Time Management

DO YOU WANT TO BE AN ACADEMIC

SUCCESS?

WHAT MAKES A STUDENT SUCCESSFUL?

Source: http://www.reach.louisville.edu/seminars/ppt/timeManagement.ppt#270,7,HOW TO BE A COLLEGE

STUDENT
College: New Expectations
College is NOT like being in High School
You are responsible for the following:
Attending class all the time and being on time
Making sure you purchase books for your courses
Completing assignments on time
Conducting yourself respectfully and treating others
respectfully, in and out of the classroom
Asking questions when you dont understand or need
further assistance
Knowing your rights and responsibilities as a college
student
10 Tips for Success
1. Assess your priorities
2. Get print-out of your schedule
3. Know important deadlines
4. Make a scheduled appointment to see a counselor to do
an educational plan
5. Take advantage of resources and services
6. Get to know your instructors
7. Monitor your progress during the semester
8. Interact with classmates, form study groups
9. Get involved on campus
10. Get a printout of your grades once semester ends
Student Success

Time-management

The choices about how you spend your time are

important

How can you plan your schedule and manage

your time?

Ask yourself the following questions:

 TIME
MANAGEMENT

How to manage classes, work,

and friends successfully
Time Management
1. How many hours a week will you be working?
2. How many units do you plan on enrolling?
3. How many hours a week do you plan on
studying?
4. What other priorities take up time in your
schedule?
Time Management
IF YOU WORK TAKE NO MORE THAN
40 hours/wk 6 credit hours
30 hours/wk 9 credit hours
20 hours/wk 12 credit hours
5-15 hours/wk 14-16 credit hours

1 credit hour equals one hour in class or lab a week

For every 1 credit hour of class, plan on studying 2-3
hours for that class
12 credit hours is considered full-time enrollment
Learning Objectives
Upon completion of this lesson
the student will be able to:

identify personal, academic, and career goals

prioritize items for efficient and effective use of time
build study time into the weekly schedule
say NO! to activities/commitments that derail
academic plans
work the schedule as planned.
 TIME MANAGEMENT
QUESTIONNAIRE
Check YES or NO for each of the items regarding your management of time.

YES NO
1. Do you often find yourself doing things that interfere with your schoolwork
simply because you hate to say no to people?
2. Do you feel that you are in charge of your own time by and large?
3. On an average class day do you spend more time with personal grooming
than with school work?
4. Do you believe that there is room for improvement in the way you manage
time?
5. Do you set and honor priorities?
6. Do you make a list of the things you have to do each day?
7. Do you make constructive use of your time?
8. Do you continue pursuing unprofitable study routines or habits?
9. Do you have a set of goals for the entire semester?
10. Are you still working on an assignment the night before it is due?
11. Do you regularly review for your class even when a test is not imminent?
Time Management Questionnaire -- 2
ANALYSIS

1. If you answered Yes, break yourself of this practice. Give a higher priority to your schoolwork! Who
can you expect to honor your commitment to your schoolwork if you dont?
2. If Yes, great! Stay in the drivers seat!
3. Personal grooming is very important, but remember that there is a time for everything. Often your grades
are a true reflection of the amount of time devoted to study. What you get out of a class correlates
highly with what you put into it.
4. If Yes, use the information in this module to help you make the necessary changes, and make up your
mind to make the necessary changes!
5. If Yes, good! If you dont honor your priorities you cannot expect anyone else to!
6. The busier you are the more important it is for you to make lists. Without a list (or schedule) it is too
easy to forget. You are a human, not a computer, so you will forget something at some time!
7. It is so easy to procrastinate, so be sure that you can account for your time!
8. If something isnt working it is senseless to continue using it!
9. It is necessary that we know where were going . Goals help us keep our eyes on the prize.
10. If Yes, work on time management and priorities. Distributed study will prevent this.
11. To get the most from a class, review on a regular basis. This helps you better understand and internalize
the learning.
Simplify Your Life
Say no to unnecessary
commitments (Family/ friends
sometimes ask us to do something without thinking.
Learn to say No and offer alternatives.)
Make and use lists (Making a list
is easy, but following it requires self-discipline. Plan
your work and work your plan!)
Keep track of important
dates--use a calendar
(Humans forget, especially if they lead a busy life!
Put things in writing to aid your memory.)
Organize effectively
(Discover what makes you most effective and
efficient. Stick with it!)
Keep an open mind to
change (When a strategy is not working,
change it! Try a different approach!)
SIMPLIFY YOUR LIFE - 2

Save time when you run errands by doing several in one trip. An ordered
list may help.
At the start of the semester mark all important dates on a month-at-a-
glance calendar.
Make appointments as soon as possible after you have your schedule of
classes. DO NOT schedule appointments for times youre due in class!
Write appointments on your calendar. (Dont depend on mom to make
appointments for you. You are now an adult, so assume that responsibility
for yourself.)
Always carry some schoolwork with you to make use of waiting time to get
in extra study. (Concept cards, your textbook, class notes, etc. are always
good tools to have with you.)
Be sure to section off your binder (or use a different notebook) for each
course as a means of getting--and staying--organized.
Put things back where they belong as soon as you have finished using
them. This is a time saver!

(Adapted from Beierlein, James G. and Barbara K. Wade, Navigating Your Future. Boston: Houghton-Mifflin, 2002, p. 58.)
HOW TO BE A COLLEGE
STUDENT
PRIORITIZE
Classes and study ARE your job! Develop long- and short-term goals to keep you on track.
Develop the habits and mindset of an academic (a REAL student) by planning your time to support your new
life.

TACKLE YOUR CLASSES LIKE A PROFESSIONAL

Learn the material.
Learn the professor.
Learn how to manage your attitude, then do it!
TACKLE THE MATERIAL LIKE A UNIVERSITY STUDENT
Prepare BEFORE you go to class by reading the textbook and reviewing past notes.
Be attentive in class---mentally alert, engaged in active learning.
Take notes, organize information for review.
Review regularly, daily. Distribute study.
THINK LIKE A UNIVERSITY STUDENT
Make connections between disciplines.
Keep up with world events.
Think critically.
Begin networking with other students, organizations, professors, alumni.
LOOK AHEAD TO THE HONOR AND RESPONSIBILITY THAT COMES
WITH AN ACADEMIC DEGREE
ENJOY YOUR LIFE AS A UNIVERSITY STUDENT
Get involved in campus life whether you live on campus or commute.
Broaden your perspectives; make new friends.
Set Goals
Academic Goals: goals related to your role as a student
Example: What grades do you want/need?

Social Goals: goals related to you as a social being

Example: How will you connect to the university community?

Career/Work Goals: goals related to your ambitions in the

world of work
Example: Where do you want to be (job-wise) in 10 years?
GOAL SETTING
Look at yourself. What are your short-term academic goals?
Jot down 2 or 3 of these on the page that follows.
What are some of your social (or personal) goals ?
Write these down in the proper place on the following page.
What are your career goals?
Note these in writing.
Now examine your goals. Is there any overlapping?

(Note: goals should not be isolated, unrelated to anything else. So you will probably notice
some overlapping.)
 THINKING CRITICALLY ABOUT OUR
GOALS

Look again at your goals. What behaviors are necessary for their
achievement ?
Jot these down.
Now take a good, critical look at yourself.
Do you possess these behaviors?
If not, what must you do to succeedto achieve your goals?

(I must adopt the needed behaviors that are not presently part of my repertoire.)
Use Schedules
Schedules help us organize and plan our time. Schedules also keep us
on track by reminding us where we need to be or what we planned
to do at a particular time. Schedules help us plan our work and
they help us work our plan! They help us reduce the amount of
procrastination we engage in!

Campus (and other) bookstores sell several different kinds of

organizers, some of which are spiral bound, some of which
are rather costly, some of which are electronic. It doesnt matter
what kind of organizer you have or how much you paid
for it. The important thing is that you USE it to plan and
manage your time.
Use the forms that follow to create your
schedule.
Record due dates and test dates
Record holidays and vacations
Record birthdays, social events,
appointments, study time, etc.
SCHEDULING
When making your schedule, be sure to . . .
Prioritize!!
THEN . . .
Write in class times
Write in work times
Write in your social, civic, and religious activities
Write in tests and quizzes
Write in study time (this does not mean that you study ONLY at these times,
but utilize the stray 10 or 15 minutes you find to study, too!)
Write in medical, dental, and other appointments
If you like to see a month at a glance on a rather large scale, try using
a desk or wall calendar in addition to the electronic organizer or
planner/scheduler you carry with you.
 WHEN MAKING A SCHEDULE, BE SURE TO Prioritize
To prioritize is to rank in order of importance
beginning with most important
Use your day planner (or the schedule form
included in this module)
Beginning with the most
important, write in:
Classes
Assignments
Study time
Organization time
Work responsibilities
Social obligations
Fun time
WHEN MAKING A SCHEDULE, BE SURE TO Plan Study
Time Whenever possible, study
during the day
Quickly review material after
class
Set small goals & deadlines for
big projects
Distribute work on big projects
spread it out
Plan blocks of time to study
Use distributed study (Minimum of
15 minutes per subject EVERY DAY)
 WEEKLY SCHEDULE
Name__________________________ Time period: ___/___ to ___/___
_________________________________________________________________________________________________
Hour Monday Tuesday Wednesday Thursday Friday Saturday Sunday Comments

7:00
_________________________________________________________________________________________________________________________________

8:00
_________________________________________________________________________________________________________________________________

9:00
_________________________________________________________________________________________________________________________________

10:00
_________________________________________________________________________________________________________________________________

11:00
_________________________________________________________________________________________________________________________________

12:00
_________________________________________________________________________________________________________________________________

1:00
_________________________________________________________________________________________________________________________________

2:00
_________________________________________________________________________________________________________________________________

3:00
_________________________________________________________________________________________________________________________________

4:00
_________________________________________________________________________________________________________________________________

5:00
_________________________________________________________________________________________________________________________________
 CALENDAR: A Month at a Glance

NOVEMBER 2007

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

1 2 3
4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30
Maximize Out-of-class
Learning
Out-of-class learning includes:
reading the assigned material from the textbook, refining and studying your notes
Make margin notes as you
from the lecture, researching the topic for additional information, making graphic
read networking with other
organizers to clarify and better understand the information,
students in study groups, etc. Use note cards, outlines,
visual maps, etc. to note
main ideas of each chapter
Maintain professor contact
Use study groups or partners
Get tutoring or other
academic support
 Maximizing Out-of-Class Learning: Textbook Reading

To maximize out-of-class reading of textbooks, use the SQ4R strategy.

S = SURVEY. Get an overview of the material. Note chapter headings, learning
objectives, outline of chapter, introductory paragraph, summary, post-
reading questions. Notice how the author organizes the information, too!

Q = QUESTION. Turn headings, sub-headings, etc. into questions which you will
seek to find answers for as you read.

R = READ. Begin reading section-by-section, seeking answers to the questions you

raised before beginning to read. Feel free to mark the text as you read,
circling important words or concepts, underlining phrases or definitions,
writing notes (annotating) in the margin of the text, and so on.

R = WRITE. Cut to the chase by pulling out the important information, the bare
bonesthe message the author wants you to get. Annotate in the
margin, or take notes on your regular note paper. Note definitions,
relationships: cause/effect; compare/contrast; names, dates and events;
characteristics, traits, features; theories, formulas; examples, etc.

R = RECITE. Use your notes (from the above step) to talk through the information.
Make associations and connections to better understand your reading.

R = REVIEW. Self-test. What do you need to study more? What do you know well?
Use this information to guide your distributed study.
 STUDY AIDS (for maximizing learning)

Margin notes (A.k.a. annotations)

The Geography of Japan

Cues (Notes in this column) Note headings

Japan: an Physical Features A

archipelago Japan is an archipelago , [a grouping of islands in an arch
Def: grouping of shape], which run from north to south from Hokkaido to, but
Note annotations islands in arch
In cue column; shape not including, Taiwan. There are more than 200 islands, 4
Note the markings
see how they re- major + numerous smaller ones. Underlining &
Extends N-S Hokkaido bracketing,
duce material to from Hokkaido to
bare essentials Taiwan Honshuthe largest & most important; heart & core of use of abbreviations
and symbols
Japan.-
4 main islands: Shikokusmallest
Hokkaido
Honshu Kyushusouthernmost
Shikoku
Kyushu Honshu
Honshu: cap city, Japans capital city, Tokyo, located here. Over 30 mil.
Tokyo people1/4 of Js populationlive here. It has of
30 mil pop. Japans industries, including the Tokyo Industrial Complex.
Js industry
Kobe-Osaka: Kobe-Osaka area has Js industries, and the Nagoya
Js indus. Area has 1/5 of Js indus. productivity.
Nagoya = 1/5

Location: Pac. O Location

Features: 3 maj. J. Located in Pacific O. w/3 major bays w/3 well-protected
bays w/well- harbors:
protected
harbors Tokyo = Tokyo Bay
Tokyo Bay Nagoya = Ise Bay
Ise Bay Kobe-Osaka = Kobe Bay
(Nagoya)
Kobe-Osaka Bay
 ANNOTATING (Making Margin Notes)
Many students find it helpful and time saving to make notes in the margin of their textbook or in the cue column of their paper when using
the Cornell system of note taking. By doing this the unnecessary information is weeded out and necessary information is condensed,
organized and labeled for ease of recall and efficient effective study.

Early Jazz Styles*

jazz: distinctly Amer. form of music w/ Jazz, one of the few distinctly American types of music, was derived from a
many influences: variety of sources. Its rhythms were [strongly influenced by the complex
Def.
rhythms=W. Africa rhythms of West Africa.] Its basic harmonic structure was taken from the
harmonies=European [European tradition]. And many aspects of its melody and harmony were
melody & harmony = 19 c. Amer. folk
th adapted from [nineteenth century American folk music], especially from
music; African-Amer. work songs, African-American work songs, field hollers, the blues, military marches, dance
field hollers, the blues, military marches, tunes, and the popular songs and minstrel show music. Several types of
dance tunes, minstrel show music, etc., religious music also contributed to its birth. Other types of religious music,
incl. Eur. church melodies & Amer. spirituals including European church melodies and American spirituals, were also
influential.
Created by. . . The creators of jazz were mainly African-Americans, though there are many
African-American musicians noted white jazz musicians. The [first important center for jazz] was the notorious
noted white musicians [red-light district of New Orleans called Storyville.] There at the beginning of the
in Storyville, New Ors Red Light twentieth century, musicians such as the {composer-pianist Jelly Roll Morton}
district (1885-1941) worked together to transpose the ragtime style into what came to be
including . . . known as jazz, by blending it with elements of popular music and the blues.
Jelly Roll Morton Among the outstanding musicians heard in Storyville were players such as {Buddy Buddy
Bolden Bolden} (1877-1931), {Joe King Oliver} (1885-1938) and the young {Louis Louis
Armstrong Armstrong} (1900-1971). At first they simply called their style ragtime played hot.
in the early 1900s When Storyville was closed down in 1917 by the federal government, . . . . . . . .

*Excerpted from Jeanne Shay Schumm and Shawn Post, Executive Learning . Upper Saddle River, NJ: Prentice Hall, 1997.
 MAXIMIZING OUT-OF-CLASS LEARNING: REHEARSING

REHEARSING = THE WAYS WE PRACTICE INFORMATION FOR PERMANANCE OF LEARNING,

STORAGE IN OUR LONG TERM MEMORY.

There are several strategies we use to help clarify and get information we need into long term memory.
These are divided into 2 categories: (1) Primary Rehearsal Strategies and (2) Secondary Rehearsal Strategies
Primary strategies are the most effective. They employ several different senses which aid retention and appeal to all
learning modalities.
Concept Mapping
Concept Cards
Timelines
Charting: especially compare/contrast and cause/effect
Question/Answer
Secondary strategies are back ups to primary strategies. They are not as effective as the primary strategies, but they
can help us better understand the material.
(Informal) Outlining
Summarizing
Preparing Study Guides
Concept Cards

Excellent for distributed study because they are so easy to carry around!
Excellent for test preparation, too, because of their portability as well as
nature. In the illustration below the back of the card is graphic.

Evaluation
Synthesis
Identify the 6 levels of thinking
according to Blooms Taxonomy Analysis
Application
Comprehension
Knowledge

Front of card Back of card

 Concept Mapping
Concept mapping is a form of graphic organization which enables you to see relationships, patterns, etc.
important to the understanding, clarification, and retention of a concept. When mapping, be sure to
keep it simple so as not to defeat your purpose. Design is secondary to organization and consistency
when mapping.

Title: The Psychology of Memory

3 Memory Processes

3. Retrieval Evaluation
1. Encoding
Synthesis
Taking info in: sensory perception Taking info out of storage
Analysis
2. Storage
Application
Filing info away
Comprehension

Knowledge
Blooms Taxonomythe 6 levels of Thinking
 Timelines
Timelines are particularly good at organizing chronological material such as information from a History class.
Even when specific dates are not important, the sequential chain of events and time periods are of
importance!
Timelines may be either horizontal or vertical. The design is secondary to organization.

Important Events in the Life of Beethoven The Stormy Sixties

1770: Beethoven born in Bonn, Germany

1781: Beethoven becomes assistant to court organist 1960: 1961: 1962: John Glenn orbits
JFK elected Bay of Pigs invasion earth
1782: Published several piano compositions President Peace Corps formed Cuban missile crisis
Crisis in Laos Berlin Wall erected MLKs Letter from a
1786: Goes to Vienna to improvise for Mozart Sit-Ins begin Vienna summit Birmingham Jail
Birth control SNCC formed Harringtons The Other
1788: Court organist and violinist; becomes legal guardian pill marketed America
to 2 younger brothers
1791: Studies in Vienna w/Haydn; receives public praise and
a strong sense of identity

1799: Beethoven begins losing his hearing; avoids most all

social gatherings for 2 years
1802: Writes Heiligenstadt testament, a letter to his
brothers expressing his depth of despair b/c his
deafness
1803-04: Victory over despair
Composed the Third Symphony
(Eroica)
1812: Met the German poet, Goethelasting friendship
formed

1814: At age 44, forced by deafness to stop playing in public

Charting
Charts are an excellent means of keeping track of relationships indicated in lectures as well as in
textbooks. Causes and their effects, and compare and contrast relationships are most commonly
indicated with this visual aid which reduces information to the bare essentials.

THEORIES OF MEMORY SYSTEM

Duplex Theory Levels-of-Processing Theory

There are 2 mem. Systems: Emphasizes different memory processes:
(1) Short-term Memory (STM)--- ---Memory is limited b/c of the way it is processed; the
Stores info for only several seconds; has a very way we process determines how well something is
limited capacityholds only 7+/- new pieces of remembered
info; keep info in STM through rehearsal ---3 levels
lowest process shape
1
(2) Long-term Memory (LTM) holds info for long
periods of time; info can last for months or process letters or sounds
decades; is transferred from STM by rehearsal; 2
can have retrieval problems getting info out of LTM highest process meaning
3
--Rehearsal helps process info to deeper levels:

1 Maintenance rehearsalrole repetition

2
Elaborative rehearsalassociating what you
want to remember w/something
meaningful
Major Similarity Both use rehearsal in some way

Major Difference Parts vs. processes

 Maximize Out-of-Class Learning: Studying
When we study in an efficient and effective manner we prove that we are good managers of our time.

Distribute your study15 minutes a day every day MINIMUM!

Use the 5Rs (or another effective system).
R1 = Record = take notes in class
R2 = Reduce = weed out, cut out unnecessary words
to get the speakers (or writers) message
R3 = Recite = talk through your reduced notes. Are you getting
the message? Are you seeing the picture? Make sense of
the information as you talk to yourself.
R4 = Reflect = think back on the information. How does it relate
to prior information? What is the connection between this
information and what was presented in History? Sociology?
R5 = Review = prepare for an exam. What do you know well?
What do you need to practice more?
Note: Steps 2-5 above are done outside of class. Hence, maximizing out-of-class learning is based on in-class presentation.
Maximize In-class
Learning
When you maximize out of class learning, you put yourself in a position to
maximize in-class learning.

SO . . .
Keep up with all reading assignments
Take selective, complete notes; use them!!!
Refine and review notes before and after class
Stay caught up and avoid playing catch up
Prepare for a test every Friday
Organize and study! Use proven study strategies such as
distributed study and the 5 Rs of study (as presented on a
previous slide)
 Schedule Time for YOU!
The life of a college student is a BUSY life. Keep healthy, happy, and relatively stress-
free by scheduling time for yourself!
Exercise
Eat healthy foods
SLEEP! ( Dont overdo
it!)
Cultivate friendships
Stay connected to family
Stay connected to
community, church, or
other organizations

FKeep
inal Words
track of your time by examining how you spend it.
Focus on your priorities but keep your goals in mind.
Planning your work is important, but be sure to work your
plan!
Be sure to utilize rehearsal strategies as well as a study
system to get the most from in-class and out-of-class time
Distribute your study! Regular short study sessions have
proven to be much more effective than cramming sessions!
Work to achieve your goals. Change strategies if and when
necessary.
Minimize stress by making sure you have time for yourself!
RESOURCES
http://www.reach.louisville.edu/seminars/ppt/timeManagement.ppt

http://alameda.peralta.edu/Projects/20494/F07_ORIENTATION_online2.ppt

http://www.uwmc.uwc.edu/freshman_seminar/refrnce.html

http://sarc.sdes.ucf.edu/

http://www.bucks.edu/~specpop/Actfrm.htm#test

http://www.d.um.edu/kmc/student/loon/acad/strat/time_man_princ.html

http://www.timemanagementhelp.com/college.htm

http://www.selfhelpzone.com/time-management/students-time-management-in-the-abode-of-
college

http://www.time-management-guide.com/student-time-management.html

http://www.acollegeguide.com/time-management.html

http://www.reach.louisville.edu