MIIS Reorganization

Next Steps

Follow Up from the Retreats

March 16, 2009
 Table of Contents

• Achieving ‘One MIIS’ (Takeaways from the Retreats)

• Desired Outcomes: Academic Year 2009-10

• Planning Process and Structure

• Timeline and Milestones

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 MIIS Reorganization: Looking Ahead

• The retreats of last month began a process that will carry us through a
successful reorganization, enabling MIIS to achieve its goals of excellence in
learning, teaching and professional development

• In seeking to create a “whole that is truly greater than the sum of the parts”, we
must continue to strengthen the “parts”

• The task forces and working groups described in the following pages are
charged with:
– Ensuring rigor, focus and relevance in our academic programs
– Realizing the promise of Monterey Way 2.0
– Weaving a strong fabric of connections among programs, departments and schools
– Achieving synergies and efficiencies that will enable all of us to work smarter
– Being the solution

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 Achieving ‘One MIIS’
(Takeaways from the Retreats)
 Achieving ‘One MIIS’
GSIPM
• Academic excellence permeates the entire value chain of MIIS, from selectivity in
student admissions and faculty recruitment, to enhanced Monterey Way 2.0 teaching
and learning, to adaptability of graduates to future job markets

• Curriculum development must focus on relevance to global problems and solutions,

practical perspectives, and marketable skills, rather than traditional teaching and
classroom activities

• Strong core program elements are to serve as the basis for cross-disciplinary learning
and creative programming, and are conceived in such a way that we prevent the
formation of new silos

• Curriculum and program development require an organizational infrastructure

(structure, process, and culture) that supports greater capacity for innovation and
collaboration

GSIPM and GSTILE must have a seamless relationship with

Advising, Career & Student Services for MIIS to achieve success

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 Achieving ‘One MIIS’
GSTILE
• Members of the MIIS community want to learn more about one another

• Faculty want to collaborate across our curricula on projects such as interdisciplinary

courses; joint degrees/certificates in teaching T&I, and educational policy; Monterey
Model courses; enhanced language offerings; and exploration of PhD possibilities

• Faculty can share expertise across our curricula in improved language assessment
practices, training of teachers, and enhanced non-degree program offerings

• Our curricula must help students meet professional objectives that are market driven

• MIIS students gain invaluable professional experience by interacting and working

with the local community

GSIPM and GSTILE must have a seamless relationship with

Advising, Career & Student Services for MIIS to achieve success

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 Achieving ‘One MIIS’
Advising, Career and Student Services
• Advising, Career and Student Services (ACSS) must provide a seamless advising
experience from prospective students to alumni with ‘high-touch’ communications

• Students can access expanded job and career resources, including the experiences
and networks of our MIIS alumni and the broader Middlebury network

• Faculty advising and mentoring roles are enhanced while relationships among faculty,
students, and professional advising staff are transparent and effective

• Students can both feel support and exercise individual choice and responsibility

• MIIS should maintain and build upon current community building efforts

• Success also means embedding inter-disciplinary relationships in programs

The schools must communicate and articulate effectively and consistently with ACSS

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 Achieving ‘One MIIS’
Running ‘One MIIS’
• Well-designed infrastructure (human and technological) contributes to clear and
efficient work processes

• Efficient, transparent work processes and effective communication save time

that can be devoted to strategic thinking and innovation

• Elegant and consistent assessment methodologies inform data driven

decision-making

• A positive, appreciative community generates confidence and pride in MIIS and

inspires people to want to give, and give back

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Desired Outcomes: Academic Year 2009-10
 Desired Outcomes: Academic Year 2009-10
GSIPM

• Several curriculum and program innovations that demonstrate Monterey Way 2.0
learning and positive impact on student career development, student and faculty
recruitment, and institutional advancement

• A transparent and efficient decision system that is capable of allocating limited

resources to the best ideas for course, curriculum and program changes

• An organizational system in place that facilitates a cultural change from excellence in

classroom teaching to excellence in student-centered learning

• Smooth transition from the current structure to ensure promises made to students and
alumni are delivered, particularly vis-à-vis ACSS

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 Desired Outcomes: Academic Year 2009-10
GSTILE

• Increased awareness of colleagues’ interests, enthusiasms, and areas of expertise

• Several well-articulated proposals that link curricula across programs

• Improved language assessment practices

• Curriculum design that implements teacher training across programs

• Formal assessment and optimization plans for all non-degree programs

• Well-researched understanding of market forces that impact program planning and

development for meaningful student experiences and employment

• Collaborative interactions and information sharing with ACSS

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 Desired Outcomes: Academic Year 2009-10
Advising, Career and Student Services

• Implementation of Advising 2.0: advising blogs, podcasts, and e-file for each student

• Advising syllabus with degree/track specific outcomes

• Centralized career resources and data

• Staff of cross-trained advising generalists and specialists

• Ability for students to make online advising appointments

• Peer to Peer Mentoring Program

• Alumni Mentoring Program

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 Desired Outcomes: Academic Year 2009-10
Running ‘One MIIS’

• Side-by-Side Analysis and Recommendations: current practices; required changes

for Fall 2009; changes for June 2010; and allocation of roles and responsibilities

Functions
Admissions: recruiting strategy, publications, web presence, criteria, forms, process,
articulation with advising/schools, financial aid, visit days
Advising: testing, academic advising, career advising, career information/resources,
employer relations
Community Building: new student orientation, international student orientation, staff
advisory team, innovation process
Student Information Systems: automation of registration, grading, transcripts

Classes: course scheduling, testing, pre-registration, registration, drop/add process

Graduation: degree audits, diplomas

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 Desired Outcomes: Academic Year 2009-10
Running ‘One MIIS’ (cont’d)

• Side-by-Side Analysis and Recommendations: current practices; required changes

for Fall 2009; changes for June 2010; and allocation of roles and responsibilities

Functions (cont’d)
Faculty: recruitment and hiring, faculty development, faculty evaluation, reviews and
promotions
Faculty Governance: Faculty Senate, FEC, APSIC, representation, rights and
responsibilities
Curriculum: program reviews (internal/external), outcomes-based assessment, market-
aware planning
Resources: teaching resource allocation, budget process

Maintenance of Accreditation: AACSB, NEASC

Advancement: fundraising priorities

Technology: support for MW 2.0 teaching/learning; advising and communications

infrastructure; web presence for marketing and community building

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Planning Process and Structure
 Planning Process and Structure
Four groups will be formed to guide the process

1. Council of Program Chairs for GSIPM, chaired by Dean-designate Yuwei Shi; its work will
involve broad consultation with all stakeholders in the curriculum development process

2. Council of Program Chairs for GSTILE, chaired by Dean-designate Renee Jourdenais;

Dean Jourdenais will issue a call for curricular ideas, and faculty and staff will be invited to
volunteer for smaller ides-development sub-groups

3. Task Force for Advising, Career and Student Services, appointed and chaired by
Dean-designate Tate Miller, with representation from students, faculty and staff, and input
sought from the entire community via a public wiki

4. A Reorganization Working Group of volunteers, open to all areas of the community and
chaired by Amy McGill, Executive Director for Planning and Special Projects, to analyze and
make recommendations on organizational and infrastructural issues regarding the
reorganization to two schools, and in the transition to full integration with Middlebury in 2010

Amy Sands, MIIS Provost, will have broad oversight responsibilities over reorganization activities,
especially the three groups associated with GSIPM, GSTILE, and Office of ACSS

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 Planning Process and Structure
GSIPM

1. Form the Council of Program Chairs as the primary entity responsible for
curriculum and program planning and change

2. Create liaisons with Advising (participating in the Advising Task Force) and
Faculty Senate to collaborate on curriculum, program and organizational
changes

• Develop draft guidelines for innovative proposals for new courses, curricula
and programs

• Finalize the guidelines through discussions among all stakeholders within

MIIS

• Implement, review and modify the guidelines by end of Academic Year

2009-10

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 Planning Process and Structure
GSTILE

1. Initiate community building activities (ALL ideas welcome)

2. Program Chairs identify/seek one or two faculty/staff who would be interested in

participating in each of the above-mentioned endeavors (themselves included)

• Small teams explore possibilities, reporting back to colleagues and Program

Chairs for feedback during monthly meetings

• Program Chairs and Dean examine feasibility of endeavors

• Implement ideas

• Form new groups as new ideas are generated… repeat process 

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 Planning Process and Structure
Advising, Career and Student Services

1. Establish 8-12 person Task Force of faculty, students, and staff

– Meet every two weeks to develop one year advising plan based upon retreat
takeaways, desired outcomes and goals

2. Task Force will use advising planning wiki (already in place) for Institute-wide input
and formally liaise with Program Chairs, Provost, Student Council and others

3. Task force hands off final approved plan for implementation

4. Dean of Advising, Career and Student Services posts monthly progress reports on
advising blog, and reports to Task Force and Provost

5. Task Force monitors, evaluates and adjusts plan for one year

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 Planning Process and Structure
Running ‘One MIIS’

1. Issue call for volunteers to establish working group for infrastructure issues:
ideally includes representation from admissions, registrar’s office, business
office, advancement, HR, IT, TLC, and innovations incubator, plus interested
faculty and students

2. Assign appropriate functions to the working group to achieve side-by-side

analysis and develop reorganization implementation plan (see next slide)

• Develop focused sub-groups as appropriate

3. Assign appropriate functions to other MIIS groups: Faculty Senate and faculty
committees; Advising Task Force; GSIPM and GSTILE Councils of Program
Chairs (see next slide)

4. Conduct analysis in consultation with other groups, as required

5. Each group issues a report and recommendations to academic leadership

by August 15, 2009
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 Planning Process and Structure
Running ‘One MIIS’ (cont’d)

Functions Groups responsible for analysis

Admissions Working group
Advising Advising Task Force
Community Building Advising Task Force
Student Information Systems Working group
Classes Working group
Graduation Working group
Faculty Faculty Senate, committees
Faculty Governance Faculty Senate, committees
Curriculum GSIPM and GSTILE Councils of Program Chairs
Resources Working group
Maintenance of Accreditation Working group
Advancement Working group
Technology Working group

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Timeline and Milestones
 Timeline and Milestones
GSIPM

• Establishment of the Council of Program Chairs

Apr 2009
(and liaisons)

• Draft of guidelines for curricula change

Jul 2009
available for discussion

• Finalization of the guidelines Sep 2009

• Introduction of new course, curriculum or program Oct 2009

• Review of new offerings and the guidelines Feb – May 2010

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 Timeline and Milestones
GSTILE

• “Coffee with Colleagues”* Starting Now

• Shared meetings Starting Now

• Identification/self-selection of faculty
Aug 2009
and staff groups

• Feasibility studies Fall 2009/Spring 2010

As ideas
are ready
• Implementation Fall 2009/Spring 2010

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 Timeline and Milestones
Advising, Career and Student Services

• Advising blog goes live Apr 15, 2009

• Grand Opening: Center for

May 1, 2009
Advising & Career Services

• One year plan completed May 15, 2009

• Individual advising E-file

Advising syllabus for each degree Aug 15, 2009
Ten additional career advising podcasts

Sep 1, 2009
• Non-credit five week career course for all new
students + advising portal on new MIIS website
Feb 1, 2010
• Peer to Peer Advising and Mentoring Program
Mar 31, 2010
• Institute-wide career fair
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 Timeline and Milestones
Running ‘One MIIS’

• Working group formed April 1, 2009

• Issues assigned to working group, Advising

Task force, Faculty senate and committees,
April 1, 2009
and Councils of program chairs for analysis
and recommendations

• Analysis and recommendations completed August 15, 2009

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