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BC Presentation

The minutes summarize a meeting of the Dhawan Fertilizer Limited's Annual General Meeting. 125 members were present along with the Chairman, Directors, Secretary, Advocate, and Auditor. Key discussions and decisions included: 1) Approval of the auditor's report and director's report. 2) Declaration of a 10% dividend on paid up equity share capital for the year ending March 2010. 3) Appointment of Mr. B.S. Mehta as auditor of the company for the year 2010-2011. 4) A vote of thanks was proposed to the chairman and the meeting was declared terminated.

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0% found this document useful (0 votes)
42 views12 pages

BC Presentation

The minutes summarize a meeting of the Dhawan Fertilizer Limited's Annual General Meeting. 125 members were present along with the Chairman, Directors, Secretary, Advocate, and Auditor. Key discussions and decisions included: 1) Approval of the auditor's report and director's report. 2) Declaration of a 10% dividend on paid up equity share capital for the year ending March 2010. 3) Appointment of Mr. B.S. Mehta as auditor of the company for the year 2010-2011. 4) A vote of thanks was proposed to the chairman and the meeting was declared terminated.

Uploaded by

Shivesh Rai
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPT, PDF, TXT or read online on Scribd
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MINUTES OF

MEETING

PRESENTED BY:
SHIVESH RAI-162
ASHISH PATHAK-129
MINUTES
• The minutes are the official record of business
transacted,discussions held & decisions taken
at the meeting.Minutes contain the main points
of discussion,conclusions
reached,recommendation made and the action
decided.They do not incorporate the emotions
or feelings ,if any, expressed by members
during the course of discussion.Once minutes
are approved and signed even a court of law
accepts them as evidence of proceedings.
MINUTES CONTD…
• In case of joint stock company, it is
compulsory for them to maintain minutes of
proceedings of every general meeting & the
meetings of the Board and committees.
• Minutes must be precise. They do not offer a
verbatim report of the proceedings.The main
object of writing minutes is to record
,concisely and accurately the essential work
done in the meeting.
TYPES OF MINUTES

• MINUTES OF RESOLUTIONS.

• MINUTES OF NARRATION.
MINUTES OF RESOLUTIONS
In this type of minutes,only the resolutions
passed at a meeting are recorded and no
reference is made to any discussion preceding
the resolutions.They always start with the
word ‘RESOLVED’ followed by the exact text
of the resolution.
For example:
Resolved that the resignation of Mr. Lalit Mohan
be accepted w.e.f. April 25,2011 .
MINUTES OF NARRATION
Minutes of narration are somewhat similar to a
report.Here,in addition to the resolution passed, a brief
account of the discussion & voting pattern is also
included.Minutes of narration record the brief
discussion & circumstances leading to the resolution.
For Example,considering the Minutes of Directors
meeting:
1. The minutes of the meeting held on Nov.10,2010 were
approved by the Board & signed by the Chairman.
2. Mr.J.B.Singh proposed the name of Mr.Atul Sharma
as managing director.
3. Resolved that Mr.Atul Sharma be appointed managing
director of the company
4. The secretary was directed to call next meeting on
March 10,2010.
HINTS FOR WRITING MINUTES
• Minutes of each meeting must clearly state the
nature of meeting in the beginning.
• It should mention date,time,place of the meeting
• The name of the persons who were present as
well as those who where absent should be given.
• Each minute should have a serial number & an
appropriate index or heading to facilitate quick
reference.
• The language of minutes should be clear &
concise
HINTS CONTD…
• Notes of the meeting should be recorded
during the meeting.
• Minutes of meeting should be
varified,approved, or modified in the
subsequent meeting.
Minutes of the Annual General Meeting
Dhawan Fertilizer Limited
The minutes of 10th Annual General Meeting of the company held
at the registered office SCO 14,Sector 17,New Delhi on
Thursday August 25,2010 at 3.00 p.m.
Present: 1.Mr.Alok Dhawan Chairman
2.Mr.Rahul Dhawan Director
3. Mr.Sanjay kumar Director
4.Mr.Sameer Kumar Director
5.Mr.Pankaj Singh Director
Other 125 members were present as shown in the Attendance
Register. In Attendance:
1.Mr.Puneet Sharma Secretary
2.Mr.Atul Ahuja Advocate
3.Mr.B.S. Mehta Auditor
S.No. Subject of the Minute Details of the Minutes
1. Notice of the meeting- The secretary read the notice dated May
24,2010 convening the meeting.

2. Auditor’s Report- The secretary read the auditor’s report on


Annual Accounts & Balance Sheet.

3. The Chairman’s Speech The chairman Mr. Alok Dhawan in his


speech told about company’s progress
& plans of the future.
4. Director’s Report- Mr.Rahul Dhawan & Mr.Sameer Kumar
recorded the motion on director’s report

5. Dividend - Resolved that 10% dividend on the paid


up equity share capital be declared for
the year ending March 2010.

6. Appointment of Auditor- Resolved that Mr.B.S.Mehta C.A. be


appointed as auditor of the company
for the year 2010-1011.
S.NO. Subject of the Minute Details of the Minute

7. Vote of thanks- Mr. Pankaj Singh proposed a


vote of thanks to the
chairman.

8. Termination of meeting- The chairman declared the


meeting as terminated.
THANK YOU

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