Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

and the
MUNICIPAL GOVERNMENT OF DUMALINAO, ZAMBOANGA DEL SUR

OVERVIEW OF THE CAPDEV

AGENDA FORMULATION,
PROCESSES AND TOOLS

August 5, 2019
Labason, Zamboanga del Norte
RATIONALE
 Section 3 (b) of RA No. 7160, otherwise known as the
Local Government Code of 1991, provides that, “there
shall be established in every local government unit an
accountable, efficient, and dynamic organizational
structure and operating mechanism that will meet the
priority needs and service requirements of its
communities.”
This principle is anchored on the recognized value of
continually improving governance to ensure the
efficient and effective delivery of public goods and
services to the people.
 An important aspect in the pursuit of good
governance is building the capacity of the local
government units to perform their mandates.

To provide an integrated and more responsive

approach to capacity development (CapDev),
LGUs are enjoined to design and implement a
CapDev Agenda.
 Training is generally seen as popular
intervention to address performance gaps and
organizational enhancement needs.

However, studies show that training for LGUs,

aside from being generic, are provided without
prior assessment of the LGU needs and resources
available.
Several reports received by the DILG that there
are training programs conducted which do not
really respond to the competency requirements
of the LGU.
In response thereto, the DILG issued DILG
Memorandum Circular No. 2007-71 which
provides for the guidelines to facilitate the
development and implementation of responsive
capacity development interventions for LGUs.
 Under the said Memorandum Circular, all LGUs
are required to prepare their Capacity
Development (CapDev) Agenda responsive to the
results and findings of relevant assessment
tools such as the System on Competency
Assessment for Local Governments (SCALOG).
 DBM-DILG
Joint
Memorandum
Circular No.
02, dated
September 23,
2016, provides
for the policies
and guidelines
on study tours
or “lakbay aral”
activities of the
LGUs.
 To facilitate the Capacity Assessment and
formulation of the Capacity Development
Agenda, workshops on the Capacity Assessment
and CapDev Agenda Formulation shall be
conducted.
 FOUR (4) MAJOR ACTIVITIES
(COMPONENTS) FOR THE
CAPDEV AGENDA FORMULATION
 COMPONENT ACTIVITIES
Organization of the LGU Technical Working Group (TWG) responsible
for the Capacity Development Planning and Agenda
1 Orientation for the LGU TWG on Capacity Assessment and CapDev
Preparatory Activities Formulation and Review of the Comprehensive Development Plan –
Executive Legislative Agenda
Identify issues that contribute to LGU’s performance
Stakeholders Analysis
2 Formulation of Performance Goals and Objectives
Context Analysis and Capacity Assessment
Capacity Assessment  Analyze current capacity
 Define desired capacity
 Identify capacity development interventions
Prioritization of CapDev interventions
3 Determining risks and mitigation strategies
Capacity Development
Formulation of the CapDev Agenda
Planning

4 Integration of the CapDev Agenda in the CDP-ELA

Integration
Orientation for the LGU TWG on CapDev Agenda Formulation
July 16, 2019
Sectoral Meeting
July 31, 2019
 Objective
At the end of this program, the Local Government of
Dumalinao shall be able to produce a Three-Year
Capacity Development Agenda to be implemented
within the period CY 2020 – 2022 in order to better
improve, as well as to address the competency gaps
and organizational weaknesses affecting the overall
LGU performance.
 CAPACITY DEVELOPMENT
AGENDA FORMULATION
PROCESSES, STEPS AND TOOLS
 CapDev Agenda Formulation Key Questions

Context Analysis

• What factors in the internal and external environment facilitate or hinder

the achievement of performance goals?
• Who are our stakeholders?

Capacity Assessment

• What are the performance issues that need to be addressed?

• What capacity do we need to improve to address the performance issues?

Capacity Development Planning

• What solutions will improve capacity?

• How do we prioritize?
• How do we scope and sequence interventions?
 PROCESS STEPS TOOLS
Identify issues that contribute to LGU’s
Causal Loops
performance
Context Analysis
Stakeholders Analysis Stakeholders Map

Change Matrix (Performance)

Formulation of Performance Goals and
• Current Performance
Objectives
• Desired Performance
Capacity Capacity Assessment
Assessment Change Matrix (Capacity)
 Analyze current capacity
• Current State
 Define desired capacity
• Desired State
 Identify capacity development
• CapDev Interventions
interventions

• Contribution-Effort Quadrant
Prioritization of CapDev interventions
Capacity • Prioritization Matrix
Development
Determining risks and mitigation strategies Risk Register
Planning
Formulation of the CapDev Agenda CapDev Agenda
Integration of the CapDev Agenda in the
Integration
CDP-ELA
SCHEDULE OF ACTIVITIES
OK
 Context Analysis
Step 1: Identify the factors that contribute to
the LGU’s performance
 Understanding the LGU context, the issues and problems confronting LGUs;
 Identify the factors that enable or constrain the LGU in performing its
functions and in finding appropriate solutions;
 Analysis of the inter-relationships among the causes and effects of the
problems;

How?
 Using the Causal Loop Diagram
 Context Analysis

Causal Loop
Diagram

OK
 Context Analysis
Step 2: Identify and analyze stakeholder
needs/interests/roles
 Identifying and understanding the important stakeholders of a particular
problem/issue in the LGU.

How?

 Stakeholders Analysis
 Context Analysis

OK
 Capacity Assessment
Step 3: Determine performance goals and
objectives
 Establish the performance goals and objectives to which capacity should
contribute

How?

 Performance Change Matrix

 Capacity Assessment

OK
 Capacity Assessment
Step 4: Assess current and desired state of
capacity
 Determine the LGU’s capacity to achieve the goals and objectives identified
in Step 3
 Answers the key questions:
 What is the current state of our capacity?
 What is the desired state of capacity that will enable us to achieve our
performance goal?
 What interventions do we need to undertake to improve our capacity?

How?
 Capacity Change Matrix
Capacity Assessment
Competency

OK
 Capacity Development Planning

Step 5: Prioritize Capacity Development

Interventions
 Prioritizing solutions that will address capacity and performance gaps in
the LGU and enable it to achieve its desired goals and objectives;
 Come up with a list of priority capacity development interventions that will
bring the LGU closer to meeting its development goals and objectives.
 Maximize the limited time of the LGU Executives and resources of LGUs

How?
 Contribution-Effort Quadrant
 Prioritization Matrix
Capacity Development Planning
Contribution-Effort Quadrant
 Capacity Development Planning

Prioritization Matrix
 A structured and objective technique in enabling a group to achieve
consensus on a set of priority CapDev projects.
 Provides the means for ranking CapDev interventions or projects based on
a set of criteria that is agreed upon by the team.

How?
1) Establish the prioritization criteria (Impact/Contribution to Desired LGU
Outcome, Timeframe, Resource Constraints, Acceptability)
2) Establish rating scale
3) Establish criteria weight
4) Create the matrix
5) Score the projects
6) Discuss results and prioritize the list
7) Determine the funding and resource allocation
 5 x 5 = 25 5 x 4 = 20 5 x 5 = 25 5 x 5 = 25

4 x 4 = 16 4x2=8 4 x 3 = 12 4x2=8

3x3=9 3x2=6 3x3=9 3x3=9

50 34 46 42

OK
 Capacity Development Planning

Step 6: Determine Risks and Mitigation

Strategies
 Helps in determining the risk associated with a capacity development
intervention and in minimizing the impact of possible adverse or
unwelcome circumstances, should they arise during the implementation.
 Designed to remove or reduce the risks that may threaten the achievement
of project objectives.

How?
 Risk Register
 RISK REGISTER

1. Identify risks for each intervention.

2. Decide on the risk level or intensity of the risk using a
rating scale. Categorize the risk into high, medium or low.
Factors to be considered in categorizing the risk:
• Probability of occurrence
• Impact on the project/program/intervention
3. Identify risk response strategy/ies for each identified risk.
4. Identify the risk owner.

OK
 Capacity Development Planning

Step 7: Formulate the Capacity Development

Agenda
 Details the scope of each intervention and its resource requirements;
 Identify the outputs, targets, timeframe, funding requirements, process
owners, and support requirements of each intervention.
 Capacity Development Planning

OK
 Integration

Step 8: Integrate the CapDev Agenda in the

CDP-ELA
 The various analyses that were done, particularly in Steps 3, 4 and 7. will
serve as content or inputs to particular sections of the CDP-ELA.

OK
Let’s do this!
 Workshop Mechanics

• Participants will be grouped by Sector.

Social Sector Economic Sector
Lead Facilitator: MSWDO Lead Facilitator: Budget Officer
MHO* MAO*
LCR Treasurer
PNP PESO
Punong Barangay, Camanga BPLO

DepEd PSDS Tourism Officer

PTA Coordinator Punong Barangay, Pantad
SB Flores CSO, Business Sector/COOP
SB Rubio SB Losabia
IPMR Parila SB Gamal
SK Dagupan Documenter: Artchuny
Documenter: Amor
 Workshop Mechanics

• Participants will be grouped by Sector.

Environmental Sector Institutional Sector Infrastructure Sector
Lead Facilitator: MDRRMO Lead Facilitator: Accountant Lead Facilitator: MPDO
MENRO* HRMO* MEO
GSO/Property Custodian MLGOO* Punong Barangay, Paglaum
Punong Barangay, Baloboan Punong Barangay, Sumadat CSO, MFARMC
CSO, 4H CSO, WEMRIC SB Cortez
SB Ligan SB Peñonal
Documenter: Dorrie Bell SB Encabo
VM Malong
Documenter: Vee Arr
 Workshop Mechanics

• Participants will be grouped by Sector.

• Members of the LGU TWG shall serve as facilitators in

their respective sectoral groups.

• The outputs per sector shall be presented in plenary

and everyone is encouraged to give comments and/or
recommendations every after presentation.