approve Scheduling Agreement (Optional) 226
2.2.3 Maintain Delivery Schedule 226
2.2.4 Print Scheduling Agreement 228
2.2.5 Evaluate the Stock/Requirement Situation 228
2.2.6 Post Goods Receipt 230
2.2.7 Create Supplier Invoice with Scheduling Agreement/GR Relation 231
2.3 Integration of Scheduling Agreement Procurement with External Suppliers 233
2.3.1 Create Scheduling Agreement with Release Doc Standard 233
2.3.2 Maintain Delivery Schedule 235
2.3.3 Print Scheduling Agreement 236
2.3.4 Release Scheduling Agreement 237
2.3.5 Check Scheduling Agreement Releases 238
2.3.6 Send Forcast & JIT Delivery Schedule – EDI relevant 240

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2.3.7 Check Forecast and JIT Delivery Schedule in AIF (Message Dashboard) 240
2.3.8 Check Incoming Inbound Delivery in AIF (Message Dashboard) 241
2.3.9 Review Inbound Delivery Document in Scheduling Agreement Document 242
2.3.10 Post Goods Receipt for Inbound Delivery 243
2.3.11 Check Incoming Invoice in AIF (Message Dashboard) 244
2.3.12 Review Supplier Invoice 245

3 Appendix 247
3.1 Process Integration 247
3.1.1 Succeeding Processes 247
3.2 Relevant Features 247

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1 Purpose

🚀 Unlock the Secret to Smoother Supply Chain! ✨ (Even if you're new to SAP Procurement)

Ever feel like you're drowning in Purchase Orders for materials you buy all the time? What if
there was a simpler, more predictable way?

Enter the SAP Scheduling Agreement with Release Document!

Think of it NOT just as a static contract, but as your longterm delivery plan agreed with a key
supplier for a specific material.

Why is this a gamechanger, especially for beginners or if you're aiming for efficiency?

✅ Slash Paperwork: One agreement replaces TONS of individual Purchase Orders over time!
Imagine the reduced admin!
✅ Predictable Deliveries: You're not just saying "I'll buy X units," you're creating a SCHEDULE
over a period.
✅ Hello, JustInTime (JIT)! This process supports getting materials just as you need them, help-
ing reduce unnecessary inventory sitting around.
✅ Faster Responses: Suppliers know what's coming over time, leading to shorter lead times
for your actual delivery requests ("releases").
✅ Better Planning for Everyone: It helps both your company (Production Planners, Warehouse
teams) and your supplier plan resources more effectively.

How does it work? (Simplified!)

You Set the Foundation: In SAP (often via a Fiori app like 'Manage Purchase Scheduling
Agreements'), you create the core agreement. You define the supplier, the material, the total
quantity you expect to buy, and the period (like a year or two). This requires some basic info
already in SAP like your material data and supplier info.
The 'Release' Magic: Instead of sending a PO for the entire amount, you send smaller, spe-
cific "Release Documents" over time (sometimes automatically generated based on plan-
ning!) saying "Okay, deliver 1,000 units next week."
The System Tracks It: SAP keeps track of the total quantity released against the agreement
and the schedule.
It connects the dots! This isn't just a single transaction. It's a process that links procurement
planning, supplier collaboration, and even your internal planning (like MRP). It involves roles
from Purchasers to Planners and Warehouse staff.

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Bottom line: Scheduling Agreements with Release Docs are a powerful SAP tool to move from
reactive, transactionheavy purchasing to proactive, planned, and efficient supply chain exe-
cution.

Don't be intimidated by the name! At its heart, it's about smart planning for materials you
rely on.

Have you used Scheduling Agreements? What's the biggest benefit you've seen? Or are you
new and have questions? Drop them below! 👇

#SAP #Procurement #SupplyChain #SchedulingAgreement #SAPFiori #Beginner #SAPCom-

munity #SAPTips #JustInTime #JIT #InventoryManagement #Purchasing #SAPExplained
#BusinessProcess

SAP Material Master Views: Why Your Product Needs More Than Just a Name! (Beginner's
Guide)

We've talked about what a Material Master is – the central ID card for your items in SAP. But
did you know this "card" has different "sections" or Views? 🤔

Think of it like this: A single product (say, a new type of raw material) is handled by many
different teams in a company:

Procurement buys it.

Production uses it.
Warehouse stores it.
Accounting values it.
Each team needs different information about that same material!

This is why SAP organizes the Material Master into VIEWS.

What does this mean for you (the beginner)?

When you create or extend a Material Master in SAP, you don't fill out one giant form. In-
stead, you select and fill out specific views based on how the material will be used:

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Basic Data Views: (Available centrally, no specific org unit needed)

The absolute essentials! Material Number, Description, Base Unit of Measure, Material Group,
etc. The core identity!

Data Sample Details Comments

Value

Material RM129 RAW129,P Update Period Indicator with M (Monthly) in MRP3 view
D

Purchasing View: (Specific to a Plant)

Needed if you buy this material. Includes data like the Purchasing Group responsible, order
unit, and delivery times. This data is relevant for a specific plant!
MRP/Planning Views: (Specific to a Plant, sometimes Storage Location)

Crucial if you plan for this material (e.g., using MRP Material Requirements Planning). Con-
tains data like MRP Type, MRP Controller, Lot Size, and lead times. Often needed per plant.
Storage Location Views: (Specific to a Plant and Storage Location)

Required if you stock the material in a specific storage location within a plant. Holds data re-
lated to putting away or picking the material.

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Accounting/Costing Views: (Specific to a Valuation Area, often the Plant)

Essential if you value and track the inventory financially. Includes data like Valuation Class
(linking it to G/L accounts), price control (standard or moving average), and unit costs. Rele-
vant per valuation area (usually the plant).
...and many more views exist for Sales, Quality Management, Foreign Trade, etc., depending
on the material type and how your company uses it!

The Power of Views:

Organized Data: Keeps relevant information grouped logically for the teams who need it.
Efficiency: You only fill out the views necessary for how your company uses this specific ma-
terial (a raw material doesn't need Sales views if you never sell it!).
Organizational Alignment: Data can be specific to a particular plant, storage location, or
sales area, reflecting your company's structure.
Creating a Material Master involves selecting the necessary views and entering the required
data in each – often collaborated on by different experts in roles like "Master Data Specialist
Product Data".

Understanding these views is key to navigating and maintaining accurate material informa-
tion in SAP, which is the backbone of so many business processes!

Which Material Master views do you interact with most in your role? Share your experience!
👇

Quick SAP S/4HANA Tutorial: Creating Raw Material Master Data (Basic Steps)

This tutorial covers the initial steps to create a new Raw Material (Product Type ROH) master
data record in SAP S/4HANA using the Fiori app "Manage Product Master Data" (F1602).

Goal: To create the foundational information for a new raw material item.

Prerequisites:
Access to an SAP S/4HANA system with the SAP Fiori Launchpad.
A user account assigned the role "Master Data Specialist Product Data" (SAP_BR_PRODMAS-
TER_SPECIALIST) or equivalent.
Know the organizational units you'll be working with (e.g., Plant, Storage Location, etc., al-
though we'll primarily focus on the central basic data first).

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Let's Get Started (Using Fiori App F1602):

Step 1: Access the App

1. Log on to the SAP Fiori Launchpad with your user credentials.

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2. Find and open the app "Manage Product Master Data" (F1602). You can usually find it
using the search bar or within a "Product Master" or "Master Data" group/catalog.

Expected: The "Manage Product Master Data" screen opens, showing search fields.

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Step 2: Start Creating a New Product

1. On the "Manage Product Master Data" screen, click the "Create" button.

Expected: A "Create Master Data Record" dialog or view appears.

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Step 3: Enter Initial Mandatory Basic Information

1. In the "Create Master Data Record" view, enter the following mandatory details:

Product Number: Enter your desired unique number (if using external numbering) or leave
it blank to have the system assign one automatically (if using internal numbering). If using
external, it must start with a character and be alphanumeric.
Product Type: Enter ROH (This is the standard type for Raw Materials).
Product Group: Enter the relevant Product Group (e.g., `L002`).
Base Unit: Enter the base unit of measure for this material (e.g., `PC` for Piece, `KG` for
Kilogram, `M` for Meter).
Description: Enter a basic short description for the material (e.g., `Raw Material for Prod-
uct XYZ`).

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2. Click "OK" or "Create" (depending on the screen layout).

Expected: The system starts creating the product and navigates you to the main Product
Master editing screen, usually on the "BASIC DATA" tab.

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Step 4: Complete Basic Data Details

1. You should now be on the main Product Master view, under the "BASIC DATA" section.

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2. Find the "Basic Data" subsection and enter:

Division: Enter the relevant division (e.g., `00`).

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3. Find the "Description" subsection. You should see the default language description
you entered earlier.

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4. Click "+" (Add) to add descriptions in other languages if needed.

Enter the Language (e.g., `German`).
Enter the Product Description in that language.
Go back to the main Basic Data view (usually via a back arrow or breadcrumb).

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4. Find the "Base Unit of Measure" section.

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6. Scroll down to the "Weight" subsection and enter:

Gross Weight (e.g., `2`)
Weight Unit (e.g., `KG`)
Net Weight (e.g., `1`)
Note: If these fields aren't visible, try refreshing the page.

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7. Go back to the main Product Master view (usually via a back arrow).

Step 5: Save Your Progress

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1. It's a good idea to save periodically. On the main Product Master screen, click the "Save"
button.
Expected: A system message confirms that the object (your material master) has been
saved.

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What Comes Next (Adding More Data Views):

The Basic Data is just the start. To use the raw material in various business processes, you
need to add data relevant to different functions. Based on the sections you provided, the typ-
ical next steps would involve:

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Adding Purchasing Data: Define purchasingspecific information like the Purchasing Value
Key. (Go to the Purchasing section on the main screen).
Adding Plant/MRP Data: Specify details relevant for planning (MRP) and plantspecific set-
tings, like MRP Type, MRP Controller, Planned Delivery Time, Goods Receipt Processing Time,
Lot Sizing Procedure, etc., for a specific plant. (Go to the PLANTS section, then Add a plant,
and find the MRP Data within the plant details).
Adding Storage Location Data: Specify details about where the material is stored within a
plant. (Go to the PLANTS section, select the plant, then find STORAGE LOCATION, and click
Add).

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Adding Accounting Data: Define how the material is valued financially, including Valuation
Area (usually the Plant), Valuation Class, Price Control (Standard 'S' or Moving Average 'V'),
and the price itself. (Go to the VALUATION AREAS section, then Add a valuation area).

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Each of these sections requires you to navigate to the relevant view in the Fiori app and fill in
the necessary fields for that specific business function and organizational unit (like Plant or
Valuation Area).

Remember to Save after adding data to each major section!

#SAP #MaterialMaster #SAPBeginner #SAPCommunity #SAPTips #MasterData #SAPLogis-

tics #Procurement #InventoryManagement #Manufacturing #SAPExplained #BusinessPro-
cess #SAPViews #S4HANA

1.1 Additional Manual Configuration

Before you can test this scope item, you must have completed the additional configuration
steps that are described in the SetUp Instructions for this scope item. These configuration
steps are specific for your implementation and include mandatory settings that are not deliv-
ered by SAP and must be created by you. For more information, follow the link to the docu-
ment:
Link to SetUp Instructions

1.2 Business Conditions

Before this scope item can be tested, the following business conditions must be met.

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Scope Item Business Condition

BNZ Create New You have completed the step described in the Create New Open MM
Open MM Posting Posting Period (BNZ) master data script. Posting Period is up to
Period date.

1.3 Preliminary Steps

1.3.1 Activate Flexible Workflow for Scheduling Agreement Approval

Purpose
In this procedure, you activate flexible workflow for Scheduling Agreement approval.
If you want to use the flexible workflow to manually approve the Scheduling Agreement, you
have to process the steps: Activate Flexible Workflow for Scheduling Agreement Approval
and Configure Flexible Workflow for Scheduling Agreement.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud Public Edition, choose
one of the following options:
Configure Your Solution:

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

1 Log on Log onto the SAP Fiori launchpad as a The SAP Fiori Launch
Configuration Expert Business Process Pad displays.
Configuration .

2 Access the Open Manage Your Solution (F1241). The Manage Your Solu-
App tion screen displays.

3 Open Con- Choose Configure Your Solution. The Configure Your

figure Your Solution screen dis-
Solution plays.

4 Open Active On the Configure Your Solution screen, The Document Types
Flexible search item Activate Flexible Workflow Scheduling Agreement
Workflow for Purchase Scheduling Agreements, Change screen dis-
then click the line Scheduling Agree- plays.
ment Processing.
On the Configure Your Solution –
Scheduling Agreement Processing
screen,

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Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

In Configuration steps area, choose the

Configure button for item Activate
Flexible Workflow for Purchase
Scheduling Agreements.

5 Activate Make the following entries and choose The Scenario based
Flexible Save: workflow is active for
Workflow Document Type Scenario based work- Scheduling Agreements
for PO Ap- flow with Document Type:
proval LP and LPA.
● LP Scheduling Agreement X
● LPA SA With Release doc. X

Note You may be asked to enter a

customizing request number, either
choose your own customizing request
or create a new one, then click Con-
tinue.

SAP Central Business Configuration:

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

1 Logon Log on to the project experience in SAP The SAP Fiori launch-
Central Business Configuration. pad is displayed.

2 Open Activ- In the ProductSpecific Configuration The Document Types

ate Flexible phase, navigate to the Configuration Scheduling Agree-
Workflow for Activities tab. To locate the activity in ment Change screen
Scheduling the tree view, search for the following displays.
Agreements activity: Activate Flexible Workflow for
Purchase Scheduling Agreements.
Choose Open Documentation for the
found line item to see more details
about this configuration activity.
Choose the link to navigate directly to
the SAP S/4HANA Cloud Public Edition
system. Log on to the SAP Fiori launch-
pad as a Configuration Expert Business
Process Configuration.

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Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

3 Activate Flex- Make the following entries and choose The Scenario based
ible Workflow Save: workflow is active for
for Schedul- Document Type Scenario based work- Scheduling Agree-
ing Agree- flow ments with Docu-
ments Ap- ment Type: LP and
● LP Scheduling Agreement X
proval LPA.
● LPA SA With Release doc. X

Note You may be asked to enter a cus-

tomizing request number, either
choose your own customizing request
or create a new one, then click Con-
tinue.

1.3.2 Configure Flexible Workflow for Scheduling Agreement

Purpose
In this procedure, you configure your release conditions for Scheduling Agreement Approval.
When you start to process this step, please make sure that the flexible workflow for purchase
document type LP has been activated in your system.
Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Comment

1 Log on Log onto the SAP Fiori launchpad as The Fiori launchpad is
a Configuration Expert Business Pro- displayed.
cess Configuration role.

2 Access the Open Manage Workflows for Pur- The Manage Workflows
App chase Scheduling Agreements screen is displayed.
(F3044).

3 Create Choose Create and make following The Workflow for

Manage entries: Scheduling Agreement
Workflow Name: Test Workflow for is configured.
Scheduling Agreement
In the Start Conditions area select
Purchasing Group of scheduling
agreement is with value: 001

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Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Comment

Choose Create another condition and

make the following entries:
Choose Document type of scheduling
agreement is with value: LP
Scheduling Agreement
In Steps area choose the Create but-
ton and make following entries:
Step Type: Release of Scheduling
Agreement
Recipients
Assignment By: User
User: Select the User ID with Em-
ployee ID PURCHASING_MAN-
AGER from F4 help
Step to be completed by: One of
the recipients
Choose Create.
Choose Save.

4 Activate Select the just created Workflow The Workflow Item is

Workflow Item and choose Activate. activated.
Item

Note Please make sure default workflow Automatic Release of Scheduling Agreement has
been activated.

1.3.3 Create Purchasing Info Record (Optional)

Building Your Supplier Knowledge Base: Creating a Purchasing Info Record (PIR) in SAP S/4HANA Cloud
Fiori! 🤝💾☁️

The Purchasing Info Record (PIR) is a crucial master data record in SAP MM that stores information
about a specific material supplied by a specific vendor for a specific purchasing organization and plant.
It's your central source for purchasing data like prices, delivery times, and terms.

While PIRs might already exist in your system (making this step optional), knowing how to create one is
fundamental! In SAP S/4HANA Cloud, you typically use the 'Manage Purchasing Info Records' Fiori App
(F1982) to do this.

Creating a PIR via the Fiori App (F1982):

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Based on the procedure:

Access the App: Log on to the Fiori launchpad as a Purchaser and open the 'Manage Purchasing Info
Records' App (F1982).
Start Creation: Choose the 'Create' button to begin defining a new PIR.
Enter Header Data: You'll define the core link here:
Purchasing Info Record Category: Usually 'Standard'.
Purchasing Organization
Supplier
Material
Plant (The plant receiving the material)
Purchasing Group (The buyer responsible)
Enter General Information: Define validity dates 'Available From' and 'Available To' for when this info
record is valid for purchasing.
Enter Purchasing Data: Add specifics like Incoterms and their location.
Enter Delivery and Quantity Data: Key details for planning and receiving:
Delivery Time in Days: The planned lead time from the supplier.
Under/Over Delivery Tolerance %: How much deviation is allowed on quantity receipts.
Tax Code: The expected tax rate for this material/supplier combination. (Note mentions specific tax
config affecting required fields like Tax Rate Valid From, Tax Country).
Order Unit: The unit the material is ordered in (e.g., PC, BOX).
Standard Order Quantity: A typical quantity ordered (can be used for rounding or minimums).
Enter Condition Data: This is where you define the pricing!
In the Condition section, choose 'Create'.
Enter the Valid From and Valid To dates for this specific price/condition.
Enter the Amount, Pricing Unit (e.g., price per 100 PC?), and Currency.
Enter Reference Data (Optional): Add any external reference information.
Save: Once all required data is entered, choose 'Create' (or 'Save') to save your new Purchasing Info
Record!
Maintaining accurate PIRs is vital for streamlined procurement processes, ensuring correct default data
(especially pricing and delivery times) flows into your Purchase Orders and enables effective planning
(MRP).

Have you created or updated PIRs using the Fiori App F1982 in S/4HANA Cloud? What data do you find
most critical to keep accurate in a PIR? Share your insights! 👇

#SAP #S4HANA #SAPCloud #Fiori #PurchasingInfoRecord #PIR #SAPMM #Procurement #MasterData

#GestionDesDonnees #Purchasing #SupplyChain #F1982 #SAPConsultant #KeyUser #ERP #SAPCom-
munity #Achats

1 Log on Log onto the SAP Fiori launchpad as a Purchaser . The SAP Fiori launchpad is dis-
played.

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2 Access the App Open Manage Purchasing Info Records (F1982). The Manage Purchasing Info
Records screen is displayed.

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3 Open New Purchasing Info Record Choose Create. The Purchasing Info Record Screen is
displayed.

4 Enter Header Data Make the following entries:

● Purchasing Info Record Category: Standard
● Purchasing Organization: 1210

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● Supplier: 12300001
● Material: RM129
● Plant: 1210
● Purchasing Group: 001 Header data is added.

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5 Enter General Information Make the following entries:

● Available From: Today
● Available To: 12/31/9999 General Information is added.

6 Enter Purchasing Data Make the following entries:

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● Incoterm: EXW
● Incoterm Location 1: VENDOR Purchasing Data is added.

7 Enter Delivery and Quantity Data Make the following entries:

● Delivery Time in Days: 1
● Under Delivery Tolerance in %: 10.0

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● Over Delivery Tolerance in %: 10.0

● Tax Code: <Input Tax Code>
● Note If time dependent tax (TDT) is activated, and fields Country/Region Key for company code,
Validity Periods and Tax Code are maintained via SSCUI 101016 in SAP S/4HANA Cloud Public Edition or
the configuration activity Define Tax Codes for Sales and Purchases in Central Business Configuration,
you must maintain the Tax Rate Valid From field in the New Purchasing Info Record screen. If you enter
the current date, this date will be adjusted to a valid start date for your tax code according to the SS-
CUI/configuration activity settings.
If Registration for Indirect Taxation Abroad (RITA) is activated, and tax registration country and tax
code are maintained for company code via SSCUI 103464 in SAP S/4HANA Cloud Public Edition or the
configuration activity Activate RITA and Maintain Tax Registration Countries in Central Business Config-
uration, you must maintain the Tax Country field. The default value of this field is the country ID of
company code, but you can change it to a valid country ID that is maintained in the SSCUI/configura-
tion activity accordingly.
● Order Unit: PC
● Standard Order Quantity: 1000 Delivery and Quantity Data is added.

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8 Enter Condition Data In the Condition section, choose Create.

In the General Information area, make the following entries:
● Valid From: Today
● Valid To: 12/31/9999
● Amount: 1755
● Pricing Unit: 100
● Currency: EUR
Choose Apply. Condition Data is added

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9 Enter Reference Data (optional)You can enter reference data. Reference data is added.

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10 Save your data Choose Create. The purchasing info record is saved.

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1.3.4 Edit UserSpecific Parameters for Supplier Invoices (Optional)

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Little Customizations, Big Help! Editing Your Supplier Invoice Settings in SAP Fiori (For Beginners!) ✨🧾

When you're new to SAP, sometimes the little settings can make your life easier! Did you know you can
customize how the system behaves after you post a supplier invoice?

There's a specific Fiori App for that: 'Edit Supplier Invoice Settings' (F3813)!

This isn't about changing the invoice itself, but about changing your personal settings for how the in-
voice transaction confirms things back to you.

One example setting you can control is 'Display Journal Entry':

What it does: This setting controls whether SAP shows you the Journal Entry number (the accounting
document number) along with the invoice number in the success message right after you've posted a
supplier invoice.
If the parameter is checked (ON ✅): When you post, the message will say something like "Invoice
XXXXX posted, Journal Entry YYYYY created." You see both numbers immediately!
If the parameter is unchecked (OFF ⬜): When you post, the message will only say "Invoice XXXXX
posted." You just see the invoice number.
Why change this?

It's all about your preference! If you (or your team) often need to immediately know the journal entry
number after posting for quick checks, having this setting ON saves you a step. If you rarely need the
journal entry number right away, you might prefer the cleaner message with just the invoice number.

How to check/change it (Fiori App F3813):

Log on to the Fiori launchpad (as an Accounts Payable user, for example).
Open the App 'Edit Supplier Invoice Settings' (F3813).
You'll see the setting like 'Display Journal Entry'. Check or uncheck the box as you prefer!
Save your changes.
(Note from the guide: For the 'Create Supplier Invoice' App, the change is instant! For 'Create Supplier
Invoice – Advanced', you might need to log out and back in for it to take effect.)

These userspecific settings show how you can slightly tweak SAP to fit how you work best!

SAP Beginners: Did you know about userspecific settings like this? What small SAP setting do you find
surprisingly helpful? Share your tips! 👇

#SAP #S4HANA #SAPCloud #Fiori #SupplierInvoice #AccountsPayable #ComptabiliteFournisseurs

#SAPBeginners #SAPTips #UserSetting #F3813 #ApprendreSAP #SAPTraining #ERP #SAPCommunity

1 Log On Log on to the SAP Fiori launchpad as an Accounts Payable Accountant. The Fiori
launchpad is displayed.

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2 Access the App Open Edit Supplier Invoice Settings (F3813) The Edit Supplier Invoice Set-
tings screen is displayed.

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3 Set parameter Check parameter Display Journal Entry: X

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Note If parameter is checked, when invoice is created, system message contains invoice and journal
entry number.
If parameter is unchecked, when invoice is created, system message contains invoice number only.
When this parameter is changed, for APP Create Supplier Invoice, it will take effective immediately. For
APP Create Supplier Invoice – Advanced, user needs to logout and login again to put it into effect.
Change has been saved successfully.
Result
Parameter Display Journal Entry has been set successfully.

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1.3.5 Maintain Release Creation Profile for Scheduling Agreement with Release Docu-
ment (Optional)

Purpose

In this procedure, you can create a new release creation profile for scheduling agreement or
make change on an existing one.
If you want to use the creation profile for scheduling agreement which is defined by yourself,
you must process this step.

Procedure

Depending on your configuration environment for SAP S/4HANA Cloud Public Edition, choose
one of the following options:
Configure Your Solution:

Test Test Step Name Instruction Expected Result Pass /

Step Fail /
# Com-
ment

1 Log on Log onto the SAP Fiori launchpad as a The SAP Fiori
Configuration Expert Business Process Launch Pad dis-
Configuration . plays.

2 Access the App Open Manage Your Solution (F1241). The Manage
Your Solution
screen displays.

3 Open Configure Choose Configure Your Solution. The Configure

Your Solution Your Solution
screen displays.

4 Open Maintain On the Configure Your Solution screen, The Change

Creation profile search item Release Creation Profile, View “Release
for Scheduling then click the line Scheduling Agreement Creation Pro-
Agreement w. Processing. file”: Overview
Rel. Docu. On the Configure Your Solution – screen displays.
Scheduling Agreement Processing
screen, in Configuration steps area,
choose the Configure button for item
Maint. Rel. Creation Profile for Sched.
Agmt. w. Rel. Docu..

5 Create or change In the Change View “Release Creation

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Test Test Step Name Instruction Expected Result Pass /

Step Fail /
# Com-
ment

Creation profile Porfile”: Overview screen, you can make

for Scheduling a new entry or choose an existing item to
Agreement w. maintain it.
Rel. Docu.

SAP Central Business Configuration:

Test Test Step Name Instruction Expected Result Pass /

Step Fail /
# Com-
ment

1 Log on Log on to the project experience in SAP

Central Business Configuration.

2 Open the Activ- In the ProductSpecific Configuration The Change

ity phase, navigate to the Configuration View “Release
Activities tab. To locate the activity in the Creation Pro-
tree view, search for the following activity: file”: Overview
Maint. Rel. Creation Profile for Sched. screen displays.
Agmt. w. Rel. Docu..
Choose Open Documentation for the
found line item to see more details about
this configuration activity.
Choose the link to navigate directly to the
SAP S/4HANA Cloud Public Edition system.
Log on to the SAP Fiori launchpad as a
Configuration Expert Business Process
Configuration.

3 Create or In the Change View “Release Creation Por-

change Creation file”: Overview screen, you can make a
profile for new entry or choose an existing item to
Scheduling maintain it.
Agreement w.
Rel. Docu.

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2 Overview Table

Procurement Made Simple: Navigating Scheduling Agreements with Release Docs in SAP S/4HANA (For
Dummies!) 📦🤝

Ever wondered how companies plan longterm purchasing with suppliers in SAP? One key way is using
Scheduling Agreements! Think of them as longterm contracts outlining quantities and delivery dates
over time. In SAP S/4HANA, especially with "Release Documentation," the process flows smoothly using
Fiori apps.

Here's a simplified look at the typical steps (like Case 1 in the documentation):

1. Setting Up the Agreement: You start by creating the Scheduling Agreement itself. This is like signing
the main contract with your supplier in SAP.
App Used: Manage Purchase Scheduling Agreements (F2179) [cite: 2]
What happens: A new Scheduling Agreement document is created in the system. [cite: 2]

2. Adding Delivery Dates (Schedule Lines): Instead of ordering with individual POs, you create specific
delivery dates and quantities within the Scheduling Agreement – these are called "Schedule Lines."
App Used: Manage Purchase Scheduling Agreements (F2179) [cite: 2]
What happens: The delivery plan (Schedule) is added to your agreement. [cite: 2]

3. Planning the Needs (MRP): Behind the scenes, MRP (Material Requirements Planning) looks at what
you need and when, automatically updating those Schedule Lines in your Scheduling Agreement based
on demand.
App Used: Schedule MRP Runs (F1339) [cite: 2] (Often run in the background, but you can schedule
it!)
What happens: MRP considers your demands and plans the required quantities/dates in the sched-
ule lines. [cite: 2]

4. Releasing the Plan to the Supplier: This is the "Release Doc" part! You officially tell your supplier,
"Okay, send us these quantities on these dates." This generates documents like Forecast or JIT (Justin-
Time) schedules.
App Used: Manage Purchase Scheduling Agreements (F2179) [cite: 2]
What happens: The Schedule Lines are released, typically sent to the supplier electronically or via
print. [cite: 2]

5. Receiving the Goods (Goods Receipt): When the truck arrives with the materials, you record the
Goods Receipt in SAP, confirming you've received the items against the Scheduling Agreement.
App Used: Post Goods Receipt for Purchasing Document (F0843) [cite: 2]
What happens: Your inventory is updated, showing you have the materials in stock. [cite: 2]

6. Paying the Supplier (Invoice): Finally, you process the supplier's invoice, referencing the Scheduling
Agreement and the Goods Receipt to ensure everything matches up before payment.
App Used: Create Supplier Invoice (F0859) [cite: 2]

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What happens: The invoice is posted in SAP, ready for payment. [cite: 2]

This flow ensures a structured, planned approach to recurring procurement, making life easier for pur-
chasers and planners!

Understanding these basic steps gives you a great foundation in SAP MM procurement with scheduling
agreements.

#SAP #S4HANA #SAPMM #Procurement #SchedulingAgreement #SupplyChain #SAPCommunity

#SAPFiori #ERPSAP #SAPforDummies #Purchasing #MaterialPlanning #GoodsReceipt #InvoiceVerifi-
cation

2.1 Scheduling agreement w/ Release doc for Standard Procurement

2.1.1 Create Scheduling Agreement w/ Release doc Standard

🚀 Procurement PowerUp! 💪 Ever heard of SAP Scheduling Agreements with Release Docs?

If you're new to the world of SAP procurement, terms like "Scheduling Agreement" might
sound a bit technical. But guess what? They're actually super useful tools to make buying
materials way smoother!

Think of a Scheduling Agreement like a longterm contract you set up with a trusted supplier
for a specific material you buy regularly (like Raw Material RM129 from supplier 12300001 in
our example!).

Instead of creating a new Purchase Order every single time you need a delivery, you have
this agreement outlining the total quantity and timeframe (like buying 120,000 units over
the next 2 years).

Now, the "🥳 with Release Document" part is the real magic for predictable supply! It means
you don't order the entire amount upfront. Instead, you periodically send your supplier "re-
leases" – essentially telling them: "Okay, send me 5,000 units next week," or "Here's our
forecast for the next quarter."

Why is this amazing for "dummies" (and everyone else)?

✅ Less Paperwork: Say goodbye to creating tons of individual POs for routine items.
✅ Predictability: Ensures a steady supply flow based on your needs.
✅ Stronger Supplier Relationships: Builds trust through longterm commitment.
✅ Potential Cost Savings: Committing to volume can often lead to better terms.

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✅ Smoother Operations: Integrates better with planning processes (like MRP).

How do you actually create one in SAP Fiori? (Simplified for beginners! 😉)

Based on the standard process, it looks something like this:

Log On & Find the App: Get into SAP Fiori and open the "Manage Purchase Scheduling Agree-
ments" tile. Easy start!

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Hit 'Create': Simple enough, right? You're starting a new agreement.

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Set the Stage (Header Data): You tell SAP who the supplier is, the validity period (start/end
date), your company's purchasing details, and the overall value of the agreement.

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Add the Details (Item Data): This is where you specify what material you're buying, the total
quantity over the agreement period, the plant it's for, and importantly, how the "releases"
will work (often linked to a "Creation Profile").

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Include Important Notes: Add any crucial legal terms, delivery instructions, payment terms,
or internal notes at both the overall agreement level and specific item level.

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Save & Celebrate! Review everything and hit save. SAP gives you a unique number for your
shiny new Scheduling Agreement.

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That's it! You've just set up the framework for a much more efficient way to procure a key
material.

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Don't let the technical terms scare you. At its core, it's about smart, longterm planning with
your suppliers.

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Have you used Scheduling Agreements before? What's your biggest tip for beginners? Share
in the comments! 👇

#SAP #Procurement #Purchasing #SupplyChain #SchedulingAgreement #SAPFiori #Begin-

ner #SAPCommunity #SAPTips #BusinessProcess #Efficiency

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Procedure

1 Log on Log onto the SAP Fiori launchpad, as Purchaser . SAP Fiori launchpad displays
2 Access the SAP Fiori app Open Manage Purchase Scheduling Agreements (F2179)
tile. The Manage Purchase Scheduling Agreements list page displays
3 Create Scheduling Agreement Select Create to create a new scheduling agree-
ment The New Purchase Scheduling Agreement header view displays.
4 Enter Header Data Create a new scheduling agreement with the following data:
● Supplier: 12300001
● Agreement type: SA With Release doc. (LPA)
● Valid Start: Default Today
● Valid End: MM/DD/YYYY e.g. today 720 days
● Purchasing Organization: 1210
● Purchasing Group: 001
In section Delivery and Payment:
Target Value : 200000EUR
5 Enter Header notes Navigate to the Notes section, enter some of the Header Notes
as below:
● Header text
● Header note
● Pricing types
● Deadlines
● Terms of delivery
● Shipping instructions
● Terms of payment
● Warranties
● Penalty for breach of contract
● Guarantees
● Contract riders (clauses)
● Asset
● Other contractual stipulation
● Inbound Delivery
● Vendor memo (general)
● Vendor memo (pur. org.)
6 Add Items to Scheduling Agreement From the New Purchase Scheduling Agree-
ment view, choose the Items facets and select Create. The Purchase Scheduling Agree-
ment Item view displays.
7 Enter Item data On the Items facets view, make the following entries:
● Plant: 1210
● Material: RM129
● Target Quantity: 120000
● Net Order Price: Defaulted from Info record

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● Tax Code: <Input Tax Code> (Default Value from Info Record)
● Tax Date: Default Today
Note Field Tax Date is only available for the countries/regions that TimeDependent Taxes
(TDT) is enabled.
In the Output Control area, make the following entry:
● Creation Profile: S001
8 Enter Item notes Navigate to the Notes section and add the required Notes as be-
low:
● Item text
● Info record PO text
● Material PO text
● Delivery text
● Info record note
● ES Master Agreements (MA)
● ES Requests f. Proposals (RFP)
● Sequence Number LP
Choose Apply at the bottom of the view.
9 Save Return to the New Purchase Scheduling Agreement header view and choose
Create at the bottom of the view.
Make a note of the schedule agreement number. A schedule agreement is created.

2.1.2 Mass Changes to Scheduling Agreements (Optional)

Tired of Manually Updating SAP Scheduling Agreements One by One? There's a Better Way! ✨

Managing longterm supplier agreements is crucial, but what happens when you need to update a spe-
cific field across dozens or even hundreds of these documents? Doing it manually can be timeconsum-
ing and errorprone.

Enter the Mass Changes to Purchase Scheduling Agreements app (F2668) in SAP S/4HANA! This power-
ful tool is designed specifically to save you time and effort by allowing you to apply changes to multiple
selected scheduling agreements in bulk.

What can you do with this app?

Targeted Search: Easily find the scheduling agreements you need to change by using various filters like
supplier, purchasing group, or plant.
Mass Edit: Select the scheduling agreements (at the header or item level) and make bulk changes to
specific fields. For example, you could update the Requirement Tracking Number or Short Text for mul-
tiple items simultaneously.

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Apply Changes & Monitor: Set the new values (replace, clear, or keep), apply the changes, and then
monitor the status of your mass change jobs to ensure they were successful.
This optional but incredibly useful process streamlines administrative tasks, improves data consistency,
and frees up your purchasing team to focus on more strategic activities.

If you're working with scheduling agreements in SAP S/4HANA, explore the Mass Changes app – it's a
gamechanger for efficiency!

#SAP #S4HANA #SAPMM #Procurement #Purchasing #SchedulingAgreement #MassChanges #SAP-

Fiori #SupplyChain #SAPCommunity #ERPSAP #SAPTips #Efficiency

1 Log onto Fiori Launchpad Log onto the Fiori Launchpad using the Purchaser role. The
Fiori Launchpad displays.

2 Access the App Open Mass Changes to Purchase Scheduling Agreements (F2668) . The
Mass Changes to Scheduling Agreements screen displays.

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3 Search for Scheduling Agreements Set values to some filters to search Scheduling Agree-
ments. For example.:
Supplier: 12300001 Domestic FR Supplier 1
Purchasing Group: Group 001
Plant: Plant 1 FR
Then choose GO. The search results show the details with the respective filter criteria.

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4 Display Scheduling Agreement Choose Scheduling Agreement Headers tab and click an indi-
vidual Scheduling Agreement and choose More Links,
In the dialog box Define Link List, select Manage Scheduling Agreements, choose OK.
Then the link of Manage Scheduling Agreements appears under the scheduling agreement no., click
Manage Scheduling Agreements. The Scheduling Agreement detail screen displays.
Verify data displays on the object page.

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Choose Back.

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5 Set new values for selected Scheduling Agreements Choose Scheduling Agreement Items
tab and select the desired Scheduling Agreement(s) for Mass Change operation.
Choose Mass Edit. A dialog box will open displaying fields for Item fields.

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6 Apply Mass Changes Set new values in the given desired fields e.g. Requirement Tracking
Number, Short Text
Choose <Replace Field Value>.
Enter new value in the blank field.
Choose Apply Mass Changes. 1.New values will be set to desired fields for selected Scheduling Agree-
ments.

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2.Confirmation dialog box would appear to confirm mass changes where Job description can also be ad-
ded.
3.After choosing Apply, message popup appears containing Job ID, choose Close.

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7 Check Application Jobs Choose Application Jobs. It will navigate to Application Jobs page
containing the list of Job IDs for all Scheduling Agreements.
Verify if the job is successful for the selected Scheduling Agreements.

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2.1.3 Maintain Delivery Schedule

📦 Mastering SAP MM: Maintain Delivery Schedule for Seamless Procurement!

Efficiently managing delivery schedules is crucial for a smooth procurement process in SAP.
For those working with scheduling agreements, the ability to accurately maintain these
schedules ensures materials arrive exactly when needed.

Whether you're a seasoned SAP professional or new to the system, understanding the steps
to create or update delivery schedules within a scheduling agreement is key. It ensures
alignment between your purchasing agreements and actual delivery timelines.

Leveraging the right tools and procedures in SAP allows for precise control over quantities
and delivery dates, directly impacting inventory management and production planning.

#SAP #SAPMM #Procurement #SupplyChain #DeliverySchedule #SchedulingAgreement

#MaterialsManagement #SAPCommunity #ERP #Purchasing

Procedure

1. Log onto Fiori launchpad Log onto the Fiori launchpad using the role Purchaser .
The SAP Fiori Launchpad displays.

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2. Access the App Open Manage Purchase Scheduling Agreements (F2179) .

The Manage Purchase Scheduling Agreements screen displays.

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3. Find scheduling agreement number Find the appropriate newly created scheduling
agreement through the search criteria, such as: Supplier: 12300001,
Agreement Type: LPA (SA With Release doc.),
Purchasing Organization: 1210, then choose Go. Select one item from the search result.
The desired scheduling agreement appears on the list page of Manage Purchase
Scheduling Agreements.

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4. Select Scheduling Agreement Navigate to the selected scheduling agreement by

clicking on Cheveron (>) or by directly clicking on the Scheduling agreement number from
the list page. The Scheduling agreement header object page appears in display mode.

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5. Maintain Delivery Schedule 1. Click on the Edit at the right upper corner on the Man-
age Scheduling Agreement Header Object page.

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2. In Items tab, click on the desired item for which delivery schedule needs to be maintained.
The Purchase Scheduling Agreement Item screen displays.

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6. Maintain Delivery Schedule Go to the Schedule Lines section on the Purchase Sched-
uling Agreement Item screen and choose Create. You will get into the Manage Purchase
Scheduling Agreements screen to maintain the schedules for the item, make following en-
tries:
● Date type: <Day format>
● Delivery Date: Today's date
● Delivery Time: 10:00:00
● Scheduled Quantity: 10
Choose Apply twice at the right bottom to add a schedule line. You will be navigated back
to Scheduling Agreement Header object page.

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7. Save Choose Save from the Scheduling Agreement Header object page. Sched-
uling agreement will get updated with schedule lines.

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2.1.4 Quota Arrangement in Scheduling Agreement (Optional)

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Streamlining Procurement: Creating a Scheduling Agreement with Release Documentation in SAP MM!
🚀

Scheduling agreements are powerful tools in SAP Materials Management for establishing longterm pro-
curement relationships with suppliers. When combined with release documentation (like the 'LPA' type
mentioned), they offer enhanced flexibility and control over delivery schedules.

Creating one is a foundational step for predictable and efficient material flow. It involves specifying key
details like the supplier, agreement type, validity period, and target value, followed by adding the ma-
terial items and their initial quantities.

Remembering to define the output control (like using a Creation Profile) ensures that releases (like
forecasts or JIT deliveries) are generated correctly against the agreement.

Making note of the generated scheduling agreement number is crucial for all subsequent activities,
such as maintaining delivery schedules and monitoring performance.

Mastering this process in SAP Fiori or through classic transactions is essential for any procurement pro-
fessional aiming for optimized inventory and strong supplier collaboration.

#SAP #SAPMM #Procurement #SchedulingAgreement #ReleaseDocumentation #SupplyChain #SAP-

Community #MaterialsManagement #ERP #SAPFiori #Purchasing #SAPTips

1 Log on Log onto the SAP Fiori launchpad, as Purchaser . SAP Fiori launchpad displays

2 Access the SAP Fiori app Open Manage Purchase Scheduling Agreements (F2179) tile.
The Manage Purchase Scheduling Agreements list page displays

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3 Create Scheduling Agreement Select Create to create a new scheduling agreement The
New Purchase Scheduling Agreement header view displays.

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4 Enter Header Data Create a new scheduling agreement with the following data:
● Supplier: 12300002
● Agreement type: LPA (SA With Release doc.)
● Valid To: MM/DD/YYYY
● Purchasing Organization: 1210

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● Purchasing Group: 001

● Target Value : 200 000EUR

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5 Add Items to Scheduling Agreement From the New Purchase Scheduling Agreement view,
choose the Items facets and select Create. The Purchase Scheduling Agreement Item

6 Enter Item data On the Items facets view, make the following entries:
● Plant: 1210
● Material: RM129

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● Target Quantity: 120 000

● Net Order Price: Defaulted from Info record
In the Output Control area, make the following entry:
● Creation Profile: S001
Choose Apply at the bottom of the view.

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7 Save Return to the New Purchase Scheduling Agreement header view and choose Create at
the bottom of the view.

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Make a note of the schedule agreement number. A schedule agreement is created.

2.1.4.1 Create Scheduling Agreement w/ Release doc Standard

2.1.4.2 Maintain Quota Arrangement

Optimizing Procurement with Quota Arrangements in SAP MM! 📈🤝

Managing multiple suppliers for a single material? Quota arrangements in SAP Materials Management
are your key to distributing procurement requirements among them based on predefined quotas. This
ensures fair distribution, mitigates risk, and can optimize pricing and delivery.

The process involves setting up a quota arrangement for a specific material and plant, defining a valid-
ity period, and then assigning individual items for each supplier. Crucially, you allocate a 'Quota' per-
centage to each supplier, determining the proportion of the total requirement they should receive.

This setup allows SAP's planning runs (like MRP) to automatically consider these quotas when generat-
ing procurement proposals, directing purchase requisitions or scheduling agreement releases to the ap-
propriate suppliers.

Maintaining accurate quota arrangements is a vital master data activity for procurement professionals.
It directly impacts source determination and ensures your purchasing strategy is executed effectively
within SAP.

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#SAP #SAPMM #Procurement #QuotaArrangement #SupplierManagement #SupplyChain #SAPCom-

munity #MaterialsManagement #ERP #SAPTips #Purchasing #MasterData

Procedure

1. Log on to Fiori launchpad Logon on to Fiori launchpad as Purchaser .

2. Access the SAP Fiori app Open Manage Quota Arrangements (F1877) . The
Maintain Quota Arrangements screen displays.

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3. Create Quota Arrangement Select Create to create a new quota arrangement.

The Quota Arrangement screen displays.

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4. Enter Header Data Create a new quota arrangement with the following data:
● Material: RM129
● Plant: 1210
● Valid From: MM/DD/YYYY
● Valid To: MM/DD/YYYY

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5. Add the first Item to Quota Arrangement On the Quota Arrangement screen, go to
the Quota Arrangement Items view, click on Create. The New ObjectQuota Arrangement
Item 1 screen displays.

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6. Enter Item Data 1 On the New ObjectQutoa Arrangement Item 1 screen, make the
following entries:
● Type: External procurement
● Special Procuremnt: 0 Standard external procurement
● Supplier: 12300001
Click on Apply at the right bottom of the screen.
On the Quota Arrangement screen, go to the Quota Arrangement Items view, make the fol-
lowing entry for Quota Arrangement Item 1:

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● Quota: e.g 40 Navigate back to New Quota Arrangement Item with a new item added
up in the Items Facets

7. Add the second Item to Quota Arrangement On the Quota Arrangement screen,
go to the Quota Arrangement Items view, click on Create. The New Object Quota Ar-
rangement Item 2 screen displays.

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8. Enter Item Data 2 On the New Object Qutoa Arrangement Item 2 screen, make the
following entries:
● Type: External procurement
● Special Procuremnt: 0 Standard external procurement
● Supplier: 12300002
Click on Apply at the right bottom of the screen.

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On the Quota Arrangement screen, go to the Quota Arrangement Items view, make the fol-
lowing entry for Quota Arrangement Item 2:
● Quota: e.g60 Navigate back to New Quota Arrangement Item with a new item added
up in the Items Facets

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9. Save Choose Create at the right bottom of the screen. You have created the quota
arrangement for the material/supplier combination.

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2.1.4.3 Create Planned Independent Requirements

Boosting Demand Management: Creating Planned Independent Requirements (PIRs) in SAP! 📊📈

Accurate demand planning is the backbone of effective material requirements planning (MRP) in SAP.
Planned Independent Requirements (PIRs) are essential for forecasting future demand and driving the
procurement and production processes.

PIRs represent the anticipated demand for a material, expressed as a planned quantity on a specific
date or spread across a period. Whether you're entering single requirements or maintaining a require-
ments plan for mass processing, PIRs provide the necessary input for the system to calculate material
needs.

Key steps often involve accessing the relevant SAP Fiori app (like 'Maintain PIRs'), specifying the mate-
rial, plant, and period indicator, and then entering the planned quantities for each period. Ensuring the
correct Area of Responsibility and period indicator (matching material master settings) is crucial for ac-
curate planning results.

By maintaining precise PIRs, businesses can improve forecasting accuracy, optimize inventory levels,
and ensure materials are available to meet future customer or production demands.

#SAP #SAPMM #SAPPP #DemandPlanning #MRP #PIR #PlannedIndependentRequirements #Supply-

Chain #SAPCommunity #MaterialsManagement #ProductionPlanning #ERP #SAPFiori #SAPTips

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1 Log On Log onto the SAP Fiori Launchpad as a Production Planner . The SAP Fiori Launch-
pad displays.

2 Access the App Open Maintain PIRs (F3445) .

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3 Check Default Area of Responsibility Choose the user icon, and select App Settings.
In the MRP Settings dialog box, choose Area of Responsibility.
On My Area of Responsibility screen, check if the below entry is assigned:
Plant 1 FR (1210)
MRP Controller 001 (001)
Choose AOR Status if the status for the above entry is not yet assigned.
Choose AOR Status to unassign the rest of other entries.

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4 Select Material On the Maintain PIRs screen,

make the following entries:
Plant: 1210 (Plant 1 FR)
Period Indicator: Monthly (M)
Version Active: N/A,Yes and No
Material: RM129

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5 Filter Result Choose Go to execute. The material item displays.

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6 Select Material Item Select the material item, and choose Edit in the upper right.

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7 Edit PIRs In the Maintain PIRs screen, enter quantities per period, for example:
PIR: 1000
Version is Active: YES

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8 Save PIRs Choose Save at the right bottom. The PIRs are saved.

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2.1.4.4 MRP Run for Single Item

Mastering Material Planning: Running MRP for a Single Item in SAP! 🛒🔄

Material Requirements Planning (MRP) is fundamental to ensuring you have the right materials at the
right time. While collective MRP runs handle planning for many materials, sometimes you need to focus
on a specific item. Running MRP for a single item is a quick way to replan a material based on new re-
quirements or changes.

Purpose: To align material availability with current demands for a specific material, ensuring timely pro-
curement or production proposals.

How it's done (often via SAP Fiori):

Using the 'Schedule MRP Runs' app (F1339 in Fiori), you can configure a targeted planning run. You'll
specify:

Job Template: Material Requirement Planning (MRP)

Material & Plant: Clearly define the single item (e.g., RM129) and the plant (e.g., 1210) you want to
plan for.
Planning Mode: Choose the appropriate mode (e.g., '1' for Net Change Planning) based on whether you
want to plan only affected materials or replan entirely.
Scheduling Options: Typically set to 'Start Immediately' for a quick update.
This focused approach is invaluable for material planners needing to react quickly to changes impact-
ing a critical component or product. It allows for precise control and visibility over the planning results
for that specific item.

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Understanding how to effectively run MRP for single items is a key skill for any material planner!

#SAP #SAPMM #SAPPP #MRP #MaterialRequirementsPlanning #MaterialPlanning #SupplyChain #SAP-

Community #ERPSAP #ProductionPlanning #MaterialsManagement #SAPFiori #SAPTips #MaterialPlan-
ner

1 Log On Log onto the SAP Fiori Launchpad as a Material Planner External Procurement . The SAP
Fiori Launchpad displays.

2 Access the App Open Schedule MRP Runs (F1339) . The Application Jobs screen displays.

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3 Create New Job Choose Create.

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On the New Job screen, make the following entries:

For 1. Template Selection section:
● Job Template: Material Requirement Planning (MRP)
● Job Name: <MRP for RM129>

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Choose Step 2.
For 2. Scheduling Options section:
● Start Immediately: <select>
Choose Define Recurrence Pattern.
On the Scheduling Information screen, make the following entries:
● Start Immediately: X
● Recurrence Pattern: Single Run
Choose OK.

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Choose Step 3.

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For 3 Parameters section:

● Plant: 1210
● Material: RM129
● Changed BOM Components: select
● Planning Mode: 1

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Choose Check at the bottom right.

Choose Schedule. A message appears: You can go ahead and schedule the job.

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4 Refresh Application Jobs List To check the job’s status, enter MRP for RM129 in the search
box and choose Go at the top right section of the screen. The new job is created and is displayed
in the Application Jobs table when refreshed.

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2.1.4.5 Evaluate Stock/Requirements Situation

Gaining Visibility: Evaluating the Stock/Requirements Situation in SAP! 👀📋

After running MRP, the crucial next step is to analyze the results! The Stock/Requirements list is your
window into the material's current inventory levels, outstanding requirements (like sales orders or de-
pendent demands), and the planning proposals (like purchase requisitions or planned orders) gener-
ated by MRP to cover those needs.

Purpose: To get a realtime snapshot of a material's supply and demand elements, identify potential
shortages or excesses, and verify that MRP has created the necessary procurement or production pro-
posals.

How to access it (in SAP Fiori):

Apps like 'Monitor Material Coverage Net / Individual Segments' (F2101A) are designed for this analy-
sis. You'll typically:

Access the App: Open the relevant material coverage app.

Select Material: Specify the material and plant you want to analyze.
View the List: The system displays the Stock/Requirements list, showing various MRP elements chrono-
logically.
What to look for:

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In the list, you'll see different "MRP Elements" representing supply and demand. For a material planned
via external procurement, you'll be looking for things like:

Current Stock
Safety Stock
Requirements (e.g., Planned Independent Requirements, Sales Orders)
Planning Proposals (e.g., Purchase Requisitions, Schedule Lines from Scheduling Agreements)
You'll verify that MRP has generated purchase requisitions or schedule lines ("SchLne items") to cover
the identified requirements and address any shortages.

Analyzing the Stock/Requirements situation is a fundamental daily task for material planners. It allows
for proactive management of potential issues and ensures the smooth flow of materials through the
supply chain.

#SAP #SAPMM #SAPPP #MRP #StockRequirements #InventoryManagement #MaterialPlanning #Sup-

plyChain #SAPCommunity #ERPSAP #ProductionPlanning #MaterialsManagement #SAPFiori #SAPTips
#MaterialPlanner #MonitorMaterialCoverage

1 Log onto SAP Fiori launchpad Log onto the SAP Fiori launchpad as a Material Planner External
Procurement . The SAP Fiori launchpad displays.

2 Access the App Open Monitor Material Coverage Net / Individual Segments (F2101A) . The
Monitor Material Coverage Net / Individual Segments (F2101A)screen displays.

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3 Check Default Setting Choose the user icon, and select App Settings. In the MRP Settings dia-
log box, check Manage Material Coverage (F0251A) that if toggle button is ON.Turn it ON if the toggle
button is OFF. If the toggle button is ON, in following steps, it will be navigated to Manage Material
Coverage (F0251A).If the toggle button is OFF, in following steps, it will be navigated to Check Material
Coverage (F0251).In following steps, we describe the steps when the toggle button is ON.

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4 Select Material and Show Shortages Search in the Material bar, select the following materi-
als and then choose Manage Materials.
Material: RM129 The Manage Material Coverage screen displays.

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5 Verify Purchase Requisitions that are available In the STOCK/REQUIREMENTS LIST, to find avail-
able schedule lines, look for rows with SchLne items. The MRP has created schedule lines.

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2.1.4.6 Display Delivery Schedule

Checking the Plan: How to Display the Delivery Schedule in SAP After MRP!

You've run MRP, and it's generated requirements and proposals. If you're using scheduling agreements,
MRP doesn't create new purchase requisitions; instead, it generates or updates the Delivery Schedule
within the existing scheduling agreement. Checking this schedule is key to seeing the planned delivery
dates and quantities.

Purpose: To verify that the MRP run has correctly updated the delivery schedule lines in your schedul-
ing agreements based on the latest demand situation.

How to view it (often via SAP Fiori):

Using an app like 'Manage Purchase Scheduling Agreements' (F2179), you can easily access and dis-
play the updated schedule:

Find the Agreement: Search for the specific scheduling agreement using criteria like supplier, agree-
ment type (e.g., LPA), or purchasing organization.
Access the Details: Navigate into the details of the relevant scheduling agreement.
View Schedule Lines: Within the item details of the scheduling agreement, you'll find the "Schedule
Lines" section. This is where you'll see the dates and quantities that MRP has generated or modified.
This step is vital for purchasers and material planners to confirm that the scheduling agreement re-
flects the current planned requirements and to communicate these schedules to suppliers, ensuring
timely deliveries.

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Seeing those updated schedule lines confirms that your MRP run is effectively translating demand into
concrete procurement plans within your longterm agreements!

#SAP #SAPMM #MRP #SchedulingAgreement #DeliverySchedule #MaterialPlanning #Procurement

#SupplyChain #SAPCommunity #ERPSAP #MaterialsManagement #SAPFiori #SAPTips #Purchasing
#MaterialPlanner

1. Log on Logon on to Fiori launchpad as Purchaser . The SAP Fiori launchpad displays.

2. Access the App Open Manage Purchase Scheduling Agreements (F2179) . You will get into
Manage Scheduling Agreements list page.

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3. Find scheduling agreement number Find the appropriate newly created scheduling agree-
ment through the search criteria, such as: Supplier 12300001 or 12300002, Agreement Type LPA (SA
With Release doc.), purchase org 1210 , then choose Go button. Select one item from the search result.
The desired scheduling agreement appears on the list page of Manage Scheduling Agreements.

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4. Select Scheduling Agreement Navigate to the selected scheduling agreement by clicking on

Cheveron (>) or by directly clicking on the Scheduling agreement number from the list page. The
Scheduling agreement header object page appears in display mode.

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5. Maintain Delivery Schedule Under Items section, click on the desired item for which deliv-
ery schedule needs to be displayed. You will get into Scheduling Agreement Item screen.

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6. Maintain Delivery Schedule Go to the Schedule Lines section on the Scheduling Agreement
Item screen . You will see the schedule line generated by MRP running.
Choose Back. Scheduling agreement is updated with schedule lines.

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You will be navigated back to Scheduling Agreement Header object page.

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2.1.4.7 Check the allocated Quantity in Quota Arrangement

Monitoring Your Supply Strategy: Checking Allocated Quantity in SAP Quota Arrangements! ✅ apportion
your procurement needs among multiple suppliers? Quota arrangements are the answer! But once
they're set up, it's essential to check how quantities are being allocated according to those quotas.

Purpose: To review the quantities that have been assigned or "allocated" to each supplier within a
quota arrangement based on the procurement activities influenced by MRP or manual source determi-
nation. This confirms that the system is distributing demand as intended.

How to check it (often via SAP Fiori):

Using an app like 'Manage Quota Arrangements' (F1877), you can easily see these details:

Access the App: Open the quota arrangement management app.

Search for the Arrangement: Find the specific quota arrangement using the material and plant as
search criteria.
Display the Details: Select the relevant quota arrangement with the valid period to view its details.
Check Allocated Quantities: Within the quota arrangement details, you'll be able to see the allocated
quantities for each supplier listed. This is where you confirm that procurement quantities are being as-
signed based on the percentage quotas you've defined.
Checking the allocated quantities regularly helps purchasers and material planners monitor supplier
performance against the planned distribution and ensure that the system's source determination is
working correctly according to the quota arrangement logic.

It's a simple yet critical step to maintain visibility and control over your multisourcing strategy in SAP!

#SAP #SAPMM #Procurement #QuotaArrangement #SupplierManagement #SupplyChain #SAPCom-

munity #ERPSAP #MaterialsManagement #SAPFiori #SAPTips #Purchasing #MaterialPlanning
#SourceDetermination

1. Logon on to Fiori launchpad Logon on to Fiori launchpad as Purchaser . The SAP Fiori
launchpad displays.

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2. Access the App Open Manage Quota Arrangements (F1877) . You will get into Maintain Quota
Arrangements screen.

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3. Search for Quota Arrangement On the Manage Quota Arrangements screen, make the follow-
ing entries and choose the Go button.
● Material: RM129
● Plant: 1210 The relevant Quota Arrangements are shown,

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4. Display Quota Arrangement In the list of the Quota Arrangements, select the Quota Ar-
rangement with the valid period by clicking the entire row. The quota arrangement is displayed.

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5. Check Allocated Quantity Details On the Quota Arrangement screen, the quotaallocated
quantities for the two suppliers are shown. The supplier is assigned by the system. The supplier is
determined based on the quota arrangement calculation.

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2.1.5 Print Scheduling Agreement

Getting a Hard Copy (or PDF!) of Your SAP Scheduling Agreement!

Scheduling agreements are key documents in procurement, outlining longterm commitments with sup-
pliers. While you work with them digitally in SAP, there are often times you need to view or share a
physical or PDF version.

Purpose: To generate or display the output form (like a PDF) of a scheduling agreement for review, ar-
chiving, or external sharing with suppliers or internal teams.

How to do it (often via SAP Fiori):

Using an app like 'Manage Purchase Scheduling Agreements' (F2179), accessing the printable version is
straightforward:

1. Find the Agreement: Locate the specific scheduling agreement you need by using relevant search
criteria such as supplier, agreement type (e.g., LPA), or purchasing organization.
2. Access the Details: Navigate into the detailed view of the desired scheduling agreement.
3. View Output: Look for the 'Output Control' tab or section. Here, you'll see the output settings main-
tained for the agreement.
4. Generate/View Form: Within the Output Control, you should find an option (often represented by a
PDF icon) to view the output form of the scheduling agreement. Clicking this will typically open a PDF
version of the document based on the configured output type.

Being able to quickly generate this output is essential for formal communication and documentation re-
lated to your longterm procurement agreements in SAP.

#SAP #SAPMM #Procurement #SchedulingAgreement #OutputControl #SAPCommunity #ERPSAP

#MaterialsManagement #SAPFiori #SAPTips #Purchasing #SAPDocumentation

1. Log onto Fiori launchpad Log onto the Fiori launchpad as Purchaser . The SAP Fiori
Launchpad displays.

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2. Access the App Open Manage Purchase Scheduling Agreements (F2179) . The Manage
Purchase Scheduling Agreements screen displays.

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3. Find scheduling agreement number Find the appropriate scheduling agreement through the
search criteria, such as: Supplier: 12300001,
Agreement Type: LPA (SA With Release doc.), Purchasing Organization: 1210, then choose Go. Select
one item from the search result. The desired scheduling agreement appears on the list page of
Manage Purchase Scheduling Agreements.

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4. Select Scheduling Agreement Navigate to the selected scheduling agreement by clicking on

Cheveron (>) or by directly clicking on the Scheduling agreement number from the list page. The
Scheduling agreement header object page appears in display mode.

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action

5. View the output form for scheduling agreement Go to the Output Control tab and view the out-
put settings maintained for the scheduling agreement. Click on the PDF sign to view the output form of
scheduling agreement. PDF form for scheduling agreement shall open.

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2.1.6 Release Scheduling Agreement

Taking Control: Releasing Scheduling Agreement Schedules in SAP MM! ▶️🚚

Creating a scheduling agreement is just the first step! To communicate your actual, timephased re-
quirements to your supplier, you need to Release the schedules from the scheduling agreement. This
process generates documents like Forecast or JIT (JustinTime) delivery schedules that are transmitted
to the supplier.

Purpose: To officially inform the supplier about the quantities and delivery dates required from the
scheduling agreement, triggering the actual supply process.

How to do it (often via SAP Fiori):

Using an app like 'Manage Purchase Scheduling Agreements' (F2179), you have flexibility in how you
release:

Find the Agreement: Locate the scheduling agreement using your search criteria (supplier, agreement
type, etc.).
Choose Your Release Level:
At Scheduling Agreement Level: Select the entire scheduling agreement from the list and choose the
'Release' option. You can often choose to release both Forecast and JIT schedules simultaneously here.
At Item Level: Navigate into the details of the scheduling agreement, go to the 'Items' tab, select the
specific item, and then choose 'Release'. This allows you to generate Forecast or JIT schedules specifi-
cally for that item.
What Happens Next?
Once released, the system generates a release document (Forecast or JIT schedule) and its status will
typically change to 'Transmitted' (depending on your output configuration), indicating it's ready to be
sent to the supplier via EDI, print, or other configured methods.

Releasing schedules is a crucial step driven by your planning results (often from MRP) and business
needs, ensuring that your suppliers are aligned with your latest material requirements.

#SAP #SAPMM #Procurement #SchedulingAgreement #ReleaseManagement #ForecastSchedule

#JITSchedule #SupplyChain #SAPCommunity #ERPSAP #MaterialsManagement #SAPFiori #SAPTips
#Purchasing #MaterialPlanning

1. Log onto Fiori launchpad Log onon to Fiori launchpad as Purchaser . The SAP Fiori
Launchpad displays.

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2. Access the App Open Manage Purchase Scheduling Agreements (F2179) . The Manage
Purchase Scheduling Agreements screen displays.

3. Find scheduling agreement number Find the appropriate scheduling agreement through the
search criteria, such as: Supplier: 12300001,

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Agreement Type: LPA (SA With Release doc.),

Purchasing Organization: 1210, then choose Go, Select one item from the search result. The de-
sired scheduling agreement appears on the list page of Manage Purchase Scheduling Agreements.

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4.
Option 1:
Release of schedule at scheduling agreement level On the Manage Purchase Scheduling Agree-
ments list page, select the schedule agreement and choose Release at the right upper corner.
Select Forecast and JIT Schedule. In the Release: Forecast and JIT Schedule dialog box, choose Release.
Or
Select Forecast Schedule, in the Release: Forecast Schedule dialog box, choose Release.
And select JIT Schedule, in the Release: JIT Schedule dialog box, choose Release.
In the Release Result Log dialog box, choose Close. Release of schedule shall be with green status.

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Option 2:
Release of schedules at item level On the Manage Purchase Scheduling Agreements list page,
navigate to the selected scheduling agreement by clicking on Cheveron (>) or by directly clicking on
the Scheduling agreement number from the list page.
Go to the Items tab, select the item, and then choose Release, it will show the option to release FRC
and JIT schedules.
Select Generate Forecast Schedule and choose Release. Choose OK.
Select Generate JIT Schedule and choose Release.
Choose OK. The Scheduling agreement header object page appears in display mode.

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Success message display for the respective schedule released:

Forecast schedule release generated against scheduling agreement.
JIT delivery schedule created under scheduling agreement.
The release document would be issued immediately to the supplier and releases status would be Trans-
mitted.

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2.1.7 Check Scheduling Agreement Release Documentation

Confirmed Deliveries: How to Check Scheduling Agreement Release Documentation in SAP! ✅🚚

Once you've released schedules for your SAP Scheduling Agreements (generating Forecast or JIT sched-
ules), it's important to verify and review the release documentation. This confirms that the schedules
have been generated and transmitted to your supplier as intended.

Purpose: To view the details of the release documents (Forecast or JIT schedules) created after you've
released the schedules from the scheduling agreement. This allows you to see the exact quantities and
dates that were communicated to the supplier.

How to check it (often via SAP Fiori):

Using the 'Manage Purchase Scheduling Agreements' app (F2179) is the way to go:

Find and Select: Locate the relevant scheduling agreement using search criteria like supplier or agree-
ment number. Navigate into the details of the selected agreement.
Go to Item Details: Access the details for the specific item within the scheduling agreement.
View Release Documents Tab: Look for the "Release documents" tab. This section provides information
about the schedules that have been released for this item.
Review Details:
You might see a Quick View with summary information like the last and next release dates and times
for Forecast and JIT schedules.

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You can also see the transmitted or nontransmitted status of the schedules.
Crucially, you can navigate into the respective schedules from this tab to view the detailed schedule
lines that were released to the supplier.
Checking the release documentation ensures transparency and confirms that the procurement plan de-
rived from MRP (or manual planning) has been successfully communicated to your supplier via the
scheduling agreement releases.

Adding this check to your process helps maintain accurate communication with suppliers and ensures
your supply chain stays on track!

#SAP #SAPMM #Procurement #SchedulingAgreement #ReleaseDocumentation #SupplyChain #SAP-

Community #ERPSAP #MaterialsManagement #SAPFiori #SAPTips #Purchasing #MaterialPlanning

1. Log onto Fiori launchpad Log onto the Fiori launchpad as Purchaser . The SAP Fiori
Launchpad displays.
2. Access the App Open Manage Purchase Scheduling Agreements (F2179) . The Manage
Purchase Scheduling Agreements screen displays.
3. Find scheduling agreement number Find the appropriate scheduling agreement through the
search criteria, such as: Supplier: 12300001,
Agreement Type: LPA (SA With Release doc.),
Purchasing Organization: 1210, then choose Go, Select one item from the search result. The de-
sired scheduling agreement appears on the list page of Manage Purchase Scheduling Agreements.
4. Select Scheduling Agreement Navigate to the selected scheduling agreement by clicking on
Cheveron (>) or by directly clicking on the Scheduling agreement number from the list page. The
Scheduling agreement header object page appears in display mode.
5. Quick View for Release Information For the respective scheduling agreement navigate to
Item Object page by clicking on the chevron (>) and go to the Release documents tab. Quick view shall
open up with information related to Last & next Release date & time for FRC/JIT schedules
6. View Release documentation For the respective scheduling agreement, navigate to Item Ob-
ject page by clicking on the chevron (>) and go to the Release documents tab. It shall display the
transmitted or nontransmitted status of the schedules. You can navigate to respective schedules to
view the detailed information about the schedule lines released.

2.1.8 Print Scheduling Agreement Releases

SAP Tip for Beginners: Easily Share Delivery Plans with Suppliers! 🚛📅

Ever wondered how to get those crucial delivery schedules from SAP to your suppliers? If you're just
starting out with SAP S/4HANA and Fiori, it might seem a bit daunting. But don't worry, it's simpler than
you think!

One key part of working with Scheduling Agreements (think long-term contracts with pre-defined deliv-
ery dates) is sending the "releases" to your suppliers. These releases are basically the green light for
them to deliver specific quantities on specific dates.

Here’s a super simplified look at how you can view and even get a PDF of these releases using the SAP
Fiori app "Manage Purchase Scheduling Agreements" (F2179):

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Find Your Agreement: Log in to Fiori and open the "Manage Purchase Scheduling Agreements" app. Use
simple search terms like the supplier number or the agreement type (like 'LPA' for those with release
docs).

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Dive into the Details: Click on the Scheduling Agreement you want to check.

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Look at the Items: Go to the 'Items' section to see the materials covered in the agreement.

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Find the Releases: Under the 'Release Documents' section for a specific item, you'll see the different re-
leases that have been generated (like Forecast or Just-in-Time schedules).

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See the Document: Click on a specific Release Number. Look for the 'Output Controls' section, find the
'PRINT' message, and hit 'Display Document'.

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🎉 Voila! You'll see the release document in a PDF format. You can then easily download this and send it
to your supplier via email.

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This is a fundamental step in ensuring your suppliers are aligned with your delivery needs, helping
keep your supply chain running smoothly.

Being able to quickly access and share these documents is a game-changer!

#SAP #SAPS4HANA #SAPFiori #Procurement #Purchasing #SchedulingAgreement #SupplyChain

#SAPforBeginners #SAPCommunity #MaterialsManagement #F2179

1. Log onto Fiori Launchpad Log onto the Fiori Launchpad using the role Purchaser . The SAP
Fiori Launchpad displays.
2. Access the App Open Manage Purchase Scheduling Agreements (F2179) . The New Pur-
chase Scheduling Agreement screen displays.
3. Find scheduling agreement number Find the appropriate newly created scheduling agree-
ment through the search criteria, such as: Supplier: 12300001,
Agreement Type: LPA (SA With Release doc.)
Purchasing Organization: 1210, then choose Go. Select one item from the search result. The de-
sired scheduling agreement appears on the list page of New Purchase Scheduling Agreement.
4. Select Scheduling Agreement Navigate to the selected scheduling agreement by clicking on
Cheveron (>) or by directly clicking on the Scheduling agreement number from the list page. The
Scheduling agreement header object page appears in display mode.
5. Select Scheduling Agreement Item Go to the Items tab, choose the desired item for which
delivery schedule has been released. The Purchase Scheduling Agreement Item screen displays.
6. Display Message for Forecast dlv. Sched. Go to the Release Documents section on the
Purchase Scheduling Agreement Item screen and click the specific Release Number with Release Type
(Forecast dlv. Sched.).

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Go to the OutputControls section on the Scheduling Agreement Release screen, select the specific mes-
sage with channel PRINT, and then choose Display Document to view the PDF details. You can down-
load this PDF and sent to supplier via Email.
The Scheduling agreement Release screen display.
The Scheduling agreement release is opened in PDF format.
7
. Display Message for JIT delivery schedule Go to the Release Documents section on the
Scheduling Agreement Item screen and click the specific Release Number with Release Type (JIT deliv-
ery schedule).
Go to the Output Controls section on the Scheduling Agreement Release screen, select the specific
message with channel PRINT, and then choose Display Document to view the PDF details. You can
download this PDF and sent to supplier via Email.
The Scheduling agreement Release screen display.
The Scheduling agreement release is opened in PDF format.

2.1.9 Evaluate the Stock/Requirement Situation

SAP for Dummies: Do We Have Enough Stuff? Checking Stock vs. Needs in SAP Fiori! 🤔📦📈

Imagine you're the person making sure there are always enough materials to produce products or fulfill
orders. You need to know two things:

How much stock do we currently have?

How much stock do we NEED based on upcoming demands (like sales orders, production orders, or
planned transfers)?
In SAP, figuring this out is called evaluating the Stock/Requirement Situation!

It's a key task in Inventory Management and Planning, and in SAP S/4HANA Cloud Fiori, there's a great
app to help you see this easily: 'Monitor Material Coverage' (F2101A)!

What this App Shows You (Simply!):

This app is like a central dashboard for your materials. For a specific material (like RM129 in the exam-
ple), it shows you a list of everything that affects its stock level:

Your Current Stock: What you have right now.

Requirements: Things that will reduce stock in the future (like sales orders, production orders needing
components, planned deliveries from your plant, manual reservations).
Receipts: Things that will increase stock in the future (like purchase orders, scheduling agreement de-
liveries to your plant, planned production orders of this material, stock transfers coming in).
The app (F2101A) organizes all this information to show you the net result over time – are you pro-
jected to have a stock shortage or a surplus?

How You Might Use It (Simple Steps):

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Open the 'Monitor Material Coverage' (F2101A) App in Fiori (you might log in as a "Material Planner").
You might check your "Area of Responsibility" to see which materials/plants you are in charge of.
Search for the material you want to check (e.g., enter "RM129").
The app shows you a list of materials matching your search. Select the one you're interested in.
You then see the Stock/Requirements List! This is the detailed view showing each requirement (a de-
mand) and each receipt (a supply) with their dates and quantities.
You can click on individual items in the list (called "MRP Elements", like a delivery schedule line from a
Scheduling Agreement) to see more details or even navigate to the original document (like the Sched-
uling Agreement itself!).
Understanding this list is super powerful! It helps you identify potential problems (like not enough stock
in time for a production order) so you can take action (like speeding up a purchase order).

SAP Beginners: Have you looked at the Stock/Requirements List in SAP before (maybe in transaction
MD04 in older systems)? What's the most useful information you get from it? Share your thoughts! 👇

#SAP #SAPMM #SAPPP #SAPBeginners #InventoryManagement #StockManagement #MaterialCover-

age #StockRequirementsList #Fiori #S4HANA #MonitorMaterialCoverage #ApprendreSAP #SAPTrain-
ing #ERP #SupplyChain #Planning #SAPCommunity

1 Log onto SAP Fiori Launchpad Log onto the SAP Fiori Launchpad as a Material Planner Exter-
nal Procurement . The SAP Fiori Launchpad displays.

2 Access the App Open Monitor Material Coverage Net / Individual Segments (F2101A) . The
Monitor Material Coverage screen displays.

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3 Check Default Area of Responsibility On the Monitor Material Coverage screen choose the
user icon (on the top right corner), and then choose App Settings.
In the MRP Settings dialog box, choose Area of Responsibility.
On My Area of Responsibility screen, check if the below entry is assigned:
Plant 1 FR 1210
MRP Controller 001 (001)
Choose AOR Status if the status for the above entry is not yet assigned.

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Choose AOR Status to unassign the rest of other entries.

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4 Search for Material On the Monitor Material Coverage screen, make the following entries
and choose the Go button.
Material: RM129 The relevant material is shown.

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5 Select Material Select the checkbox before the materials no., and then choose Manage Materi-
als. The Materials screen and Material Details screen display.

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6 Review Stock/Requirements List Select the corresponding material on the left Material
screen. The detailed Stock/Requirements List for each material displays.

7 Open Quickview for MRP Element On the Material Details screen, click the SchLne XXXX
in column MRP Element. The SchLne XXX you clicked will display on the popup.

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8 Open Scheduling Agreement On the Popup SchLne XXX screen, choose Open…, and then se-
lect Scheduling Agreement. The Display Scheduling Agreement: Item Overview screen displays.

9 Display Delivery Schedule Select the checkbox before the item no., and then choose More
> Delivery Schedule. The Display Scheduling Agreement: Delivery Schedule for Item XXX screen dis-
plays.
The system displays the scheduled quantity and dates.

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2.1.10 Post Goods Receipt

Completing the Procurement Cycle: Posting a Goods Receipt Against a Scheduling Agreement in SAP!
✅📦

The arrival of goods is a critical moment in the procurement process. When you're working with sched-
uling agreements, the goods receipt confirms that the materials from a specific schedule line have ar-
rived, updating inventory and triggering subsequent steps like invoice verification.

Purpose: To formally record the physical movement of goods received from a supplier against an exist-
ing scheduling agreement, updating inventory quantities and values in SAP.

How it's done (often via SAP Fiori):

Using an app like 'Post Goods Receipt for Purchasing Document' (F0843) streamlines this process:

Access the App: Open the goods receipt app for purchasing documents.
Enter Scheduling Agreement: Input the scheduling agreement number against which you are receiving
the goods.
Enter Details: Provide necessary information like the delivery note number and verify the items re-
ceived. Crucially, confirm the delivered quantity and the storage location where the goods are being
placed.
Post the Receipt: Select the relevant items and choose 'Post'.
Upon successful posting, SAP generates a material document, serving as proof of the goods receipt.
This document contains essential details about the movement, including the material, quantity, date,
and the associated scheduling agreement.

Posting goods receipts accurately and promptly is vital for maintaining correct inventory levels, ensur-
ing timely payment to suppliers, and keeping your supply chain data reliable.

#SAP #SAPMM #GoodsReceipt #SchedulingAgreement #InventoryManagement #Procurement #Sup-

plyChain #SAPCommunity #ERPSAP #MaterialsManagement #SAPFiori #SAPTips #WarehouseOpera-
tions #Logistics

1 Log onto Fiori Launchpad Log onto the SAP Fiori launchpad as Warehouse Clerk . The SAP
Fiori Launchpad displays.

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2 Access the App Open Post Goods Receipt for Purchasing Document (F0843). The Goods Re-
ceipt Purchase Order screen appears.

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3 Enter Purchase Order Enter the scheduling agreement number and choose Enter. The sys-
tem displays the data for the goods receipt on the Goods Receipt screen.

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4 Enter Delivery Note Make the following entries:

● Delivery Note: <note number>
● Printing: Choose Individual slip from the dropdown list.
And choose Enter.

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5 Select Item Select the items for which a goods receipt is to be posted.
Enter the delivered quantity and check storage location 121C to be posted. The Post button is acti-
vated.

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6 Post Choose Post. The system is displayed the message 1 material document(s) posted:
5xxxxxxxxx 2xxx.

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2.1.11 Create Supplier Invoice with Scheduling Agreement/GR Relation

2.2 Scheduling Agreement w/o Release doc for Standard Procurement

Closing the Loop: Creating a Supplier Invoice with Scheduling Agreement & GR Reference in SAP! 🧾✔️

The final step in the standard procurement process is paying your supplier! When working with sched-
uling agreements and goods receipts, it's crucial to create the supplier invoice with reference to these
documents in SAP to ensure accurate financial posting and reconciliation.

Purpose: To record the supplier's invoice in the system, matching it against the corresponding goods
receipt(s) for a scheduling agreement to ensure you're billed correctly for the goods actually received.

How it's done (often via SAP Fiori):

Using an app like 'Create Supplier Invoice' (F0859) makes this process efficient, typically handled by an
Accounts Payable Accountant:

Access the App: Open the app for creating supplier invoices.
Enter General Data: Input essential invoice details like the company code, gross amount, currency, in-
voice date, posting date, invoice party (supplier), and the supplier's reference number.

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Enter Purchase Order References: This is the key step for linking to the scheduling agreement. You'll
specify the 'References Document Category' as 'Purchase Order/Scheduling Agreement' and enter the
scheduling agreement number.
Verify Invoice Items: The system will pull in information based on the goods receipts posted against
that scheduling agreement. You'll verify the quantities, amounts, and tax codes against the supplier's
physical invoice.
Check Tax and Balance: Ensure tax information is correct and verify that the balance between the
gross invoice amount and the systemcalculated amount (based on GRs and conditions) is zero or within
defined tolerances.
Simulate and Post: Before final posting, simulate the invoice to check the financial impact. Once every-
thing looks correct, post the invoice.
Upon successful posting, the system creates a supplier invoice document and corresponding journal
entries, completing the procuretopay cycle for that specific delivery.

Creating invoices with proper document references is vital for accurate financial reporting, efficient rec-
onciliation, and seamless payment processing in SAP!

#SAP #SAPMM #SAPFICO #SupplierInvoice #InvoiceVerification #ProcureToPay #SchedulingAgree-

ment #GoodsReceipt #AccountsPayable #SupplyChain #SAPCommunity #ERPSAP #Finance #Materi-
alsManagement #SAPFiori #SAPTips

1 Log onto Fiori Launchpad Open the SAP Fiori launchpad with the Accounts Payable Ac-
countantrole. The SAP Fiori launchpad displays.

2 Access the App Create Supplier Invoice (F0859) .

The Create Supplier Invoices screen displays.

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3 Enter General Data On the Create Supplier Invoice screen, make the following entries.
Transaction: Invoice
Company Code: 1210
Gross Invoice Amount : XXX
Currency: EUR

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Invoice Date: Today

Posting Date: Today
Invoice Party: 12300001
Reference: xxx(reference invoice number from invoicing party) The Create Supplier Invoices screen dis-
plays.

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4 Enter Purchase Order References In Purchase Order References area, make the following
entries (use a Scheduling agreement you created previously):
References Document Category: Purchase Order/ Scheduling Agreement
Purchase Order: xxx The Purchase Order References screen displays.

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5 Check the Invoice Items data Check the Amount, the Quantity, the Tax Code (there may al-
ready be a tax code that was copied from the Scheduling Agreement). The Purchase Order Item's table
displays.

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6 Check Tax codeIn the section Tax check if there is tax code information and enter the tax
amount.when the tax code value is greater than zero.

If there is no tax, specify the tax code <Input Tax Code>. In the Tax area, you should see the
same tax codes as in the items.
7 Check the balance Calculate the tax amount from the item amount multiplied by the tax
value. Check the balance (difference between the calculated amount and the gross Amount you en-
tered in step 3). The balance should be zero (or within the defined tolerance).

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8 Simulate Supplier Invoice and Check Messages Choose Simulate.

If there are no differences(or if the value is within the defined tolerance), a new screen Simulation ap-
pears. You can check the simulation results in Simulation Overview and Simulation Details area.
The supplier Invoice is complete to post.

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9 Post Invoice Choose Post. The invoice is posted. The system displays the message Docu-
ments have been created. Supplier invoice: xxxxxxxxxx/xxxx Journal entries: xxxxxxxxxx/xxxx Do you
want to create a new supplier invoice?

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2.2.1 Create Scheduling Agreement w/o Release doc Standard

📢 SAP Dummies Guide: Mastering Purchase Scheduling Agreements in S/4HANA! 🚀

Ever wondered how companies manage long-term supply relationships with fixed prices but flexible de-
livery dates? Enter the Purchase Scheduling Agreement in SAP S/4HANA! It's a key tool in procurement
that helps streamline repeat purchases with specific suppliers.

This guide simplifies how to create and, if needed, approve one using your intuitive Fiori apps.

---

### What is a Purchase Scheduling Agreement?

Think of it as a long-term contract with a supplier for a specific material. You agree on a set price for a
target quantity over a period, but the actual delivery dates and quantities are "scheduled" later, giving
you flexibility. This is different from a regular Purchase Order which is a one-time buy.

---

### Step-by-Step: Creating a Scheduling Agreement (No Release Required Yet!)

Let's get hands-on with Fiori!

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1. Log On & Find Your App:

Log onto the SAP Fiori launchpad as a Purchaser.
Open the "Manage Purchase Scheduling Agreements (F2179)" app.

2. Start a New Agreement:

On the list page, click the "Create" button. This opens the header view for a new agreement.

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3. Enter Header Data (The Big Picture):

Fill in the key details:
Supplier: E.g., `12300001`
Agreement type: `LP` (This stands for Scheduling Agreement)
Validity Start: Today's date
Validity End: A future date (e.g., today + 720 days for a 2-year agreement)
Purchasing Organization: E.g., `1210`
Purchasing Group: E.g., `001`
In the "Delivery and Payment" section, set a Target Value, e.g., `200000 EUR`. This is the expected
total value of purchases under this agreement.

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4. Add Your Items (What You're Buying):

Go to the "Items" section (or facet) and click "Create".
Enter the item details:
Plant: E.g., `1210`
Material: E.g., `RM129`

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Target Quantity: E.g., `10000` (the total quantity you expect to buy)
Net Order Price: This will often default from existing info records – easy!
Tax Code & Tax Date: Also usually default from the info record.
Click "Apply" at the bottom.

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5. Save Your Agreement:

Return to the main "New Purchase Scheduling Agreement" header view.
Click "Create" at the bottom of the screen.
IMPORTANT: Make a note of the Scheduling Agreement number that is generated – you'll need it!

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---

### Optional: Approving Your Scheduling Agreement

Sometimes, depending on your company's rules (e.g., for certain document types or purchasing
groups), a Scheduling Agreement might need approval before it's active.

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1. Log On (as a Manager):

Open the SAP Fiori Launchpad with the Purchasing Manager role.

2. Access Your Inbox:

Open the "My Inbox - All Items (F0862)" app. This is where all your approvals land.

3. Find the Agreement:

Enter the Scheduling Agreement number you noted earlier in the search bar and click "Search".
You should see the agreement with an "In Approval" status.

4. Release the Agreement:

Select the Scheduling Agreement from the list on the left.
Click "Release" in the bottom right corner.
If prompted, add an approval reason and click "Submit".

5. Success! The Scheduling Agreement is now approved and ready for use!

---

Congratulations! You've just navigated the creation and approval of a Purchase Scheduling Agreement
in SAP S/4HANA. This foundational skill is vital for managing long-term supplier relationships effectively.

#SAP #S4HANA #SAPFiori #Procurement #Purchasing #SchedulingAgreement #SAPDummies #Sup-

plyChain #Logistics #BeginnerSAP #LearnSAP

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2.2.2 Maintain Delivery Schedule

📢 SAP Dummies Guide: Adding Delivery Schedules to Your Purchase Agreements in S/

4HANA! 🚀
You've set up your long-term Purchase Scheduling Agreement, but now you need to tell your supplier
when and how much to deliver. That's where the Delivery Schedule comes in! This is a crucial step to
turn that broad agreement into concrete actions.
This guide will show you how to maintain (or add) a delivery schedule for your materials using the intu-
itive Fiori apps in SAP S/4HANA.

3 What is a Delivery Schedule?

A Delivery Schedule breaks down the total quantity agreed upon in your Purchase Scheduling Agree-
ment into specific delivery dates and quantities. It's how you communicate your precise needs to the
supplier over time.

4 Step-by-Step: Maintaining a Delivery Schedule

Let's get hands-on with Fiori!
1. Log On & Find Your App:
o Log onto the SAP Fiori launchpad using your Purchaser role.
o Open the "Manage Purchase Scheduling Agreements (F2179)" app. You'll see a
list of your existing agreements.

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2. Find Your Scheduling Agreement:

o Use the search criteria (like Supplier: 12300001, Agreement Type: LP, Purchasing
Organization: 1210) and click "Go" to find the specific scheduling agreement you
want to update.
o Select the item from the search results.

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3. Open the Agreement Details:

o Click on the chevron (>) or directly on the Scheduling Agreement number from the
list to navigate to its details page. This will open the Scheduling Agreement Header
Object Page in display mode.

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4. Enter Edit Mode:

o On the "Manage Scheduling Agreement Header Object Page," click the "Edit" button in
the top right corner.

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5. Select the Item to Schedule:

o Go to the "Items" tab.
o Click on the specific item for which you need to maintain the delivery schedule. This will
take you to the Scheduling Agreement Item screen.

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6. Create Your Schedule Lines:

o On the "Scheduling Agreement Item" screen, scroll down to the "Schedule Lines" sec-
tion.
o Click the "Create" button. This will open the "Scheduling Agreement Item Schedule
Line" screen.
o Make the following entries for your first schedule line:
 Date type: Keep the default (e.g., Day format)
 Delivery Date: Enter Today's date (or the desired future delivery date).
 Delivery Time: Enter 10:00:00 (or your desired time).
 Schedule Quantity: Enter 10 (or the quantity for this specific delivery).
o Click "Apply" at the bottom. You might need to click "Apply" twice to get back to the
main Scheduling Agreement Header page.

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7. Save Your Changes:

o Once you're back on the "Scheduling Agreement Header Object Page," click "Save" at
the bottom.
o Your Scheduling Agreement will now be updated with the new delivery schedule lines!

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You've successfully added a delivery schedule to your Purchase Scheduling Agreement! This is a crucial
step in ensuring your materials arrive exactly when you need them. You can repeat step 6 to add mul-
tiple schedule lines over time.
#SAP #S4HANA #SAPFiori #Procurement #Purchasing #SchedulingAgreement #DeliverySchedule
#SAPDummies #SupplyChain #Logistics #LearnSAP

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4.1.1 Print Scheduling Agreement

Purpose
The purpose of this activity is to print view the scheduling agreement for the material/vendor
combination for the new Scheduling agreement or for the one which is already present in the
system
Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

1. Log onto Fiori Log onto the Fiori launchpad as Pur- The SAP Fiori Launch-
launchpad chaser . pad displays.

2. Access the Open Manage Purchase Scheduling The Manage Purchase

App Agreements (F2179) . Scheduling Agreements
screen displays.

3. Find schedul- Find the appropriate scheduling The desired scheduling

ing agree- agreement through the search cri- agreement appears on
ment number teria, such as: Supplier:12300001, the list page of Manage
Agreement Type: LP, Purchase Scheduling
Agreements.
Purchasing Organization: 1210, then
choose Go. Select one item from the
search result.

4. Select Navigate to the selected scheduling The Scheduling agree-

Scheduling agreement by clicking on Cheveron ment header object
Agreement (>) or by directly clicking on the page appears in display
Scheduling agreement number from mode.
the list page.

5. View the out- Go to the Output Control tab and PDF form for schedul-
put form for view the output settings maintained ing agreement shall
scheduling for the scheduling agreement. Click open.
agreement on the PDF sign to view the output
form of scheduling agreement.

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4.1.2 Evaluate the Stock/Requirement Situation

Prerequisite

Requirements planning has been carried out.

Procedure

Test Test Step Instruction Expected Result Pass /

Ste Name Fail /
p# Com-
ment

1 Log onto Log onto the SAP Fiori The SAP Fiori Launchpad displays.
SAP Fiori Launchpad as a Material
Launchpad Planner External Pro-
curement .

2 Access the Open Monitor Material The Monitor Material Coverage screen
App Coverage Net / Indi- displays.
vidual Segments
(F2101A) .

3 Check De- On the Monitor Material If there is no entry Plant 1 FR in the

fault Area Coverage screen choose Area of Responsibility screen, choose
of Respons- the user (on the top Add to select it and then choose OK.
ibility right corner), and then For other plant entries in the Area of
choose App Settings. Responsibility screen, choose Delete to
In the MRP Settings dia- remove the others and then choose
log box, choose Area of OK.
Responsibility.
On My Area of Respons-
ibility screen, check if
this entry is displayed
there: Plant 1 FR

4 Search for On the Monitor Material The relevant material is shown.

Material Coverage Net and Indi-
vidual Segments screen,
make the following
entries and choose the
Go button.
Material: RM129

5 Select Ma- Select the checkbox be- The Materials screen and Material De-
terial fore the materials no., tails screen display.

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Test Test Step Instruction Expected Result Pass /

Ste Name Fail /
p# Com-
ment

and then choose Manage

Materials.

6 Review Select the corresponding The detailed Stock/Requirements List

Stock/Re- material on the left Ma- for each material displays.
quirements terial screen.
List

7 Open On the Material Details The SchLne XXX you clicked will dis-
Quickview screen, click the SchLne play on the popup.
for MRP Ele- XXXX in column MRP
ment Element.

8 Open On the Popup SchLne The Display Scheduling Agreement:

Scheduling XXX screen, choose Item Overview screen displays.
Agreement Open…, and then select
Scheduling Agreement.

9 Display De- Mark the checkbox be- The Display Scheduling Agreement:
livery fore the item no., and Delivery Schedule for Item XXX screen
Schedule then choose More > De- displays.
livery Schedule. The system displays the scheduled
quantity and dates.

4.1.3 Post Goods Receipt

Context

In this step, you post the goods receipt for the material against the scheduling agreement.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

1 Log onto Fiori Log onto the SAP Fiori The SAP Fiori Launchpad dis-
Launchpad launchpad as Warehouse plays.

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Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

Clerk .

2 Access the Open Post Goods Receipt The Goods Receipt for Pur-
App for Purchasing Document chasing Document screen ap-
(F0843). pears.

3 Enter Pur- Enter the scheduling agree- The system displays the data
chasing Doc- ment number and choose for the goods receipt on the
ument Enter. Goods Receipt screen.

4 Enter Deliv- Make the following entries:

ery Note ● Delivery Note: <note
number>
● Printing: Choose Indi-
vidual slip from the
dropdown list.
And choose Enter.

5 Select Item Select the items for which a The Post button is activated.
goods receipt is to be pos-
ted.
Enter the delivered quant-
ity and check storage loca-
tion to be posted.

6 Post Choose Post. The system is displayed the

message 1 material
document(s) posted:
5xxxxxxxxx 2xxx.

4.1.4 Create Supplier Invoice with Scheduling Agreement/GR Relation

Purpose

In this activity, you create the supplier invoice.

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Procedure

Test Test Step Instruction Expected Result Pass /

Ste Name Fail /
p# Com-
ment

1 Log onto Open the SAP Fiori launchpad The SAP Fiori launchpad dis-
Fiori with the Accounts Payable Ac- plays.
Launchpad countantrole.

2 Access the Open Create Supplier Invoice The Create Supplier Invoices
App (F0859) . screen displays.

3 Enter Gen- On the Create Supplier Invoice The Create Supplier Invoices
eral Data screen, make the following screen displays.
entries.
Transaction: Invoice
Company Code: 1210
Gross Invoice Amount : XXX
Currency: EUR
Invoice Date: Today
Posting Date: Today
Invoice Party: 12300001
Reference: xxx(reference in-
voice number from invoicing
party)

4 Enter Pur- In Purchasing Document Refer- The Purchase Document Refer-

chase Order ences area, make the following ences screen displays.
References entries (use a Scheduling
agreement you created previ-
ously):
Reference Document Category:
Purchase Order/ Scheduling
Agreement
Purchase Order/Scheduling
Agreement: xxx

5 Check the Check the Amount, the Quant- The Purchase Order Item's table
Invoice ity, the Tax Code (there may displays.
Items data already be a tax code that was
copied from the Scheduling
Agreement).

6 Check Tax In the section Tax check if In the Tax area, you should see

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Test Test Step Instruction Expected Result Pass /

Ste Name Fail /
p# Com-
ment

code there is tax code information the same tax codes as in the
and enter the tax amount.when items.
the tax code value is greater
than zero.
If there is no tax, specify the
tax code for zero tax.

7 Check the Calculate the tax amount from The balance should be zero (or
balance the item amount multiplied by within the defined tolerance).
the tax value. Check the bal-
ance (difference between the
calculated amount and the
gross Amount you entered in
step 3).

8 Simulate Choose Simulate. The supplier Invoice is complete

Supplier In- If there are no differences(or if to post.
voice and the value is within the defined
Check Mes- tolerance), a new screen Simu-
sages lation appears. You can check
the simulation results in Simu-
lation Overview and Simulation
Details area.

9 Post Invoice Choose Post. The invoice is posted. The sys-

tem displays the message Docu-
ments have been created. Sup-
plier invoice: xxxxxxxxxx/xxxx
Journal entries: xxxxxxxxxx/xxxx
Do you want to create a new
supplier invoice?

4.2 Integration of Scheduling Agreement Procurement with External Suppliers

Note If the configuration in sections OnPremisetoCloud Integration and OnPremisetoOn-

Premise Integration under Setting Up Scheduling Agreements in Procurement (BMR) has
been done, the EDI integration from purchasing scheduling agreement’s perspective can
be executed.

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4.2.1 Create Scheduling Agreement with Release Doc Standard

Purpose

This activity is used to create the scheduling agreement w/ release doc for the material/sup-
plier combination, for example, material RM129 and supplier 12300001, if it has not been
maintained yet. If the scheduling agreement is already present in the system you can skip
this step.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

1 Log On Log onto the SAP Fiori launchpad, as SAP Fiori launchpad dis-
Purchaser. plays

2 Access App Open Manage Purchase Scheduling The Manage Purchase

Agreements (F2179). Scheduling Agreements
list page displaysLog onto
the SAP Fiori launchpad,
as

3 Create Select Create to create a new The Manage Purchase

Scheduling scheduling agreement Scheduling Agreements
Agreement header view displays.

4 Enter Create a new scheduling agreement

Header with the following data:
Data ● Supplier: 12300001
● Agreement type: LPA (SA With
Release doc.)
● Valid End: MM/DD/YYYY
● Purchasing Organization: 1210
● Purchasing Group: 001
● Target Value: 200000 EUR

5 Add Items From the Manage Purchase Schedul- The Purchase Scheduling
to Schedul- ing Agreements view, choose the Agreement Item view dis-
ing Agree- Items facets and select Create. plays.
ment

6 Enter Item On the Items facets view, make the

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Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

data following entries:

● Plant: 1210
● Material: RM129
● Target Quantity: 120000
● Confirmation Control: 0004
● Net Order Price: Defaulted from
Info record
Note Please make sure the pur-
chasing price is the same as
the sales price in sales schedul-
ing agreement from supplier
system.

● Tax Code: <Input Tax Code>

● Tax Date: Default Today

Note Field Tax Date is only

available for the countries/re-
gions that TimeDependent
Taxes (TDT) is enabled.
In the Output Control area, make the
following entry:
● Creation Profile: S003
Choose Apply at the bottom of the
view.

7 Save Return to the New Purchase A schedule agreement is

Scheduling Agreement header view created.
and choose Create at the bottom of
the view.
Make a note of the schedule agree-
ment number.

4.2.2 Maintain Delivery Schedule

Purpose
The purpose of this activity is to create the delivery schedule for the scheduling agreement if
it has not been maintained while creating the scheduling agreement.

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Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

1. Log onto Log onto the Fiori launchpad using the The SAP Fiori Launch-
Fiori launch- role Purchaser . pad displays.
pad

2. Access the Open Manage Purchase Scheduling The Manage Schedul-

App Agreements (F2179) . ing Agreements
screen displays.

3. Find Find the appropriate newly created The desired schedul-

scheduling scheduling agreement through the ing agreement ap-
agreement search criteria, such as: Supplier: pears on the list page
number 12300001, of Manage Scheduling
Agreement Type: LPA (SA With Re- Agreements.
lease doc.),
Purchasing Organization: 1210, then
choose Go. Select one item from the
search result.

4. Select Navigate to the selected scheduling The Scheduling

Scheduling agreement by clicking on Cheveron (>) agreement header
Agreement or by directly clicking on the Scheduling object page appears
agreement number from the list page. in display mode.

5. Maintain 1. Click on the Edit at the right upper The Scheduling

Delivery corner on the Manage Scheduling Agree- Agreement Item
Schedule ment Header Object page. screen displays.
2. In Items tab, click on the desired item
for which delivery schedule needs to be
maintained.

6. Maintain Go to the Schedule Lines section on the You will be navigated

Delivery Scheduling Agreement Item screen and back to Scheduling
Schedule choose Create. You will get into the Man- Agreement Header
age Scheduling Agreements screen to object page.
maintain the schedules for the item,
make following entries:
Date type: <Day format>
Delivery Date: Today's date
Delivery Time: 10:00:00
Schedule Quantity: 10
Choose Apply twice at the right bottom to

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Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

add a schedule line.

7. Save Choose Save from the Scheduling Agree- Scheduling agree-

ment Header object page. ment will get updated
with schedule lines.

4.2.3 Print Scheduling Agreement

Purpose
The purpose of this activity is to print view the scheduling agreement for the material/sup-
plier combination for the new Scheduling agreement or for the one which is already present
in the system
Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

1. Log onto Fiori Log onto the Fiori launchpad as Pur- The SAP Fiori Launchpad
launchpad chaser . displays.

2. Access the Open Manage Purchase Scheduling The Manage Purchase

App Agreements (F2179) . Scheduling Agreements
screen displays.

3. Find schedul- Find the appropriate scheduling The desired scheduling

ing agreement agreement through the search cri- agreement appears on
number teria, such as: Supplier: 12300001, the list page of Manage
Agreement Type: LPA (SA With Purchase Scheduling
Release doc.), Agreements.
Purchasing Organization: 1210,
then choose Go. Select one item
from the search result.

4. Select Navigate to the selected scheduling The Scheduling agree-

Scheduling agreement by clicking on Cheveron ment header object
Agreement (>) or by directly clicking on the page appears in display
Scheduling agreement number from mode.
the list page.

5. View the out- Go to the Output controls tab and PDF form for scheduling

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Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

put form for view the output settings maintained agreement shall open.
scheduling for the scheduling agreement. Click
agreement on the PDF sign to view the output
form of scheduling agreement.

4.2.4 Release Scheduling Agreement

Purpose
The purpose of this activity is to release the schedules for the respective scheduling agree-
ment at scheduling agreement level or item level.
You can choose release scheduling agreement either at scheduling agreement level or item
level.
Procedure

Test Test Step Instruction Expected Result Pass /

Ste Name Fail /
p# Com-
ment

1. Log onto Fiori Log onon to Fiori launchpad as Pur- The SAP Fiori Launch-
launchpad chaser . pad displays.

2. Access the Open Manage Purchase Scheduling The Manage Purchase

App Agreements (F2179) . Scheduling Agree-
ments screen dis-
plays.

3. Find schedul- Find the appropriate scheduling agree- The desired schedul-
ing agree- ment through the search criteria, such ing agreement ap-
ment number as: Supplier: 12300001, Agreement pears on the list page
Type: LPA (SA With Release doc.), of Manage Purchase
Purchasing Organization: 1210, then Scheduling Agree-
choose Go, Select one item from the ments.
search result.

4. Option 1: On the Manage Purchase Scheduling Release of schedule

Release of Agreements list page, select the sched- shall be with green
schedule at ule agreement and choose Release at status.
scheduling the right upper corner.
agreement Select Forecast and JIT Schedule. In the
level Release: Forecast and JIT Schedule dia-
log box, choose Release.

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Test Test Step Instruction Expected Result Pass /

Ste Name Fail /
p# Com-
ment

Or
Select Forecast Schedule, in the Re-
lease: Forecast Schedule dialog box,
choose Release.
And select JIT Schedule, in the Release:
JIT Schedule dialog box, choose Re-
lease.

Note If releasing Forecast and JIT

separately, please release FRC firstly
and then release JIT for the initial re-
lease.

In the Release Result Log dialog box,

choose Close.

Option 2: On the Manage Purchase Scheduling The Scheduling agree-

Release of Agreements list page, navigate to the ment header object
schedules at selected scheduling agreement by page appears in dis-
item level clicking on Cheveron (>) or by directly play mode.
clicking on the Scheduling agreement Success message dis-
number from the list page. play for the respective
Go to the Items tab, select the item, schedule released:
and then choose Release, it will show Forecast schedule re-
the option to release FRC and JIT sched- lease generated
ules. against scheduling
Select Generate Forecast Schedule and agreement.
choose Release. Choose OK. JIT delivery schedule
Select Generate JIT Schedule and created under
choose Release. scheduling agree-
Choose OK. ment.
The release document
Note Please release FRC firstly, and
would be issued im-
then release JIT for the initial release.
mediately to the sup-
plier and releases
status would be Trans-
mitted.

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4.2.5 Check Scheduling Agreement Releases

Purpose
The purpose of this activity is to view the release documentation after releasing the sched-
ules for the respective scheduling agreement.
Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

1. Log onto Fiori Log onto the Fiori launchpad as The SAP Fiori Launchpad
launchpad Purchaser . displays.

2. Access the Open Manage Purchase Scheduling The Manage Purchase

App Agreements (F2179) . Scheduling Agreements
screen displays.

3. Find schedul- Find the appropriate scheduling The desired scheduling

ing agree- agreement through the search cri- agreement appears on
ment number teria, such as: Supplier: 12300001, the list page of Manage
Agreement Type: LPA (SA With Purchase Scheduling
Release doc.), Agreements.
Purchasing Organization: 1210,
then choose Go, Select one item
from the search result.

4. Select Navigate to the selected scheduling The Scheduling agree-

Scheduling agreement by clicking on Cheveron ment header object page
Agreement (>) or by directly clicking on the appears in display mode.
Scheduling agreement number
from the list page.

5. Select Go to the Items tab, choose the de- The Purchase Scheduling
Scheduling sired item for which delivery sched- Agreement Item screen
Agreement ule has been released. displays.
Item

6. Display Mes- Go to the Release Documents sec- The Scheduling agree-

sage for Fore- tion on the Scheduling Agreement ment Release screen dis-
cast dlv. Item screen and click the specific play.
Sched. Release Number with Release Type
(Forecast dlv. Sched.).
Go to the Output Controls section
on the Scheduling Agreement Re-
lease screen, you can see the out-
put details for EDI of Forecast

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Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

Delvery Schedule.

7. Display Mes- Go to the Release Documents sec- The Scheduling agree-

sage for JIT tion on the Scheduling Agreement ment Release screen dis-
delivery Item screen and click the specific play.
schedule Release Number with Release Type
(JIT delivery schedule).
Go to the Output Controls section
on the Scheduling Agreement Re-
lease screen, you can see the out-
put details for EDI of JIT Delivery
Schedule.

4.2.6 Send Forcast & JIT Delivery Schedule – EDI relevant

Purpose

Forecast & JIT delivery schedule is automatically sent to the Supplier system.

Prerequisites

Procurement scheduling agreement must have been released, forecast and JIT delivery
schedule are genereated in the SAP S/4HANA Cloud Public Edition system (buyer side).
This step is only relevant to EDI relevant delivery schedules.

Procedure

This step is automatically generated.

4.2.7 Check Forecast and JIT Delivery Schedule in AIF (Message Dashboard)

Purpose
The forecast and JIT delivery schedule are sent via EDI to the supplier. They are automati-
cally processed if no error occurs. This step can check the message status.
Prerequisites

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The procurement scheduling agreement release has been created, forecast and JIT delivery
schedule are generated already.
Procedure

Test Test Step Name Instruction Expected Pass /

Step Result Fail /
# Com-
ment

1. Log onto Fiori Log onto the Fiori launchpad as Configura- The SAP Fiori
launchpad tion Expert Business Network Integration. Launchpad
displays.

2. Open Message Open the Message Dashboard tile.

Dashboard

3. Choose Date On the Interface Monitor screen, choose cor-

and rect time period entries and choose Search.
Namespace/In- In the Result List, choose the line of /MMSAR
terface and choose All Messages.

4. Check detail On the Monitoring and Error Handling

messages screen, Expend the messages in the left side
of the screen for outbound scheduling
agreement release processing, and choose
the corresponding item.
Double click the message to see the detal
information on the right side of the screen.

5. Reprocess mes- Choose Reprocess if needed.

sages

4.2.8 Check Incoming Inbound Delivery in AIF (Message Dashboard)

Purpose
The outbound delivery has been created, picking has been executed and goods issue has
been posted in the SAP S/4HANA Cloud Public Edition system (supplier side). The advanced
shipping notification is sent via EDI to the buyer. They are automatically processed if no error
occurs. This step can check the message status.
Prerequisites
The outbound delivery has been created and goods issue has been posted from Supplier Sys-
tem.
This step is only relevant to EDI relevant inbound delivery.
Procedure

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action

Test Test Step Name Instruction Expected Res- Pass /

Step ult Fail /
# Com-
ment

1. Log onto Fiori Log onto the Fiori launchpad as Configura- The SAP Fiori
launchpad tion Expert Business Network Integration. Launchpad
displays.

2. Access the App Open Message Dashboard.

3. Choose Date On the Interface Monitor screen, choose

and correct time period entries and choose
Namespace/In- Search.
terface In the Result List, choose the line of /LEEDI
and choose All Messages.

4. Check detail On the Monitoring and Error Handling Inbound lde-

messages screen, Expend the messages in the left livery
side of the screen for outbound scheduling 018xxxxxxx
agreement release processing, and choose created
the corresponding item. Inbound deliv-
Double click the message to see the detal ery creation is
information on the right side of the screen. successful

5. Reprocess mes- Choose Reprocess if needed.

sages

4.2.9 Review Inbound Delivery Document in Scheduling Agreement Document

Purpose

In this procedure, you can review the inbound delivery.

Note The following test steps can be processed ONLY after the corresponding supplier
system has sent a shipping notification.

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Procedure

Test Test Step Instruction Expected Pass /

Ste Name Result Fail /
p# Com-
ment

1 Log onto Log onto the SAP Fiori Launchpad as a Purchaser . The SAP Fiori
SAP Fiori Launchpad
Launchpad displays.

2 Access the Open Display Scheduling Agreement (ME33L) . The The Dis-
App play Schedul-
Note If this app is not displayed in the screen, you
ing Agree-
can click the user icon and then choose the Edit
ment: Initial
Home Page to add this app accordingly.
screen dis-
plays.

3 Find Enter the number of the Scheduling Agreement. Or The desired

scheduling you can search your inbound delivery using input scheduling
agreement help, such as, in the navigation menu "..." select agreement
number Purchasing Documents per Supplier tab, enter the appears on
following data and choose Find,:such as: Sup- screen.
plier12300001, Agreement TypeLPA (SA With
Release doc.), Purchasing Organization1210. Se-
lect one item from the search result, choose Copy.

4 Display Choose Overview. The Display

Scheduling Scheduling
Agreement Agreement:
Item Over-
view displays.

5 View In- Select the desired item, choose More > Item > The Display
bound de- Confirmations > Overview Scheduling
livery doc- When the external confirmation from your supplier Agreement:
umentation has been sent, you should see an additional line in Item XXXXX
the table showing following information: displays.
CC (Confirm. Cat.): LA
Delivery Date: x
Quantity: x
Reference: 8xxxxxxx
Delivery: 18xxxxxxx

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4.2.10 Post Goods Receipt for Inbound Delivery

Purpose

In this step, you post the goods receipt for the material against the inbound delivery of
scheduling agreement.

Procedure

Tes Test Step Instruction Expected Result Pass

t Name /
Ste Fail /
p# Com-
ment

1 Log onto Log onto the SAP Fiori launchpad as The SAP Fiori Launchpad dis-
Fiori Receiving Specialist. plays.
Launch-
pad

2 Access Open Change Inbound Delivery The Change Inbound Delivery

the App (VL32N). screen appears.

3 Enter de- On the initial screen, enter the fol- The Inbound Delivery
tail data lowing values then choose Continue: xxxxxxxxx Change: Overview
Inbound Delivery Number: Select screen displays.
your inbound delivery using input
help, such as, in the navigation
menu "..." select Inbound Delivery:
Not Posted for GR, then enter follow-
ing data and choose Find,: Sup-
plier12300001,,Delivery Date :
Today's date. Select one item from
the search result, choose Copy.

4 Confirm In Item Overview tab, input Putaway Back to the Change Inbound
Quantities Qty:xxx,SLoc: 101C Delivery screen and Inbound
for Put- Delivery xxxxxxxxx has been
away saved message displays.
Note The putaway quantity should
equal to the delivery quantity

And choose Save.

5 Post Choose Post Goods Receipt. The system message Goods

Goods Re- receipt for inbound delivery

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Tes Test Step Instruction Expected Result Pass

t Name /
Ste Fail /
p# Com-
ment

ceipt xxxxxxxxx posted (material

Document 500xxxxxxx) ap-
pears. The material is posted
to the unrestricted use stock
with storage location 101C
and plant Plant1DE. You can
display the stock overview in
APP Display Stock Overview.

4.2.11 Check Incoming Invoice in AIF (Message Dashboard)

Purpose
The billing document has been created from supplier system and send via EDI to the buyer.
They are automatically processed if no error occurs. This step can check the message status.
Prerequisites
The biliing document has been created from Supplier System.
This step is only relevant to EDI relevant invoice.
Procedure

Test Test Step Name Instruction Expected Pass /

Step Result Fail /
# Com-
ment

1. Log onto Fiori Log onto the Fiori launchpad as Configura- The SAP Fiori
launchpad tion Expert Business Network Integration. Launchpad
displays.

2. Open Message Open the Message Dashboard tile.

Dashboard

3. Choose Date and On the Interface Monitor screen, choose

Namespace/In- correct time period entries and choose
terface Search.
In the Result List, choose the line of /
MMEDI and choose All Messages.

4. Check detail On the Monitoring and Error Handling

messages screen, expend the messages in the left
side of the screen, and choose the corres-

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Test Test Step Name Instruction Expected Pass /

Step Result Fail /
# Com-
ment

ponding invoice number in Buyer system

Double click the message to see the detal
information on the right side of the screen.

5. Reprocess mes- Choose Reprocess if needed.

sages

4.2.12 Review Supplier Invoice

Purpose
In this procedure, a supplier invoice is displayed.
The following test steps can be processed ONLY after the corresponding supplier system has
sent an invoice.
Procedure

Test Test Step Instruction Expected Res- Pass /

Step Name ult Fail /
# Com-
ment

1. Log onto Open the SAP Fiori launchpad with the Ac- The SAP Fiori
Fiori counts Payable Accountant role. Launchpad dis-
launchpad plays.

2. Access the Open Supplier Invoices List (F1060A) . The Supplier

App Invoices List
screen dis-
plays.

3. Search for On the Supplier Invoice List, search for your in-
Supplier In- voice through the search criteria, such as: In-
voice voice Party 12300001, Reference9xxxxxxx
(Invoice no. in supplier system) and display it.

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5 Appendix

5.1 Process Integration

The process to be tested in this test script is part of a chain of integrated processes.

5.1.1 Succeeding Processes

After completing the activities in this test script, you can continue testing the following busi-
ness processes:

Process Business Condition

Fiori Overview The Procurement Overview Page gives the Purchaser the most important
Pages for Pro- and relevant information at a glance – instead of navigating through
curement (1JI) many different transactions and reports.
The Global Filter helps the Purchaser to focus the entire Procurement
Overview Page to view all information according to specific suppliers, ma-
terial groups, purchasing groups and more.
Via contextual navigation the Purchaser can immediately act upon the
displayed information by accessing the app or the object instance or get
more detailed information in the corresponding KPI DrillDowns.

5.2 Relevant Features

Here are listed some important application functionalities related to Scheduling Agreement,
which are not covered in the above test procedures.

Fun Function Detailed Information Comment

c-
tion
Are
a

Pur- Header/ Create notes for purchase scheduling agreement ● Header notes are sup-
cha Item document to maintain various details about the ported to be copied
se notes document from RFQ/Quotation
Sch and Scheduling Agree-
edul ment
ing ● Item Notes are suppor-
Agr ted to be copied from
ee- Scheduling Agreement,
men RFQ/Quotation, Pur-

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Fun Function Detailed Information Comment

c-
tion
Are
a

t chase Requisition and

Info record

Pur- Output Output Type/Channel/Form Template/Email Tem- SCHEDG_AGRMT_INCL_SC

cha details plate for Scheduling Agreement (LP) HEDULES
se for PRINT/EMAIL/IDOC
Sch schedul-
MM_PUR_SCHD_AGRMT_I
edul ing
NCL_SCHED
ing agree-
Agr ments MM_PUR_SCHD_AGRMT_D
ee- EF_TEMPLATE
men
t

Pur- Output Output Type/Channel/Form Template/Email Tem- SCHEDULING_AGREE-

cha details plate for Header of SA With Release doc. (LPA) MENT
se for PRINT/EMAIL/IDOC
Sch schedul-
MM_PUR_SCHD_AGRMT
edul ing
ing agree- MM_PUR_SCHD_AGRMT_D
Agr ments EF_TEMPLATE
ee-
men
t

Pur- Output Output Type/Channel/Form Template/Email Tem- SCHEDULING_AGREE-

cha details plate for Itemof SA With Release doc. (LPA) MENT_REL
se for PRINT/EDI
Sch schedul-
MM_PUR_SCHD_AGRMT_R
edul ing
EL
ing agree-
Agr ments
ee-
men
t

Pur- Add at- Attachment can be up-

cha tach- loaded in the header of
se ments purchase scheduling
Sch agreement, which will
edul also be shown under the
ing Attachments tabs of pur-
Agr chase scheduling agree-
ee-

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Fun Function Detailed Information Comment

c-
tion
Are
a

men ment in My Inbox app.

t

Pur- Enable At the item level, under the GR/IR Control facet, Kanban is a means of sig-
cha the Kan- Kanban Indicator: Scheduling Agreement for naling the demand status
se ban pro- Summarized JIT Call for a certain material. The
Sch cess for replenishment or produc-
edul pur- tion of a material is not
ing chase triggered until a certain
Agr schedul- production level needs
ee- ing the material. The signal
men agree- for replenishment is is-
t ment sued by an indicator, that
items is sent by a demand
source (consumer) to the
supply source (supplier).
This functionality is used
in test script 1E3.

Pur- Save in Create and save scheduling agreements as a The Save in Preparation
cha Prepara- draft using the Save in Preparation option. option is only enabled be-
se tion op- fore a purchase schedul-
Sch tion ing agreement has been
edul approved and released.
ing
Agr
ee-
men
t

Pur- With- Select the purchase scheduling agreement and This cancels the approval
cha draw a choose Withdraw from Approval. process for a specific pur-
se pur- chase scheduling agree-
Sch chase ment. You can then make
edul schedul- the required changes to
ing ing the purchase scheduling
Agr agree- agreement and submit it
ee- ment again for approval.
men from ap-
t proval

Pur- Manage https://help.sap.com/viewer/

cha Work- 0e602d466b99490187fcbb30d1dc897c/latest/
se flows for enUS/

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Fun Function Detailed Information Comment

c-
tion
Are
a

Sch Scheduli d8967a572d71434bb787fb8ab63aad3b.html

edul ng
ing Agree-
Agr ments
ee-
men
t

Pur- How to https://help.sap.com/viewer/

cha Config- 0e602d466b99490187fcbb30d1dc897c/latest/
se ure the enUS/
Sch Flexible 147ccd5b266042e1896bbb3b34ef2569.html
edul Work-
ing flow for
Agr Scheduli
ee- ng
men Agree-
t ments

Pur- Pur- WebGUI: Display Scheduling Agreement (ME33L )

cha chase WebGUI: Price Change Scheduling Agreements
se Scheduli (MEKL )
Sch ng
WebGUI: Create Transport Scheduling Agreement
edul Agree-
(ME37)
ing ment
Agr related WebGUI: Monitor Receipt of Order Acknowledg-
ee- apps ment (ME92L)
men
t

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